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Information Processing Specialist 1 Jurisdiction: Schuyler County Jurisdictional Class: Competitive Revised: January 9, 2006; Reviewed: June 23, 2011 INFORMATION PROCESSING SPECIALIST DISTINGUISHING FEATURES OF THE CLASS: This position involves responsibility for performing the data collection, data entry, and reporting requirements for a county department; also responsible for internal controls to assure the accuracy of information, the maintenance and updating of all electronic communications to the Office as well as all electronic instructions, technical assistance, and reports. The incumbent spends a significant portion of time using a personal computer to perform information processing tasks but also performs other clerical duties as necessary. The work is performed under the direct supervision of the Department Head or other Supervisor with leeway allowed for the exercise of independent judgment in carrying out the duties of the work. Supervision is not a requirement of this class. Does related work as required. TYPICAL WORK ACTIVITIES: Operates micro-computer and related peripheral equipment to enter data from a variety of sources and to create reports; Assists with data collection and organizes data for entry; Develops and maintains data entry procedures; Analyzes data reporting needs and develops, adapts, integrates, or modifies existing databases or other software programs for department use; Develops, maintains, and updates computerized records containing information required for specialized programs and grants; Searches and retrieves data from computerized records by use of queries, reports or other means appropriate to the software; Maintains and monitors controls for all services electronically recorded to assure the accuracy of the data and integrity of reports submitted to County, State, and other agencies; Identifies and resolves problems associated with hardware and software; May act as liaison with County information technology personnel or software provider in resolving problems; Coordinates the installation and implementation of updates to electronic reporting software, including assisting other staff with changes and applications; Updates and maintains all electronic instructions, technical assistance, and reports from state and other software providers as required and distributes reports to appropriate staff; Makes recommendations to supervisors regarding new software acquisition and implementation; Advises supervisors of any problems or areas in need of improvement in the electronic operation of the office; Supervises the distribution of e-mail within the office as necessary; Uses standard Microsoft office software including Word, Excel, Access, Publisher, and PowerPoint to develop applications such as forms, templates, and manuals for use for internal office operations; Attends training programs; Acts as liaison with the County webmaster regarding the department web page; Maintains hard copy of reports, files, and charts as appropriate; Performs other clerical duties. ---PAGE BREAK--- Information Processing Specialist 2 FULL PERFORMANCE KNOWLEDGE, SKILLS, ABILITIES, AND PERSONAL CHARACTERISTICS: Good knowledge of word processing, database and spreadsheet software applications; Good knowledge of the principles and practices of computerized records maintenance; Working knowledge of modern office terminology, procedures, equipment and business English; Ability to operate a personal computer and utilize common office software programs including word processing, spreadsheet, and databases; Ability to adapt state programs and other software to department’s requirements; Ability to instruct others in the use of the department’s software; Ability to enter data, query, and issue reports from database and spreadsheet programs; Ability to establish and maintain effective working relationships with others; Ability to perform close, detail work involving considerable visual effort and concentration; Physical condition commensurate with the demands of the position. MINIMUM QUALIFICATIONS: A. Graduation from a regionally accredited or New York State registered college or university with an Associate’s degree including or supplemented by six semester credit hours in the field of computer science, computer technology, data processing, or a closely related field and one year of experience in the operation of information processing equipment that included entering data, running queries and generating reports from computer database and spreadsheet programs; B. Completion of a one-year certificate program given by an accredited school or college in computer science, computer technology, data processing, or a closely related field and one year of experience as described in or C. Graduation from high school or possession of a high school equivalency diploma and two years of experience as described in