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Solic itor & Licensing Board Mission Statement - Whv We Exist The Solicitor's office is responsible for providing representations and advice to the City and its officials in numerous areas including but not limited to: zoning issues, employment law, civil rights, civil service, contract actions, real estate, workers' compensation, education law, tort actions involving personal injury anã property damage claims. Members of the legal department regularly attend and provide advice at meetings of the City Council and sub-com-itt"". thereof and to several City boards and commissions. In addition to drafting ordinances and other legal documents, numerous verbal and written opinions are rendered to the City Council and Department Heads. The Licensing Board issues and oversees licenses for the following activities: auto dealerships, fortunetelling, liquor, vending, common victualler, lodging houses, street performers and entertainment. Sienificant Budqet & Staffins for FY 2014 The Solicitor is proposing that the department increase its staff of attorneys from less than 1.5 to 2 full time attorneys to handle the volume of work of the department. Recent Accomolishments Managed claims against city with minimal damages paid outside of insurance policy Defended law suits against the city and its Boards in Land Court (zoning appeals) and Superior Court Prepared multiple amendments to the City's Ordinance including: o Public Guides . Shopping Carts ¡ Fortunetelling o Medical Marijuana o parking o Panhandling o Community Preservation Act Advised various boards and commissions re. state and local law and case law Participated in labor arbitration cases Prepared contracts, license agreements and mutual aid agreements Prepared Opinions for boards and commissions, e.g. Bertram Field Worked with various departments on solicitations for bids and requests for proposals a a a ---PAGE BREAK--- Part of team overseeing redevelopment of Dominion site Designated liaison to the Ethics Commission and oversee implementation of new ethics law requirements Negotiated all non-school union contracts Settled disputes with contractors on payment Worked as part of a team on securing new contracts for recycling, solid was collection and disposal Negotiated various leases including city hall annex Advised HR on various personnel matters Investigated and advised departments on personnel infractions and prepared disciplinary documents Drafted various easements and rights of entry agreements FY 2014 Goals & Obiectives o Goal: Successfully defend claims against city and its officers o Goal: Revise existing ordinances to address any inefficiencies o Goal: Address local needs/neighborhood concerns ¡ Goal: Address problem properties, health, bldg. violations o Goal: Maximize MIIA rewards programs o Goal: Redevelop Dominion site o Goal: Assist in administrations efforts for regionalization o Goal: Assist Licensing Board in regulating licenses ¡ Goal: Improve vendor management and offerings ¡ Goal: Ensure all liquor licenses are fully utilized o Goal: Negotiate new contract with Comcast Objective: Maximize resources, including insurance coverage to defend claims Objective: Conduct periodic review of Ordinance with Department Heads Objective: Create or amend Ordinances to provide tools to address needs/concerns Objective: Amend Ordinances to provide po\¡/er to enforce regulations Objective: Assign staff to attend programs Objective: Work with team to oversee consultants Objective: Draft agreements as needed, e.g. boards of health Objective: Create specific regulations for the board to adopt, e.g. rooming houses Objective: Work as paft of a team to improve quality of vendors Objective: Work with Board to address any pocket licenses Objective: Hold public meetings and address public need in new contract Outcomes and Performance Measurers Actual FY 2011 Actual FY 2012 Estimated FY 2013 Estimated FY 2014 3000 60000 50 4000 40000 80 4216 71422 1 6 8578 46509 1 5 Reduce payments from judgments acct. Reduce outside counsel lncrease attendance at MllA Reward classes ---PAGE BREAK--- Actual FY 2011 Actual FY 2012 Estimated FY 2013 Estimated FY 2014 Outcomes and Performance Measu rers LICENSING $68,250 $18,750 $3,800 $34,000 $16,000 $6,525 $6,000 $4,500 $3,200 $5,875 $500 $25,000 $5,000 $ 68,250 $ 18,750 g 2,175 $ 34,475 $ 7.900 $ 7,500 $ 6,000 $ 4,500 $ 3,200 $ 600 $ 200 $ 35,000 $5,000 $68,250 $18,750 $3,800 $34,000 $16,650 $6,525 $6,000 $4,500 r 00 $5,875 $600 $21.550 $5,000 $ 68,250 $ 18,750 $ 3,262 $ 34,000 $ 15,600 $ 6,525 $ 6,000 $ 4,700 $ 3,100 $ 5,875 $ 300 $ 36,025 $ 5,000 Restaurant All Alcohol and B&W Club Licenses lnn holder or License e Goods Seasonal Licenses Other uor Licenses Entertainment Common Victuallers Licenses Auto Dealers Lodging House & lnn Licenses Street Performers Haunted Ha tn Automatic Amusements How FY 2014 D Overall Goals o Continue to assist in expanding inter-governmental agreements with North Shore communities similar to the purchasing and building inspection agreements with Swampscott, MA to meet city's short and long term goal of regionalization of services o Ensure proper bidding and contracting of infrastructure and park improvements to enable the city to meet its goal of improving these systems o Work with department heads and safety committee to ensure City is getting full credit from MIIA rewards program so that City is able to meet its goal of having a balanced budget o Work with collective bargaining units to prepare consolidated collective bargaining agreements o Assist the city by working with consulting attorney and engineer to redevelop Dominion site Goals R ) ---PAGE BREAK--- CITY OF SALEM - FY 2OI4 OPERATII{G BUDGET Expenditures Adopted Budget Adjusted Budget Y-T-D Expenses Department FY 2012 Fy 2013 Fy 2013 Fy 2013 Fy 2014 Mayor FY 2014 Council FY 2014 Solicito r-Licensing-Personnel II511 5II1 SALAzuES-FULLTIME I151 1 5131 OVERTIME (GENERAL) I I51I 5150 FRINGE/STIPENDS Total Solicitor-Licensing-Personnel Solicito r-Licensing-Bxpenses 11512 5303 LEGAL SERVICES 11512 5306 ADVERTISING 11512 538I PzuNTING AND BINDING 5421 OFFTCE SUPPLIES (cEN 11512 5730 DUES AND SUB 11512 5160 JUDGMENTS Total Solicitor-Licensing-Expenses 208,206.16 596.44 1,150.00 209,953.20 214,351.00 2,500.00 1,150.00 218,007.00 216,211.00 2,551.00 1,150.00 219,912.00 t99,291.65 1,s16.94 1,150.00 201,964.59 60,347.13 113.31 495.39 787.72 5,210.85 1,360.54 68,314.94 230,622.00 2,000.00 0.00 232,622.00 234,t70.00 2,000.00 0.00 236,170.00 234,t70.00 2,000.00 0.00 236,170.00 71,421.90 175.00 394.45 997.98 6,500.00 4,215.83 83,705.16 60,000.00 400.00 500.00 1,000.00 6,500.00 10,000.00 78,400.00 61,750.00 150.00 500.00 1,000.00 6,500.00 2,500.00 78,400.00 50,000.00 400.00 500.00 1,000.00 6,500.00 10,000.00 68,400.00 50,000.00 400.00 500.00 1,000.00 5,500.00 7,000.00 64,400.00 50,000.00 400.00 500.00 1,000.00 5,500.00 7,000.00 64,400.00 260 151 Department Total 293,658.36 296,407.00 298,3t2.00 270,279.53 301,022.00 300,570.00 300,570.00 ---PAGE BREAK--- FY 2014 MANAGEMENT, BOARD MEMBERS AND PART-TIME SALARIES Counc¡l Voted FY 2014 Mayor Propæd FY 2014 s2.2 Mayor Rate FY 2014 2.O% Dept Request FY 20't4 52.2 Prop Rate FY 2014 0.0% Curent Rate FY 2013 2.Oo/" # Board Meetings # HouF WklY F T E Cod€ Voted By Counc¡l FY 2013 52 H¡re Date Job Desc Org/Obj Dept Name Name RÊNNARD FREITAS STEIN ELIZABETH JOANNE ROBIN 260 SOLICITOR -LICENSING 115'11-5111 260 SOLIC¡TOR -LICENSING I 151 1-51 13 pARAt-EGAt 260 SOLICITOR-LICENSING 11511-5'11'l 4t1t2004 6t28l06 CASEY LEE PAGLIARO ST PIERRE J RICHARD MELISSA ROBERT 260 SOLICITOR -LICENSING 260 SOLICITOR -LICENSING 260 SOLICITOR.LICENSING 260 1 1511-5111 BoARD MEMBER 1 1511-5111 BoARD MÉMBER 11511-5111 CLERKoFBoARD 11511-5111 BoARD CHATRMN 92,115 10 33,28't U 39,590 14 100% 1000h 1000/a 1,806 87 816 10 443 22 94,31477 42,600 52 44,016 28 94,31877 42,600 52 44,01628 1,300 00 1,300 00 3,000 00 1,700 00 1,300 00 B 1,300 00 B 3,000 00 B 1,700 00 B 42,069 53 214,356.3'l 2 500 00 2,500.00 10 3.5 Total Full T¡me - 51 00 Total Overt¡me - 5131 't,771 44 '1,771.44 640 03 800 l0 761 35 826 69 Total AFSCME 1818 2,500 00 2,000 00 1.0 1.0 0.54 92,469 39 4'1,765 22 43,153.22 1,300 00 1,300 00 3,000 00 1,700 00 45,934 13 230,621.96 2.000 00 2,000.00 232,621.96 4 4 4 4 325 00 325 00 750 00 425 00 325 00 325 00 750 00 425 00 325 00 325 00 750 00 425 00 1,300 00 1,300 00 3,000 00 1,700 00 260 SOLICITOR -LICENSING 11551-5150 oenime 2ô0 SOLICITOR -LICENSING 11551-5150 AFSCMÊ sipend 45,934.13 45,934 13 234. 234.169-71 2,000 00 2,000 00 2,000.00 2,000.00 236,169-71 236,159.71 1.150 00 10 1,150 00 1,150.00 Total Frinqe - 5150 218,006.31 3.5 Department Total FY 2012 FY 2013 FY 2014 Variance 32 35 03 ---PAGE BREAK--- FY 2014 AFSCME 1818 Union Employee Rates Counc¡l FY 2014 s2.2 Mayor FY 2014 52.2 fÞpt Request FY 20',t4 52.2 STEP INCREASES Date Rate # Wks Old Neu Rate FY 20't4 Rate FY 2013 o-0% F T E Voted By Council FY 2013 52 H¡re Date oroono l.,"o l¡tle Department EMPLOYEE NAME PAGLIARO MELISSA 260SOLICITOR-LICENSING 11511-5111 PRINCIPALCLERK 42,069 53 1 0 46271 879 96 42.069.53 '1.0 100P1 45,934 13 45,93413 45,93413 45.934.13 ¡15.934.13 ¡IIt.934.t3 ---PAGE BREAK--- FY 2014 DETAILED BUDGET REPORT EXPENSES Solicitor - 260 ORG OBJECT 11512 Dept Request Approveo Þy Mavor Approved by Council DESCRIPTION 5303 Legal Services Ouside legal services - labor, workers comp, environmental Surveying, title Examinations, Etc. arbitration fees - filing and arbitrator fees 30,000 5,000 15,000 30,000 5,000 15,000 30,000 5,000 15,000 TOTAL 1512 5306 150 350 500 400 400 500 000 400 500 Advertisement for Alcohol Licensing Memberships and Publications Expenses incurred for travel and meetings 400 400 400 TOTAL 11512 53E1 PRINTING AND BINDING TOTAL Licenses and Forms as needed (alcohol, auto dealers, etc.) Envelopes, Business Cards, Letterhead Stationary 150 350 150 350 TOTAL 11512 1512 5421 ce Supplies Office Supplies - Licensing Board Office Equipment - Licensing Board 5730 Dues & Subscriptions Bar membership/ dues Subscriptions & publications; Cont. legal ed. Westlaw service TOTAL 11512 5760 Judments Judgments TOTAL TOTAL PROPOSED 500 100 400 500 100 400 500 100 400 1,000 r 0,000 10,000 6E.400 1,000 7,000 7,000 64.400 1,000 7,000 7,000 64.400 1,000 1,450 4,050 6.500 1,000 1,450 3,050 5.500 1,000 1,450 3,050 5.500