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Assistant Deputy County Clerk 1 Jurisdiction: Schuyler County Jurisdictional Class: Competitive Updated: April 20, 2021 ASSISTANT DEPUTY COUNTY CLERK DISTINGUISHING FEATURES OF THE CLASS: This is an administrative position responsible for directing the day to day operations of the motor vehicle unit under the general administrative supervision of the County Clerk in accordance with the provisions of the Vehicle and Traffic Law and Procedures issued by the Commissioner of Motor Vehicles. This position supervises all Motor Vehicle employees with a significant level of independent judgment allowed in planning and carrying out the details of the work. When acting in County Clerk’s and Deputy County Clerk’s absence, duties will involve supervision and general administration of both the County Clerk’s office and Department of Motor Vehicles personnel. This is to include approval of time off and disciplinary action if necessary. Responsible for the interpretation of and administration of laws and procedures of several completely different operations, such as: Real Property Law, General Business Law, CPLR, Judicial Law, Firearm-Penal Law, DMV-Vehicle and Traffic Law. TYPICAL WORK ACTIVITIES: DMV • Plans, assigns, oversees, and supervises the day to day operation of the Motor Vehicle Bureau and makes determination of the eligibility of documents presented to other office staff in question. • Assigns and reviews work, interviews and instructs new employees in the issuance of a variety of automobile and other types of motor vehicle licenses. • Audits daily accounts. • Deposits monies collected daily. • Acts as vision, English and oral test examiner. • Maintains records and financial accounts and prepares necessary reports regarding motor vehicle activities for NYS. • Orders, receives and checks motor vehicle license plates, registration documents and stickers. • Maintains records and financial accounts and makes necessary reports regarding motor vehicle activities. (In the Absence of the County Clerk and Deputy County Clerk) • Administer Oaths of Office • Assist the public, abstractors, lawyers, and surveyors as needed. • Certify copies of legal documents. • Assist other County, State, and Federal agencies with requests and research pertaining to office records and files. • Balance several bank accounts and prepare both and annual reports to various Federal and State agencies and to the County. • Assist in the preparation of the annual departmental budget. • Arrange computer indexing and scanning of all recorded document. • Assist with records management operations. ---PAGE BREAK--- Assistant Deputy County Clerk 2 FULL PERFORMANCE KNOWLEDGE, SKILLS, ABILITIES, AND PERSONAL CHARACTERISTICS: Thorough knowledge of office procedures and equipment. Good knowledge of accounting and recordkeeping abilities. Knowledge of typing and computer skills. Ability to work well with the public. Ability to communicate effectively both orally and in writing. Ability to proofread documents for completeness and accuracy. Ability to maintain confidentiality. Ability to use good judgment in making decisions involving office operations and supervising of office personnel. Physical condition commensurate with the demands of the position. MINIMUM QUALIFICATIONS: Either A. Associate degree in Business Administration or a related field from an accredited school or college and two years of business experience, including accounting and recordkeeping and including one year of supervisory experience; or B. Graduation from High School or possession of an equivalency diploma and four years of business experience, including accounting and recordkeeping, as described above C. Any equivalent training and experience, sufficient to indicate the ability to perform and supervise the required work. PROMOTIONAL QUALIFICATIONS: Candidates for this exam must have three years of permanent full-time competitive status as either a Sr. Clerk or Sr. Motor Vehicle License Clerk in the Schuyler County Clerk/DMV department immediately preceding the date of the written test (or date of appointment if a provisional appointment.) SPECIAL REQUIREMENT: Must be a resident of Schuyler County.