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Purchasing Specialist 1 Jurisdiction: Schuyler County Jurisdictional Class: Competitive Adopted: July 22, 2005 PURCHASING SPECIALIST DISTINGUISHING FEATURES OF THE CLASS: This work involves responsibility for purchasing a wide variety of goods and services for use by government entities. The incumbent is also responsible for the maintenance of Fixed Assets records and other duties as assigned by Treasurer. These duties are performed under the general supervision of the Schuyler County Treasurer with considerable leeway in the use of independent judgment in carrying out the work. Does related work as required. TYPICAL WORK ACTIVITIES: Responsible for the purchasing of materials, equipment and supplies for all County departments; Assists department personnel in determining data for and prepares specifications for procurement of equipment and supplies; Researches suppliers and state contracts and prepares quotations used in the procurement of items used by the county; Orders, receives, and distributes items from central storeroom and central receiving; Prepares and maintains a wide variety of records and reports on purchasing activities and stock and inventory control matters; Bills departments on basis for items purchased through central storeroom; Submits vouchers from vendors for payment by Legislature; Maintains a storeroom inventory of high use items to take advantage of quantity discounts; Maintains fixed asset inventory by tagging new items and updating computerized files, prepares necessary reports as required for Treasurer, Legislature and State; Assists with the preparation and organization of auctions, for the purpose of disposing of surplus items; Assists with the preparation of bid specifications and advertising, opening and awarding of bids. FULL PERFORMANCE KNOWLEDGE, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS: Good knowledge of the principles and practices of purchasing; Good knowledge of New York State Laws and policies and procedures relating to purchasing; Good knowledge of financial recordkeeping; Good knowledge of office terminology equipment and procedures; Ability to read and interpret catalogs, sales contracts, maintenance agreements, and other moderately complex material; Ability to prepare advertisements and bid specifications; Ability to establish and maintain effective working relationships with a variety of people including department heads, employees, vendors, and contractors; Ability to communicate effectively both orally and in writing; Ability to operate a personal computer and utilize common office software programs for word processing, spreadsheets, and record keeping; Physical condition commensurate with the demands of the position including moderate lifting. ---PAGE BREAK--- Purchasing Specialist 2 MINIMUM QUALIFICATIONS: A. Graduation from a regionally accredited college or university or one accredited by the New York State Board of Regents to grant degrees with a Associate’s Degree in accounting, business administration, marketing, finance, economics, public administration, or a closely related field and two years of full-time (or its part-time equivalent) experience which involved large-scale purchasing of goods and services for a business concern or a governmental entity; or B. Graduation from high school or possession of a high school equivalency diploma and four years of experience as described in A; or C. An equivalent combination of training and experience as defined by the limits of and above.