Salem_doc_e2a8312827 - Public Records Archive

Full Text

Mayor Statement - The Office of the Mayor ensures that Salem's residents, businesses, and visitors receive the highest quality services and assistance that is available to them within the Mayor's jurisdiction. The Mayor's Office is accountable to all individuals and municipal employees with the City of Salem and provides constituent services in a concise and business friendly manner. Sisnificant Budset & Staffins Chanses for FY 2014 The addition of a part-time employee to work out of the Mayor's office on strengthening collaborations within our Latino community is the only substantive staffing change. Recent Accomolishments X'inances ¡ Completed Comprehensive Annual Financial Report (CAFR) in accordance with GFOA standards o Received Distinguished Budget Presentation Award o Continuation of City's first S-year financial forecast o Continuation of comprehensive Capital Improvement Plan o Received an upgrade in Fiscal Management Practices to the highest grade offered by Standard & Poor's o Completed successful negotiations resulting in a new collective bargaining agreements with public labor unions reducing costly sick leave buyback benefits. o Competitively bid Solid Waste Collection and Disposal Contract resulting in an annual $250,000 savings Improving Government o Continuation of Salem State University Advisory Committee and Neighborhood Improvement Advisory Council o Implementation of customer service initiatives ¡ Creation of BuildingSalem public information initiative . Updated New Resident Guide o Created annual online Resident Survey and provided it in Spanish for the first time o Pro-actively advertised openings on City boards and committees o Began implementation-of CitiStat program helping to measure and document work system in various departments o Continued worked to implement ViewPermit software and tablets to streamline licensing and permits Sec 8 - 1 ---PAGE BREAK--- Public Improvement Initiatives o Completion of Bypass Road Construction Project . Completion of North Street Improvements Construction Project . Completion of Furlong Park clean-up and improvements o Continued implementation of Pavement Management Plan o Cleaning of downtown storm water/sewer siphons o Initiation of Splaine Park clean-up and improvements o Implementation of first phase of Canal Street flood control and mitigation project o Initiation of Bertram Field improvement project Other Accomplishments ¡ Initiated Gateway Center project, including the new Mayor Jean Levesque Community Life Center and over 140,000 square feet of new commercial development ¡ Played a lead role in the efforts to revitalize the redevelopment of the former court properties downtown ¡ Worked with Salem Chamber of Commerce and Main Streets to once again organize and promote the Salem Farmers Market and Living Green & Renewable Energy Fair Salem designated one of the best communities in which to live in Massachusetts by Boston magazine Downtown Salem named the best shopping district in Massachusetts by the Retailers Association of Massachusetts Managed safe and successful Haunted Happenings Received $3 million grant for Canal Street improvements Received $400,000 grant for Bertram Field improvements Received $130,000 grant to establish a summer ELL academy for Salem students V/orked with partner stakeholders to develop the Point Visioning Plan and pursue a Working Cities Challenge Grant for implementation Re-dedicated the Salem Witch Trials Memorial Negotiated new contract for operation of the Salem-Boston Ferry service Continuation of the Senior Citizen Tax Work-Off Abatement program Purchase of new ladder truck for City's Fire Department Acquired and redeveloped Universal Steel lot for temporary displaced parking related to MBTA garage project FY 2014 Goals and Obiectives o Continue to work with the City Council on a pro-active agenda to professionalize local government and lead Salem forward o Continue comprehensive turn-around and school improvement process for Salem Public Schools o Continue to negotiate and/or increase PILOT/SILOT agreements with non-profits o Continue to enhance the management and profitability of Haunted Happenings Sec 8 - 2 ---PAGE BREAK--- o Continue efforts to improve and expand the Sale ferry pier and enhance Salem's waterfront activity o Study opportunities to regionalize certain city services o Continue process to appropriately manage redevelopment of the Salem Harbor Station power plant site o Improve the energy efFrciency and infrastructure of municipal buildings Sec 8 - 3 ---PAGE BREAK--- CITY OF SALEM - FY 2OI4 OPERATING BUDGET Expenditures Adopted Budget Adjusted Budget Y-T-D Expenses Department FY 2012 FY 2013 FY 2013 FY 2013 FY 2014 Mayor FY 2014 Council FY 2014 Mayor-Personnel II2II 51II SALARIES-FULL TIME II2II 5I13 SALARIES-PART TIME Total Mayor-Personnel Mayor-Expenses II2I2 5305 ACCOLINTING AND AUDIT II2I2 5320 CONSULT/CONTRACTED SERVICES II2I2 5381 PRINTING AND BINDING 112t2 5421 OFFTCE SUPPLIES (GEN II2I2 57IO IN STATE TRAVEL/MEETINGS II2I2 5730 DUES AND SUB Total Mayor-Expenses 268,135.66 0.00 268,135.66 50,080.00 14,425.00 1,153.84 1,940.98 1,952.69 8,170.00 77,722.51 272,298.00 0.00 272,298.00 50,800.00 40,000.00 1,650.00 3,050.00 3,000.00 11,500.00 110,000.00 272,298.00 0.00 272,298.00 256,733.86 0.00 256,733.86 50,080.00 26,407.73 1,355.32 l,'779.01 r,726.07 8,3 87.03 89,735.16 276,484.00 10,179.00 286,663.00 282,506.00 10,179.00 292,685.00 282,506.00 10,179.00 292,685.00 50,800.00 40,000.00 r,650.00 3,050.00 3,000.00 11,500.00 110,000.00 50,800.00 100,000.00 1,650.00 3,050.00 3,000.00 I1,500.00 170,000.00 50,800.00 100,000.00 1,650.00 3,050.00 3,000.00 I1,500.00 170,000.00 50,800.00 100,000.00 1,650.00 3,050.00 3,000.00 I1,500.00 170,000.00 160 t2l Total 345,858.17 382,298.00 382,298.00 346,469.02 456,663.00 462,685.00 462,685.00 Sec 8 - 4 ---PAGE BREAK--- FY 2014 MANAGEMENT, BOARD MEMBERS AND PART-TIME SALARIES Counc¡l Voted FY 2014 Mayor Rate FY 2014 2.Oo/. Dept Request FY 20't4 s2-2 Prop Rate FY 2014 0.0% Curent Rate FY 2013 2.Oo/" # Board Meet¡ngs # Houß WklY = 1 F T E Cod( Voted By Counc¡l FY 2013 52 H¡re Date Job Desc Org/Obj Dept Name Name ACKERMAN DRISCOLL HOYSRADT PANGALLO SILVA WESSELL MEGHAN KI¡¡BERLEY KRISTIAN JASON JENNIFER PROJECT MNAGER PROJECT MANAGER CHIEF ADMIN AIDE CHIEF ADMIN AIDE EXECUTIVE SECY 5t17t10 1t'12006 12110t12 3t18t2013 ''U1t2006 1t1t2006 00 10 1.0 1,0 o0 10 1000/o 100% 100% 100% 100% 1000/o 160 160 160 '160 160 MAYOR MAYOR MAYOR i¡AYOR MAYOR MAYOR 1121't-5111 I'1211-5111 1'1211-5'111 't1211-5'111 11211-5111 11211-5111 1 121 1 -51 13 Ldno TEnslatotroodindor 38,A7224 100,000 16 o 1 'l 1 0 1 1,923 08 807 69 1,431 90 1,431.90 13 00 1,923 08 807 69 1,431.90 '1,133 96 13 00 Res¡gned 100,3a4 62 42,161 42 74,745 09 Res¡gned 59,19267 276-483_80 10,179 00 10.179-00 286 662-A0 '1,923 08 a23U 1,460 U 100,38¿62 43,004 65 76,239 99 100,384 62 ¿13,004 65 76,239 99 74,458.71 58,965 88 272 297 0L 272 297 0¿ '1,156 64 ô0,376 53 2.500 00 zA2.t0t7E 13 00 10.179 00 l0_179-00 292 Ê44 7A 60,376 53 2 500 00 ¡ncrease for Mayor as o1 111114 160 MAYOR EMPLOYEES GRANTS/SPECIAL REVENUE FUND'NG P Totel Full Time - 5111 15 Total Part Time - 5'l13 Deoãrtment Tôtâl 242 SOS 7A 10.179 00 10-,179-OO 292 ÊA¿ 7A 40 57,200 00 Canal St Prcject o57 BETH DEBSK¡ 20 Hours 1,100 00 1,100 00 TBD Projed Manaser Total FY 2012 FY 2013 40 FY 2014 Variance 40 40 0 0 Sec 8 - 5 ---PAGE BREAK--- FY 2014 DETAILED BUDGET REPORT EXPENSES MAYOR - 160 Approved Þy Approved by Council ORG OBJECT TOTAL 112't2 5320 Total 11212 5381 TOTAL 11212 5421 TOTAL 11212 TOTAL 5710 DESCRIPTION Contractural services for annual city audit (includes Retirement) CAFR Filing Fees ContractedSevices Utility Lawyer for Power Plant issues EFB - Engineering Consultants National Grid lssues Gas Lines lssues Translation to Spanish services PRINTING AND BINDING City Seals, Business Cards, Envelopes Printing Special flyers/notices as required OFFICE SUPPLIES Water, Fedex coss, Ota gifts Printer Cartridges for Printer (Color, Black) Other Miscellaneous supplies as needed: pens, pencils, scotch tape, staples, etc IN STATE TRAVEUMEETINGS Registrations and travel expenses for various meetings and seminars 40,000 10,000 25,000 r 0,000 15,000 40,000 10,000 25,000 10,000 15,000 40,000 10,000 25,000 10,000 15,000 48,000 2,800 50,800 100,000 1 ,150 400 1,500 3,050 48,000 2,800 50,800 1 00,000 3,000 48,000 2,800 50,800 I 00,000 3,000 1,000 200 450 1,650 1,000 200 450 1,650 1,000 200 450 1,650 1,150 400 1,500 3,050 1,150 400 1,500 3,050 000 000 J TOTAL Massachusetts Municipal Association Dues North Shore Mayor's Coalition(Metropolitan Area Planning Council) Massach usetts Mayors Association 7,750 1,250 2,500 11 ,500 7,750 1,250 2,500 11 ,500 7,750 1,250 2,500 11 .500 Sec 8 - 6 ---PAGE BREAK--- City Council SSlON -wh We As Clerk of the City Council attends all regular, special and public hearing meetings, serves as parliamentarian,records the action taken by the City Council, roll call votes, prepares and distributes agendas using experienced and discretion regarding p.op"r form, oversees recording and indexing of Coíncil minutes, advertising of all ordinances as required by City Charter, processes and forwards Council -utt".i to proper departments and ãgencies in accordance with the votes of the City Council. Sienificant Budeet & Staffins Chanses for FY 2014 With City Councillor Joan B' Lovely being elected as new State Senator the City Council elected William Legault to fill the vacant seat until December 31,2013 as Councillor At Large. Recent Accomn ents lishm FY 2014 Goals & Obiectives Maintain the upkeep of all Council records. To do the necessary archiving ofall records fortheir safe keeping To continue to do the printing of the Government Card in house and the City Manual. Maintain the upkeep of the Council minutes on the Website Look into putting on with the minutes the recording of the City Council meeting All Ordinances are updated on the web by Municipal Code Corp. Sec 8 - 7 ---PAGE BREAK--- Estimated FY2014 Outcomes and Performance Measurers Actual FY 2011 Actual FY 2012 Estimated FY 2013 100 22 6 150 ¿o 12 8 21 33 3 1 14 747 7 1 30 100 22 6 150 26 12 I 21 33 3 1 14 747 7 1 30 100 22 6 152 39 12 I 2 1 35 3 1 14 724 I 1 35 102 23 4 130 13 13 6 1I 31 2 1 14 770 5 1 25 LICENSES PASSED BY COUNCIL Public Guide Second Hand Valuable Second Hand Cloth tng TaxiOperator Taxi Cab Licenses Limousine License Vehicle for Hire Vehicle for Hire Operators Drain layer/Contract Operator Junk Dealer Pawnbroker Sea worm License Council records processed Ordinances adopted Zoning Ordinances Traffic Ordinances How FY 2014 Departmental Goals Relate to City's Overall Lons & Short Term Goals We will review fees to insure they accurately reflect current fees charged by surrounding communities a Sec 8 - 8 ---PAGE BREAK--- CITY OF SALEM - FY 2OI4 OPBRATII{G BUDGET Expenditures Adopted Budget Adjusted Budget Y-T-D Expenses Department FY 2012 FY 2013 FY 2013 FY 2013 Fy 2014 Mayor FY 2014 Council FY 2014 City Council-Personnel 1I I1I 5111 SALAzuES-FULL TIME Total CityCouncil-Personnel City Council-Expenses IIII2 5306 ADVERTISING IIII2 5320 CONTRACTED SERVICES IIII2 538I PzuNTING AND BINDING 11112 5421 OFFICE SUPPLIES (GEN 1III2 5730 DUES AND SUB 11112 5783 MIDTERM/INAUGURAL Total CityCouncil-Expenses 119,700.48 119,700.48 25,000.00 3,644.25 1r,020.84 121.00 300.00 0.00 40,092.09 I 19,700.00 119,700.00 20,000.00 21,000.00 t1,177 .00 250.00 200.00 0.00 52,627.00 119,700.00 119,700.00 20,000.00 15,700.00 16,477.00 250.00 200.00 0.00 52,627.00 113,0r9.21 tt3,019.2t 15,565.52 0.00 13,4t2.44 174.62 125.00 0.00 29,277.58 119,700.00 I 19,700.00 122,450.00 122,450.00 t22,450.00 122,450.00 20,000.00 21,000.00 11,177 .00 250.00 200.00 500.00 53,127.00 20,000.00 21,000.00 11,171 .00 250.00 200.00 500.00 53,t27.00 20,000.00 2l,000.00 11,117.00 250.00 200.00 500.00 53,127.00 030 111 Department Total 159,792.57 172,327.00 t72,327.00 142,296.79 172,927.00 t75,577.00 t75,577.00 Sec 8 - 9 ---PAGE BREAK--- FY 2014 MANAGEMENT, BOARD MEMBERS AND PART-TIME SAI.ARIES Council Voted FY 2014 Mayor Propsed FY 2014 52-2 Mayor Rate FY 20'14 2.Oo/" Dept Request FY 2014 E2-2 Prop Rate FY 2014 0.0% Curent Rate FY 2013 2-06/" # Board Meetings # Hou6 wklY = 1 F T E Voted By Council FY 2013 52 H¡re Date Job Desc Org/Obj Dept Name Name CARR KEVIN O3O CITY COUNCIL FUREY THOMAS O3O CITYCOUNCIL LOVELY JOAN O3O CITYCOUNCIL MCCARTHY ROBERT O3O CITYCOUNCIL OKEEFE SR JOSEPH O3O CITY COUNCIL PREVEY PAUL O3O CITY COUNCIL RYAN JERRY O3O CITY COUNCIL SARGENT ARTHUR O3O CITY COUNCIL SIEGEL TODD O3O CITY COUNCIL SOSNOWSKI MICHAEL O3O CITY COUNCIL TURIEL JOSH O3O CITY COUNCIL LEGAULT WILLIAM O3O CITY COUNCIL lncrease for Counc¡l (250 each for 5 months) as of 1/1/14 LAPOINTE CHERYL O3O CITY COUNCIL LAPOINTE CHERYL O3O CITY COUNCIL SIMONS ILENE O3O CITY COUNCIL SACCO EILEEN O3O CITY COUNCIL 11111-51'11 11111-5111 11 111-51'11 11111-5'111 couNcr[oR 11111-5111 '11111-5111 1 1'1 1 1 -51 1'1 couNcrL PRESTDENT 11111-5111 11111-5111 1 1 1'l 1 -5'l 1 1 111 11-5111 111115111 11112012 01/01/1996 01 /05/1998 01to1t2008 01to1t2000 01to112004 01to1t200a 01to1t2000 11112012 o'1o1t2004 1t1t2012 1t1t2013 10,000 00 10,000 00 10,000 00 10,500 00 '10,000 00 10,000 00 10,000 00 10,000 00 10,000 00 10,000 00 10,000 00 1 1 0 1 1 1 1 1 ,I 1 1 1 10,000 00 10,000 00 1 0,000 00 10,000 00 10,000 00 10,500,00 10,000 00 '10,000 00 10,000.00 10,000,00 10,000 00 I 19,700.00 I 19,700.00 10,000.00 10,000 00 '10,000 00 't0,000 00 '10,000 00 10,500 00 10,000 00 10,000 00 10,000 00 '10,000 00 10,000 00 2,750 00 4,000 00 500 00 4,000 00 700.00 10.000 00 10,000 00 10,000 00 10,000 00 .10,000 00 10,500 00 '10,000 00 10,000 00 10,000 00 10,000 00 .10,000 00 2,750 00 4,000 00 500 00 4,000 00 700 00 11111-5111 CLERK oF couNcrL 111'11-5111 CLERK oF coMMrÍEE 11111-5111 Assr CLERK 11111-5111 BUDGET cLERK 0501 1977 0501 1977 02271989 06161988 41.67 333 33 41 67 4,000 00 500 00 4,000 00 700 00 41 67 333 33 4,000 00 B 500 00 B 4,000.00 B 700 00 B 12 12 1 119-700-00 0.0 Total Full T¡me - 5ll1 '119,700.00 0.0 Department Total FY 2012 FY 2013 FY 2014 Variance FulLImê Eou¡valent EmDlov€: 00 00 00 00 122,¡t50.00 122,450-OO 122,450.00 122,450.00 Sec 8 - 10 ---PAGE BREAK--- FY 20'14 DETAILED BUDGET REPORT EXPENSES ctTY couNctL 030 ORG OBJECT 11112 TOTAL EXPENSE TITLE 5306 ADVERTISING Salem Evening News - Charter and M.G.L mandated ordinance advertising unpredictable due to adoption of ordinances 5320 CONTRACTEDSERVICES Budget analyst reinstated by the Mayor last fiscal year Dept Request Mayor 20,000 20,000 Council 21,000 2l ,000 21,000 11112 5381 PRINTING AND BINDING 21,000 2,727 150 20,000 20,000 21,000 2,727 150 20,000 20,000 21,000 2,727 150 Government cards (printed in-house) Printing Manual Stationery and envelopes Municipal Code Ordinances - hardcopy and online download Municipal Code Zoning Ordinances - hard copy and online download Municipal Code Traffic Ordinances - hard copy and online download West Group - Mass. General Laws Forms, ordinances, orders, committee reports, archive paperfor minutes, binders, binding 7,000 1 ,100 200 7,000 1,100 200 7,000 1 ,100 200 This line will need to be ¡ncreased back to 11 ,200 at least FY 20121o¡ manuals TOTAL 11,177 '11,177 11,177 11'112 5421 OFFICE SUPPLIES GENERAL General office supplies as needed 250 250 250 TOTAL 250 250 2s0 111'12 5730 DUES AND SUBCRIPTIONS lnternational lnstitute of Municipal Clerks North Shore City and Town Clerk's Association Massachusetts City and Town Clerk's Association New England Association of City and Town Clerks TOTAL 1't112 5783 Midterm/lnauguration Programs, flowers, etc. TOTAL TOTAL PROPOSED 53,127 53,127 53,127 200 200 200 200 200 200 500 500 500 500 500 500 Sec 8 - 11 ---PAGE BREAK--- City Clerk Mission Statement- Whv We Exist The position of Cþ Clerk in the Commonwealth of Massachusetts was originally modeled after a similar position in England. City Clerks are required to exercise wide authority and have extensive responsibilities. The City Clerk holds department head status, and serves as custodian of city records, supervision of the recording and reporting of vital statistics (births, deaths and marriages). The Clerk certifies copies of records and ordinances. Supervises the issuances of permits and licenses in accordance with State Laws and Ordinances, such as marriage intentions and licenses, dog licenses, Auctioneer, Beano, Contract Operator, Drainlayer, Public Guide, Junk Dealer, Pawnbroker, Photographer, Raffles, Seaworms, Second Hand Valuable, Second Hand Clothing, Taxi Operator, Taxi Cab, Limo, Pedi Cab, Horsedrawn Carriages, Trolleys and Yard Sales. Administer the oath of office to elected and appointed City ofhcials for all òity Departments, Boards and Commissions and attests all official documents of the City with the City Seal. As well the City Clerk is a member of the Board of Registrar of Voters and Chief Election Official for all elections. Maintains and processes Non-Criminal citations and files cash report to Treasurer. Processes Claimi and maintains tracking form for Council Committee. Sends letters to claimant on approved or denied claims. Notifies Solicitor's office of claims. Sisnificant Budqet & Staffins Chanses for FY 20t4 Since the retirement of Julie McNaught we have a new member to the staff Maureen Fisher who brings great customer skills to the office. Maureen has also worked in the past at the polls and will be a valuable asset at election time. Recent Accomplishments Adding information to the website for view by the public for campaign frnance, Council Committee minutes a FY 2014 Goals & Obiectives o The use ofprotective paper for the issuance ofvital records. This paper cannot be copied. o The maintaining of information on the city's website in reference to the City Clerks office. o Maintain the stafhng level. ¡ Automate vital records for processing, recording and indexing. Sec 8 - 12 ---PAGE BREAK--- Estimated FY 2014 000+ 600+ 1 600+ 350+ I 50+ 500+ 2 718+ 283+ 000 9 600 1 600 350 150 586 [PHONE REDACTED] 5 1 556 349 45 2448 341 213 472 8 685 1 610 352 100 327 204 Actual FY 2011 Actual FY 2012 Estimated FY 2013 Outcomes and Performance Measurers VITAL RECORDS of vital records Birth records recorded Death records recorded e Licenses Affidavits of vital records LICENSES Licenses Business Certificates Yard Sale rmits How FY 2014 Deoartmental Goals Relate to Citv's Overall Lonq Short Term Goals . Try and secure more vault space for vital record retention o Vital records to be done online Sec 8 - 13 ---PAGE BREAK--- CITY OF SALEM - FY 2OI4 OPERATII{G BUDGET Expenditures Adopted Budget Adjusted Budget Y-T-D Expenses Department FY 2012 Fy 2013 Fy 2013 Fy 2013 Fy 2014 Council FY 2014 Mayor ßY 2014 City Clerk-Personnel 11611 5I I I SALAzuES-FULL TIME 11611 5l3l OVERTIME(GENERAL) I161 1 5I50 FRINGE/STIPENDS Total CityClerk-Personnel City Clerk-Expenses 11612 5242 OFFICE EQUIPMENT REP 11612 5317 EDUCATIONAL TRAINING 11612 5381 PRINTING AND BINDING t1612 5421 OFFTCE SUPPLTES (cEN 11612 5450 ARCHIVAL SUPP & EQUr 11612 5509 DOG LICENSES 11612 5710 IN STATE TRAVEL/MEETINGS 11612 5730 DUES AND SUB Total CityClerk-Expenses 247 ,603.11 0.00 3,450.00 251,053.1 I 385.r9 0.00 3,000.00 692.35 1,233.51 999.00 0.00 500.00 6,810.05 250,5 80.00 0.00 3,450.00 254,030.00 2s1,4t9.00 4.00 3,450.00 254,873.00 234,029.65 0.00 3,0 15.06 237,044.71 260,400.00 0.00 0.00 260,400.00 263,481.00 0.00 0.00 263,481.00 500.00 1,000.00 3,000.00 750.00 1,250.00 1,000.00 s00.00 500.00 8,500.00 263,481.00 0.00 0.00 263,481.00 500.00 0.00 3,000.00 750.00 1,250.00 1,000.00 0.00 500.00 7,000.00 500.00 0.00 3,000.00 750.00 1,250.00 1,000.00 0.00 500.00 7,000.00 180.00 0.00 2,293.20 699.6s 686.07 1,000.00 0.00 0.00 4,858.92 500.00 1,000.00 3,000.00 750.00 1,250.00 1,000.00 500.00 500.00 8,500.00 500.00 1,000.00 3,000.00 750.00 1,250.00 1,000.00 500.00 500.00 8,500.00 030 161 Department Total 257,863.16 261,030.00 26t,873.00 241,903.63 26g,900.00 27r,98t.00 271,981.00 Sec 8 - 14 ---PAGE BREAK--- FY 2014 MANAGEMENT, BOARD MEMBERS AND PART-TIME SAI.ARIES Counc¡l Voted FY 2014 Mayor FY 2014 52.2 Mayor Rate FY 2014 2.Oolo Dept Request FY 2014 52-2 Prop Rate FY 2014 0-00/" Curent Rate FY 2013 LOol" # Board Meetinqs # Houß MIY= I F T E Cod( Voted By Council FY 2013 52 H¡rc Date Job D6c Orgrobj Dept Name Name LAPOINTE SIMONS CHERYL ILENE O3O CITY CLERK O3O CITY CLERK 11611-5111 crrY CLERK 1 161 1-51 1 1 Assr crrY GLERK oz27n9a9 09/05/2000 40,477.90 48,662 08 100% 1000/o 80,787 43 44,U9.24 250,399.36 260-399-36 1,578.61 963 88 82,403.18 50,314.72 82,403.18 50,314.72 10 10 1,547 65 1,547.65 935 81 935 8l O3O CITY CLERK 79,369.65 3.0 Total AFSCME 1818 130.762.68 208,509.63 5.0 Total Full T¡me - 5l1l I 161 1-5150 Æsc[4E stiænd 3,450.00 30 1,150 00 2l 1.959.63 5.0 DeDartment Tolal FY 2012 FY 2013 FY 2014 Variance :ulLIme Equ¡valent EmÞlovs: 50 50 0.0 130.762 68 1 30 762 68 263,480.58 2$.la0.58 263,¡180.58 263,¡180.58 Sec 8 - 15 ---PAGE BREAK--- FY 2014 AFSCME 1818 Union Employee Rates Council FY 2014 52.2 Mayor FY 2014 52.2 Depû Request FY 2014 52.2 STEP INCREASES Date Rate # Wks Old New Rate FY 2014 2.O% Rate FY 2013 0.0% F T E voted IJy Counc¡l FY 2013 52 Hire Date Org/OÞject frtle Department EMPLOYEE NAME MCNAUGHT SERPA EMI¡ONS FISHER JULIE LINDA JANET MAUREEN O3O CITY CLERK O3O CITY CLERK O3O CITY CLERK O3O CITY CLERK 116't 1-5111 1.1611-511.1 1 161 1-51 1 1 11611-511 1 ASST REGISTRAR ASST ASST REGISTRAR SR o8101998 7t26t2004 5t17t10 9t21t12 46271 a627'l 814 16 719 16 879 96 879 96 830 44 730 33 42,069 53 42,æ9 53 37,300 12 o0 1_0 10 '1 0 100% Retired Retired Ret¡red 100% 45,9U13 45,9U.13 45,934.13 879 96 60 46.2 1000Á 45,636 81 45,636.81 45,636 81 7æ91 12.O 402 1c,00Á 39191 74 3919í74 39 19'i 74 130.762.68 130.762-68 130.762.68 8t't3120't3 9t21t2013 121.439.18 3.00 Sec 8 - 16 ---PAGE BREAK--- FY 2014 DETAILED BUDGET REPORT EXPENSES CITY CLERK - O3O Approved by Approved by Council ORG OBJECT TOTAL 11 EXPENSE TITLE simplex time recorder maintenance typewr¡ter maintenance (5 typewriters) 500 500 1,000 500 500 1,000 [PHONE REDACTED] Educational training Traing to teach staff Spanish 1,000 TOTAL Vital Records Binders & Sleeves(Birth-Death-Marriage) Mylar s heets (Birth-Death-Marriage) Book Binding (lndex/Birth/Death/Marriage) I ndex Cards (Birth/Death/Marriages), Master Cert (Vitals) Marriage Return Envelopes & City Clerk envelopes, City Clerk Stationary 3,000 3,000 3,000 TOTAL TOTAL 000 W. B. MASON - Typewriter ribbons & correction tapes for vital records, 750 750 750 750 750 750 Acid free state mandate vital records recording paper ledger sheets (birth/death/man) Birth, Death & Marriage certificate paper for long and short forms State Bond paper replacement of vital binders for affidavits and births and mylar sleeves due to water 1,250 1,250 1.250 TOTAL National Band and Tag for dog tags (3000 tags) Maintenance for Dog Software r,000 1,000 1 1,000 1 TOTAL TOTAL TOTAL 000 500 1 Registration and travel expenses for various meetings and seminars Educational Training West Group - Mass. General Laws annual updates-pocket parts West Group - Acts and Resolves 500 500 500 500 500 500 500 500 500 500 s00 Sec 8 - 17 ---PAGE BREAK--- Elections & Reg istrations Mission Statement- Whv We Exist The City Clerk serves as the Clerk to the Board of Registrars of Voters, officiates elections and establishes procedures to be followed by election officials at each precinct, oversees registration of voters, prepares computer reports on election returns and prepares election materials of voting precincts. Also organizes the set-up of precincts and maintains handicapped accessibilþ of all voting locations, supervises staff, issues nominations papers to local candidates, certifies signatures of voters signing nomination papers and initiative petitions for state ballot questions. We are also responsible for the mass mailing of the citywide census, maintaining and entering the date and the notif,ing of voter confirmation. Sisnificant Budset & Staffins Chanqes for FY 2014 There are no significant budget or staffing changes for FY 2014 with the onset of two special elections during census time it may be necessary to use Senior Work off people to help as well as use of temporary part time help. Recent Accomplishments We have just come through a very busy Presidential election with a record turn out of young students though the numbers were less than four years ago, long lines at the polls were inevitable. It was busy but Salem showed what we have always know that the residents here are true patriots that exercise their right to vote. Our office has maintained campaign ltnance reports viewable on our website. This is a City election year and with the Mayor term there may be an increase in voter activity. Making it necessary to use volunteer and part time help. I am hoping that we are able to coordinate with the schools professional days to have the schools that are polling places closed for the day to enable easy access for the voters. We successful lowered our number of polling locations from fourteen (1a) to nine We still are unable to identifl' a location in Ward 6 that could hold two precincts and if the schools are closed on election days we may be able to use the Saltonstall School to combine Ward 5 two precincts under one roof. This would enable us to streamline the use of police at the polling location. Still, by lowering the number of locations to nine we \ryere able to save costs on police detail and programming costs of handicap machines. Also, this reduction has led to a time saving measure for me and my assistant as we visit each polling location during the day. It has also allowed for sharing of poll workers in emergency situations. Sec 8 - 18 ---PAGE BREAK--- FY 2014 Goals & ectives Maintain the staffing level in order to continue with required census and elections work especially with the Presidential Election in the fall a Estimated FY 2014 Actual FY 2011 Actual FY 2012 Estimated FY 2013 Outcomes and Performance Measurers 28,482+ 48% 13,671 16,000+ 28.482 70% 19,847 16,000+ 25,918 2t% 5,359 16,000+ 25,516 54% 13,623 16,000+ ELECTIONS (based on month of Nov.) # istered Voters Voter turnout % Actualturnout CENSUS Census forms mailed out and processed H 014 D artmental Ci 's Overall o Look for ways to reduce cost for financial stabilþ ¡ Find more storage space for required retention of paperwork and equipment Term Goals Sec 8 - 19 ---PAGE BREAK--- CITY OF SALEM - FY 2OL4 OPERATING BUDGBT Expenditures Adopted Budget Adjusted Budget Y-T-D Expenses Department FY 2012 FY 2013 Fy 2013 Fy 2013 Fy 2014 Mayor FY 2014 Council FY 2014 Blect & Reg-Personnel 11621 511 1 SALAzuES-FULL TIME 11621 5131 OVERTTME (GENERAL) 11621 5150 FRINGE/STIPENDS Total Elect & Reg-Personnel Elect & Reg-Expenses t1622 s242 OFFTCE EQUIPMENT REP 11622 5280 POLLING PLACE RENT 11622 5306 ADVERTISING 11622 5309 POLLWORKERS 11622 5381 PRINTING AND BINDING 11622 5386 VOTING MACHINE SERVI 11622 5421 OFFICE SUPPLiES (cEN Total Elect & Reg-Expenses 91,011.15 5,000.00 1,150.00 97,t61.75 285.00 150.00 614.25 24,860.00 6,499.04 16,324.43 988.44 49,721.t6 91,579.00 5,000.00 1,150.00 97,729.00 93,433.00 14,533.00 l, 150.00 109,1 16.00 81,7s0.73 10,888.59 1,150.00 99,789.32 325.00 150.00 849.00 34,530.00 1,390.65 16,024.27 997.88 54,266.80 95,620.00 5,000.00 0.00 100,620.00 9l,460.00 5,000.00 0.00 102,460.00 91,460.00 5,000.00 0.00 102,460.00 325.00 300.00 650.00 25,000.00 6,500.00 16,325.00 1,000.00 50,100.00 325.00 300.00 1,100.00 48,800.00 6,500.00 19,925.00 1,000.00 77,950.00 325.00 300.00 650.00 29,000.00 6,500.00 t6,325.00 1,000.00 54,100.00 325.00 300.00 650.00 29,000.00 6,500.00 16,325.00 1,000.00 54,100.00 325.00 300.00 650.00 29,000.00 6,500.00 16,325.00 1,000.00 54,100.00 030 162 Department Total 146,882.91 147,829.00 187,066.00 r54,056.t2 t54,720.00 156,560.00 156,560.00 Sec 8 - 20 ---PAGE BREAK--- FY 2014 MANAGEMENT, BOARD MEMBERS AND PART-TIME SALARIES Counc¡l Voted FY 2014 Mayor Propsed FY 2014 52.2 Mayor Rate FY 2014 2.O./o Dept Request FY 2014 52-2 Prcp Rate FY 20'14 0.0% Curent Rate FY 2013 2.O% # Board Meetings # HouF klY=r F 1 E Cod( Voted By Counc¡l FY 2013 52 H¡re Date Job Desc Org[/Obj Dept Name Name BARTON LAPOINTE LAPOINTE SAINDON SWAN CHARLES CHERYL CHERYL PHILIP RALPH ELECTIONS & REGISTR 11621-51,I1 ELEC-nONS & 11621-5111 ELECTIONS & REGISTR 11621-51'I1 ELECTIONS & REGISTR 11621-5,I,11 ELECTIONS & REGISTR ,11621-5111 BD REGISTRAR MEMBER CLERK OF BOARD BD REG¡SIRAR MEMBER BD REGISTRAR I\4EMBER CH BOARD REGISTRAR 030 030 030 030 030 ROCHELLE 030 ELECTIONS & REGISTR 11621-511'l O3O ELECTIONS & REGISTR 11621-5131 oVERfIME 030 ELECTIONS & REGISTR 1 1621-5150 AFSCME stipend 9t1712008 2008 700_00 1,600 00 700 00 700 00 45,809 43 42,069 53 91,578.96 175 00 133 33 58 33 175 00 175 00 Ióó Jó 175 00 700 00 1,600 00 700 00 700 00 700 00 1,600 00 700 00 700 00 4 12 12 4 4 B B B B B '1.0 10 175 00 700 00 133.33 1,600 00 58,33 700 00 175 00 700 00 No Comænsat¡on requested SPORT 880 95 880.95 45,985 59 9't6 't9 47,825 01 47,825.O'l Total AFSCME 1818 45,934.13 45,934 13 45,934 13 95,6't9.72 97,459.14 97,459-14 5,000.00 5,000 00 5,000.00 100,619.72 102,¿t59.14 102.4s9.',t4 2.O Total Full Time 5'l1l 5,000.00 1,1 50.00 10 1 150 00 97,728-96 2.O Department Total FY 2012 FY 2013 FY 2014 Variance FulLIme Eduivãlent EmDlove€: 20 2.O 20 00 Sec 8 - 21 ---PAGE BREAK--- FY 2014 AFSCME l818 Union Employee Rates Counc¡l FY 2014 52.2 Mayor FY 20't4 52.2 Dept Request FY 2014 52.2 STEP INCREASES Date Rate # Wks Old New Rate FY 20'14 2.O% Rate FY 2013 0.0% F T E voted By Council FY 2013 52 Hire Date Org/Object T¡tle Department EMPLOYEE NAME KIRKPATRICK MARCIA O3O ELECTIONS&RÊGISTR 11621-5111 ASSTREGISTRAR 3t20to6 42,069.53 1 0 46271 879 96 ln 100% 45,934 13 45,934.13 45,934.13 45-934.13 ¡f5.934-13 45.934-13 Sec 8 - 22 ---PAGE BREAK--- FY 20'14 DETAILED BUDGET REPORT EXPENSES ELECTIONS AND REGISTRATIONS O3O Appfoved Þy Approved þy ORG OBJECT EXPENSE TITLE Dept Request Mayor Council maintenance (3 typewriters) 325 325 325 Time stamp ribbon & installation TOTAL 325 325 325 11622 5280 POLLING PLACE RENTAL $25.00 rental each election Reduction in polling locations. TOTAL 300 300 300 300 300 300 11622 TOTAL 5306 ADVERTISING Salem Evening News advertising for special voter registration sessions 650 650 650 650 650 650 Staffing of 14 Precincts on Election Day for Elections 14 Wardens, 14 Clerks, 14 precinct Asst., 10 inspectors each Precinct 29,000 29,000 29,000 TOTAL 29,000 29,000 29,000 1'1622 5381 PRINTING AND BINDING Printing of Annual Poll Book, census forms, nomination papers, petition forms, etc. Printing of postcards for confirmation mailings Envelopes for voter registration, etc. 6,500 6,500 6,500 TOTAL 6,500 6,500 6,500 11622 5386 VOTING MACHINE SERVICES Voting Machine and Tabulator Maintenance Agreement 16,325 16,325 16,325 Election programs 6 tabulators) Election day coverage L.H.S. Associates (software & program vendor) Three-hole legal paper for voting list ballot printing & envelopes Tabulator supplies-special ribbons, ink, electrical cords, adapters, paper rolls Note - we will need to print ballots for FY 2012 TOTAL 16,325 '16,325 16,325 11622 5421 OFFICE SUPPLIES GENERAL General offìce supplies as needed 1,000 I,000 1,000 TOTAL 'l 1 TOTAL PROPOSED 100 100 100 Sec 8 - 23 ---PAGE BREAK--- S Assessor Mission Statement - Whv V/e Exist The duties and responsibilities of the Assessing Department remain essentially the same from year to year. The Assessors are required by Massachusetts General Law to value all real and personal property as well as prepare tax-billing commitments for both motor vehicle and boat excise tax. The Assessing Department also receives and processes several hundred exemption requests and tax abatement applications. The office is open to the public and the staff is required to maintain the extensive databases needed to accomplish its mission. &S s for FY 2014 With the new CPA voted in November 2012 we will need to have our second clerk full time in the Assessors Offrce to help implement the CPA application process.. With the loss of Paul Tierney at the end of FY 2012, Jim Bond was promoted from field inspector to Assistant Director of Assessing. In November, we hired Stephen Cortes, an experienced Assessor formerly of Worcester, to be the field assessor. With a full complement of three Assessors and two clerks, the office staff is able to complete all necessary requirements promulgated by the Massachusetts Department of Revenue. Recent Accomplishments o Received timely approval of our valuation as part of the three year Recertification required by the Department of Revenue for Fiscal Year 20 I 3 . Patriot Property Appraisers were hired to review the software components and support the office with the recertification process. We were able to upgrade our GIS application in our assessing software to help with the overall city review required by the Department of Revenue in the recertification year. o Added a GIS component into our Patriot Property assessing software. We can now globally add and update information that can be utilized by us and other departments. ¡ We completed our DOR required inspection program and have implemented an annual re inspection plan to inspect approximately 750 to 1,000 properties per year beyond the annual sales verification and building permit inspection already in place. o Completion of several courses in the MAAO certification program, as well as continuing education by all assessors to maintain or achieve MAAO certif,rcation. o We have eliminated all residential and commercial Appellate Tax Board cases and only have the state valued utility cases left unsettled. o Worked with Harbormaster, Collector, and Finance Departments to implement a revised Mooring/Boat billing and abatement program that has proper checks and balances and reconciliations of fees collected and abated, as well as proper documentation of those boats that have been bought and sold. Sec 8 - 24 ---PAGE BREAK--- FY 20l4Goals & Obiectives To have all assessors as certified Massachusetts Accredited Assessor's Organization (MAAO) designation. This accreditation requires significant training and education. The various courses of the MAAO accreditation program offer in-depth training to those individuals that strive to obtain the knowledge and background that is required to perform the duties of an Assessor in a professional and competent manner. Producing high quality work and implementing and conducting an aggressive database maintenance program still remain our principal tasks. Since these elements are essential in maintaining the level of professionalism expected by Department of Revenue, the City Administration anóthe public atlarge, it is the primary objective and continuous goal of the Department to achieve both. Train the Assistant Assessing Director on valuing Personal Propefty, which requires an initial steep learning curve. This training involves working closely with our software provider, Patriot Property. Outcomes and Performance Measurers Actual FY 2011 Actual FY 2012 Estimated FY 2013 Estimated FY 2014 13.781 890 33,000 975 450 250 975 75 1.400 13,710 900 33,000 1 ,100 450 250 900 75 I,400 1 3736 871 33,700 1104 451 99 975 73 I 380 12,780 890 32,707 1,106 479 128 990 71 1,405 Real Estate Billinq - Bills done quarterly Personal Bills- Billin done Auto Excise Boat Excise Exem ons Abatements Personal Property inventory forms (required by law for abatements) ABC Forms - Tax uired law to for status lncome & Statements How FY 2014 Departmental Goals Relate to City's Overall Lons & Short Term Goals Through education and in house seminars we always strive to improve communication and deliver exceptional services to the public. In order to keep improving upon this goal, all Assessors in the office are working toward having their MAAO designation, which indicates a certain level of knowledge and expertise in the Assessing field.. The additional education and completion of all required courses by all assessors has reduced the need for potential outside help in defending Appellate Tax Board cases. V/ith our new GIS enhancement to our Patriot Property assessing software, we will be able to deliver enhanced services to the general public as well as throughout the different departments. a a a a a Sec 8 - 25 ---PAGE BREAK--- CITY OF SALEM - FY 2OI4 OPERATII{G BUDGET Expenditures Adopted Budget Adjusted Budget Y-T-D Expenses Department ßY 2012 FY 2013 Fy 2013 Fy 2013 Fy 20t4 Mayor FY 2014 Council FY 2014 Assessors-Personnel 1141I 5II1 SALARIES-FULL TIME 1141 1 5150 FRINGE/STIPENDS Total Assessors-Personnel Assessors-Expenses 11412 5242 OFFICE EQUIPMENT REP 11412 5303 LEGAL/REGISTRY SERVICES 11412 5308 CONTRACTED SERVICES 11412 5381 PRINTING AND BINDING 1t412 5421 OFFICE SUPPLTES (GEN 11412 57IO IN STATE TRAVEL/MEETINGS 1t4t2 5860 EQUIPMENT Total Assessors-Expenses 227,144.46 4,979.13 232,023.59 99.00 500.00 5t ,943.13 1,020.50 2,076.05 1,958.20 0.00 63,596.88 250,499.00 8,300.00 258,799.00 200.00 800.00 19,500.00 1,500.00 2,677.00 2,500.00 500.00 27,677.00 253,501.00 8,300.00 261,801.00 200.00 0.00 19,500.00 1,700.00 3,277.00 2,500.00 s00.00 27,677.00 223,265.86 5,845.79 229,111.65 99.00 0.00 14,442.50 1,343.15 2,059.93 1,846.65 474.33 20,265.56 266,005.00 6,000.00 272,005.00 269,418.00 6,000.00 275,418.00 200.00 800.00 25,500.00 1,500.00 2,677.00 2,500.00 500.00 33,677.00 269,418.00 6,000.00 275,4t8.00 200.00 800.00 25,500.00 1,500.00 2,677.00 2,500.00 500.00 33,677.00 200.00 800.00 25,500.00 I,500.00 2,671.00 2,500.00 500.00 33,677.00 010 l4l Department Total 295,620.47 286,476.00 289,478.00 249,377.21 305,682.00 309,095.00 309,095.00 Sec 8 - 26 ---PAGE BREAK--- FY 2014 MANAGEMENT, BOARD MEMBERS AND PART.TIME SALARIES Counc¡l Voted FY 2014 Mayor Propsed FY 2014 52.2 Mayor Rate FY 2014 2.Oo/o Dept Request FY 2014 52.2 Prop Rate FY 2014 o-oo/" Curent Rate FY 2013 2.OolL # Boa¡d Meet¡ngs # HouF WklY = I F T E ]odr Voted By Counc¡l FY 20'13 52 H¡re Date Job D6c Org/Obj Dept Name Name BATES BOND JACKSON JAGOLTA JOHNSON FORGIONI TIERNEY CORTES DONALD JAMES DEBORAH RICHARD DAMIAN CLAUDIA PAUL STEPHEN 01O ASSESSORS 010 AssEssoRs 01O ASSÊSSORS 01O ASSESSORS O,IO ASSESSORS 01O ASSESSORS 01O ASSESSORS 01O ASSESSORS 11411-5111 1141't-5111 11411-5,t1'l 1141'l-5't11 114'11-5't1'l 1'1411-5111 1'1411-511'l 11411-511'l BOARD MEMBER ASST ASSESSOR DIR ASSESSING BOARD MEMBER BOÆD MEMBER BOARD CLERK ASSTASSESSOR ASSTASSESSOR 9t19t20't1 9t22t09 4t1t2012 10t10t12 3,000 00 B 42,491 92 77,314.66 3,000 00 B 3,000 00 B 1,500 00 B 50,184 17 750 00 965 08 1,446 82 750.00 750 00 375.00 3,000 00 1,150.00 1,500 00 750 00 965 08 1,446 A2 750 00 750 00 375 00 3,000.00 50,377 1 8 77,612_02 3,000.00 3,000 00 1,500 00 3,000 00 3,000 00 6.000.00 272,OO4.50 984 38 1,516 56 750 00 750 00 375 00 3,000.00 1,500 00 3,000 00 51,3U_72 79,'16426 3,000 00 3,000 00 1,500 00 3,000 00 3,000 00 6.000.00 27s,4't7.39 3,000 00 51,3U72 79,'16426 3,000 00 3,000 00 1,500.00 43,508 33 84,860 07 269.4t7.39 1_0 1.0 0.0 'I 0 4 100% 1000/o 4 4 4 100% lOOo/o 817 15 417.15 Total AFSCME 1818 42,65523 833 49 43,508 33 84,860 07 84,860.07 266,004.50 269.4'17.39 70,007.57 20 250,494.32 3,000 00 2,070 00 3,000 00 5.0 Total Full T¡me.5l1l O1O ASSESSORS O1O ASSESSORS OlO ASSESSORS 11411 -5150 Certifed Ass6sor Stipends 11 41 1 -5150 AFSME s¡p€nd 1 141 1-5150 Mileage ReimbuFement- Asssoß 3 20 20 '1,000.00 .1,500 00 3,000 00 3,000 00 8,070.00 Total Frinqe -5150 258,79A32 5.0 Department Total FY 2012 FY 2013 FY 2014 Variance 4A 4A 50 o2 6-000.00 275,417.39 Sec 8 - 27 ---PAGE BREAK--- FY 20'14 AFSCME 1818 Union Employee Rates Counc¡l FY 2014 52.2 Mayor FY 20't4 sz2 Dept Request FY 2014 s2.2 STEP INCREASES Date Rate # Wks Old New Rate F\ 20't4 2-Oo/o Rate FY 2013 o.o% F T E Voted By Council FY 2013 s2 H¡re Date o*oo,*, lr"o Title Department EMPLOYEE NAME FELIX FORGIONI DELLORFANO GLORIA CLAUDIA DELINDA 01O ASSESSORS 01O ASSESSORS O1O ASSESSORS 1141't-5't'11 11411-5111 1141't-5't11 PRINCIPAL CLERK III SR I/II SR CLERK TYPIST I/II 03221993 4t1t12 12J312013 42,069.53 27,938.04 10 00 1.0 862.71 742.07 719 16 879 96 756 91 730.33 1Z3DO13 100% oolo 756.9'1 22.O 302 'tOOo/õ 45,934.'13 45,93413 45.934't3 38,925.94 38,925 94 38,925 94 84.860.07 84.860.07 84-860-07 70,oo7.57 2.O Sec 8 - 28 ---PAGE BREAK--- FY 2014 DETAILED BUDGET REPORT EXPENSES ASSESSORS - 01 ORG OBJECT 11412 TOTAL 11412 TOTAL 11412 5308 TOTAL 11412 TOTAL 11412 TOTAL 1',t412 TOTAL 'l'14'12 TOTAL IUIAL lJKUlJ(,s'tsU DESCRIPTION 5242 OFFICE EQUIPMENT REP Computer, Copier, Printers, Fax & routine care & maintenance 5303 LEGALSERVICES Primarily used to pay for deeds and other legal papers needed to maintain the Department's legal file. Dept Request Mayor 18,000 1,500 6,000 25,500 Council 1,500 1.500 2,677 2,677 2,500 2,500 33.677 200 200 800 800 18,000 25,500 2,677 2,677 2,500 2,500 33.677 200 200 18,000 1,500 1.500 2,677 2,677 2.500 2.500 33.677 200 200 CONTRACTED SERVICES Primarily used to fund services of professional appraisers or consultants necessary to support the Department's ATB cases and valuation functions. Annual GIS Enhancement contract addition Appraisals for two 12'lA properties coming back to rolls 5381 PRINTING AND BINDING Used to pay for binding and printing of tax commitment books 542',1 OFFTCE SUPPLIES (GENERAL) General office supplies as needed 5710 IN STATE TRAVEUMEETINGS Used to pay for professional meetings throughout the year. Eg., Mass. Assessors Association and Essex County Assessors Association, and Assessing Clerk's meetings. 5860 EQUIPMENT Used to purchase miss¡on related small equipment. 800 800 800 800 500 000 I þ 500 000 b 25,500 500 500 500 500 500 500 500 500 Sec 8 - 29 ---PAGE BREAK--- Collector Mission Statement- Whv We Exist The Collector's Office serves as the portal for all revenues billed and received by the City of Salem. All bills for Real Estate & Personal Property Taxes, Motor Vehicle Excise Taxes, Personal Property Taxes, Boat Excise Tax, Water and Sewer Bills, Trash fees, City Ordinance tickets, and all other recèivables committed by the Board of Assessors are the responsibility of the Collector. Parking tickets are also paid at the Collector's Office. Upon receipt óf a written request and the applicable payment, the Collector's office will research and produce a Municipal Lien Certificate (MLC). The Collector's Office also procesies Passport Applications and issues and tracks resident parking stickers and processes slip and mooring payments on behalf of the Harbormasters Ofhce. Sienificant Budeet & Staffine s for FY 2014 There is no significant budget or stafhng changes for FY 2014 Recent Accomolishments Collectors has worked closely with the Harbormasters Office to transfer the billing system for moorings and slips to Kelley and Ryan which has resulted in a more efficient means to track payments, stickers and renewals Both the Collector and Asst Collector worked with the parking implementation committee to implement the new parking ordinances. FY 2014 Goals & Obiectives o Maintain high collection rate ¡ Continue to enhance online payment system and continue to provide public education to increase usage of the system. ¡ Maintain qualþ service. o Continue educating members of the Collector's Office a a Sec 8 - 30 ---PAGE BREAK--- Actual FY 2011 Actual FY 20',12 Estimated FY 2013 Estimated FY 2014 Outcomes and Performance Measurers 250 2,500 50 1,200 9,000 7,250 150 41,000 1.700 44,000 1,250 32,000 2,500 5,000 150 1,200 6,500 250 2,500 50 1,400 6,500 7.250 190 45,000 2,500 50,000 1.250 30,000 2,500 4.500 125 1,000 4,500 359 2,385 80 1,000 9,588 7,638 151 41,028 1.748 44,937 1,611 35.117 2,690 5.137 147 1.225 6,866 333 2,695 75 1 350 9,045 8,1 86 198 46,546 2,430 57.717 I 049 26, I 58 2,505 5,037 119 1.213 5.522 Passports Processed Resident P StickersA/isitor Passes Email C ndence Munici Lien Certificates Processed Bills ments Processed ln-House: Excise Tax Parki Tickets Boat Excise Tax Real Estate Personal Water/Sewer & Trash an col in March 2011 Lockbox ents Real Estate / Personal Property / Water & Sewer / Trash Lockbox June 2006 Online P nts - UniBank Real Estate Water/Sewer Personal Trash billin in November 2006 Excise Tax tal Go 's Overall L &S T Keep collections current so the City has funds available to help maintain financial stability Sec 8 - 31 ---PAGE BREAK--- CITY OF SALEM - FY 2OI4 OPERATING BUDGET Expenditures Adopted Budget Adjusted Budget Y-T-D Expenses Department FY 2012 Fy 2013 Fy 2013 Fy 2013 Fy 2014 Council FY 2014 Mayor FY 2014 Collector-Personnel 11461 51I I SALARIES-FULL TIME ll46t 5131 OVERTIME (GENERAL) 11461 5150 FRINGE/STIPENDS Total Cotlector-Personnel Collector-Expenses 11462 5242 OFFICE EQUIPMENT REP 11462 5317 EDUCATIONAL TRAINING 11462 5381 PzuNTING AND BINDING 1t462 s42r OFFICE SUPPLIES (cEN Total Collector-Expenses I 89,003 . l2 946.62 7 ,449.95 197,399.69 95.00 310.00 1,988.36 2,806.92 5,200.28 193,605.00 1,000.00 1,450.00 202,055.00 500.00 1,000.00 2,000.00 3,000.00 6,500.00 198,349.00 t,740.00 7,450.00 207,539.00 0.00 1,000.00 2,000.00 3,500.00 6,500.00 185,228.12 l,l39.ll 6,490.00 193,457.23 0.00 853.50 1,883.19 3,265.08 6,001.77 202,533.00 1,000.00 4,000.00 207,533.00 203,829.00 1,000.00 4,000.00 208,829.00 0.00 1,000.00 2,500.00 3,000.00 6,500.00 203,829.00 1,000.00 4,000.00 208,829.00 0.00 1,000.00 2,500.00 3,000.00 6,500.00 0.00 1,000.00 2,500.00 3,000.00 6,500.00 040 146 Department Total 202,599.97 208,555.00 2t4,039.00 199,459.00 2t4,033.00 215,329.00 2t5,329.00 Sec 8 - 32 ---PAGE BREAK--- FY 2014 MANAGEMENT, BOARD MEMBERS AND PART-TIME SALARIES Counc¡l Voted FY 2014 Mayor Propsed FY 2014 52.2 Mayor Rate FY 2014 2.Oolo Dept Request FY 2014 g2-2 Prop Rate FY 2014 0-00/. Current Rale FY 2013 2.Oot" # Board Meetinqs # HouF Mlv='t F T E Cod€ Voted By Council FY 2013 52 H¡re Date Job Desc Org/Obj Dept Name Name CELI BONNIE O4O COLLECTOR 1 1461-511 1 crrY coLLEcroR 1 I 461-51 50 cedif ed coltedor sipends 11461-5150 REs stiænd I 1461-5150 AFSCME sjpend 11461-5131 owRrME 2101t2004 64,580 97 129,023.19 193,604.-t6 1,000 00 3,000 00 3.450 00 7,4s0.00 10 30 100% 4.O Total Full Time - 5'll l 1,241 94 1,241.94 Total AFSCME 1818 .1,000 00 250 00 .1.150 00 1,000.00 250 00 õ4,a29 27 137,702 83 202,532.10 '1,000 00 3,000 00 4,000.00 1,000 00 207,532.10 1,000 00 250 00 '1,000_00 3,000 00 4,000.00 1,000 00 208,828.68 66,125 85 137,702 83 203.828.68 1,000,00 3,000.00 4.000.00 1,26674 66,125 85 137.702.83 203.828-68 O4O COLLECTOR O4O COLLECTOR O4O COLLECTOR 1 12 5U Total Frinqe - 5150 O4O COLLECTOR '1,000 00 202,Os4.16 4.0 Department Total FY 2012 FY 2013 FY 2014 Variance 40 40 40 00 .1,000 00 208.828.68 Sec 8 - 33 ---PAGE BREAK--- FY 20'14 AFSCME l818 Union Employee Rates Council FY 2014 52.2 Mayor FY 20',t4 52.2 Dept Requel FY 2014 52-2 STEP INCREASES Date Rate # Wks Old New Rate FY 2014 2-Oo/" Rate FY 2013 0-0% F T E Voted By Council FY 2013 52 H¡re Date Org/Object Title Department EMPLOYEE NAME HUTCHINSON DAVIS MORAN VASSY SARAH IVIAUREEN KAREN MARCIE O4O COLLECTOR 04O COLLECTOR O4O COLLECTOR O4O COLLECTOR 1't461-5111 11461-5111 11461-511'l 't146'1-5111 ASSISIANT COLLECTOR PRINCIPAL CLERK SR ACCOUNT CLERK SR ACCOUNT CLERK I/II rtoat2004 4t24t2007 9t14tO9 7t1Et't2 47,O1492 1.0 42,069 83 1 0 40,088 03 0 0 129.023.19 3.0 959_79 862.71 978 99 879 96 100% 51,103 06 100% 45,934.13 100% To Engineering 1000/6 40 665 64 1 0 763.76 77904 AnAt2013 807 56 6.0 462 5t,103_06 51,103 06 45,934 13 45,934 13 To Eng¡neering To EngineerÍng 40 665 64 40 665 64 137,702-A3 137.702-A3 137.702.83 Sec 8 - 34 ---PAGE BREAK--- FY 2014 BUDGET DETAIL EXPENSES EXPENSES DESCRIPTION CoLLECTOR - 040 ORG OBJECT 11462 Dept Request 1,000 2,500 2,500 3,000 3,000 6,500 Approved by Mayor Approved by Council TOTAL I,OOO 5317 EducationalTraining certifìcation courses for collectors staff 11462 5381 Printing and Binding TOTAL 11462 5421 Office Supplies General office supplies as needed. TOTAL TOTAL PROPOSED 1,000 1,000 2.500 2.500 3,000 3,000 6,500 '1 ,000 1,000 2,500 2.500 3,000 3,000 6.500 lnserts for real estate tax bills print resident parking stickers - reorder zone stickers and visitor passes Print passes for pass zone (100 per month) $1.00 per pass Sec 8 - 35 ---PAGE BREAK--- Mi lnformation Technology Seryices (ITS) We The Information Technology Services (ITS) Department continuously strives for excellence by providing cost effective, innovative information management and technological solutions that support the business strategies and decision-making process of the City of Salem. We work to provide a secure environmènt for data integrity, accessibility, system availability and delivery of information resources to the employees of the City of Salem and the citizens they serve. Budeet & Staffine es for FY 2014 Under the restructuring and streamlining of the Data Processing and GIS Department adopted for FY 2012, allfunctions performed by these two departments have been merged into a new department, the Information Technology Services Department. The FY 2013 budget reflects the continuation of this restructuring effort. Items that were on the Contracted Services line (Org-Obj 11552-5320) have been moved over to the Fixed Costs line (Org-Obj 11562-5243) in the amount of $8,476.00 As the demand on the GIS program is slowly increasing, there will be additional software maintenance costs in the amount of $1,5ó0.00, as shown on the Fixed Costs line (Org-Obj 11562-5243) Recent Accomplishments Performed migration of all physical servers in our department to a virtual environment. This allows us to better manage our servers and storage environment, and operate on a lower power-consumption budget Upgrade of the main firewall and several remote firewalls that are used to protect our network Upgraded security software on all servers and workstations Upgraded security on some of our wireless hotspots Prepared for and completed the upgrade from Munis release version 7.5 to version 9.2; work included installing new client versions city-wide, training all end- users, updating Reports, testing with all departments, and writing documentation. Performed various tasks, including creating and running custom reports in Munis Setup two extra Exchange servers to balance email load and provide better access for mobile devices Responded to all un-categorized'WebQA/Citizen' s Request emails Responded to all CodeRED / reverse-9lI calls and email requests Provided website i Virtual Town Hall support a a O a a Sec 8 - 36 ---PAGE BREAK--- a Setup network infrastructure to support several different types of communication devices with email access, such as Android-based phones, iphones, ipads and BlackBerrys Assisted the Parking Department with their evaluation and implementation of "smart" parking meters Continued to provide technical support and guidance for the City-wide AMR (Automatic Meter Read) program Assisted the Purchasing Agent with the evaluation of our phone system Installed and configured a GlS-tracking and accountability program for the Department of Public Services (DPS) Replaced older Windows 2000 and Windows XP computers with new Windows 7 computers Completed the re-drawing of City wards and precincts in GIS, based on the 2010 United States Census Bureau data; provided support to City Council and City Clerk's office, produced ne\¡/ maps to reflect changes in said wards and precincts Provided mapping support and data management for several City departments and their contractors, including Planning & Community Development, Engineering, Water & Sewer, the Mayor's Office, Public Health, Assessing, Public Services, School Department, Police, Fire, and Building Assisted with the successful implementation of the City's new reverse-91I program Updated assessor parcel maps for FYl2 in-house, resulting in significant cost savings Supervised and mentored two interns from the Salem State University Geography department Updated all data acquired from MassGIS to reflect the most recently available data Obtained new (April 2012)high resolution oblique aerial photographs to be used with both Pictometry, Inc.'s EFS software, and ATSGIS software Continued to provide the City Assessor's Ofhce and Planning & Community Development OfFrce with training and support for Pictometry, Inc.'s Electronic Field Study (EFS) software Provided the Police Departrnent and Planning & Community Development office with ArcView 9.3.1 licenses and technical support Worked with Applied Geographics to develop scope of work to upgrade the City's web-based GIS portal's functionality and performance. FY 2014 Goals & Obiectives o Implement a help desk system to expedite requests of the department(s), create troubleshooting tickets and track progress . Upgtrade remainder of outdated firewalls at remote sites o Update City's network use policy and require acceptance/adherence to said policy o Create network storage guidelines and best practices . Update Disaster Recovery Program and test it on a regular basis o Evaluate current and future email needs, plan for upgrade o Evaluate network security: o Wireless hotspots - Internet access o "Smart" Devices - Internet / Email access o Growing trend of employees bringing in their personal devices o Evaluate virtualization of desktops, cloud computing and/or private hosting of the City's data and prepare migration plan o Centralize all licenses for permitting allowing the city to use price leveraging a a a Sec 8 - 37 ---PAGE BREAK--- o Investigate City-wide document storage needs and methods o Look into and pursue grant funding if available . Add additional staffto take on current and additional work/projects o Evaluate City's website needs o Continue to replace older computers with new ones andlor upgrade existing computers with more memory o Start to upgrade Windows XP computers to Windows 7 as Microsoft will be retiring the Windows XP operating system in April of 2014 o Continue to train staff and take advantage of professional training and education when available ¡ Implement Munis paper-less PAF system o Re-organize GIS server data structure o Implement AToGIS Server software now that seryers have been virtualized ¡ Continue to maintain and update, as necessary, all spatial data including parcels, easements, street centerlines and road conditions o Continue to provide mapping support and GIS data management for departments City-wide o Mig¡ate GIS software from version 9.3.1 to version l0.l ¡ Standardize address data input between different software products used in various departments to enable creation of a master address file o Determine the level of need for additional ArcView licenses and employees or interns under the GIS umbrella to further the City's GIS initiatives . Setup database between the City's GIS and its various consultants o Collect and update drainage, sewer and other data as necessary using GPS unit at higher accuracy with new equipment o Work with and provide mentoring to Salem State University interns ¡ Develop custom web mapping applications for departmental use, utilizing AToGIS Server 9.3.1/10.1 Outcomes and Performance Measurers \üe have found that previous performance measures are inadequate for our newly re-organized department, and that the old measurers cannot accurately, or fully capture all of our duties and responsibilities. Therefore, our first objective for FY 2013 is to implement a help desk system, which will allow us to track all of our user requests and related response times. With this system in place, we will be able to analyze all requests, prioritize them, bring new focus to the department and increase responsiveness both intemally and publicly. We expect next year's report to positively reflect these changes. In the meantime, please look to our recent accomplishments for indicators of our progress. Outcomes and Performance Measurers Actual FY 2011 Actual FY 2012 Estimated FY 2013 Estimated FY 2014 N/A N/A Help Desk Calls Sec 8 - 38 ---PAGE BREAK--- How FY 2014 Departmental Goals Relate to City's Overall Lons & Short Term Goals The ITS Department remains committed to making the City of Salem a healthier place to live, work, and do business in. To that extent, we have implemented as many "green" initiatives as possible, and our recent migration from physical to virtual servers helps lower our energy footprint for the City. We will continue to seek out as many innovative approaches as possible to serve up data effectively, reliably, and safely, *irit. .é¿u.ing our impâct on the environment. Continuing GIS and mapping support for City departments aids in the progress of various projects planned to sustain and increase the 'livability' of Salem for its residents, businesses, and visitors. Projects and studies that are currently receiving support include, but are not limited to, City bike path mapping, the bike path extension project, the re-development of the Dominion power plant site, the re-development of the "Blubber Hollow" area, and the Canàf Stieet/Salem State University Flood Mitigation project. Our department continues its mission to serve all City departments, its users, and the City's constituents by looking at ways to uniflz our address and permitting data, and develop a functional master address database.. This endeavor will aid in the de-duplication of City efforts, resulting ln streamlining oùr flow of information. We are committed to not only maintain, but increase public access to as many constituent services as possible through our website. As the GIS infrastructure becomes more integrated into the City's business practices, we strive to support all new initiatives. Continued geospatial data maintenance and acquisition will allow the City's GIS to remain a robust and up-to-date information delivery and retrieval system. a a o a Sec 8 - 39 ---PAGE BREAK--- CITY OF SALEM - FY 2OI4 OPERATING BUDGET Expenditures Adopted Budget Adjusted Budget Y-T-D Expenses Department FY 2012 Fy 2013 Fy 2013 Fy 2013 Fy 2014 Mayor FY 2014 Council FY 2014 Datz Proc IT/GIS/-Personnel 1I551 5I 11 SALAzuES-FULL TIME I1551 5113 SALAzuES-PART TIME Total Data Proc IT/GIS/-Personnel Data Proc IT/GIS-Expenses 11552 5317 EDUCATIONAL TRAINING 11552 5320 CONTRACTED SERVICES 1ts52 s421 OFFTCE SUPPLTES (cEN 11552 5520 SOFTWARE SUPPORT/ENHANCEME] 11552 5582 DATA PROCESSING SUPP I],552 5710 iN STATE TRAVEL/MEETINGS Total Data Proc IT/GIS-Expenses 146,008.15 11,115.00 157,783.15 4,739.26 8,416.00 1,521.96 4,086.73 3,052.05 56.78 21,932.78 101,028.00 13,000.00 114,028.00 130,940.00 7,088.00 138,028.00 123,109.01 7,562.50 130,671.51 153,616.00 0.00 153,616.00 166,928.00 0.00 166,928.00 166,928.00 0.00 166,928.00 6,100.00 0.00 2,874.00 5,500.00 5,500.00 1,475.00 21,449.00 6,100.00 0.00 2,874.00 5,500.00 5,500.00 r,475.00 21,449.00 2,085.00 0.00 915.35 4,514.80 ) 49q 48.06 10,062-43 6,100.00 0.00 2,874.00 5,500.00 5,500.00 1,415.00 21,449.00 6,100.00 0.00 2,874.00 5,500.00 5,500.00 1,415.00 21,449.00 6,100.00 0.00 2,814.00 5,500.00 5,500.00 1,47 5.00 21,449.00 070 155 Total 179,715.93 135,477.00 t59,477.00 t40,733.94 175,065.00 188,377.00 188,377.00 Sec 8 - 40 ---PAGE BREAK--- FY 2014 MANAGEMENT, BOARD MEMBERS AND PART-TIME SALARIES Counc¡l Voted FY 2014 Mayor Propsed FY 2014 52-2 Mayor Rate FY 20'14 2.O% Dept Request FY 2014 52-2 Prop Rate FY 2014 0.0% Current Rate FY 2013 2.O% # Board Meet¡ngs # Hou6 WklY = 1 F T E Voted By Counc¡l FY 2013 52 H¡re Date Job Desc Org/Obj Dept Name Name DUIJVESIEIJN GROCKI GAUDET OLLE KEVIN JAIVIES 070 lnfomat¡on Tech-GlS 070 lnfomat¡on Tech-GlS 070 lnfomat¡on Tech-GlS 09201993 10t't22010 7t'1t2012 Uõ 01 10 1 60% '100o/6 1000/6 1,235.07 108.77 1,000 00 CLAY RUST NINA JOANNE 56,836 93 38,534 09 5,656 19 1.0 1 070 lnfomet¡on Tech-GlS .11551-5111 CoMPUTERNIYSr 11551-5111 lT-cts Diredor 11551-5.111 Addr Mrs Pay 11 551 -51 I I coMPUTER ANALYST 070 lnfomationTech-GlS ll55l-5111 consunant 100% 1,09302 1,09302 57,055.54 1j14AA 58,19665 1,259 77 110 95 'I,216 16 39,455 94 5,79'1_50 63,483 55 166.927-6,74 166.927 6tt 58,'196 65 39,455 94 5,791.50 63 483 55 166 927 64 1Ê6 E27 ËA 1,235 07 104 77 1,000 00 38,682 30 5,677 94 52,200 00 153-615.78 To F¡nance Budget 153.61 5.78 101,O27.21 2.7 Total Full T¡me - Slll 13,000 00 P 13,000.00 Total Part limè - 5113 114.027.21 2.7 Department Total FY 2012 FY 2013 FY 2014 Variance Full-T¡me Eou¡valent Emolov$: 2.7 17 27 10 Total DUIJVESTEIJN OLLE lnfomat¡on Tech-GlS SEWER WATER 'I 155 1-51 1'l rf-crs Diredor [PHONE REDACTED] 610131-51 11 060 o20 o20 60% 21o/o 200h 't,259 77 1,259 77 1,259 77 39,455 94 13,15't 98 13,1 51.98 65,759.91 Sec 8 - 41 ---PAGE BREAK--- FY 2014 DETAILED BUDGET REPORT EXPENSES DATA PROC/MtS/GtS/tT - 070 ORG OBJECT 1',t552 TOTAL 11552 5320 RECURRING FIXED COSTS TOTAL 11552 TOTAL 1'1552 5520 TOTAL '11552 TOTAL 11552 5710 TOTAL DESCRIPTION 53'17 EducationalTraining Munis Training as needed 4 days aI$1,275 ESRI GIS Training as needed Dept Request Mayor 5,100 1,000 6,100 2,874 2,874 Council Contracted Services FIXED Costs: Contractual Agreements for GIS services MOVED .I-O'11562-5243 5,500 1,475 1,475 5,100 1,000 6,100 2,874 2,874 5,500 1,475 1.475 5,1 00 1,000 6,100 2,874 2,874 2,500 2,500 500 5,500 5,500 5,500 1,475 1,475 5421 Office Supplies (General) General office supplies as needed Softwa re S u pporUEn ha ncem ents DELUASAP State Contract Misc network software and licensing fees Desktop Extension Pictometry lnternational lmagery Update for 2012 2,500 2,500 500 2,500 2,[PHONE REDACTED] lT/GlS Supplies General lT/GlS Supplies as needed 5,500 5,500 5,500 5,500 ln State Travel, meetings lT/GlS Meetings & Conferences, Registration, Travel & Gas Sec 8 - 42 ---PAGE BREAK--- CITY OF SALEM - FY 2OI4 OPERATII{G BUDGET Expenditures Adopted Budget Adjusted Budget Y-T-D Expenses Department ßY 2012 FY 2013 Fy 2013 Fy 2013 Fy 2014 Mayor FY 2014 Council FY 20t4 IT/GIS-Fixed Costs 11562 5243 IT/GIS MAINTENANCE 11562 5341 PHONE/DSL/COMMLINICATIONS Total IT/GIS-FixedCosts 294,t36.14 9,tt6.63 303,252.77 320,136.00 11,980.00 332,116.00 296,136.00 11,980.00 308,1 16.00 280,293.26 9,149.36 290,042.62 342,979.00 15,5 80.00 358,559.00 342,919.00 15,580.00 358,559.00 342,979.00 15,580.00 358,559.00 070 156 Department Total 303,252.77 332,116.00 308,116.00 290,042.62 358,559.00 35g,559.00 35g,559.00 Sec 8 - 43 ---PAGE BREAK--- FY 2014 DETAILED BUDGET REPORT EXPENSES DATA PROC/MIS/GIS/IT - O7O - FIXED COSTS DESCRIPTION IT/GIS MAINTENANCE NON-RECURRING Tyler Tech. Munis ASP Annual Fee includes OSDBA and Disaster Recovery Support RetroFit 9 Servers, 68 Printer and 195 PC maintenance $ 8,247 x 4 quarters RetroFit Time + Material for Printer Kits (printer kit = $350.00 x 15 kits) Backup and Disaster Recovery Services for 9 MS Windows Servers with on-site virtualization and Server image/data stored at both East and West Coast data centers Essex Craftsman A,/C cleaning for 2 units Formax Sealer Maintenance GoDaddy.com to keep salemferry.com + salemfilmoffice + salem.com + ci.salem.ma.us Building lnspectors and Health Dept GEOTMS Annual Maint GeoTms update Assessors to Patriot files recurring maintenance support lron Mountain Escrow Service for Munis Source Code Firewall Maintenance / Anti-Virus for 9 Servers includes Email Security Device and I remote site firewalls Network Project Consulting Virtual Town Hall Annual application services and hosting for 22 users Texthelp for salem.com browsealoud Citizens Requests support, hosting at $250 00 per month Alloy Software Help Desk and lnventory Applied Geographics, lnc. Annual Web Hosting fee ESRI Server license Annual Maintenance ESRI Desktop concurrent license Annual Maintenance ESRI Desktop Extensions license Annual Maintenance *new item based on GIS program expansion* ESRI ArcPad license Annual Maintenance Hardware for citywide permit management program: 30 tablets @ $SOO = $9,000 Hardware for cit¡rwide permit management program: 5 kiosk computers @ $1 ,000 = $5,000 Tyler Technologies - GoDocs Software Module and Configuration Dept Request Approved by Mayor Approved by Council ORG OBJECT 11562 5243 RECURRING 500 1,436 48 4,943 1,500 275 8,481 500 't,436 48 4,943 1,500 275 8,481 203,787 32,726 5,250 19,992 276 9,000 5,000 9,375 203,787 32,726 5,250 19,992 276 9,000 5,000 9,375 203,787 32,726 5,250 19,992 500 '1 ,436 48 4,943 1,500 275 8,48'l 5,000 7,000 1,680 3,000 960 3,000 2,500 3,000 '1 ,500 5,000 7,000 1,680 3,000 960 3,000 2,500 3,000 1,500 5,000 7,000 1,680 3,000 960 3,000 2,500 3,000 1,500 276 9,000 5,000 9,375 ies - Em Self Service Software Module Comcast for 93/120 Washington @ 231 .90 per month COA/LibraryiElectrical/Cemetery/DPW Comcast 5 sites @ $81.90 mo = $409.50 per month Electric Dept Comcast to control cameras and lights $74.90 mo Electric Dept AT&T Wireless for Traffic Controller at Essex/Federal/Bridge Street Digital Transport Adaptors for 93 Washington Street 6 45 X 12 Parking Dept DSL to Salem network at $90.90 mo x 12 = $1 ,090 80 Parking Dept DSL to Automated Meters Dryloop $90.90 mo x 12 months = $1090.80 Misc Charges for ComcasUVerizon/AT&T not covered 12 750 342 2,783 4,914 899 720 77 1,091 1,091 405 600 2,783 4,914 899 720 77 1,091 1,091 405 12 750 2,783 4,914 899 720 77 1,091 1.091 405 600 750 Verizon Wireless Cellular Service for tablets mox12= 600 Sec 8 - 44 ---PAGE BREAK--- Finance Mission Statement-Whv V/e Exist The mission of the Finance Department is to present a complete and accurate statement of the City's financial condition. It is responsible for all financial and accounting activities in the City of Salem. Many of these activities are prescribed by Massachusetts General Laws to insure the fair assessment and collection of revenues and the proper disbursement of funds to meet approved expenditures. These activities are guided by the City Charter and Ordinances, sound f,rnancial and accounting business practices, and adherence to the Massachusetts General Laws. Sienif,rcant Budeet & Staffins Chanqes for FY 2014 The Finance Director resigned in January 2013. A new Finance Director, Sarah Stanton, was hired in March 2013. Recent Acc omplishments Received the GFOA Distinguished Budget Presentation Award for the FY 2013 budget (5th consecutive year). Received the GFOA Certificate of Achievement for Excellence in Financial Reporting FY 2012 budget (7th consecutive year). Active participation on the School Building Committee, serving as a member of both the Committee and attending all Executive Committee meetings with the Mayor and Superintendent with the focus on maximizing our 78.260/o expense reimbursement from the Massachusetts School Building Authorþ (MSBA). Continued participation on the City's Parking Plan Implementation Committee, putting forth the recommendations of the Nel report Increased the City's stabilization fund to $3.9 million dollars through sound fiscal policy on use of free cash. Continue to assist new Superintendent and new School Business Manager in the development of the FY2014 budget. Negotiated new contracts for police, fire and AFSCME unions. o a a a a a a a Worked with Human Resource department and IT Department to implement "Total Compensation Reports" through the MTINIS software system. Sec 8 - 45 ---PAGE BREAK--- FY 2014 Goals & Obiectives ¡ Continue with payroll audit at the School department and to implement Time and Attendance module in the School Business Office. o Completion of a citywide fraud risk assessment to ensure that the City's cash and assets are safeguarded. ¡ Implement a citywide Citi-Stat program, using performance indicators to improve city-wide efFrciency and transparency. o Continue to improve the GFOA budget as per recommendations by review committee. o Work with HR, Solicitor and Mayor's office to negotiate new contracts for police, fire, and AFSCME unions for 2015 to 2017. ¡ Finalize implementation of the Parking Plan, which will add new technologies to the parking operation, as well as the implementation of new parking passes and other modification to the existing \¡/ay we do business. o Implement new citywide permitting software that will connect all departments to one system, which will create efficiencies, give better data to end users, and professionalize the way the City conducts its permitting business. o Review all departmental revenues with each department and make recommendations to the Mayor for potential revenue enhancements. ¡ Review all departmental expenditures with each departmen and make recommendations to the Mayor for potential cost savings. o Work with city departments to write policies and procedures for administrative and financial functions per management letter. o Work to more clearly define the methodologies for charging indirect costs to enterprise funds per management letter. o Address all recommendation of the auditors in the management letter. o Continue to encourage training and continuing education for both the Finance office as well as those departments that report to the Finance Director. Outcomes and Performance Measurers Actual FY 2011 Actual FY 2012 Estimated FY 2013 Estimated FY 2014 35,000 100% 100To 100Yo 100% 100o/o 34,000 100Vo 100o/o 100o/o 100% lOOo/o 33065 100% 100o/o 100o/o 10Oo/o 100% 30,889 100o/o 100o/o 100% 100% 100o/o # Accounts Payable lnvoices Processed Annua llv To DOR Deadline ScheduleA-Duel0/31 Snow & lce - Due 9/15 Schedule of lndebtedness - Due 9/30 Re to CouncilWithin l5 of closi Administration & Finance Committee c Council M rts Financial Policies Sec 8 - 46 ---PAGE BREAK--- 400,000 200,000 600,000 505,1 65 252,582 850,000 649.875 324,924 400,000 20% of Free Cash certified to ent ect Fund* I 122 1 000 850 amounts transferred *Note - FY 2012 amounts are actual Fund iabi 10% of Free Cash certified to OPEB L 000 Retirement Stabilization Fund 20o/o of Free Cash certified to Stabilization Fund* '150 122 649.875 erm Goals 165 400 000 How FY 2014 Goals City's ons & Short T o The Finance Department will continue to work with the Mayor and Human Resource Director oversee health care reform that will help the City manage it's fixed costs budget, while providing top shelf health plans to its employees and retirees. o The Finance Department will work with the Mayor to implement sound fiscal policies and procedures, including adherence to the City's funding of the Stabilization, OPEB Liability and Capital Improvement Fund to ensure long term sustainability. o The Finance Department will work with departments to conceptualize ways to regionalize services with other communities as it has with the Town of Swampscott with the purchasing department and inspectional services department, with the goal to create synergies and improve delivery ofiervìces to all. o The Finance Department will work closely with the School department on all financial matters to ensure all requirements are met in a responsible manner. o The Finance Department will work with all departments in developing and implementing Capital Improvement Programs that will not only maintain and upgrade City buildings, infrastructure, an-d u"úi"I" fleet, but also maximizethe use of grant dollars and other cost offsetting oppãttunities to ensure all City's assets are maintained and preserved. t I þ ü it r)vtr a h { 1 I I Sec 8 - 47 ---PAGE BREAK--- CITY OF SALEM - FY 2OI4 OPERATING BUDGET Expenditures Adopted Budget Adjusted Budget Y-T-D Expenses Department FY 2012 FY 2013 FY 2013 Fy 2013 Fy 2014 Mayor FY 2014 Council FY 20r4 Finance-Personnel I1351 5111 SALAzuES-FULLTIME II35I 5113 SALARIES-PART TIME l1351 5131 OVERTIME (GENERAL) 1I351 5150 FRINGE/STIPENDS Total Finance-Personnel Finance-Expenses 11352 5320 CONTRACTED SERVICES 11352 538I PRINTING AND BINDiNG tr3s2 s42t OFFICE SUPPLTES (cEN 11352 5423 BUDGET PREPARATION 11352 57IO IN STATE TRAVELiMEETINGS 11352 5]30 DUES AND SUB Total Finance-Expenses 240,44t.14 0.00 190.10 I, 150.00 241,782-44 23,945.00 200.00 2,599.35 2,557.42 2,958.38 883.00 33,143.15 250,633.00 0.00 200.00 1,150.00 251,983.00 252,486.00 0.00 205.00 1,150.00 253,841.00 232,250.42 0.00 0.00 1,150.00 233,400.42 10,865.96 170.00 2,843.94 1,850.85 4,136.87 993.00 21,460.62 261,123.00 13,000.00 200.00 0.00 274,323.00 265,427.00 13,000.00 200.00 0.00 278,62'.7.00 265,421.00 13,000.00 200.00 0.00 278,627.00 30,000.00 200.00 3,500.00 2,400.00 3,500.00 1,100.00 40,700.00 27,000.00 200.00 4,300.00 2,400.00 5,700.00 1,100.00 40,700.00 30,000.00 200.00 3,500.00 2,400.00 3,500.00 1,100.00 40,700.00 30,000.00 200.00 3,500.00 2,400.00 3,500.00 1,100.00 40,700.00 30,000.00 200.00 3,500.00 2,400.00 3,500.00 1,100.00 40,700.00 090 135 Department Total 274,925.59 292,683.00 294,541.00 254,g6t.04 315,023.00 319,327.00 3t9,327.00 Sec 8 - 48 ---PAGE BREAK--- FY 20'14 MANAGEMENT, BOARD MEMBERS AND PART-TIME SALARIES Counc¡l Voted FY 2014 Mayor Rate FY 20'14 2.Oo/" Dept Request FY 2014 52.2 Prop Rate FY 2014 0.0% Cußent Rate FY 2013 2.O% # Board Meetings # Hou6 WklY = 1 F T E Cod( Voted By Council FY 2013 52 llire Date Job Desc Org/Ob¡ Dept Name Name BRIDGMAN FULL VISCAY STANTON NINA DIANNE RICHARD SARAH O9O FINANCgAUDITING O9O FIMNCE/AUDITING O9O FINANCgAUDITING O9O FINANCE/AUDITING 11351-511 1 FTNNoE DrR 11351-5111 oFFrcE MANAGER 1 1351-51 11 FTNANCE DIR/AUDTToR 1 1351-51 1 I HNANoE DTRyAUDtToR 0706 1 982 1111t2004 3/6/06 3t25t2013 '1.0 1,0 0.0 1.0 1.0 1000Â 100% 'too.Â 1000/o 6A,027 36 49.336 82 91,198 44 4.0 Total Full T¡me - 5111 Total Part Time - 5'l13 1.0 4.0 Department Total 1,308.22 1,308.22 948.78 948.78 1,865.38 1,865 38 Total AFSCME 1818 1.1 50.00 1 1 0 1 68,289 00 49.526 58 Reslgned 97,372 A4 45,934.13 2G1,122-55 13,000 00 13,000.00 200 00 274,322.55 1,334.38 776 69,654.78 50,51 7.1 1 69,654 78 50,517 1l RUST JOANNE 090 FINANCUAUDITING 11351-51 13 consuttant 42,069 61 250,Ê32-23 Fþm lT Budget P 1,902.ô9 99,320.29 99,320 29 45,934 13 45,934.13 265,426.32 265,426-32 13,000.00 13,000 00 '13,000.00 13,000.00 200.00 200 00 278,626.32 274,626-32 O9O FINANCgAUDITING O9O FINANCgAUDITING 11351-5131 ovefrime 1 1351-5150 AFSMES¡ped 200.00 1 150,00 251,942.23 FY 2012 FY 2013 40 FY 2014 Variance FUILT¡me Equivelent EmÞloveë: 40 00 Sec 8 - 49 ---PAGE BREAK--- FY 2014 AFSCME l818 Union Employee Rates Counc¡l FY 20',t4 52.2 Mayor F,t 2014 52.2 Dept Request FY 20',t4 52.2 STEP INCREASES Date Rate # Wks Old New Rate FY 2014 Rate FY 2013 0-0% F T E Voted By Council FY 2013 s2 H¡rc Date o*,oono lr.o T-rüe Department EMPLOYEE NAME GIUNTA JUDITH O9O FINANCE,/AUDITING 11351-511'l 06171996 42,069.61 l0 A6271 879.96 42,069.61 1.0 lOO% 45, 4.13 u15,934 13 45,93413 /ts,9¡+13 ¡15,934.13 /15,934.13 Sec 8 - 50 ---PAGE BREAK--- FY 2014 DETAILED BUDGET REPORT EXPENSES Finance Department - 090 ORG OBJECT DESCRIPTION Dept Request Mayor Council TOTAL 3,500 3,500 3,500 11352 5423 Budget Preparat¡on 1't352 5320 TOTAL 11352 TOTAL 11352 TOTAL '11352 TOTAL 11352 5730 TOTAL Contracted Services Funds to be used for ôperational audits of department to ensure compliance with Fed, State, and Local requlations and sound business practices. Fund actuarial report for GASB 45 - OPEB Bl-Annual report. Fraud Risk Audits per management letter 5381 Printing & Binding Letter Head, Envelopes, Writing Pads 5421 Otlice Supplies Misc office supplies as needed Binders For Budget Dividers/Cover Papers/File Folders/Labels/Pocket Folders Toner Cartridges - Printer/Copier 3 @ 304. 00 Misc Supplies 5710 lnstate Travel/ Meeting Seminars and Training as needed - MUNIS, GFOA online classes, NEGFOA, MMA, etc. Accounting School - F¡nance Director and Asst Finance Director Mileage, tolls, etc. 10,000 20,000 30,000 3,500 3,000 3,500 10,000 20,000 30,000 3,500 3,000 3,500 10,000 20,000 30,000 3.500 3.000 3,500 200 200 200 200 200 200 340 300 912 848 2,400 1 60 500 260 280 100 60 500 260 280 100 60 500 260 280 100 340 300 912 848 2,400 340 300 912 848 2,400 500 500 500 Dues and Subscriptions Eastern Massachusetts Municipal of Auditors/Accountants Publications - Financial, GASB, GAO, MMA, MGFOA, etc. MMAAA membership GFOA Membership Sec 8 - 51 ---PAGE BREAK--- Parking Mission Statement - Whv V/e Exist Provide pleasant and secure parking services to customers, while maintaining coulteous and helpful assistance to the general public. Sisnificant Budset & Staffins Chanses for FY 2014 Increase in electrical line item due to rate increases, extended hours of operation in the garages and addition of lighting fixtures. Increase in maintenance line item due to the need to purchase spare parts for the new credit card meters. Increase part time salary to accommodaæ and implement the new parking plan to include two new part-time meter control officers and one new part-time assistant meter collector. Recent Accomolishments CITY OF SALEM, MA o Hand held ticketing devices upgraded to take pictures. o Expanded hours of operation resulting in additional security and revenue. . Updated paid by space at the Bridge and Church Street lots. r Malfunctioning meters repaired within 24 hours. o Initiated garage structure survey. o Maintainedpreventative maintenance schedule. . Expanded security in both garages o monitor security cameras in both garages o Painted stairwells and exterior metal trim at S H garage. o Steamed cleaned and painted all Museum Place garage stairwells. . Replaced banners at the Museum Place garuge. o Survey M P garage to outline and repair drainage, electrical and structural issues. FY 2014 Goals & Obiectives a Initiate new meter control coin pick up K¡MBÊRLEY DRISCOLL, RICHARD VISCAY, JAMES HACKER Sec 8 - 52 ---PAGE BREAK--- I / I E .n { rBif+; ú a a a New equipment to automate garages. Water proof M P garage and steam clean Increase revenue / increase collection with poor economy and budget restraints. Implement new down town parking program and monitor Improve technology at both garages. Obtain a grant to install and accommodate electric vehicle charging stations Install smart meters on Washington Street Repair electrical, drainage, and structural issues at the MP Garage Updat and improve the kiosk system rÞ û ; G t ) I *rr Outcomes and Performance Measurers Actual FY 2011 Actual FY 2012 Estimated FY 2013 Estimated FY 2014 $ 900,000 $ 1,000.000 $1,400,000 25,000 $625,000 $ 900,000 $ 1,200,000 $1.100.000 25,000 $ 630,000 $911,111 $1,227,724 $1,044.905 36,893 $s67,573 $ 957,070 $ 1,341, 606 $ 991,870 40,974 $ 658,400 Parking Fines collected Parkinq Garage revenue Parking Lot / Meter revenue Parki citations issued Parking citation dollar value How FY 2014 Departmental Goals Relate to City's Overall Lons & Short Term Goals The Parking Department Strives to provide safe and cost effective parking to support down town business, visitors, cultural events and residents. Our goal is to generate revenue to cover expenses and return revenue to the general fund to assist in stabilizing the tax rate. Review parking fees and fines Update garage technologies (CIP) Water proof Museum Place garage (CIP) Sec 8 - 53 ---PAGE BREAK--- CITY OF SALEM - FY 2OL4 OPERATING BUDGET Expenditures Adopted Budget Adjusted Budget Y-T-D Expenses Department FY 2012 Fy 2013 Fy 2013 Fy 2013 Fy 2014 Mayor FY 2014 Council FY 2014 Parking Department-Personnel I48II 5I11 SALARIES-FULLTIME 1481I 5I13 SALARIES-PART TIME 14811 5131 OVERTTME (GENERAL) 148II 5I5O FRINGE/STIPENDS Total ParkingDepartment-Personnel Parking Department-Expenses 14812 5211 ELECTRICITY 14812 52ss BUILDING/EQUIP MAINT 14812 s284 EQUIPEMENT LEASE 14812 5341 TELEPHONE 14812 538I PRINTING AND BINDING 14812 s421 OFFICE SUPPLTES (cEN 14812 5521 PARKING TICKETS 14812 57IO IN STATE TRAVEL/MEETINGS 14812 5860 EQUIPMENT Total Parking Department-Expenses 391,516.81 130,050.30 691.34 8,050.00 530,314.45 394,686.00 173,816.00 1,500.00 9,050.00 578,052.00 86,000.00 50,000.00 0.00 15,000.00 6,000.00 2,500.00 s00.00 1,000.00 3,500.00 164,500.00 422,736.00 152,069.25 8,172.'7 5 9,050.00 591,028.00 397,882.30 130,123.21 7,639.58 8,050.00 543,695.09 462,346.00 181,576.00 1,500.00 0.00 651,422.00 410,727.00 118,176.00 1,500.00 0.00 650,403.00 470,127.00 178,176.00 1,500.00 0.00 650,403.00 83,996.99 48,918.82 0.00 6,784.28 5,999.19 2,500.00 0.00 0.00 8,320.91 156,520.85 79,023.00 58,471.00 0.00 15,000.00 6,000.00 2,500.00 0.00 0.00 3,500.00 164,500.00 79,023.00 47,566.35 0.00 14,353.32 5 ggq 95 2,498.82 0.00 0.00 3,262.45 152,703.89 90,000.00 73,544.00 25,572.00 15,000.00 6,000.00 2,500.00 500.00 i,000.00 3,500.00 217,616.00 90,000.00 74,500.00 25,572.00 15,000.00 6,000.00 3,000.00 0.00 500.00 3,000.00 2t7,572.00 90,000.00 74,500.00 25,512.00 15,000.00 6,000.00 3,000.00 0.00 500.00 3,000.00 217,572.00 180 481 Department Total 686,835.30 7 42,552.00 755,528.00 696,39g.98 869,038.00 867 ,975.00 867,975.00 Sec 8 - 54 ---PAGE BREAK--- FY 2014 MANAGEMENT, BOARD MEMBERS AND PART.TIME SALARIES Council Voted FY 2014 Mayor Propsed FY 2014 s2.2 Mayor Rate FY 2014 2.Oo/. Dept Request FY 2014 52.2 Prop Rate FY 2014 0-0% CuÍent Rate FY 2013 2.Oo/. # Board Meet¡ngs # HouF WklY = 1 F T E Cod( Voted By Counc¡l FY 2013 52 Hire Date Job Desc Org/Obj Dept Name Name HACKER SULLAWAY GUY O'KEEFE PZENEY MILLETT JAMES ALAN JANE ROBERT DAVID IVIARY 180 180 180 180 180 180 PARKING DEPT PARKING DEPT PARKING DEPT PARKING DEPT PARKING DEPT PARKING DEPT 1481 1-511'l DrREcroR 14811-5111 ASST PARKING DIREcfoR 14811-5111 BoARo oLERK 14A11-5111 SHIFT SUPERVISoR 14811 -51 11 suPERVrsoR UA11.5111 SHIFTSUPERVISoR 05012001 09/04/03 0706'1987 9t20t10 6t2011 59,A26 47 38,463 72 840 00 B 32,463 42 31,654 27 231,437.52 394,685.40 10,077.60 P 1.10,853 60 P 19,760 00 P 20.280 00 P 12,84400 P '173.A15.20 1,500 00 8,050 00 574 O50 60 lO1olo 1OO'/. 12 lOOo/o '1000/6 lOOo/o '12.O Total Full T¡me - 5111 1,150 51 1,'150 51 739 69 739 69 62430 62430 608.74 60474 Total AFSCME 1818 10 20 60,056 57 38,61 1 65 840 00 32,5A8.28 Res¡gned 31,776_02 298,473 19 462,U5.7'.I 10.20 20,23272 1.0 1.0 1.0 0.0 1.0 8.0 1,173 52 852 56 10 40 10 20 '13 26 61,257 70 44,503 63 840.00 33,240.U 't'13,505 56 10,11636 20,765 16 13,151 27 61,257.70 44,503 63 840 00 33,240 04 20,637.37 113,505 56 10,116 36 20,76516 '13,151 27 636 78 620 91 32,411 U 32,4'11 54 298,473 19 298,473.19 470,726.1'1 470,726.11 '180 PARKING DEPT 14811-5113 sEcuRrfl '14811-5131 ovERÌME 1481.l-5150 AFSCME sipend 2 11 1 2 2 '19 19 19 .r 0 40 20,637 _37 180 PARKING DEPT 180 PARKING DEPT 1 481 1 -51 13 cASHIETMANENANcE 14811-5113 sssoNALwoRKER 180 PARKING DEPT 180 PARKING DEPT 14811-5113 METER coNTRoL ,14811-5113 ASSISTANT METER coLLEcToR 180 PARKING DEPT .I80 PARKING DEPT Total Part T¡me - 5113 70 Deoartmenf Totel 15 19 13 00 13 00 10 20 10 00 10 20 10 00 13.00 13 00 1.150 00 111,279.96 9,918 00 20,358 00 25,746 AO '187.575.Æ 1,500 00 651.421.19 174.175.72 174.175.72 1,500 00 1,500,00 650 rl¡)1 A3 650 401 A3 12-O FY 2012 110 FY 2013 11.0 FY 2014 120 Vañance Full-1me Eouiva¡ent EmÞlovæs: 10 Sec 8 - 55 ---PAGE BREAK--- FY 2014 AFSCME 1818 Union Employee Rates Counc¡l FY 2014 52-2 Mayor FY 2014 s2.2 Dept Reques{ FY 2014 52.2 STEP INCREASES Date Rate # Wks Old New Rate FY 2014 2.Oo/. Rate FY 2013 0-00¿ F T E Voted By Counc¡l FY 2013 E2 Hire Date o,"oono 1.,.0 Title Department Ei¡IPLOYEE NAME BATES DELIGIANIDIS DELIGIANIDIS GRENADER KIRNOS KIRNOS MERRIL MERRIL RAMSDELL STWÊART WONG I\¡ARK 180 PARKING DEPT ZACN 180 PARKING DEPT Shift D¡fferential-WEEKENDS BELA 180 PARKING DEPT MICHAEL ISOPARKINGDEPT Shift Different¡al-N IGHTS GLORIA 180 PARKING DEPT Shift Different¡al-WEEKENDS DAWNE 180 PARKING DEPT JOYCE 180 PARKING DEPT MICHAEL 180 PARKING DEPT ß41.1.5111 METER REPAIR PERSON 14A11-5111 PKGARAGE MAINT 2114t2000 12t2nO12 'I 0 10 836.84 7M.34 718 43 1222013 40,750,81 24,99490 1_0 24,9947A 1.0 1,999 58 3A,520-14 1 0 38,520 37 1 0 24,994.90 1 0 36,662 04 't 0 1000/6 26.2 26.0 1000/0 lOOo/o 100% 1000/o 1000/o 1000/o 100% 100% lOOo/o 15.O 37.2 lÙOo/o 44,5æ71 38,181 34 420 00 28,101 12 2e,101 12 2,24409 42,227 28 208_00 at t)7 )9 24,101 12 M,101.13 44,5æ 71 38,181.34 420 00 28,101_'12 2A,101 '12 2,244 09 42,227.2A 208 00 42,227.24 28,101 12 44,101.13 44,5æ.71 38,181 34 420 00 28,101 12 24,101 't2 2,24A 09 42,227 28 208.00 42,227.2A 28,101.12 44,101.13 2ga ^73 '19 14811-51'11 1481'1-511'l CASHIER STEP CASHIER STEP Base Rate X 9% METER CONTROL 527 78 527 7A 4222 793 09 538 34 43.O7 808.95 01021992 12301991 744.56 853 57 1481 1-51 1 1 7t14tO4 14811-5111 1481 1-51 1 1 Á411-5'11'l METER CONTROL CASHIER STEP METER REPAIR 0831 1998 01021992 7t19t2007 793 09 527 7A 807 08 808 95 538.34 823.22 10t15t2013 231.437.52 8.0 294-473j9 29AL7319 Sec 8 - 56 ---PAGE BREAK--- FY 2014 DETAILED BUDGET REPORT EXPENSES - 180 ORG OBJECT DESCRIPTION Council Museum Place South Harbor Church St Sewall St. Delandes Charter & Crombie Lot 50,500 25,250 4,000 2,750 3,750 3,750 50,500 25,250 4,000 2,750 3,750 3,750 50,500 25,250 4,000 2,750 3,750 3,750 TOTAL2 5255 TOTAL 14812 TOTAL 14812 5341 TOTAL 14812 5381 TOTAL 14812 TOTAL 2,400 1,600 500 1,200 1,900 7,400 15,000 2,400 1,600 500 1,200 1,900 7,400 15,000 Roto Rooter Amano/McGann Misc. Repairs / Updates (Older equipment) Misc. Meter Supplies Lighting Meterial Elevator monitering contract Meter Batter¡es Elevator Contract Elevator repairs (Older equipment) Daily MainUrepairs Paint - Traffic strip - white, yellow, blue maintenance and supplies General custodial supplies driveway sealer vehicle maint meter/pole repairs power washing & garage repairs annual kiosk monitering annual smart meter monitering 5284 Equipment Lease Kiosks at Bridge St Lot and Church St Lot - 2,131. X 12 Months 2,225 3,500 1,164 1,000 1,500 3,400 10,011 2,000 1,500 1,525 3,000 2,615 60 2,000 1,500 13,000 3,240 20,304 73,W 25,572 25,572 2,400 1,600 500 1,200 1,900 7,400 1s,000 2,000 2,274 1,726 6,000 2,500 2,500 90 2,225 3,500 1,'t64 1,000 1,500 3,400 10,011 2,000 1,500 1,525 3,000 2,615 60 2,000 1,500 13,000 3,240 21 ,260 74,500 25,572 25,572 2,000 2,274 1,726 6,000 3,000 3.000 90 2,225 3,500 1j64 1,000 1,500 3,400 10,01 1 2,000 1,500 1,525 3,000 2,615 60 2,000 1,500 13,000 3,240 21 ,260 74,500 25,572 25,572 2,000 2,274 1,726 6,000 3,000 3,000 TELEPHONE At&T$200.00 Verizon Telephone repairs (Responsible for dept. phone repairs) 2 Modems credit cards Verizion Meter Fees for Single Space Meters PRINTING AND BINDING Garage/Lot Tickets: Discount Parking Stamps: 10,000 12 hour parking stamps 5,000 t hour parking stamps 5421 OFFICE SUPPLIES General Office Supplies Sec 8 - 57 ---PAGE BREAK--- FY 2014 DETAILED BUDGET REPORT EXPENSES - 180 ORG OBJECT 14812 TOTAL 14412 TOTAL 14812 TOTAL roüil proposeo DESCRIPTION Dept Request Mayor 500 3,500 3,500 z1 1.o10 Council 5521 PARKING TICKETS Parking Tickets for Police department 571lJ ln State Travel/Meet¡ng Training and meetings 5860 Equipment Misc office equipment replacement as needed Shelters for Kiosks ,000 ,000 1 500 500 500 500 3,000 3,000 z1t.5IZ 3,000 3.000 21í -5t2 Sec 8 - 58 ---PAGE BREAK--- Purchasing Mission Statement - Whv We Exist The mission of the Purchasing Department is to acquire and dispose of, all supplies, services and real property at the best value to the Cþ, while ensuring compliance with all state laws, regulations and City ordinances. Significant Budeet & Staffine Chanses for FY 2014 There are no significant Budget or Staffing changes anticipated in FY 2014. Recent Accomplishments ¡ Effectively issued and managed competitive procurements for the City of Salem and Town of Swampscott. ¡ Ensured that Requisitions and Purchase Orders were processed in compliance with procurement laws, and in a timely manner. ¡ Drafted 'Procurement Manual' which outlined policies, procedures and responsibilities of all parties involved in competitive procurement, requisitions, purchase orders, and contract administration. o Transfened City cellphone service to Verizon Wireless in order to address service limitations and other complaints and issues directed towards previous provider. o Continued working with the School Department to comply with the 'Consent Order' issued by the Attomey General's Office. o Joined and attended meetings and conferences of the Massachusetts Association of Public Purchasing Officials (MAPPO). o Attended continuing education courses provided by the Massachusetts Office of the Inspector General's Massachusetts Certified Public Purchasing Officials (MCPPO) Program. . Participated in several cooperative and joint solicitations to encourage regionalization and take advantage of higher volume pricing rates. o Served on City Hall Renovation Building Committee. . Updated routing process ofcontracts, change orders and other legal documents to encourage efficiency. ¡ Worked with Data Processing to analyze the City's current copy machine agreements and usages to ensure that the equipment and terms are in line with the users'needs. FY 2014 Goals & Obiectives Goal: Increase City awareness of current contracts held by the various departments, statewide contracts and other purchasing options (ex. cooperative purchasing) through distribution of a master contract list for the City and State. a Sec 8 - 59 ---PAGE BREAK--- o Goal: Provide a line of communication between Departments making similar procurements so that purchases may be consolidated and savings realized. o Goal: Lobby to update legislation regarding procurement thresholds and other out of date requirements that increase costs. o Goal: Continue to explore ways to make the Purchasing Department webpage more efficient, user-friendly and informative. - Research other Purchasing web pages to review what information they include on their own webpage. - Work with City web provider, Virtual Town Hall, to implement new ideas. o Goal: Attend Massachusetts Association of Public Purchasing Official meetings to keep current with the Commonwealth's purchasing Guidelines, Requirements, Laws, and obtain credits towards certification requirements as a Massachusetts Certified Public Purchasing Officer. o Goal: Work to conserve resources by implementing paperless record keeping systems, when possible. o Goal: Continue to participate in cooperative bidding initiatives. Actual FY 2011 Actual FY 2012 Estimated FY 2013 Estimated FY 20',14 Outcomes and Performance Measurers 70 o 7,850 70 6 7,850 62 8 7,806 5 1 6 7,833 Bids and RFP's of Salem Town of Swam Purchase Orders How FY 2014 Departmental Goals Relate to City's Overall Lone & Short Term Goals Goal: Goal: Goal: Goal: Improve communication with citizens - Updating the website to include features such as an "awarded contract" page will allow citizens to view the bidding process from beginning to end, encouraging transparency and the transmission of accurate information Implement regionalized services to enhance services while saving taxpayer dollars. - The Purchasing Department has engaged in, and will continue to seek opportunities to take advantage of group purchasing options. The Department also continues to work with the Town of Swampscott, preparing solicitations for competitively procured gooàs and services. Incorporate more public art throughout the City. - The Purchasing Department was heavily involved in the solicitation of proposals for the creation of a public art master plan, and will continue to be involved in future efforts. Enter into new five year agreement on collection and disposal of solid waste - The Purchasing Department assisted in drafting the new contraclscope of services, drafted and issued the Invitation for Bids (a joint effort with the city of Beverly) and awarded and executed the contract. o a a o Sec 8 - 60 ---PAGE BREAK--- CITY OF SALEM . FY 2OT4 OPERATII{G BUDGET Expenditures Adopted Budget Adjusted Budget Y-T-D Expenses Department FY 2012 FY 2013 FY 2013 Fy 2013 Fy 2014 Mayor FY 2014 Council FY 2014 Purchasing-Personnel I1381 5I11 SALAzuES-FULLTIME I1381 5I13 SALARIES-PART TIME 11381 5I5O FRINGE/STIPENDS Total Purchasing-Personnel Purchasing-Expenses 11382 5306 ADVERTISING 11382 538I PRINTING AND BINDING 11382 s42t OFFICE SUPPLTES (cEN 11382 57IO IN STATE TRAVELA4EETINGS I 1382 5730 DIIES AND SUB rr382 5851 OFFICE EQUTPMENT Total Purchasing-Expenses 97,212.11 0.00 1,900.00 99,tt2.ll 15,000.00 243.00 1,086.19 294.66 539.00 145.80 17,309.25 98,6 16.00 r,600.00 2,150.00 102,366.00 100,470.00 1,200.00 2,150.00 103,820.00 94,596.90 1,200.00 1,900.00 97,696.90 102,698.00 1,600.00 1,000.00 105,298.00 103,833.00 1,600.00 1,000.00 106,433.00 103,833.00 r,600.00 1,000.00 106,433.00 15,000.00 500.00 1,250.00 600.00 700.00 300.00 18,350.00 15,000.00 289.00 1,250.00 250.00 255.00 0.00 17,044-00 13p20.41 289.00 926.0s 250.00 205.00 0.00 15,590.46 15,000.00 500.00 1,250.00 850.00 350.00 300.00 18,250.00 15,000.00 500.00 1,250.00 850.00 350.00 300.00 18,250.00 15,000.00 500.00 1,250.00 850.00 350.00 300.00 18,250.00 240 138 Department Total 116,421.36 120,716.00 120,864.00 rr3,287.36 123,548.00 124,683.00 t24,683.00 Sec 8 - 61 ---PAGE BREAK--- FY 2014 MANAGEMENT, BOARD MEMBERS AND PART-TIME SALARIES Counc¡l Voted FY 2014 Mayor Propsêd FY 2014 s2.2 Mayor Rate FY 2014 2.Oo/. Dept Request FY 2014 52.2 Prop Rate FY 2014 0.0% CuÍent Rate FY 2013 2.O./o # Board Meet¡ngs # Houß WklY = 1 F T E Voted By Counc¡l FY 2013 52 Hire Date Job D6c Orq/Obj Dept Name Name WATKINS HASKELL THOMAS WHITTNEY 240 PURCHASING 24O PURCHASING 1 1381.511 1 PURCHASING AGENT 1 1381-511 1 PuRcHAsrNc AGENT 9122109 10t9t12 56,545.94 42,069.61 10 98.6 t5.55 1 600 00 1,600.00 1,150 00 2.O Total Full T¡me - 5'll l Total Part T¡me - 5'll3 00 lo 1OO'/o 100% 10 10 1,O87 42 1,OA7 42 .1,150 00 L000 00 1,OA7 42 1,O47 42 Total AFSCME 1818 10 00 10 00 Resigned 56,763 32 1,109 17 45,934.13 102.697.46 1.600 00 10 00 1,600.00 1 000 00 1,000 00 1,000-00 1,000.00 105,297.46 Res¡gned 57,898_59 45,934.13 103.A32.72 1.ô00 00 1,600.00 1,000 00 1,000.00 106,432.72 240 PURCHASING '11381-5113 1 1381-5150 AFSCME- Fringe 1 1 381 -51 50 clerk stiænd for Add'l work from swâmpscofr 57,898 59 45,934 13 103.432-72 .1.600 00 1,600.00 1 000.00 't,000.00 106.432.72 240 PURCHASING 240 PURCHASING 1 000 00 1.000 00 2,150.00 Total Part T¡me - 5150 102.365.55 2.O Department Total FY 20'12 FY 2013 FY 2014 Variance FulLImê Equ¡vâled EmÞlovs: 2.O 20 20 00 Sec 8 - 62 ---PAGE BREAK--- FY 2014 AFSCME 1818 Union Employee Rates Counc¡l FY 20',t4 52.2 Mayor FY 2014 52-2 Dept Request FY 2014 52.2 STEP INCREASES Date Rate # Wks Old Nen Rate FY 2014 2.Oo/" Rate FY 2013 0.0% F T E voted By Counc¡l FY 2013 52 H¡re Date Org/Object T¡tle Department EMPLOYEE NAME FOLEY ELIZABETH 240 PURCHASING 11381.5111 PRINCIPAL CLERKIII 0915'1986 42,069.61 1 0 æ2.71 879.96 42,069.61 1.0 1000/o 45,93413 45,934_13 45,9U.13 ¿15,934.13 45,934.t3 45,934.13 Sec 8 - 63 ---PAGE BREAK--- FY 2014 DETAIL BUDGET REPORT EXPENSES PURCHASING .240 Approve@ ORG OBJECT 11 TOTAL '11382 TOTAL 't1Jöz 54;¿1 TOTAL 't1362 TOTAL 5E51 rvtAL rñvrvùEu DESCRIPTION uest 15,000 15,000 1,250 1,250 700 150 850 350 -tó,¿tu Council Requirement to solicit bids and proposals 15,000 15,000 1,250 1,250 700 150 850 350 1ö.25U 15,000 15,000 1,250 1.250 700 150 850 100 250 350 1ö.25U 5381 Printing and Binding Office Envelopes Varies every year according to amount of correspondence, bid packages and memos to all departments (,fi Ce l'upplres (General) File folders hanging folders, envelopes, pens, pencils, large envelopes for bid and proposal packages, binder clips, ink cartridges for fax machine & toner for HP Printer located in Purchasino = 11382 5710 ln State Travel and Meetings Professional Organizations and State sponsored courses to sustain Purchasing Certification Massachusetts Association of Public Puchasing Officials Meetings located in different Towns and Cities of the Commonwealth. TOTAL 113öZ 5730 Lrues and Subscr¡pt¡ons Goods and Services Bulletin and any other necessary publications, est = MAPPO yearly membership payable each May TOTAL 500 500 500 500 500 500 100 250 100 250 Off¡ce Equ¡pment Misc. office equipment as needed 300 300 300 300 300 300 Sec 8 - 64 ---PAGE BREAK--- CITY OF SALEM - FY 2OI4 OPERATING BUDGET Expenditures Adopted Budget Adjusted Budget Y-T-D Expenses Department FY 2012 FY 2013 Fy 2013 Fy 2013 Fy 2014 Mayor FY 2014 Council ßY 20t4 Purchasing-Fixed Costs 11392 5341 TELEPHONE-NEXTELS 11392 5422 COPiERS & SUPPLIES Total Purchasing-FixedCosts 20,999.10 29,798.20 50,797.90 21,000.00 29,726.00 50,726.00 24,706.00 27,726.00 52,432.00 24,357.33 22,133.37 46,490.70 21,600.00 28,980.00 56,580.00 2t,600.00 28,980.00 56,580.00 27,600.00 28,980.00 56,580.00 240 139 Department Total 50,797.90 50,726.00 52,432.00 46,490.70 56,5g0.00 56,5g0.00 56,5g0.00 Sec 8 - 65 ---PAGE BREAK--- FY 2014 DETAIL BUDGET REPORT EXPENSES PURCHASING - FIXED COSTS 240 Approved by Approved by Council ORG OBJECT TOTAL 11392 5/.22 TOTAL It!,I,{L FKL I-L,ùEL' DESCRIPTION Verizon - Cemetery, City Clerk, Electrical, Engineer, Finance, Health, Legal, Mayor, Park, Parking, Planning, Public Property, Public Services, Veterans Photocopy Machine Model: Canon 1R3025, Location DPW Garage, Lease Payment $1 1 7/month X 1 2 months= Model: Canon 1RC2880, Location: Mayor's Office, Lease Payment: $19S/month x 12 months= Model: Canon 1RC5240, Location: 3rd Floor, Finance Office, Lease Payment: $330/month X 12 months= Model: Canon 1R3235, Location: Assesors Office, Lease Payment: $153/month x 12 months= Model: Canon lR1025lF, Location: Collectors Office, Lease Payment: $42lmonth X 12 months= Model: Canon 1RC3235, Location: Treasurers Office, Lease Payment: $153/month X 12 months= Model: Xerox W5150PY, Location: 3rd Floor, Annex, Lease Payment: $195/month x l2 months= Model: Xerox W5150PT, Location: Clerk Rm 1, Lease Payment: $195/month x 12 months= Model: Xerox W5638PT, Location: Clerk Rm 3, Payment: $9O/month x 12 months= Model: XeroxWC7132, Location:2nd Floor, F¡nance, Payment: $70/month x 12 months= Toner, Staples and Paper Annual estimate= OVERAGE CHARGES lN FY 2014 Budset 27,600 27.600 1,404 2,340 3,960 1,836 504 1,836 2,340 2,340 1,080 4,500 28,980 56,5E0 27,600 27,600 1,404 2,340 3,960 1,836 504 1,836 2,340 2,340 1,080 840 6,000 4,500 28,980 56.5E0 27,600 27,600 1,404 2,340 3,960 1,836 504 1,836 2,340 2,340 1,080 840 6,000 4,500 28.980 56.580 6 840 000 Sec 8 - 66 ---PAGE BREAK--- Treasurer - General Admin Mission Statement - Whv We Exist The primary function of the Treasurer's Office is to preserve, protect and manage the financial resources of the City. The Treasurer is responsible for the receipt, deposit and disbursement of City funds, the accurate accounting and prudent investment of City funds in order to maximize yields while maintaining adequáte liquidity and ensure compliance with Massachusetts General Laws, with the Charter and Ordinances of the City of Salem. The Treasurer prepares and submits quarterly employment tax forms to the State and Federal governments. The Treasurer undertakes continual maintenance of the City's operating and investment funds and completes a reconciliation of the City's bank and cash accounts. The Treasurer in conjunction with the Finance Director negotiates municipal borrowings (both long and short term) for capital related projects. The Department is also responsible for accounts and properties in the Tax Title process, and for the public auction of foreclosed properties. The Treasurer for the City of Salem is also the Treasurer for the Salem Contributory Retirement system and the Salem/Beverly Water Supply Board. Stenificant Budeet & Staffine Chanses for FY 2014 There are no staffing changes anticipated for FY 2014 A budget change anticipated for FY 20l4could is an increase in credit card fees as the City looks to implement additional smart meters and Unibank ACH fees. Recent Accomplishments Transitioned Payroll Coordinator to the Treasurer's Office from Information Technologies Supervised payroll functions for weekly and bi-weekly payroll Streamlined the paying of various employee deductions Advisory Board of the Massachusetts Municipal Depository Trust Participated on the Procurement Management Team with the Office of the State Treasurer and Receiver General, reviewing the Request for Response for an Investment Manager to the Massachuseffs Municipal Depository Trust Instrumental in initiatin g advanfage for lump sum payment from MSBA resulting in a 2 million dollar savings to the City of Salem over the next ten years Participated in the Cities review process resulting in a upgraded bond rating from Standard & Poors Implemented E-Payables with Bank of America for electronic vendor payments a a a Sec 8 - 67 ---PAGE BREAK--- FY 2014 Goals & Obiectives Continue to upgrade on-line banking and employee deduction reporting systems and vendor Strive to maintain quality fiscal management and reporting. Continue to train staff and to take advantage of professional training and education when available and practical. Continue to maximize investment earnings by working with current and new financial institutions. Review debt management policies and make recommendations and updates as needed Continued to improve efficiencies and controls Review tax title accounts and identify if they would generate funds to the City of Salem. Address gaps in the process to best utilize staff expertise and contribute to sustaining positive staff morale and productivity Obtain treasurer certification through the Massachusetts Collectors and Treasurers Association. 2014 tal Goals I L & Short Term o To take advantage of all opportunities, through upgrading or education, to become sufFrciently knowledgeable and efficient in order to meet current challenges. o Strive to maintain quality fiscal management and reporting. o In conjunction with the Finance Director review financing for the replacement, repair and acquisition of capital assets as prudent planning and funding of its capital infrastructure ensures the City can continue to provide quality public services in a financially sound manner o To work with the Finance Director to prioritize funding in order be within the limitations of the City's budget o Maximize investment earnings o Review tax title accounts and identif, source of funds Sec 8 - 68 ---PAGE BREAK--- CITY OF SALEM - FY 2OT4 OPERATING BUDGET Expenditures Adopted Budget Adjusted Budget Y-T-D Expenses Department FY 20t2 FY 2013 FY 2013 FY 2013 FY 2014 Mayor FY 2014 Council FY 2014 Treasurer-Personnel 1I451 5I11 SALAzuES-FULL TIME 1I45I 5I5O FRINGE/STIPENDS Total Treasurer-Personnel Treasurer-Expenses 11452 5317 EDUCATIONAL TRAINING 11452 5320 CONTRACTED SERVICES 11452 5388 TAXFORECLOSURE SERV 11452 5421 OFFICE SUPPLIES (GEN 11452 5425 CHECKS/FORMS 11452 5109 CREDIT CARDÆFT FEES 11452 5130 DUES AND SUB Total Treasurer-Expenses 156,68t.42 1,150.00 157,831.42 610. l9 0.00 8,000.00 1,454.92 5,214.00 40,100.00 145.00 55,524.11 206,360.00 2,150.00 208,510.00 208,2t4.00 2,150.00 2t0,364.00 650.00 1,400.00 8,000.00 1,500.00 6,500.00 55, 100.00 160.00 73,310.00 196,15t.76 l,150.00 197,301.76 639.20 0.00 8,000.00 887.47 3,649.89 53,661.20 145.00 66,982.76 210,851.00 I,000.00 211,857.00 220,825.00 1,000.00 221,825.00 220,825.00 1,000.00 221,825.00 650.00 1,400.00 8,000.00 1,500.00 6,500.00 55,100.00 160.00 73,310.00 650.00 1,400.00 8,000.00 1,500.00 6,500.00 82,8s0.00 160.00 101,060.00 650.00 1,400.00 8,000.00 1,500.00 6,500.00 82,850.00 160.00 101,060.00 650.00 1,400.00 8,000.00 1,500.00 6,500.00 82,850.00 160.00 101,060.00 270 145 Department Total 213,355.53 281,820.00 283,67 4.00 264,284.52 312,917.00 322,995.00 322,885.00 Sec 8 - 69 ---PAGE BREAK--- FY 20'14 MANAGEMENT, BOARD MEMBERS AND PART-TIME SALARIES Counc¡l Voted FY 20't4 Mayor Rate FY 2014 2.Oo/" Dept Request FY 2014 52-2 Prop Rate FY 2014 0.0% Curent Rate FY 20't3 2-0o/6 # Board Meet¡ngs # HouF WklY F T E Cod( Voted By Counc¡l FY 2013 52 H¡re Date Job Desc Org/Obj Dept Name Name FABIZEWSKI LEBLANC MCMAHON KATHY SHERRIE KATHLEEN 270 TREASURER 270 TREASURER 270 TREASURER '11 45'l -5111 TREASURER 1 1 451 -51 1 1 Payroll coordinator 11451-5111 TREASURER 7t1t20'to 2t1t20'to 12t27t2010 48,52'l_66 47,948.75 67,77984 42,069.61 206,359.85 1,000 00 1,150 00 1_0 1,0 1.0 10 4-0 Total Full limè - 5lll 933 11 933 11 92246 92246 1,303 46 1,303 46 .1,000 00 1,150 00 210,856.38 220,824.ß 1,000 00 1,000 00 1,000 00 1,000.00 1.000.00 2tí-456-38 221.42tt 4Ê 45,934.13 45,934 13 220,824.45 1,000 00 1-000.00 22'l R2¿ & 100% 100% 100% 48,708 34 48,17329 68,040 61 951-77 941.32 1,457 30 49,682 5t 49,136 76 76,O71_06 49,682 5'l 49,136 76 76,071.06 Total AFSCME 1818 45,934.13 270 CertÌfied Treasurels St¡peL 11451-5.150 270 AFSCME Fringe 11451-5150 1,000 00 10 2,150.00 Total Frinqe - 5150 204_509-85 4.O DeoaÉñenl Totel FY 2012 FY 2013 FY 20'14 Variance :ull-T¡me Equ¡Elenl EmÞlovæs: 30 40 4_O 0.0 Sec 8 - 70 ---PAGE BREAK--- FY 2014 AFSCME l8l8 Union Employee Rates Council Ft 20't4 52.2 Mayor FY 20't4 52.2 Dept Request FY 20'14 52.2 STEP INCREASES Date Rate # Wks Old Neu Rate FY 2014 LO% Rate FY 2013 0.0% F T E Voted By Counc¡l FY 2013 s2 Hirc Date ors/object l.o Departmefìt EMPLOYEE NAME cooK ELAINE 270 TREASURER 1'1451.5111 PRINCIPALCLERK 3/'t 1/96 42,069.61 1.0 A6271 879.96 42.069.6'l '1.0 1000/0 45,934.13 45,9U.13 45,9U 13 /t5,934.13 45,934.13 /tS,9¡¿.13 Sec 8 - 71 ---PAGE BREAK--- FY 2014 DETAILED BUDGET REPORT EXPENSES TREASURER - 270 ORG OBJECT 11452 TOTAL 11452 TOTAL 11452 TOTAL 1't4s2 542'l TOTAL 11452 TOTAL Dept Request Approved by Mayor Approved by Council EXPENSE TITLE 5317 ProfessionalTraining/Education 5320 ContractedServices Financial Consulting Services 20 Hrs @ 70.00 5388 Tax Foreclosure Service Cost of Required Advertising 650 650 1,400 1,400 2,142 3,r 00 1,258 35,900 6,000 13,200 3,750 24,000 101,060 1,400 1,400 2,142 3,'100 1,258 35,900 6,000 13,200 3,750 24,O00 101 ,060 650 650 1,400 1,400 8,000 8,000 2,142 3,100 1,258 35,900 6,000 13,200 3,750 24,000 101.060 650 650 8,000 8,000 8,000 8,000 Office Supplies (General) General supplies Misc Copy Paper 10 Cases @ 40.00 lnk toner for fax mach¡ne 2 @25.00 toner for munis printer 2 @ 175.00 5425 Checks/Forms A,/P and PYR checks 42 cases of pressure seal direct deposit forms@ $51 .OO/case 50 cases pressure seal green checks @ $62.00 Frieght $13.6S/case Bank fees associated with credit card machines located throughout the City Based on Prior Period Actual Costs(Smart Meters $5.75 per month + $.13 per transaction) Bank Fees associated w¡th credit card machines for Parking Meters estimated as follows: Off season $1,000 X 6 High Season $2,200 X 6 Unibank ACH Fees (15,000 x .25) Smart Meter Credit Card Fees 2000.00 per mont Treasurer's Association dues Eastern Mass Treasurer's Collector's Association MCTA 700 400 50 350 1,500 700 400 50 350 1,500 700 400 50 350 1,s00 TOTAL 6,500 6,500 6,500 '11452 5709 Credit Card/EFT Fees TOTAL 82,850 82,850 82,850 11452 5730 Dues and Subscriptions 65 95 160 65 95 60 65 95 60 Sec 8 - 72 ---PAGE BREAK--- Treasurer - Long Term Debt Seryice This expenditure covers the cost of the principal and interest payments of the City's General Fund bonded debt. Short-term debt service and Water & Sewer Enterprise Fund debt service appear separately in the Treasurer's budget. In FYl4, the City's total Long-Term Debt Service is $5,943,518. This includes principal payments of $4,199,119 and interest payments of $1,744,399. The majority of bonding has been directedto finance School remodeling projects, with smaller amounts financing City Hall Renovations, the Police Department, and various capital improvement projects and equipment. In FY 11 the City $15,373,000 of long-term debt, the proceeds were used to retire $4,589,000 of governmental BANs, $5,389,000 of water BANs and $1,641,000 of sewer BANs outstanding. The remaining $3,754,000 of proceeds is allocated for $1,630,000 in governmental expenditures, $2,075,000 in water expenditures and $49,000 in sewer expenditures In FY 13 the City received a lump sum payment from the Massachusetts School Building Authority for $15,901,131 to take advantage of a refunding opportunity. The refinancing of bonds dated 111512003 for the Bowditch, Carlton and Bates Schools gave the city a total savings of over 2 million dollars over the next ten years. Per the Municipal Finance Oversight Board of the Commonwealth of Massachusetts the City in accordance with provisions of Chapter 44A of the General Laws is entitled to issue state qualified bonds from time to time in increments not to exceed sixty-two million twenty four thousand eight hundred fifty nine dollars ($62,024,859) Treasurer - Sho rt Term Debt Seryice This expenditure covers the cost of the City's Short-term borrowing, including principal and interest on any Bond Anticipation Notes, Tax Anticipation Notes, Revenue Anticipation Notes, Grant Anticipation Notes and State Aid Anticipation Note. In FYl3, the City bonded 51,795,677 as part of the $18,191,000 which incorporated the existing Blaney Street land improvements. Note: A Bond Anticipation Note (BAN) is a short-term debt instrument used to generate cash for initial project costs and with the expectation that the debt will be replaced later by permanent bonding. Typically issued for a term of less than one year, BANs may be reissued for up to five years, provided principal repayment begins after two years (MGL Ch.44 S17). Principal payments on school-related BANs may be deferred up to seven years if has an approved project on the Massachusetts School Building Authority (MSBA) priority list. BANs are full faith and credit obligations. Sec 8 - 73 ---PAGE BREAK--- Treasurer - North Shore Regional Voc A portion (30%) of the funding for the North Shore Regional Vocational comes from the State through Chapter 70 School Aid. The majority (70%) is made up by assessments from each of the 1 6 member communities in the school district. The amount of a communþ's assessment is determined by the size of its enrollment. As of February 2013, Salem had 150 students in the Regional system. There will be debt service interest payment FY14. Treasurer - Súaúe Assessrnenús (Cherry Sheeú) The State assess the municipalities for certain functions including Mass Teachers Retirement, Air Pollution Control, Mosquito Control, MBTA, Metropolitan Area Planning Council, RMV Non Renewal Surcharges, And tuition for Essex Aggie, School Choice Charger Schools and Special Ed. A complete description of each assessment can be found on the DOR website. Treasu rer - Contributory Retirement The Salem Contributory Retirement System includes employees of the City of Salem, the South Essex Sewer District, the SalemÆeverly Water Supply Board and the Salem Housing Authority. It provides pension and annuþ payments To 670 retirees, and collects pension contributions from 876 active employees and 174 inactive or on leave members as of January I,2013. T reas u rer - N o n-Contri b utory PensÍons As of February 14,2013, the City provides pension benefits for a limited group of seven non-contributory retirees. This includes five pension payments paid weekly and two pension payments paid Treasllrer - Medicare The Medicare budget calculation is based on prior year number of employees and is adjusted for inflation. There is no indication that there will be enough of a change in the employment level for FY14, an adjustment was made in the Medicare budget as it has been underfunded in the past. Thus, FY14 is based on the average of prior year actual and the projected FY 13 actual plus Treasurer - Municipal lnsurance The City's Liability lnsurance is currently with Massachusetts Inter-local Insurance Association (MIIA). Sec 8 - 74 ---PAGE BREAK--- CITY OF SALEM - FY 2OI4 OPERATII{G BUDGET Expenditures Adopted Budget Adjusted Budget Y-T-D Expenses Department RY 20t2 FY 2013 FY 2013 FY 2013 FY 2014 Mayor FY 2014 Council FY 2014 Debt Service-Expenses 17102 17102 t7t02 17102 17 102 t7t02 17t02 17102 17102 17102 t7102 11t02 17102 17102 t7 102 17t02 17102 11102 11102 17t02 17102 11102 17t02 17102 17102 t7102 11102 17102 17102 17102 17 102 11 102 17102 11r02 17102 08-scHL PROJ REF-PRrN (oo) SCHL-PRrN (03) 1O-CARLTON SCHL-PRrN (03) l 1-BATES SCHL-PRrN (03) l2-scHL PROJ REF-PRrN (03) 1 3-PARKING GARAGE-PRrN (05) (05) 15-CARLTON-PRrN (05) l6-HrGH SCHOOL-PRrN (07) O7-POLTCE CONSTR PRrN (00) I 7-POLTCE EQUrP-PRrN (07) 18-FERRY-PRrN (07) 1g-SCHL REMODEL-PRIN (10) 20-scHL RENOV-PRrN (10) 21-BATES SCHL-PRIN (10) 22-GOLF PRrN (r0) POOL PRIN (10) SALTONSTALL PRrN (2013) PRrN (2013) MCGRATH PRrN (2013) o7-POLICE REF-INT (01) l 7-POLTCE EQUrP-rNT (07) 18-FERRY-rNT (07) O8-scHL PROJ REF (00) SCHL-rNT (03) l0-CARLTON SCHL-rNT (03) 1l-BATES SCHL-rNT (03) 12-SCHL PROJ REF-rNT (03) GARAGE-INT (05) (05) l5-CARLTON-rNT (05) l6-HrGH SCHOOL-rNT (07) l9-SCHL REMODEL-rNT (10) 2O-scHL RENOV-rNT (10) 21-BATES SCHL-rNT (10) 5903 59084 59088 5908C 5908D 5908E 5908F 5908G 5908H 5910 5910A 5918 s9194 59198 5919C 5919D 5919E 5919F 5919G 5919H 5930 5930A 593 8 s943 5948A 5948B 5948C 5948D 5948F' 5948F 5948G 5948H 5948I 5948J 5948K 612,000.00 805,000.00 435,000.00 85,000.00 465,000.00 75,000.00 95,000.00 30,000.00 345,000.00 293,000.00 80,000.00 60,000.00 80,000.00 100,000.00 617,300.00 32,000.00 40,700.00 0.00 0.00 0.00 5,860.00 15,400.00 23,350.00 12,240.00 540,100.00 291,328.76 39,655.00 27,675.00 27,800.00 55,561.26 76,101.50 233,tt9.76 33,750.00 12,150.00 203,858.50 0.00 840,000.00 455,000.00 90,000.00 460,000.00 75,000.00 95,000.00 30,000.00 345,000.00 0.00 80,000.00 60,000.00 80,000.00 90,000.00 639,000.00 31,000.00 0.00 87,244.00 154,854.00 30,000.00 0.00 11,400.00 20,350.00 0.00 509,913.00 215,0t6.00 36,468.00 10,350.00 25,250.00 52,331.00 15,688.00 215,869.00 32,150.00 10,250.00 t91,295.00 0.00 840,000.00 455,000.00 90,000.00 460,000.00 75,000.00 95,000.00 30,000.00 345,000.00 0.00 80,000.00 60,000.00 80,000.00 90,000.00 639,000.00 3 1,000.00 0.00 573.00 54.00 30,000.00 0.00 11,400.00 20,350.00 0.00 509,913.00 215,0t6.00 36,468.00 10,350.00 25,250.00 52,33 1.00 15,688.00 215,869.00 32,150.00 10,250.00 t91,295.50 0.00 840,000.00 455,000.00 90,000.00 460,000.00 75,000.00 95,000.00 30,000.00 345,000.00 0.00 80,000.00 60,000.00 80,000.00 90,000.00 639,000.00 3 1,000.00 0.00 0.00 0.00 0.00 0.00 I 1,400.00 20,350.00 0.00 5 09,913.00 275,016.00 36,468.00 r 0,3 50.00 2s,250.00 52,33t.00 15,688.00 215,869.00 32,150.00 10,250.00 191,295.50 0.00 75,000.00 50,000.00 0.00 0.00 75,000.00 95,000.00 30,000.00 345,000.00 0.00 80,000.00 60,000.00 6 15,000.00 85,000.00 670,000.00 30,000.00 0.00 11,244.00 134,854.00 30,000.00 0.00 7,800.00 17,650.00 0.00 39,143.00 27,690.00 0.00 0.00 21,500.00 41,582.00 14,188.00 200,344.00 15,975.00 1,225.00 168,155.00 0.00 75,000.00 50,000.00 0.00 0.00 75,000.00 95,000.00 30,000.00 345,000.00 0.00 80,000.00 60,000.00 615,000.00 85,000.00 670,000.00 30,000.00 0.00 11,244.00 134,854.00 30,000.00 0.00 7,800.00 17,650.00 0.00 39,143.00 27,690.00 0.00 0.00 21,500.00 41,582.00 14,188.00 200,344.00 t5,915.00 7,225.00 168,155.00 0.00 75,000.00 50,000.00 0.00 0.00 75,000.00 95,000.00 30,000.00 345,000.00 0.00 80,000.00 60,000.00 615,000.00 85,000.00 670,000.00 30,000.00 0.00 71,244.00 134,854.00 30,000.00 0.00 7,800.00 17,650.00 0.00 39,143.00 27,690.00 0.00 0.00 21,500.00 41,582.00 14,188.00 200,344.00 15,975.00 1,225.00 I 68,155.00 Sec 8 - 75 ---PAGE BREAK--- CITY OF SALEM - FY 2OI4 OPERATII{G BUDGET Expenditures Adopted Budget Adjusted Budget Y-T-D Expenses Department FY 2012 Fy 2013 Fy 2013 Fy 2013 Fy 2014 Mayor FY 2014 Council FY 2014 17102 11102 17102 r7102 r7 102 11 102 t7102 17102 17t02 17102 17102 17r02 11102 Total 4,810.00 407.00 0.00 0.00 0.00 64,525.00 143,160.00 245,000.00 394,000.50 0.00 0.00 0.00 0.00 6,641,057.28 4,180.00 0.00 1t9,627.00 217,112.00 45,853.00 51,175.00 80,575.00 245,000.00 245,000.00 20,925.00 45,000.00 227,000.00 106,671.00 6,456,546.00 4,190.00 0.00 55,496.50 98,713.00 45,853.00 57 ,115 .00 80,575.00 245,000.00 245,000.00 20,925.00 45,000.00 0.00 50,033.00 5,754,908.00 4,190.00 0.00 51,041.34 92,780.45 19,458.54 57,115.00 80,575.00 245,000.00 245,000.00 20,925.00 45,000.00 0.00 49,662.35 5,687,134.18 3,120.00 0.00 118,263.00 214,867.00 45,03 8.00 49,915.00 73,300.00 235,000.00 240,000.00 19,57 5.00 45,000.00 217,500.00 112,832.00 4,387,820.00 3,120.00 0.00 I 1 8,263.00 214,967.00 45,03 8.00 49,97 5.00 73,300.00 235,000.00 240,000.00 19,575.00 45,000.00 217,500.00 112,832.00 4,387,820.00 3,120.00 0.00 r 18,263.00 214,861.00 45,03 8.00 49,915.00 73,300.00 235,000.00 240,000.00 19,575.00 45,000.00 2t7,500.00 112,832.00 4,397,920.00 s948L 22-GOLF CLUBHS-INT (10) 5948M POOL-rNT (10) 5948N SALTONSTALL INT (2013) 59480 COLLINS rNT (2013) 5948P MCGRATH INT (2013) s9494 CrP 2009-rNT (11) 59498 CrP 2010-INT (11) s949C CiP 2009-PRIN (12) s949D CIP 2010-PRrN (12) 59498 CIP 2OI I INT 5949F CIP 20I I-PRIN 5949G CIP 2OI2-PRIN 5949H CIP 20I2-INT Debt Service-Expenses 270 7t0 D Total 6,641,057.28 6,456,546.00 5,754,908.00 5,6g7,134.1g 4,3g7,920.00 4,3g7,g20.00 4,3g7,g20.00 Sec 8 - 76 ---PAGE BREAK--- TREASURER - Fixed Costs 270 ORG OBJECT TREASURER - Lonq Term Debt GF - 270 17102 TOTAL TOTAL PROPOSED FY 2014 DETAILED BUDGET REPORT EXPENSES EXPENSE TITLE DEBT SERVICE Debt Service Figures from Debt Schedule provided by First Southwest Deot Reouest Approved by Mavor 4,387,820 4,387,820 4,387,820 4,387,820 4347.820 4347.420 Approved by Council 4,387,820 4,387,820 4.3E7.820 Sec 8 - 77 ---PAGE BREAK--- CITY OF SALEM - FY 2OI4 OPERATING BUDGET Expenditures Adopted Budget Adjusted Budget Y-T-D Expenses Department FY 2012 Fy 2013 Fy 2013 Fy 2013 Fy 2014 Mayor FY 2014 Council FY 2014 Short Term Debt Int-Expense 17522 5210 LEASE PAYMENTS 17522 5304 PROF SERVICES/FEES 17522 5925 INTEREST ON BANS 17522 5926 INTEREST ON OTHER SHORT TERM 17522 5926A INTEREST ON OTHER-ENSATS 17522 5927 INTEREST ON LEASES Total Short Term Debt Int-Expense 0.00 t2,271.18 513.00 25,400.00 0.00 0.00 38,190.18 0.00 15,000.00 0.00 24,797.00 0.00 0.00 39,797.00 0.00 15,000.00 0.00 24,191.00 0.00 0.00 39,797.00 0.00 14,450.00 0.00 45,637.36 0.00 0.00 60,081.36 157,500.00 15,000.00 149,824.00 0.00 259,906.00 9,821.00 592,051.00 157,500.00 15,000.00 210,000.00 0.00 2s9,906.00 9,821.00 652,22',7.00 157,500.00 15,000.00 210,000.00 0.00 259,906.00 9,821.00 652,227.00 270 752 artment Total 38,190.18 39,797.00 39,797.00 60,081.36 592,051.00 652,227.00 652,227.00 Sec 8 - 78 ---PAGE BREAK--- FY 2014 DETAILED BUDGET REPORT EXPENSES TREASURER - Fixed Costs 270 Approved by Approved by ORG OBJECT EXPENSE TITLE Dept Request Mayor Gouncil '17522 5270 Lease Payments Lease Payments '157,500 157,500 157,500 TOTAL 1s7,500 157,500 157,500 '17522 5304 Professional Fees Fees for First Southwest and Legal Services 15,000 15,000 15,000 TOTAL 1s,000 15,000 15,000 17522 5925 lnterest on BANS TOTAL 17522 TOTAL 17522 59264 lnterest on BAN ENSATS Estimated TOTAL lnterest on Bans Additional money needed for CIP 2013, Salts, Collins, Bertram 5926 lnterest on Other ShoÉ Term Estimated lnterest for borrowing short term State Aid Revenue Anticipation Notes 149,824 149.824 259,906 149,824 60,1 76 210.000 259,906 149,824 60,1 76 210.000 259,906 TOTAL 259,906 259,906 259,906 17522 5927 Gapital Lease Payments Capital Lease Payment for 2014 leases with Century 9,821 9,821 9,821 9 Sec 8 - 79 ---PAGE BREAK--- CITY OF SALEM - FY 2OI4 OPERATING BUDGBT Expenditures Adopted Budget Adjusted Budget Y-T-D Expenses Department FY 20t2 FY 2013 Fy 2013 Fy 2013 Fy 2014 Mayor FY 2014 Council FY 2014 School Assessments 18202 5641 NSRS ASSESSMENT Total SchoolAssessments t,574,316.00 1,574,316.00 1,603,586.00 1,603,586.00 1,603,586.00 1,603,586.00 1,583,485.00 1,583,485.00 1,900,409.00 1,900,409.00 1,945,039.00 1,945,039.00 1,945,039.00 1,945,039.00 270 820 Department Total 1,574,316.00 1,603,596.00 1,603,5g6.00 1,5g3,4g5.00 1,900,409.00 1,945,039.00 1,945,039.00 Sec 8 - 80 ---PAGE BREAK--- FY 2014 DETAILED BUDGET REPORT EXPENSES TREASURER - F¡xed Costs 270 ORG OBJECT EXPENSE TITLE TREASURER - SCHOOL ASSESSMENT - 270 Assessment North Shore Regional Vocational School Assessment As of 02/24/13 - Before State Legislature Approval Enrollment increased from 113 to 134 with a per capita of approximately $17,000 per student resulting in over a $300,000 increase Additional funds required due to CH70 cuts TOTAL TOTAL PROPOSED 18202 5641 Dept Request Mayor Council 1.900.409 1,900,409 1,900,409 1.900.409 1.900.409 44,630 1.945.039 1.945.039 44,630 1.945.039 1.945.039 Sec 8 - 81 ---PAGE BREAK--- CITY OF SALEM - FY 2OI4 OPERATII{G BUDGET Expenditures Adopted Budget Adjusted Budget Y-T-D Expenses Department FY 2012 FY 2013 FY 2013 FY 2013 FY 2014 Mayor FY 2014 Council FY 2014 State Assessments-Expenses 5387 DEP FEES 5622 ESSEX AGRICULTURAL TUITION 5630 MBTA 5631 SPECIAL EDUCATION 5635 RETIRED MLTN TEACHERS 5637 AIR POLLUTION CONTR 5638 MET AREA PLANNING CO 5640 RMVNONRENEV/ALSUR 5643 SCHOOL CHOICE 5644 CHARTERSCHOOLS s646 NE MASS MOSQUTTO CON State Assessments-Expenses I 8302 18302 I 8302 I 8302 18302 18302 18302 18302 18302 1 8302 I 8302 Total 21,155.00 368,156.00 830,77',1.00 37,095.00 1,931,125.00 10,633.00 12,585.00 119,160.00 188,290.00 2,771,372.00 3 8,760.00 6,390,908.00 0.00 261,976.00 873,554.00 36,923.00 0.00 10,940.00 13,023.00 179,160.00 t]6,441.00 3,91'.7,431.00 40,667.00 5,510,721.00 0.00 261,916.00 813,554.00 36,923.00 0.00 10,940.00 13,023.00 179,160.00 116,441.00 3,911,437.00 40,667.00 5,510,721.00 0.00 196,482.00 655, I 66.00 0.00 0.00 8,205.00 9,768.00 141,000.00 182,170.00 2,555,639.00 30,530.00 3,778,960.00 0.00 200,850.00 883,027.00 4,182.00 0.00 I 1,1 14.00 13,349.00 188,000.00 273,255.00 4,107,235.00 44,155.00 5,725,167.00 0.00 200,850.00 883,027.00 4,182.00 0.00 11,114.00 13,349.00 188,000.00 213,255.00 4,026,516.00 44,155.00 5,644,448.00 0.00 200,850.00 883,027.00 4,192.00 0.00 11,114.00 13,349.00 188,000.00 273,255.00 4,026,5t6.00 44,155.00 5,644,448.00 270 830 Department Total 6,390,908.00 5,510,721.00 5,5t0,721.00 3,77g,960.00 5,725,167.00 5,644,449.00 5,644,449.00 Sec 8 - 82 ---PAGE BREAK--- FY 2014 DETAILED BUDGET REPORT EXPENSES TREASURER - Fixed Costs 270 ORG OBJECT EXPENSE TITLE TREASURER - STATE ASSESSMENTS - 270 State Assessments State Assessment amounts are derived from Massachusetts Department of Revenue Cherry Sheet Assessment Report. TOTAL TOTAL PROPOSED Dept Request Mayor Council 5,725,167 5,644,448 5,644,448 5,725,167 5,644,448 5,644,448 r 8302 Sec 8 - 83 ---PAGE BREAK--- CITY OF SALEM - FY 2OT4 OPERATING BUDGET Expenditures Adopted Budget Adjusted Budget Y-T-D Expenses Department FY 2012 Fy 2013 Fy 2013 Fy 2013 Fy 2014 Mayor FY 2014 Council FY 2014 Contrib Retirement - Personnel 19101 s178 PENSION ASSES (CONTR Total Contrib Retirement - Personnel 8,713,799.81 8,773,799.81 9,161 ,t6t .00 9,167,161-00 9,161 ,t6t .00 9,167,161.00 9,203,876.66 9,203,876.66 9,686,094.00 9,686,094.00 9,526,094.00 9,526,094.00 9,526,094.00 9,526,094.00 8,773,799.81 9,167,161.00 9,167'161.00 9,203,876.66 9,686,094.00 9,526,094.00 9,526,094.00 artment Total 270 910 Sec 8 - 84 ---PAGE BREAK--- FY 2014 DETAILED BUDGET REPORT EXPENSES TREASURER - Fixed Costs 270 ORG OBJECT EXPENSE TITLE TREASURER - CONTRIBUTORY RETIREMENT - 270 5178 ContributoryReti¡ement City Contributory Retirement Less other entity reimbursements (CDBG/NSWB/OIîer Grants) TOTAL Dept Request 9,686,094 9.686.094 Approved by Mayor Approved by Council 19101 9,686,094 (160,000) 9.526.094 9,686,094 (1 60,000) 9,526,094 Sec 8 - 85 ---PAGE BREAK--- CITY OF SALEM . FY 2OI4 OPERATII{G BUDGET Expenditures Adopted Budget Adjusted Budget Y-T-D Expenses Department FY 2012 FY 2013 Fy 2013 Fy 2013 Fy 2014 Mayor FY 2014 Council FY 2014 Non-Contrib Retire-Personnel I9111 5176 PENSIONS-NON CONTRIB Total Non-Contrib Retire-Personnel 69,474.33 69,474.33 72,650.00 72,650.00 12,650.00 72,650.00 62,976.40 62,976.40 74,408.00 74,408.00 14,408.00 74,408.00 14,408.00 74,408.00 270 911 Department Total 69,474.33 72,650.00 72,650.00 62,976.40 74,408.00 74,408.00 74,408.00 Sec 8 - 86 ---PAGE BREAK--- FY 2014 DETAILED BUDGET REPORT EXPENSES TREASURER - Fixed Costs 270 ORG OBJECT EXPENSE TITLE TREASURER - NON€ONTRIBUTORY RETIREMENT - 270 Pension Non-Contributory City Non-Contributory Retirement based on current payments annualized $793.56 X 12 months Weekly $1 ,247 .79 X 52 weeks Less COLA Reimbursements from state TOTAL Approveo Dy Approveo þy Dept Request Mayor Council 19111 5176 TOTAL PROPOSED 9,523 64,885 74.408 74,408 9,523 64,885 74.408 74,408 9,523 64,885 74.408 74,408 Sec 8 - 87 ---PAGE BREAK--- CITY OF SALEM . FY 2OI4 OPERATING BI]DGET Expenditures Adopted Budget Adjusted Budget Y-T-D Expenses Department FY 2012 FY 2013 Fy 2013 Fy 2013 Fy 2014 Mayor FY 2014 Council FY 2014 Medicare-Personnel I9I9I 5171 MEDICARE Total Medicare-Personnel 852,215.08 852,215.08 797,239.00 797,239.00 797,239.00 797,239.00 8s0,929.99 850,929.99 832,974.00 832,974.00 832,974.00 832,974.00 832,914.00 832,974.00 270 919 Department Total 852,215.08 797,239.00 797,239.00 g50,g2g.gg g32,974.00 832,974.00 832,974.00 Sec 8 - 88 ---PAGE BREAK--- FY 2014 DETAILED BUDGET REPORT EXPENSES EXPENSE TITLE TREASURER - Fixed Costs 270 ORG OBJECT TREASURER - MEDICARE - 270 1919'l 5177 TOTAL PROPOSED The medicare budget is based on the number of employees and there is no indication that there will be enough of a change in the employment level for FY 14. Thus FY 14 is funded based on the average ofthe prior year actual plus 1% and the projected FY 13 actual. Dept Request 832,974 ö32,974 Approved by Mayor 832,974 832,974 Approved by Council 832,974 432,974 Sec 8 - 89 ---PAGE BREAK--- CITY OF SALBM - FY 2OI4 OPERATING BUDGET Expenditures Adopted Budget Adjusted Budget Y-T-D Expenses Department ßY 2012 FY 2013 FY 2013 FY 2013 ßy 2014 Mayor FY 2014 Council FY 2014 Municipal Insurance-Bxpense 19452 5140 INSURANCE PREMIUMS 19452 5740A Insurance Deductibles Total Municipallnsurance-Expense 244,813.82 4,875.00 249,688.82 297,500.00 5,000.00 302,500.00 258,184.00 5,000.00 263,184.00 166,444.50 5,000.00 171,444.50 312,375.00 5,000.00 317,375.00 312,315.00 5,000.00 317,375.00 312,375.00 5,000.00 317,375.00 270 945 Department Total 249,688.82 302,500.00 263,184.00 t7t,444.50 317,375.00 3t7,375.00 317,375.00 Sec 8 - 90 ---PAGE BREAK--- FY 20'14 DETAILED BUDGET REPORT EXPENSES TREASURER - Fixed Costs 270 ORG OBJECT EXPENSE TITLE TREASURER - MUNICIPAL INSURANCE - 270 't9452 5740 Municipallnsurance Annual municipal insurance costs 5% increase over FY 13 TOTAL 19191 57404 lnsurance Deductibles Deductibles - estimated Level Funded TOTAL Dept Request Approved by Mayor Approvecl by Council 312,375 312.375 5,000 5,000 312,375 312.375 5,000 5,000 312,375 312.375 5,000 5,000 Sec 8 - 91 ---PAGE BREAK--- Solic itor & Licensing Board Mission Statement - Whv We Exist The Solicitor's office is responsible for providing representations and advice to the City and its officials in numerous areas including but not lìmited to: zoning issues, employment law, civil rights, civil service, contract actions, real estate, workers' compensation, education law, tort actions involving personal injury anã properly damage claims. Members of the legal department regularly attend and provide advice at meetings of the City Council and sub-committees thereof and to several City boards and commissions. In addition to drafting ordinances and other legal documents, numerous verbal and written opinions are rendered to the City Council and Department Heads. The Licensing Board issues and oversees licenses for the following activities: auto dealerships, fortunetelling, liquor, vending, common victualler, lodging houses, street performers and entertainment. Sienifìcant Budeet & Staffins Chanses for FY 2014 The Solicitor is proposing that the department increase its staff of attorneys from less than L5 to 2 full time attorneys to handle the volume of work of the department. Recent Accomplishments Managed claims against city with minimal damages paid outside of insurance policy Defended law suits against the city and its Boards in Land Court (zoning appeals) and Superior Court Prepared multiple amendments to the City's Ordinance including: o Public Guides . Shopping Carts o Fortunetelling o Medical Marijuana o parking o Panhandling ¡ Community Preservation Act Advised various boards and commissions re. state and local law and case law Participated in labor arbitration cases Prepared contracts, license agreements and mutual aid agreements Prepared Opinions for boards and commissions, e.g. Berham Field V/orked with various departments on solicitations for bids and requests for proposals a a a Sec 8 - 92 ---PAGE BREAK--- Part of team overseeing redevelopment of Dominion site Designated liaison to the Ethics Commission and oversee implementation of new ethics law requirements Negotiated all non-school union contracts Settled disputes with contractors on payment Worked as part of a team on securing new contracts for recycling, solid was collection and disposal Negotiated various leases including city hall annex Advised HR on various personnel matters Investigated and advised departments on personnel infractions and prepared disciplinary documents Drafted various easements and rights of entry agreements FY 2014 Goals & Obiectives Goal: Successfully defend claims against city and its officers Goal: Revise existing ordinances to address any inefficiencies Goal: Address local needs/neighborhood concerns Goal: Address problem properties, health, bldg. violations Goal: Maximize MIIA rewards programs Goal: Redevelop Dominion site Goal: Assist in administrations efforts for regionalization Goal: Assist Licensing Board in regulating licenses Goal: Improve vendor management and offerings Goal: Ensure all liquor licenses are fully utilized Goal: Negotiate new contract with Comcast o a o a a a Objective: Maximize resources, including insurance coverage to defend claims Objective: Conduct periodic review of Ordinance with Department Heads Objective: Create or amend Ordinances to provide tools to address needs/concerns Objective: Amend Ordinances to provide power to enforce regulations Objective: Assign staffto attend programs Objective: Work with team to oversee consultants Objective: Draft agreements as needed, e.g. boards of health Objective: Create specific regulations for the board to adopt, e.g. rooming houses Objective: Work as part of a team to improve quality of vendors Objective: Work with Board to address any pocket licenses Objective: Hold public meetings and address public need in new contract Outcomes and Performance Measurers Actual FY 2011 Actual FY 2012 Estimated FY 2013 Estimated FY 2014 3000 60000 50 4000 40000 80 4216 71422 16 8578 46509 15 Reduce pavments from iudqments acct. Reduce outside counsel lncrease attendance at MllA Reward classes Sec 8 - 93 ---PAGE BREAK--- Outcomes and Performance Measurers Actual FY 201',1 Actual FY 2012 Estimated FY 20r3 Estimated FY 2014 LICENSING $68,250 $18,750 $3,800 $34,000 $16.000 $6,525 $6,000 $4,500 $3,200 $5,875 $500 $25,000 $5,000 $ 68,250 $ 18,750 $ 2,175 $ 34.475 $ 7,900 $ 7,500 $ 6,000 $ 4,500 $ 3,200 $ 600 $ 200 $ 35,000 $5,000 $68,250 $18,750 $3.800 $34,000 $16,650 $6,525 $6,000 $4,500 $3,1 00 $5,875 $600 $2r,550 $5,000 $ 68,250 $ 18,750 g 3,262 $ 34,000 $ 15,600 $ 6,525 $ 6,000 $ 4,700 $ 3,100 $ 5,875 $ 300 $ 36,025 $ 5,000 Restaurant All Alcohol and B&W Club Li uor Licenses lnn holder Liquor License Packaqe Goods Seasonal Licenses Other Liquor Licenses Weekday Entertainment Common Victuallers Licenses Auto Dealers Lod tn House & lnn Licenses Street Performers Haunted Happenings Automatic Amusements How FY 2014 Departmental Goals Relate to City's Overall Lone & Short Term Goals o Continue to assist in expanding inter-governmental agreements with North Shore communities similar to the purchasing and building inspection agreements with Swampscott, MA to meet city's short and long term goal of regionalization of services o Ensure proper bidding and contracting of infrastructure and park improvements to enable the city to meet its goal of improving these systems o Work with department heads and safety committee to ensure City is getting full credit from MIIA rewards program so that City is able to meet its goal of having a balanced budget o Work with collective bargaining units to prepare consolidated collective bargaining agreements o Assist the city by working with consulting attorney and engineer to redevelop Dominion site Sec 8 - 94 ---PAGE BREAK--- CITY OF SALEM - FY 2OI4 OPBRATING BIIDGET Expenditures Adopted Budget Adjusted Budget Y-T-D Expenses Department FY 2012 FY 2013 Fy 2013 Fy 2013 Fy 2014 Mayor FY 20t4 Council FY 2014 Solicitor-Licensin g-Personnel I 15I I 5I 11 SALAzuES-FULL TIME l151 r 513 t OVERTTME (GENERAL) I I51I 5I5O FRiNGE/STIPENDS Total Solicitor-Licensing-Personnel Solicito r-Licensin g-Expenses ),1512 5303 LEGAL SERVICES 11512 5306 ADVERTISING 11512 5381 PRINTING AND BINDING t1512 5421 OFFICE SUPPLTES (GEN II5I2 5730 DUES AND SUB II5I2 5760 JUDGMENTS Total Solicitor-Licensing-Expenses 208,206.76 596.44 1,150.00 209,953.20 71,421.90 175.00 394.45 997.98 6,500.00 4,215.83 83,705.16 2t4,357.00 2,500.00 l, 150.00 218,007.00 216,211.00 2,551.00 1,150.00 219,912-00 61,750.00 150.00 500.00 1,000.00 6,500.00 2,500.00 78,400.00 199,297.65 1,516.94 1,150.00 201,964.59 230,622.00 2,000.00 0.00 232,622.00 234,110.00 2,000.00 0.00 236,170.00 234,110.00 2,000.00 0.00 236,170.00 60,000.00 400.00 500.00 1,000.00 6,500.00 10,000.00 78,400.00 60,347.13 I 13.3 I 495.39 181.72 5,210.85 1,360.54 68,314.94 50,000.00 400.00 500.00 1,000.00 6,500.00 10,000.00 68,400.00 50,000.00 400.00 500.00 I,000.00 5,500.00 7,000.00 64,400.00 50,000.00 400.00 500.00 1,000.00 5,500.00 7,000.00 64,400.00 260 151 Department Total 293,658.36 296,407.00 298,312.00 270,279.53 301,022.00 300,570.00 300,570.00 Sec 8 - 95 ---PAGE BREAK--- FY 2014 MANAGEMENT, BOARD MEMBERS AND PART-TIME SALARIES Council Voted FY 2014 Mayor Propsed ÊY 2014 52.2 Mayor Rate FY 2014 2.Oo/" Dept Request FY 2014 s2.2 Prop Rate FY 2014 0.0% Current Rate FY 2013 2.O./o # Board Meet¡ngs # HouF WklY = 1 F T E :odr Voted By Counc¡l FY 2013 52 H¡re Date Job Desc Orgrobj Dept Name Name RENNARD FREITAS STEIN ELIZABETH JOANNE ROBIN 260 SOLICITOR.LICENSING 260 SOLICITOR.LICENSING 260 SOLICITOR.LICENSING 11511-5111 11511-5113 PARALEGAL 1 1 51'l -51 1 1 soLrc[oR 4t'12004 6t28t06 CASEY LEE PAGLIARO ST PIERRE J RICHARD MELISSA ROBERT 260 SOLICITOR -LICENSING 260 SOLICITOR -LICENSING 260 SOLICITOR -LICENSING 260 SOLICITOR -LICENSING 11511-51'11 BoÆD MEMBER 1151'l-5'11'l BoARD MEMBER 11511-5111 CLERK oF BoARD 11511-5'111 BoARD CHATRMN 100% 100% 100% 1,771 44 800 10 826 69 1,806 87 8t6 10 92,'115 10 33,241 U 39,590 14 10 10 05¿ 1,771 44 640 03 761 35 92,469 39 4't,76522 43,153 22 94,31877 42,600 52 44,016 2A 1,300 00 1,300 00 3,000 00 'I,700 00 94,318.77 42,600 52 M,016.24 't,300 00 1,300 00 3,000 00 1,700 00 1,300 00 B 1,300 00 B 3,000 00 B 1,700 00 B 42,069 53 10 214,356-31 3.5 Total Full Time - Slll 2,500 00 00 2,500.00 Total Overt¡me - 5131 325.00 325.00 750 00 425.OO 325 00 325 00 750 00 425 00 I,300 00 1,300 00 3,000 00 1,700 00 325.00 325 00 750.00 425.OO 4 4 4 4 Total AFSCME 1818 45,934.13 230,621.96 2,500 00 2,000 00 2,000 00 2,000 00 2,000.00 232,Ê21.96 45,934 13 45.934.13 234.169.71 234-',169-7'l 2.000 00 2.000 00 2,000.00 2,000-00 236,169.7',1 236,169.71 260 SOLICITOR -LICENSING 11551-5150 ovedime 260 SOLICI-IOR -LICENSING 11551-5150 AFscMEstipend 1.150 00 10 1.150 00 I,150.00 Total Frinqe - S150 2't8,006.3'l 3.5 Department Total FY 2012 FY 2013 FY 20'14 Variance Full-T¡me Equ¡valent EmolovG: 35 03 Sec 8 - 96 ---PAGE BREAK--- FY 2014 AFSCME 1818 Union Employee Rates Counc¡l FY 2014 52-2 Mayor FY 2014 52.2 Dept Requel FY 2014 sz2 STEP INCREASES Date Rate # Wks Old New Rate FY 20',14 2-Oot" Rate FY 2013 0.0% F T E voreo Ëy Cdncil FY 2013 52 H¡re Date o,roono l*o Title Depaftment EMPLOYEE NAi'IE PAGLIARO I\¡ELISSA 260SOLICITOR-LICENSING'1151'I-5111 PRINCIPALCLERK 42,069.53 1.0 862.71 879 96 42-069.53 l.O 1000/o 45,934.'13 ¿15,934.13 45,934.13 /tS,9¡¿.13 45.934.13 45.934.13 Sec 8 - 97 ---PAGE BREAK--- FY 2014 DETAILED BUDGET REPORT EXPENSES Solicitor - 260 ORG OBJECT 11512 TOTAL 11512 TOTAL '115'12 5421 Office Supplies and Equipment Supplies Office Supplies - Licensing Board Office Equipment - Licensing Board TOTAL 11512 Dept Request Approvecl by Mavor Approved by Council TOTAL 50,000 50,000 50,000 11512 5306 ADVERTISING DESCRIPTION 5303 Legal Services Ouside legal services - labor, workers comp, environmental Surveying, title Examinations, Etc. arbitration fees - filing and arbitrator fees Advertisement for Alcohol Licensing Memberships and Publications Expenses incurred for travel and meetings 5381 PRINTING AND BINDING Licenses and Forms as needed (alcohol, auto dealers, etc.) Envelopes, Business Cards, Letterhead Stationary 30,000 5,000 r 5,000 150 350 500 1.000 10,000 10.000 68,400 30,000 5,000 15,000 150 350 500 1.000 7,000 7,000 64,400 30,000 5,000 15,000 150 350 500 1.000 1,000 1,450 3,050 5.500 7,000 7,000 64,400 400 400 400 400 400 400 500 100 400 500 100 400 500 [PHONE REDACTED] Dues & Subscriptions Bar membership/ dues Subscriptions & publications; Cont. legal ed. Westlaw service 5760 Judments Judgments TOTAL PROPOSED 1,000 1,450 4,050 6.500 1,000 1,450 3,050 5.500 TOTAL 1't512 TOTAL Sec 8 - 98 ---PAGE BREAK--- Human Resources - General Administration Mission Statement - Whv We Exist The City of Salem Human Resources Department is responsible for negotiating and administering various collective bargaining agreements; interpreting agreement language and mediating grievances; reviewing, drafting and enforcing personnel policies and procedures; posting vaõant pãsitìons, scheduling aniconducting interviews, and hiring full and part-time employees. The Department is also responsible to ensuring all personnel actions are made in accordance with applicable laws, policies and collective bargaining agreement. We are looking forward to our second year of working with the Group Insurance Commission to continue to provide affordable, quality health io all olo--ur employees and retirees. Along with MIIA, we oversee our workers' compensation plan and utilization for the City and the School Departmelrt. Human Resources is responsible for administering unemployment claims, developing programs and procedures to ensure the City's compliance with the ADÀ and acting as a liaison to the Commission on Disabilities, maintaining the employee salary and classification schedules, and administering Cþ-wide employee benefits such as hãalth, dental and life insurance to all benef,rt eligible employees. The Department is also a confidential resource for employees, and the Director acts as a liaison and mediator between employees and their supervisors as needed. cant B for FY 2 This year I am requesting a part-time position to the Human Resources budget be added for a switchboard operator at City Hall. This position was, at one time, a full-time position within this budget, with benefits, along with a part-time position without benefits. Four years ago both of these poiitionr were removed from this budget. Since then we have utilized volunteers participating in the Senior Work off Program, as well as regular volunteers, to stáff the busy switchboard at 93 Washington Street and offer personalized assistance to City Hall visitors. Staffing that position with volunteershas proven to be challenging and, unfortunately, at times just not possible. As such, when that ofFrce is not staffed, guests and residents entering City Hall are not greetèd by a person ,rponãntry, and all switchboard calls are routed to the Human Resources office for answering. A part-time employee in that position will guarantee nineteen houri per *"àk of coverage in that vital role. Accom It has been a busy year so far for new hires! Since July of 2012, we have recruited, hired, and trained new employees throughout various City departments, ranging from entry-level clerical employees to Department Heads. We have new clerical staff in the Collector's Office, the City Clerk's office,ihe Àssessor,s office the Planning Department and the Engineering Department. We also have a new Purchasing Agent, a new Park, Recreàtion, and Community Services Director, and as of this writing, a new Director of Public Services. Before this fiscal year ends, we will also have a new Chief Administrative Aide in the a Sec 8 - 99 ---PAGE BREAK--- Mayor's Office and a new Finance Director. While it is always sad to see co-workers leave, we are excited for them and are even more excited to see the number of candidates who are interested in working for the Cþ of Salem when we post a vacant position! ¡ Participated in the hiring for the School Department's Director of Human Resources. I was pleased to be involved in this process with the Superintendent and the Business Manager. As I stated last year, we have developed a strong relationship with the School Department and havà opened up lines oi communication where our paths cross, especially with Unemployment and Workers' Compensation benefits. We no longer operate as "us and them,,, it is much more of a "we" arrangement. Having a Human Resources Director has only served to enhance our role with the Schoól *à hau" a key person on site there. o Met the deadline for city-wide enrollment in the Group Insurance Commission for July 7,2012. ¡ Continued to comply with the requirements of the Massachusetts Health Care Reform Act. This includes completing the Fair Share Contribution filing with the Department of Unemployment Administration, annual completion of Employee Health Insurance Responsibility-Disclosure Form on a timely basis, and developing the City Census for the Mass Health Care Connector. o Routinely promoted Employee Assistance Program with MIIA, a completely free and confidential program for all employees. Reviewed our EAp utilization with MIIA to maximize our usage of this benefit. The EAP is a resource for employees with any numbei of needs for aisiitance. o Updated salary schedule for non-union employees. o Worked with the Treasurer to develop and distribute, for the first time, Total Compensation Reports for all employees. These reports illustrate an employee,s complete compensation, taking into consideration his or her employer paid benefits which include vacation, sick and personal lãave, as well as bereavement leave, and jury duty' These reports also demonstrate to the employee the City's contributions to the employee's health and life insurance, employer paid benefits that often get lost in the discussion of benefits and total compensation discussions. ¡ Entered into an agreement with Aramark, a uniform provider from the State Bid List. We have been unhappy for years with the prior vendor. This agreement will likely cost us less in the long run, while still allowing us to provide contractually required uniforms to èmployðes. t Along with the Finance Department and the City Solicitor, \rye'\¡r'ere able to negotiate and settle fair and affordable three year agreements with the police Patrolman's Union, the Superior Officers Association, the Fire Fighters, and AFSCME Union. We are very pleased thât ail óf these agreements have provisions for the elimination of Sick Leave Buyback for all new hires after January 1,2013. o Additionally, these agreements contain terms for mandatory Direct Deposit for all employees. We have had this on the table with our bargaining units in the past; we are pleased we were able to agree on this term. FY2 &ob ectiv o Educate employees about our transfer to the GIC and assist them in enrolling in the most affordable and quality healthcare offered by the Commission. Open enrollment is rapidly approaching and we need to make sure that employees again have all of the information they need to make informed choices for their health insurance. ¡ Meet with our Public Employee Committee to discuss health insurance utilization, trends, and reimbursement policies. We agreed to do this when we joined the GIC, and this is important to keep our communication open. o Explore alternative options for wellness activities within and outside of the GIC. o Continue to work with the Treasurer to streamline our internal payroll and deduction procedures. ¡ Continue to maintain salary schedule for non-union employees current on an annual basis. o Continue to put even more information relative to the Human Resources Department online, for employees as well as the public. In this day and age, people have come to expect to find information online, and it is important for us to keep our employees and ihe public up to date. Sec 8 - 100 ---PAGE BREAK--- o Work with the Commission on Disabilities to wisely use the funds generated from the Handicap Violations. I attend their meetings on a regular basis and I am excited with the enthusiasm this group has along with the ideas they have for the funds. Outcomes and Performance Measurers Actual FY 2011 Actual FY 2012 Actual FY 2013 Estimated FY 2014 I 180,000.00 15,000.00 400,00.00 1 4 65 135 200 l0 l0 40 Allcity emplovees I 170,000.00 7,468.00 335,010.60 6 1 0 6 nla 1 4 2 90 1 5 50 120 195 12 26 39 Allcity employees 25 4 Workers comp. costs (COLA decreased this year, unsure as to Oct. '11) Workers'Comp. cases open 1+ years Salaries on FY'09 claims Medicals on tail claims MllA premium FY'13 Training sessions (actual and estimates) I Law and MMA seminars Miscellaneous for MllA Rewards Credit Health fairs for GIC enrollment and education lncluded sun damage, cholesterol and BP Open enrollments Health Dental (including retiree dental) Life Unemployment Assistance, current plus estimate School City Job applications processed Labor service Seasonal CORI checks Volunteers processed New Employees (Full time) Coordinate drug testing for DPS, SBWB, schoolemployees Audit Preparation Accrual compilation for audit and MUNIS programming purposes Sec 8 - 101 ---PAGE BREAK--- How FY 2014 Departmental Goals Relate to City's Overall Lone & Short Term Goals The Human Resources Department's goals of maximizing savings while still providing affordable and quality health care and benefits to employees and retirees are directly related those of the City of Salem. The City is committed to maximizing saving and spending funds wisely for not only heaith care, but also for the City's other needs. Here in Human Resources we strive to maximize our production and minimize costs, in all that we do. Employee and retiree benefits will continue to require our constant focus, especially in these difficult economic times. We need to continue to work with our employees, our unions and our retirees and educate them on the mutual benefit of not only our move to the GIC last July, but also encourage them to become even more aware of their affordable choices with the GIC. Whether it is health insurance, workers' compensation, unemployment, or simply office supplies, our goals in the Human Resources Department are directly related to those of the City of Salem: to provide quality services at an affordable cost, and do as much as we possibly can with sometimes úmited resources. a o o Sec 8 - 102 ---PAGE BREAK--- CITY OF SALBM - FY 2OI4 OPERATING BUDGET Expenditures Adopted Budget Adjusted Budget Y-T-D Expenses Department FY 2012 FY 2013 Fy 2013 Fy 2013 Fy 2014 Mayor FY 2014 Council FY 2014 Human Resources-Personnel 11521 51I1 SALARIES-FULL TIME II52I 5113 SALARIES-PART TIME 11521 517I COLLECTIVE BARGANING RESERVI Total Human Resources-Personnel Human Resources-Expenses 11522 53OO PURCHASE OF SERVICES 11522 5303 LEGAL SERVICES/ABzuTRATION 11522 5306 ADVERTISING 11522 5317 EDUCATIONAL TRAINING 11522 5320 CONTRACTED SERVICES 11522 538I PzuNTING AND BINDING trs22 s421 OFFICE SUPPLTES (cEN 11522 57IO IN STATE TRAVEL/MEETINGS 11522 5730 DUES AND SUB Total HumanResources-Expenses 221,954.53 0.00 0.00 221,954.53 8,033.93 61s.00 215.00 2,504.94 15,495.06 450.00 1,957.12 145.65 275.00 29,751.70 226,452.00 0.00 525,000.00 751,452.00 226,452.00 0.00 476,921.00 703,379.00 213,325.19 0.00 431,182.00 644,507.19 227,323.00 23,751.00 0.00 251,074.00 231,869.00 23,',I51.00 0.00 255,620.00 231,869.00 23,7 sl.00 0.00 255,620.00 6,000.00 1,000.00 2,000.00 5,000.00 12,800.00 450.00 3,000.00 200.00 500.00 30,950.00 7 ,089.16 760.00 683.00 3,400.00 15,673.r0 15 8.90 2,710.84 200.00 275.00 30,950.00 6,562.83 760.00 683.00 2,681.32 14,011.00 158.90 t99.71 275.00 27,630.99 6,000.00 1,000.00 2,000.00 5,000.00 12,800.00 150.00 3,300.00 400.00 300.00 30,950.00 6,000.00 1,000.00 2,000.00 5,000.00 12,800.00 150.00 3,300.00 400.00 300.00 30,950.00 6,000.00 1,000.00 2,000.00 5,000.00 12,800.00 150.00 3,300.00 400.00 300.00 30,950.00 130 tsz artment Total 251,706.23 782,402.00 734,329.00 672,t39.rg 282,024.00 286,570.00 286,570.00 Sec 8 - 103 ---PAGE BREAK--- FY 2014 MANAGEMENT, BOARD MEMBERS AND PART-TIME SALARIES Counc¡l Voted FY 2014 Mayor Propsed FY 2014 s2.2 Mayor Rate FY 20',14 2-O% Dept Requel FY 2014 52-2 Prcp Rate F\ 2014 0.0% Curent Rate FY 2013 2.O% # Board Meet¡ngs # Hou6 Wkly I F T E Codl Voted By Counc¡l FY 2013 52 H¡re Date Job Desc Org/Obj Dept Name Name BRADY CAMMARATA DEVEREUX DOMINGUEZ PEREIRA ALICIA LISA BEATRICE MONICA LINDA 130 '130 130 130 130 HUI\¡AN RESOURCES HUMAN RESOURCES HUMAN RESOURCES HUMAN RESOURCES HUMAN RESOURCES OFFICE MANAGER PERSONNEL DIRECTOR BENEFITS MANAGER PERSONNEL AIDSASST EENEFITS MNAGER-PT 3t5to7 1 1091998 2t1to4 2t1t2008 11521-5'111 11521-511'l 11521-5111 11521-5'111 1't521-5111 44,69226 75,846.63 45,795 57 30,386 08 29,731 04 226,451.54 525,000 00 859 47 1,458 59 880 68 584.35 859 47 1,458.59 880 68 584 35 44,A6415 76,'t38.35 45,971.70 30,502 95 29,845 39 227,322.55 12,493 40 10,857 60 23,751.OO 251,O73.55 876 66 1,4A7 76 898 30 596 03 583 19 45,761 44 77,æ1 1',1 46,491 14 31 ,113.0'l 30,442.30 231,869-00 45,761 44 77,661 11 4f',491 ß 31,1 13 01 30,44230 231,869.00 10 10 10 o7 o8 'looo/o 100% lOOo/o 100% 100% 4.5 Total Full Time - 5111 Total Part Time - 5113 19 13_00 13 00 13 00 13 00 12,493 40 10 857 60 23.751.O0 23.751.00 255,620.00 255,620.00 1 1 1 30 130 HUMAN RESOURCES 130 HUMAN RESOURCES 1 1 521 -5'l 1 1 PT '11521 -51 1 1 PT P P 13,00 13 00 12,893 40 10 857 60 130 HUMAN RESOURCES 1152'l-5171 colledÍve Bersanins Ræeile 5r5 0ôo oo Deoartment Total 714 L1a EA L5 Dêoertment Total FY 2012 FY 20'13 FY 2014 variance 45 4.5 00 Sec 8 - 104 ---PAGE BREAK--- HUMAN RESOURCES - 130 ORG OBJECT 11522 5300 TOTAL 11522 5303 TOTAL 11522 5306 TOTAL 11522 5317 TOTAL 11522 TOTAL 5320 11522 TOTAL 538'l 1't522 5421 TOTAL 11522 TOTAL 571 0 1',t522 5730 TOTAL FY 2014 DETAILED BUDGET REPORT EXPENSES DESCRIPTION Purchase of Service Drug/Alcohol Testing Pre-employment physicals Shredding services with Heritage lndustries, Employee background checks Legal Sevices Fees to AAA (Abitration) $300 per case and Arbitrator Fee between $500 and $1,000 per case. Advertising Advertising of vacant positions within the City via various media: Boston Globe, Salem News, MMA, position-related publications, and on-line Educational Training Management Tuition Reimbursement, miscellaneous licenses for City employees Miscellaneous training courses for employees Contracted Services Weekly uniforms for City employees contractually required to wear them Printing and Binding HR Personnel Action Forms (PAFs) Office Supplies General office supplies as needed ADA Supplies 150 150 150 150 150 150 Dept Request Approvecl by Mayor Approved by Council 2,000 2,000 2,000 3,000 5,000 2,500 3,500 6,000 1,000 1,000 r 2,800 12,800 3,000 2,500 3,500 6,000 1,000 1,000 2,000 2,000 2,000 3,000 5,000 12,800 12,800 3,000 100 200 300 30,950 2,500 3,500 6,000 1,000 I,000 2,000 2,000 2,000 3,000 5,000 12,800 12,800 300 300 3,000 300 3,300 3,300 3,300 ln State Travel/Meetings Pe¡iodic MMPA conferences Dues and Subscriptions MMPA Dues Subscription to legal reports 400 400 400 400 400 400 100 200 100 200 300 30,950 TOTAL PROPOSED 300 30,950 Sec 8 - 105 ---PAGE BREAK--- a a a Human Resources - Workers' Compensation Recent Accomplishments Workers' Compensation is on everyone's radar screen. Our practices and continued accomplishments with WC have not varied much since last year, however, that does not mean we have not made progress with this very important area of our responsibility. We still meet with our WC rep. from MIIA on a regular basis in person and have numerous discussions over the phone to monitor the progress of our inj ured employees. We encourage MIIA to pursue all claims aggressively to assist our employees in retuming to work in a timely manner. This year we actually fought long and hard against a claim we knew was meritless - and we prevailed! ! Judge Preston heard the case and determined there was no compensable injury sustained by the employee. Four witnesses testified against their co-worker that day; I was pleased and encouraged that there were people who were willing to literally take the stand and testif, on the City's behalf. Attended meeting with School Superintendent, Business Manager, and School leaders to instruct supervisors on proper reporting of injuries. Stressed the need for completion of supervisory form by the supervisor and immediate reporting to the Human Resources Department. This meeting was extremely and will take place again as often as necessary. Secured Quadrant Health Strategies for the City's first referral for an injured employee. This not only nearly guarantees an injured employee to be seen sooner but also qualifies the City for MIIA Rewards. Using Quadrant Health for pre-employment physicals also allows the City to earn Rewards. Completed the MIIA Risk Analysis Took Kit to assist us in indentiffing where we can not only minimize our losses, but also earn valuable Rewards Credits on our premiums. FY2 a a a a a a a a &o ectives Continue to meet as often as necessary with our representative from MIIA, and continue to meet with the schools to promote training to prevent on the job injuries that ultimately affect our premium rates. With a victory at the Department of Industrial Accidents under our belt, I am more confident than ever in our efforts to stay on top of claims and work with our insurer to fight meritless claims. Meet with the leaders of the school department and the City of Salem on an even more frequent basis to reinforce the need for accurate and timely reporting of injuries, as well as engage the school department in a discussion of how we can minimize our school-related claims. Attend as many MIIA trainings as allowable to maximize the MIIA Rewards Program to obtain the highest possible percentage off our annual premium. This means attending leadership trainings and continuing with our timely processing of claims to MIIA. Promote the MIIA Rewards Program via MIIA sponsored safety trainings, which will help keep employee injuries to a minimum, which will ultimately and hopefully have an effect on our annual premium with MIIA. Work closely with MIIA on our renewal for FY 14 to ensure our rate is as low as it can be. That means making sure our audited payoll is accurate along with the risk codes that factor into our premium. In the alternative, explore a move back to self-insurance for workers' compensation. Sec 8 - 106 ---PAGE BREAK--- CITY OF SALEM - FY 2OI4 OPERATING BUDGET Expenditures Adopted Budget Adjusted Budget Y-T-D Expenses Department FY 2012 FY 2013 FY 2013 Fy 2013 Fy 2014 Mayor FY 2014 Council FY 20t4 Workmensr Comp-Personnel 19121 5III SALAzuES-FULL TIME I9I2I 5172 V/ORKMENS'COMP-MEDIC 19121 5119 WORKERS COMP-MIIA PREMIUM Total Workmens' Comp-Personnel 169,71t.42 16,869.79 270,000.00 456,641.20 160,000.00 15,000.00 260,000.00 435,000.00 r72,989.40 15,000.00 314,326.60 562,316.00 164,885.13 9,477.18 335,010.60 509,372.91 180,000.00 15,000.00 675,000.00 870,000.00 180,000.00 15,000.00 675,000.00 870,000.00 180,000.00 15,000.00 67s,000.00 870,000.00 130 912 Department Total 456,641.20 435,000.00 562,316.00 509,372.9t 870,000.00 g70,000.00 870,000.00 Sec 8 - 107 ---PAGE BREAK--- FY 2014 DETAILED BUDGET REPORT EXPENSES HR/WORKMEN'S COMP - 130 ORG OBJECT 19121 5111 TOTAL 19121 5172 TOTAL 19121 51 79 TOTAL IIJIAL I-]IL'I-IJÐEU DESCRIPTION Workers' Compensation Wages Wages paid to employees injured on the job prior to 71112008 lncrease due to COLA Workers' Com pensation Medicals Medical invoices for injuries incurred priorto71112008 Workers' Com pensation I nsurance Prem i um to M llA Annual premium to MllA for Workers' Compensation lnsurance Deot Request Approvecl by Mavor Approvec[5[ Councíl 1 80,000 180.000 15,000 15,000 675,000 675.000 870,000 180,000 I 80,000 15,000 15,000 675,000 675,000 670,000 180,000 180,000 15,000 15,000 675,000 675,000 E70,000 Sec 8 - 108 ---PAGE BREAK--- Human Resources - Unemployment Compensation Recent Accomplishments ¡ Attended six unemployment hearings so far this fiscal year, and we prevailed in all six. o We have protested others that have not resulted in live hearings. We have prevailed on those as well. o We are in the process of appealing three decisions of DUA on awards. All three are terminations of employment, one within the City and two within the School Department. No hearing dates have been set as of yet. o Obtained seasonal certification from the state for several positions last summer, thereby eliminating our unemployment exposure for those positions. We actually were able to use that certification to prevail on three claims. FY 2014 Goals & Obiectives ¡ We will continue to aggressively contest meritless unemployment claims. o Maintain open and continuous communication with the school department to ensure we are minimizing our unemployment liability. We have already implemented a procedure to track substitute teacher refusals, and by the time this budget is presented to the Council, we will have already met to discuss and implement procedures to monitor lay-offs from the school department. ¡ Continue to work with department heads in personnel procedures regarding termination and job cessation, which would include proper documentation for progressive discipline. ¡ Obtain certification for the City of Salem as a seasonal employer again this year for as many seasonal positions as possible, which in turn holds us harmless for unemployment liability. ¡ Attend Unemployment Training Sessions when they are offered to be aware of changes within the Department. . Keep in touch with the DUA via the Designated Municipal Line to stay up to date with the Department. . Keep our Unemployment costs as low as we can via our aggressive efforts. We have seen a drop in our costs this year, and while that can be attributed to the lack of mandated extensions, I am convinced that our efforts, here and at the school, have affected this decrease as well. Sec 8 - 109 ---PAGE BREAK--- CITY OF SALEM . FY 2OI4 OPERATING BUDGET Expenditures Adopted Budget Adjusted Budget Y-T-D Expenses Department FY 2012 Fy 2013 Fy 2013 Fy 2013 Fy 2014 Mayor FY 2014 Council FY 2014 Unemployment Comp-Personnel 1913I 5173 LINEMPLOYMENT COMPENS Total UnemploymentComp-Personnel 349,371.95 349,377.95 356,000.00 356,000.00 356,000.00 356,000.00 146,929.96 146,929.96 300,000.00 300,000.00 300,000.00 300,000.00 300,000.00 300,000.00 130 913 Department Total 349'377.95 356'000.00 356,000.00 146,929.96 300,000.00 300,000.00 300,000.00 Sec 8 - 110 ---PAGE BREAK--- FY 2014 DETAILED BUDGET REPORT EXPENSES HR/UNEMPLOYMENT COMP - 130 ORG OBJECT 19131 5173 TOTAL DESCRIPTION Unemployment compensat¡on Payments to MA DET for unemployment compensation paid to former employees Dept Request Mayor 300,000 300,000 300,000 300,000 Council 300,000 300,000 Sec 8 - 111 ---PAGE BREAK--- Human Resources - Group lnsurance Sienificant Budeet & Staffinq Changes for FY 2014 Effective July 1, 2012 all employees and retirees, including retired municipal teachers, were enrolled in health insurance plans under the Group Insurance Commission. This was a long process, and for some, a difficult process; however, given our utilization and trends with rate increases, moving to the GIC has been the best move for the City of Salem with regards to health insurance. We expect an increase in insurance rates from the GIC in early March. We anticipate nothing more than a 5o/o increase; last year the GIC' s rates increa sed I .45%o I am cautiously optimistic for a low rate increase! Recent Accomplishments o Since I started here nearly six years ago, every year, and even before that, the City has worked tirelessly and aggressively to promote ways to lower health care costs. The City's move to the GIC last year for three years has allowed us to do that. For the first time, we sa\ry employees offered a host of plans, and employees chose plans based on individual needs and costs. rùy'e are no longer required to negotiate plan design changes with each individual union, and employees will again this year have a choice of several health insurance plans that will allow them to still have quality health care atan affordable rate. . Happy to learn from many employees that the cost of their prescriptions under the GIC has actually decreased. . Implemented the largest number of employees opting out of health insurance and receiving a financial incentive. . Expanded our Section 125 Cafeteria Plan to offer the Benny Card to participants. Employees have wanted this for many years, and we were able to offer this benefit with the 125 Planthis year. No more sending in receipts for reimbursements! FY 2014 Goals & Obiectives Continue to educate myself, my staff, employees, and retirees as to the plans and their benefits under the GIC. Realizing that health insurance is a very personal matter and decision, and each person's needs are different from the next, we plan to assist employees to make affordable health care choices over the next couple of Explore ways to promote wellness programs now that \À/e are in the GIC and offer any programs promoted by the GIC to our employees. a a Sec 8 - 112 ---PAGE BREAK--- CITY OF SALEM - FY 2OI4 OPERATING BUDGET Expenditures Adopted Budget Adjusted Budget Y-T-D Expenses Department FY 2012 FY 2013 Fy 2013 Fy 2013 Fy 2014 Mayor FY 2014 Council FY 2014 Group Insurance-Personnel 19141 5114 MEDICAL INSURANCE I9I4I 5114A RETIRED TEACHERS INSURANCE 19141 5181 DENTAL INSURANCE 19141 5182 LIFE INSURANCE 19141 5186 OPT OUT PROGRAM Total Group Insurance-Personnel 10,886,437.70 0.00 28,498.t4 74,898.45 150,000.00 11,139,834.29 9,3 88,955.00 2,343,211.00 32,902.00 120,000.00 0.00 11,885,068.00 9,281,055.00 2,343,211.00 32,902.00 120,000.00 107,900.00 11,885,068.00 9,25t,786.t2 1,881,988.85 25,600.37 98,980.59 114,200.00 11,372,555.93 12,050,695.00 0.00 32,902.00 120,000.00 128,400.00 12,331,997.00 11,514,395.00 0.00 30,000.00 110,000.00 128,400.00 11,782,795.00 I 1,514,395.00 0.00 30,000.00 I10,000.00 128,400.00 11,782,795.00 130 914 Department Total ll'139'834.29 11,885,068.00 11,885,068.00 11,372,555.93 12,331,997.00 11,782,795.00 II,782,795.00 Sec 8 - 113 ---PAGE BREAK--- HR/GROUP ]NSURANCE - 130 ORG OBJECT 19141 5',t74 TOTAL 19141 5174A. TOTAL 19141 51 81 TOTAL 19141 5182 TOTAL 19141 5186 TOTAL TOTAL PROPOSED FY 20'14 DETAILED BUDGET REPORT EXPENSES DESCRIPTION Medical lnsurance City share of health insurance costs for City and School employees and Retirees Less Fringe from WlB, School Grants, CDBG, etc. RETIRED TEACHERS INSURANCE City share of health/dental/live for retired teachers previously administered by GIC lncreased 5% RETIRED TEACHERS INSURANCE COMBINED IN ACCT 5174 ABOVE Dental lnsurance City share of dental insurance costs for City and School employees Life lnsurance City share of employee basic term life insurance premiums Opt Out Program Program to pay for employees who opt-out of City Medical lnsurance lndividual = 1,200.00 Family = 3,000.00 Dept Request 12,050,695 12,050,695 32,902 32,902 120,000 120,000 128,400 128,400 12,331,997 Approved by Mayor Appioveclóy Council 12,050,695 (536,300) I 1 .514.395 30,000 30,000 I 10,000 1 10,000 128,400 128,400 1',!.782.795 12,050,695 (536,300) 11.514.395 30,000 30,000 110,000 110,000 128,400 128,400 11,782.795 Sec 8 - 114 ---PAGE BREAK--- Fire sion Statem The primary mission of the Salem fire Department is to provide a range of programs designed to protect the lives and property of the citizens of Salem from the adverse effects of fire sudden medical emergencies or the exposure to dangerous conditions creatèd by either man or nature. Sienificant Budget & S C F 2014- Events the Department This fiscal year we will near completion of restoring the department to a manpower level that the city needs and deserves. Today we stand at 85 uniformed personnel with projected hire dates of March 2073,July 2013 and January 2014 bringing us to a full complement of 88. This includes I Chief of Department, 4 Deputy Chiefs, 9 Captains, 16 Lieutenants and 58 firefighters. In an effort to have our Department reflect the Salem community we have begun hiring bilingual candidates. We presently have two Spanish speaking Firefighters with another bilingual hire in the process. After many months of study our Ladder Committee reached a decision on the purchase of a new "Ladder Truck". The first decision the encountered was the type of aerial device that best suited our needs. It was decided that the new aerial should be a mid mounted 95' Aerial Platform. Salem has never had a platform but due to its superior stability and safety advantages it \¡/ill serve the city well. Two companies returned bids on the truck, Pierce and KME. These two companies presently represent our entire frontline fleet. In the end Pierce was awarded the bid and paper work was completed on February 5,2013. The agreed upon build and delivery timeframe is 300 or less days. We look forward a to this addition to our fleet. Our present Ladder One, stationed at 48 Lafayette Street will be moved to Station 4 415 Essex Street after some needed renovations to the existing overhead door opening. I would like to publically thank the members of the ladder Committee, Tom O'Donnell, Mike O'Donnell, Rich Arno, Chris Palamara, Pat Burke, Tom Brophy, DJ Geary, and Dickie Thomas, for the many hours they have put into this project. Our Department responded to 6137 emergency runs last year. We also performed 1077 regular and quarterly inspections along with the liquor license renewal inspections (304'S) rooming houses, an the many inspections that revolve around Haunted Happenings. We also join in on many inspections that bring health, police, building and fire together. These inspections may be directed towards one person or one property but they go a long was in improving the quality of life for everyone. The many events held here in Salem place us in buildings and spaces we seldom get called out to. This keeps us constantly reviewing our code and fire laws raising the knowledge level of our code compliance inspectors. In ,ë ll tl II Sec 8 - 115 ---PAGE BREAK--- a November of 2012 our Fire Marshal, Lieutenant Erin Griffin, who held the position for 8 years, returned to a line position on Engine l. As Marshal, Erin set the tone for our fire prevention division. They continually held themselves to the same standard as they expected from their clients and that is a standard of professionalism. This will make the transition of the new Fire Marshal Lieutenant Bob Lemelin and new inspector Paul Gallant who replaced Charles Holloran (retired) go smoothly. We participated in two regional grant applications one that has been funded through FEMA. The funded grant was for the training of safety officers through out Essex County. The course is a blended e-learning and classroom mixture ending in Pro-Board certification. The original goal was to put through 400 candidates, as of January 2013 we have 300 students enrolled with 6 certified safety officers from Salem. This training provides for a trained safety officer at all incidents in Essex County. We have also collaborated with surrounding departments to replace all of our hose, this grant is still pending. Salem Fire has applied for a FEMA fire prevention grant to educate senior citizens on various fire safety issues and to replace nonfunctioning or missing smoke and CO detectors with new units. FY 2014 Goals & Obiectives Maintain training level of confined space rescue personnel. Dominion Power has transitioned to Footprint Power. We have made introductions to the new staff and explained our part in the functioning of plant safety. There are many permit required (OSHA) spaces within the plant that cannot be entered without notifl,ing Salem Fire. We will be in place through the shutdown and dismantling. During this time we will assess the needs of the new facility and our roll in their future. Have all new city employees tøke and pass all required NIMS courses. Our ongoing objective is to have all departments including schools to take the National Incident Management 100, 100 and 200 courses. This is a requirement by the federal government and a requirement to receive Homeland Security funds. All necessary employees will receive instructions on how . to access the FEMA web site to take the online course. Conduct a Table top exercise wìth Salem State University. Salem State saw the replacement of their retired Police Chief with Chief Gene Labonte. Gene is a former Salem State Graduate and Connecticut State Trooper retiring as the number two in command for the state. We have a positive relation with him and his staff and look forward to completing this objective this FY. Regionalization of Selected Services. We are in the process of discussing the possibility of sharing specialty services such as fire prevention and fire training with surrounding departments. The sharing of ideas and resources will only benefit our departments and our cities. Bringing together small segments may eventually lead to bringing a regional department together. a a a Sec 8 - 116 ---PAGE BREAK--- a Regionalizøtion of Essex County Fire Departments. Form a committee of members of District 5 and l5 under the umbrella of the Essex County Fire Chiefs to discuss the feasibility of a county wide department. Work with MAPC to conduct a preliminary study providing the initial direction we should focus our attention. How FY 20l4Departmental Goals Relate to City' s Overall Lone & Short Term Goals The Fire department works under a set of Massachusetts General Laws, Commonwealth of Massachusetts Regulations and City Ordinances. If we were to enforce just our fire code buildings could remain out of compliance. We work together \Mith all code enforcement departments within the city and state to make sure all issues are looked at prior to signing off our work. The city looks to keep existing buildings up to code and new projects are constantly watched so they are built with safety in mind for many years to come. Estimated FY 2014 Outcomes and Performance Measu rers Actual FY 2011 Actual FY 2012 Estimated FY 2013 1,400 6,200 3:30 36 34 365 1,400 6,200 3:30 36 34 365 1077 6137 3:54 47 28 365 Fire inspections 1.213 Em e 9 e time to e 3:29 MutualAid Given 40 MutualAid Received 46 Train Classes 365 ltt a,.fl^ t> YY E t!ìJ.l, I aa ( l a \r Sec 8 - 117 ---PAGE BREAK--- CITY OF SALBM - FY 2OI4 OPERATING BUDGBT Expenditures Adopted Budget Adjusted Budget Y-T-D Expenses Department FY 20t2 FY 2013 Fy 2013 Fy 2013 Fy 2014 Mayor FY 2014 Council FY 20t4 Fire-Personnel I22OI 511I SALAzuES-FULL TIME I22OI 5113 SALAzuES-PART TIME t220r 5l3l OVERTIME (GENERAL) 12201 5133 EMT 12201 5134 DEFIB 12201 5I35 DEFIB RECERTIFICATIO 12201 5136 HOLIDAYS 12201 5137 FIRST RESPONDER 12201 5138 OUT OF GRADE 12201 5139 NIGHTS I22OI 514I LONGEVITY I22OI 5143 FIREFIGHTER RANK STIPEND 12201 5145 EDUCATION INCENTIVE 12201 5149 UNIFORM STIPEND 12201 5I5O FRINGE/STIPENDS I22OI 5154 SPECIALTY STIPEND Total Fire-Personnel Fire-Expenses 12202 52II ELECTzuCITY 12202 5215 NATURAL GAS t2202 52t6 OIL HEAT 12202 5241 BUILDING MAINTENANCE 12202 5258 FIRE EQUIPMENT REPAI 12202 5264 PUBLIC EDUCATION 12202 5271 PHOTOCOPY MACHINE LE 12202 s284 EQUTPMENT LEASE 12202 5294 FIRE PROT CLOTHING T2202 53OO PURCHASE OF SERVICES 12202 5317 EDUCATIONAL TRAINING 12202 5318 DENTAL/MEDICAL SERVI 12202 5318R DENTAL/MEDICAL SERVI 12202 5341 TELEPHONE 12202 s42t OFFICE SUPPLTES (cEN 12202 5451 CUSTODIAL SUPPLIES 38,1 10.00 28,840.00 20,600.00 20,000.00 57,000.00 500.00 3,500.00 51,264.00 27,000.00 15,000.00 15,000.00 15,000.00 25,000.00 21,000.00 5,250.00 6,000.00 33,939.96 21,278.62 23,064.53 21,785.95 48,014.83 0.00 3,342.68 51,264.00 t3,430.26 8,313.89 14,211.05 9,480.26 16,159.28 18,914.00 4,213.76 5,960.73 3 8, I 10.00 28,840.00 20,600.00 25,000.00 59,850.00 I,500.00 3,500.00 51,264.00 21,000.00 15,000.00 15,000.00 15,000.00 25,000.00 21,000.00 5,250.00 6,000.00 38,110.00 28,840.00 20,600.00 25,000.00 59,850.00 1,500.00 3,500.00 51,264.00 21,000.00 15,000.00 15,000.00 15,000.00 25,000.00 21,000.00 5,250.00 6,000.00 38,110.00 28,840.00 20,600.00 25,000.00 59,850.00 1,500.00 3,500.00 51,264.00 21,000.00 15,000.00 15,000.00 15,000.00 25,000.00 21,000.00 5,250.00 6,000.00 4,439,664.44 15,5 16.35 174,808.22 93,369.96 40,721.14 84,000.00 360,963.62 35,451.02 I4,069.21 301,460.97 108,570.48 26,750.00 33,237.58 125,250.00 308,850.00 0.00 6,822,683.05 4,608,175.00 58,772.00 76 1,084.00 109,800.00 43,500.00 87,000.00 373,862.00 31,200.00 50,000.00 319,882.00 l13,690.00 29,000.00 37 ,045.00 130,500.00 308,000.00 0.00 7,061,510.00 4,728,942.00 58,772.00 844,241.00 109,800.00 43,500.00 87,000.00 313,862.00 31,200.00 90,000.00 319,882.00 113,690.00 29,000.00 37 ,045.00 90,500.00 308,000.00 0.00 7,265,440.00 4,580,758.54 14,050.58 760,544.00 67,209.65 20,335.71 43,000.00 363,816.44 15,133.09 68,549.53 307,989.36 110,323.73 28,500.00 33,041.63 64,500.00 304,000.00 0.00 6,78I,818.26 5,419,152.00 58,112.00 841,855.00 39,000.00 0.00 0.00 426,439.00 0.00 50,000.00 3 64,969.00 134,733.00 30,000.00 3't,970.00 0.00 312,550.00 6,000.00 7,721,339.00 5,419,152.00 58,772.00 801,855.00 39,000.00 0.00 0.00 426,439.00 0.00 50,000.00 364,969.00 134,733.00 30,000.00 37,970.00 0.00 312,550.00 6,000.00 7,681,339.00 5,419,152.00 58,772.00 801,855.00 39,000.00 0.00 0.00 426,439.00 0.00 50,000.00 364,868.00 134,133.00 30,000.00 37,970.00 0.00 312,550.00 6,000.00 7,681,339.00 40,907.89 22,947.18 16,457.60 24,085.31 70,434.96 0.00 3,500.00 57,264.00 19,000.00 rt,681.47 12,950.41 13,355.39 19,272.9t t8,576.11 4,569.95 5,970.01 37,1 10.00 23,840.00 25,600.00 24,308.28 57,000.00 0.00 3,500.00 51,264.00 27,000.00 13,000.00 15,000.00 15,000.00 25,000.00 21,000.00 5,250.00 6,000.00 Sec 8 - 118 ---PAGE BREAK--- CITY OF SALEM - FY 2OI4 OPERATII{G BUDGET Expenditures Adopted Budget Adjusted Budget Y-T-D Expenses Department FY 2012 Fy 2013 Fy 2013 Fy 2013 Fy 2014 Mayor FY 2014 Council FY 2014 12202 5510 FIRE PREVENTION 12202 5513 EMERGENCY MANAGEMENT 12202 5586 FIRE SUPPRESSION SUP 12202 5730 DUES AND SUB Total Fire-Expenses 1,520.00 0.00 21,044.39 1,500.00 364,978.24 5,000.00 3,000.00 21,500.00 1,500.00 386,064.00 4,191.12 3,000.00 21,500.00 1,500.00 386,064.00 3,041.72 I ,053 .3 6 18,640.78 700.00 323,469.66 5,000.00 3,000.00 21,500.00 1,500.00 388,914.00 s,000.00 3,000.00 21,500.00 1,500.00 388,914.00 5,000.00 3,000.00 21,500.00 1,500.00 388,914.00 100 220 Department Total 7'187'661.29 7,447,574.00 7,65I,504.00 7,105,287.92 8,110,253.00 8,070,253.00 8,070,253.00 Sec 8 - 119 ---PAGE BREAK--- FY 20'14 MANAGEMENT, BOARD MEMBERS AND PART-TIME SALARIES Counc¡l Voted FY 20',t4 Mayor FY 2014 52.2 Mayor Rate FY 20't4 2.O% Dept Request FY 2014 52.2 Prop Rate FY 2014 0.0% Curent Rate FY 2013 2-O% # Board Meet¡nqs # Hou6 WklY F T E Voted By Counc¡l FY 2013 s2 H¡re Date Job Desc Ors/Obj Dept Name Name ODONNELL THOMAS CODY DAVE 1OO FIRE 1OO FIRE 1OO FIRE 1OO FIRE 1OO FIRE 1OO FIRE lOO FIRE 1OO FIRE 1OO FIRE ,IOO FIRE 1OO FIRE 1OO FIRE IOO FIRE 1OO FIRE 1OO FIRE 1OO FIRE lOO FIRE lOO FIRE 12201-5111 cHtEF 12201 -51 1'l Deputy chieË '1220'1-5111 captains .12201-5111 Lieúenent 12201-5111 F¡re Fighteß 4 12201-5111 Fìre FighteF -3 12201-5111 Fire FishteE -2 12201-5111 Fire F¡ghteß -1 12201-5111 Fire FìghteE -1 12201-511'l 12201-51 13 EXEoUÍIVE SEoRETARY Sep ¡ncreeses 12201-5113 CLERK '12201-5113 FAo's 122O1-5113 eme¡gency Mgmt clerk '1220'l-513'1 oT FF contcdualj2 & Mechanic 12201-5131 oT FF contEdual 12201-5131 or-FAo's '1220'l-5131 of - FF - Non-cont€dual 12201-5131 oT- Haunted Hãppenings 1220'l-5131 oT - community Evenb 12201-5131 oT - Recruibto Academy '12201-5133 EMl 12201 -5134 Derib - FF & Mechanic 12201-5135 DEFTB REoERT-FF & Mechanic 12201-5136 Hol¡deys FF& Mechaninc 12201-5137 FiñResp-FF & Mech 12201-5134 oû of crade 12201-5139 Nishts Fiershteß & Fao! 12201-514'l LoNcEVTy- FF & nlechanrc 12201-5143 FF Rank Dúy Rec4niiion 12201 -51 45 Edu lncentìve 12201-5149 unifoms -FF & Mechanìc 12201-5150 Fringe - FAo's & FT clerk 12201 -51 50 Sen¡or/M"slerffeteÉn 12201-519 specialty 90,890 22 285,924 68 559,417.86 864,800 48 2,061,229 95 277,O29 U 105,534 99 17,589 17 48,614 84 42,910 95 18,675 56 235 556 86 4-608_'t74.91 1a,77200 P 25,000 00 15.000 00 6 Months 100% 91,610.22 7't,4A1 17 62,157 54 54,050 03 45,805 1 1 43,514 85 39,575 62 35,178 33 17,5A9 17 48,614.U a25 21 18,675 56 1,800 00 500 00 1,000_00 Varies 1,200 00 Varies Varies 500 00 Varies 1,500 00 1,150 00 Varies 105,5.11 57 82,327 8'l 71,589 40 62,25165 52,755e4 50,372.85 46,274 48 41,699 53 20,8/,977 55,678 88 a25 21 15,249 A2 2,500 00 105,511 57 329,31't 24 644,304 60 996,026 40 2,321,248 16 352,609.95 185,097 92 83,399.06 20,8/.977 55,678 88 43,075 96 ''t5,249 A2 7,500 00 50,000 00 364,867 88 134,732 AA 30,000 00 37,970 11 1./Ut1.560.20 7 721 33R 3'l 105,51'1 57 82,327 81 71,5A9 40 62,25165 52,755 64 50,372 85 46,274 48 41,699 53 20,8/977 55,678 88 42521 15,249 82 2,500 00 .t5 30 15 00 15 00 105,511 57 329,31124 644,304.60 99ô,026.40 2,321,24e.16 352,609 95 1 85,097.92 83,399_06 20,u9.77 55,678 88 43,075 96 15,249 A2 7,500 00 1A,77200 25,000 00 15,000 00 50,000 00 364,867 88 1U,73288 30,000 00 37,970 11 312,550 00 6 000 00 105,511 57 329,31124 644,304 60 996,026 40 2,321,24816 352,609 95 185,097 92 83,399 06 20,8/.977 55,678 88 43,075 96 15,249.A2 7,500.00 14,77200 25,000 00 15,000 00 1'v2005 711412008 1.0 4.O 9.0 16.0 44.O 7.O 4.O 2.O 1.0 1.0 1.0 50 1 4 44 7 4 2 1 1 1 1 95.0 Total Full Time - 5111 Total PartT¡me - 5113 88 Total Overtime - 5131 5 Tofel All Othêr Afscme Total 259 288 53 5.419,151.85 259 288.53 259 288 53 5 ¿t9 ,tsl R5 5 Á19 l5r ß5 THERIAULT CINDY Part-Time FAO'S lOO FIRE 1OO FIRE 1OO FIRE 19 4 1 '15 30 15 00 15 00 15 30 15 00 15 00 18,772.OO 25,000 00 15,000 00 54.772-OO 120Á 734,774 26 35,000 00 40,000.00 7,100 00 2,800 00 22 176 00 841,854.26 600 00 39,000 00 Varies 426,439 33 sa 772.î0 657,683 07 35,000 00 40,000 00 6,100 00 2,300 00 20 000 00 761-083.07 109,800 00 43,500 00 87,000 00 373,861.66 31,200 00 50,000 00 319,881 64 1 13.689 42 29,000 00 37,O44 01 130,500 00 6,900 00 302,250 00 1 a)s L7Ê 73 aiÈí1^a4 sa.772.OO 5A.772-OO 734,778 26 734,77826 35,000 00 35,000 00 7,'100 00 2,800 00 22.176 00 801,854.26 801,854.26 39,000 00 39,000 00 426,439 33 426,439 33 7,100 00 2,800 00 22.176 00 lOO FIRE 1OO FIRE 1OO FIRE 1OO FIRE 1OO FIRE 1OO FIRE 1OO FIRE 1OO FIRE 1OO FIRE 1OO FIRE .100 FIRE 1OO FIRE 1OO FIRE 1OO FIRE Varies Varies 500 00 Varies 1,500 00 '1,800 00 500 00 1,000 00 Varies I,200,00 Varies Varies 500.00 Varies 1,500 00 50,000 00 364,867.88 1u,732 88 30,000 00 37,970 11 312,550.00 6 000 00 Varies 500 00 312,550 00 6,000 00 Varies 500 00 1.401.560.20 1.40't.s60.20 7_681 338-31 7_6a1-338-3,1 FY 2012 91 0 FY 2013 FY 2014 95.0 Variance Full-T¡me Equ¡valent EmÞlov€: Sec 8 - 120 ---PAGE BREAK--- FY 2014 AFSCME l8l8 Union Employee Rates Council FY 2014 52.2 Mayor FY 2014 s2.2 Dept Request FY 2014 s2.2 STEP INCREASES Date Rate # l¡Vks Old Nes Rate FY 2014 2-Oo/õ Rate FY 20'13 0.0% F T E Voted By Counc¡l FY 2013 52 H¡re Date o.n,oono lroo Title Department EMPLOYEE NAME BROWN JEFFREY LERNER SHAWN LERNER - Shift Different¡al O'KEEFE FRANCIS O'KEEFE- Shift Different¡al STEPHEN PAUL STEPHEN - Shift Differential WHITMORE JOHATHON WHITMORE - Shift Different¡al lOO FIRE 1OO FIRE 47,923 18 44,021 12 1,830 92 44,021 12 3,943 68 44,021.12 .1,830 92 44,021 12 1.0 l0 10 235,556.86 5.0 977 54 900 99 7204 900.99 7208 900 99 720A 900 99 997 09 919 01 73 52 919 01 73 52 919_01 919 01 52,04814 47,972 31 3,A37 7A 47,972 31 3,837 78 47,97231 3,437 78 47,97231 52,048'14 47,97231 3,837 78 47,972.31 3,837 78 47,972_3'l 3,837 78 47,97231 52,048 14 47,972 31 3,837 78 47,972.31 3,837.78 47,97231 3,837 78 47,972_3'l 12201-5111 FIRE ALARM OP SUPERV 12201 -51 1 1 FIRE ALARM OPER 07105/t 990 11t111t994 10 10 1000/o 1000/o 't00% 100% 1000/6 't00% 100% 1000/r 1OO FIRE lOO FIRE 1OO FIRE 12201.5111 FIRE ALARM OPER 122015111 FIRE ALARM OPER '1220'I-5'111 FIRE ALARM OPERATOR 1ni2004 10t29t19 312012010 7B 259,288.53 259,288.53 259,288.53 Sec 8 - 121 ---PAGE BREAK--- FIRE DEPARTMENT - 1OO ORG OBJECT 12202 TOTAL FY 2014 DETAILED BUDGET REPORT EXPENSES DESCRIPTION 5211 Electricity Electric service for five stations. Dept Request 38,1 1 0 Approveo Dy Mayor 38,r10 Approved þy Council 38,1 1 0 Gas service for heating, cooking, hot water in five stations. 110 28,840 28,840 20,600 20,600 25,000 25,000 3,500 5,000 5,000 2,500 1,000 1,500 9,500 12,500 1,000 4,000 3,850 3,000 7,500 59,850 500 r,000 1,500 3,500 3,500 57,264 57,264 110 28,840 28,840 20,600 20,600 25,000 25,000 110 28,840 28,840 20,600 20,600 25,000 25,000 TOTAL 12202 TOTAL '12202 524',1 TOTAL 12202 5258 TOTAL 12202 5264 TOTAL 12202 TOTAL '12202 TOTAL 12202 52'16 O¡l Heat Fuel oil for heat at Stations 4 & 6. Building Maintenance (5 buildings) Repair of overhead doors, springs,and motors. Repa¡r to plumbing toilets, sinks. General station maintenance/repairs Exhaust recovery system Fíre Equipment Repair Ladder testing \aerial Tires-cars&trucks Batteries, motor oil, etc. Pump testing and repairs Vehicle glass repairs lnspection stickers - all vehicles Transmission & engine work Body work - apparatus Truck lighting equ¡pment Equipment - valves, hose repairs, plumbing Air compressors service & repairs air and breathing air Spark plugs, filters, small parts for trucks & other vehicles Brakes and other miscellaneous parts & supplies increase 5olo Fire Protective Clothing Badges, PBI hoods, rubber & leather boots, suspenders, gloves Repairs to PPE úackets & trousers) Purchase of/ replacement Personal Protective Equipment 2 new hires @ $3000.00 each 3,500 5,000 5,000 2,500 3,500 5,000 5,000 2,500 1,000 1,500 9,500 12,500 1,000 4,000 3,850 3,000 7,500 1 000 1 500 9 500 12 500 1 000 4 000 3 850 Public Education Public Education school age and eldery Public Safety Days Color Guard Supplies - New Contractual Educational material - handouts SAFE program 5277 Photocopy Machine Lease Machine lease and service calls - two copiers (Administration & Fire Prevention) 5284 Equipment Lease Provides for payment for the lease-purchase of KME Engine 1 3,000 7,500 59,850 500 1,000 1,500 3,500 3,500 57,264 57,264 59,850 500 1,000 1,500 3,500 3,500 57,264 57,264 TOTAL 5294 7,000 2,000 6,000 6,000 21,000 7,000 2,000 6,000 6,000 21,000 7,000 2,000 6,000 6,000 2l,000 Sec 8 - 122 ---PAGE BREAK--- FY 2014 DETAILED BUDGET REPORT EXPENSES FIRE DEPARTMENT. lOO Approved by Approved by Council ORG OBJECT TOTAL 12202 5317 DESCRIPTION Radio service- mobiles,portables, repeaters, batteries faxes, servers, workstations Computer work - installations, upgrades, hardware Educational Training New Officer training EMT re-certifications, classes Firehouse software (training for users, updates, support) Training seminars 8,000 1,500 5,500 15,000 8,000 1,500 5,500 ',l5,000 8,000 1,500 5,500 15,000 3,000 5,500 4,000 2,500 3,000 5,500 4,000 2,500 3,000 5,500 4,000 2,500 TOTAL 15,000 1 15,000 15,000 Provides for medical expenses for active personnel - job+elated medical expenses. TOTAL TOTAL 12202 5341 TOTAL 12202 TOTAL 12202 TOTAL 12202 551 0 TOTAL 12202 Total Person Provides for medical expenses incurred by retired personnel who were retired on a line of duty medical disability. 25,000 25,000 12,100 1,500 4,400 3,000 21,000 5,250 5,250 6,000 6,000 3,000 3.000 1 25,000 25,000 5,250 5,250 6,000 6,000 3,000 3.000 25,000 25,000 5,250 5,250 6,000 6,000 3,000 3.000 Telephone Verizon (Local & Regional) long distance provider SprinUNextel Telephone lines from repeaters 5421 Office Supplies (General) General Office Supplies as needed 5451 Custod¡alSupplies General Custodial Supplies as needed 12,100 1,500 4,400 3,000 21,000 12,'tO0 1,500 4,400 3,000 21,000 Fire Prevention Fire Prevention Week educational materials Code books NFPA code updates Arson seminars/membership Fire Prevention forms / supplies Fire Prevention seminars / meetings/expenses 1,000 500 1,000 250 1,500 750 5,000 1,000 500 1,000 250 't,500 750 5,000 1,000 500 1,000 250 1,500 750 5,000 5513 EmergencyManagement Emergency management expenses Multi qas meter replacement Sec 8 - 123 ---PAGE BREAK--- FIRE DEPARTMENT. lOO ORG OBJECT 12202 5586 TOTAL 12202 TOTAL TOTAL PROPOSED FY 2014 DETAILED BUDGET REPORT EXPENSES DESCRIPTION Fire Suppresion Supplies Hose & nozzles Tools and Equipment ClassA&Bfoam Self-contained breathing apparatus (SCBA) repair, face piece, flo testing Mask fit testing Ground ladder testing, repairs Mobil radio parts, microphones, cases Other miscellaneous or unanticipated items - ladder replacements Supplies laundering PPE 5730 Dues & Subscriptions Membership dues - professional organizations: ECFC/ Fpdivision FCAM Dept Request Approved by Mayor Approved by Council 5,000 2,500 r,000 2,500 2,000 2,000 3,500 2,000 1,000 21,500 1,500 1,500 388,914 5,000 2,500 1,000 2,500 2,000 2,000 3,500 2,000 1,000 21,500 5,000 2,500 't,000 2,500 2,000 2,000 3,500 2,000 'l,000 2',t,500 I,500 1,500 388,914 1,500 1,500 388,914 Sec 8 - 124 ---PAGE BREAK--- Police Mission Statement - Whv \Me Exist The Salem Police Department will enforce the laws of society, the ordinances of the City, promote order and protect individual rights, lives and properly and help reduce the fear of crime by utilizing problem solving strategies that focus on crime prevention and resolution of disputes and facilitating communication and cooperation with the City's residents, businesses, educators, human service agencies and government officials. Significant Budget & Staffing Changes For FY 2014 The budget reflects an increase in funding for the hiring of three fulltime officers and contractual obligations for both Unions. The Domestic Violence Officer position will be restored and the Criminal Investigation Division will be augmented. Increases in training and education are significant due to mandated training and our goal of achieving State Accreditation. Total effect to the Personnel budget is an increase of $907,950. Recent Accomplishments o The Police Department has attained State Certification. o Through a community wide effort the Police Department has acquired 3 K9's and have successfully completed the required academy with their handlers and are actively patrolling. o The Police Department responded to approximately 39,420 calls for service within the community. . Approximately 3,200 individuals were arrested for various misdemeanor and felony charges. ¡ The Police Department attended approximately 22 neighborhood meetings throughout the City to be responsive to and receive feedback from the community through the Community Impact Unit and Special Response Units resolving many concerns in the neighborhoods. o Conducted nineteen (19) four-hour blocks of traffic enforcement operations throughout the City with Grant funds from the Governor's Highway Safety Program. o The Traffic Division has utilized speed boards and selective enforcement to effectively address traffic concerns. Estimated totals for FY2013 will be 7,654. Sec 8 - 125 ---PAGE BREAK--- The Special Response Unit (SRU) continued to see enorrnous success focusing on current crime trends and quality of life issues. The Community Impact Unit (CIU) has partnered with other agencies to expand the teen resource center "On-Point" and continues to be a key to its success. Continued to provide classroom instruction and training for Internet Safety, Cyberbullying, Drug Awareness for the Middle School and Street Law for the High School. The School Resource Officer and Juvenile Ofhcer have attended several trainings in these areas as well. Members of the police department have met to formulate to address violence in schools. Administered the Congressionally Selected Grant to work with five local police departments in sharing police support services, including fingerprint, computer forensics, firing range, the utilization of MILO, which is a portable range simulation unit. The Police Department in conjunction with the Harbormaster's Office was able to acquire a 30 foot vessel which will aid in fire suppression, water rescue and daily operations. A Klein side scan sonar \ryas also acquired to aid in search and rescue. Additional Community Cameras were installed along the waterfront. Offered Child Fingerprint Services and attended various Health Fairs in the Cþ, the City of Salem Safety Day and the Salem Public Schools City-wide Science Fair. FY 2014 Goals & Obiectives o Consistently respond to community's needs as they become known through input either individually or collectively by email, by phone calls or by neighborhood meetings, whether the concerns be crime related, quality of life issues and specifically any traffic concerns through the Traffic Unit as trafhc concerns tend to be the number one issue identified during neighborhood meetings. o Attain State Accreditation through Massachusetts Police Accreditation Commission. o Work with the School Department to develop a protocol that will address training for and responding to incidents of school violence for both Police and school personnel. o Dedicate an officer to the Downtown area to allow for visibility and consistent interaction among citizens and business owners. o Reinstate the Domestic Violence Unit to allow for continuous follow-up of domestic incidents and victim assistance. a a a a Sec 8 - 126 ---PAGE BREAK--- Continued collaboration and cooperation with other area police departments in recognizing and addressing crime trends with an emphasis on drug overdoses Review and make any necessary improvements to public safety protocols during Haunted Happenings events and 4th of July Holiday festivities. Consistently attend neighborhood meetings and encourage feedback and information sharing through MyPD Application. Continue to host the Citizens' Police Academy during the year. Seek and apply for federal and state grant funds that are aimed towards Public Safety and our goals. Improve the overall training within the Police Department with all personnel attending In-Service Training throughout the year. Outcomes and Performance Measurers Actual FY 2011 Actual FY 2012 Estimated FY 2013 Estimated FY 2014 How FY 2014 Departmental Goals Relate to City's Overall Lone & Short Term Goals As it relates to the Police Department's overall mission, the Police Department's goals are in line with the City of Salem's Long and Short Term Strategic Plan Summary in maintaining a high level of police services as well as traffrc and parking enforcement in neighborhoods. a 43,756 3424 38 165 1 5 49 888 675 2,075 8,1 00 25 39,420 3,200 42 176 18 56 1,032 694 2.112 7.654 22 35,056 2,974 38 224 21 64 1,202 773 2,176 8,500 25 33,849 2,756 26 236 35 72 1,219 745 2,450 10,336 3 1 Calls for Service Arrests ( Court Action Taken ) / Protective Custody Robberies Brea and Enterin SexualAssaults MV Thefts Larcenv Assaults MV Accidents MV Citation Violations Neighborhood Meetings Sec 8 - 127 ---PAGE BREAK--- CITY OF SALEM - FY 2OI4 OPERATING BUDGET Expenditures Adopted Budget Adjusted Budget Y-T-D Expenses Department Fy 2012 FY 2013 FY 2013 FY 2013 FY 2014 Mayor FY 2014 Council FY 2014 Police-Personnel I2IOI 5III SALARIES-FULL TIME I2IOI 5113 SALARIES-PART TIME 12101 5l3l OVERTIME (GENERAL) I2IOI 5135 DEFIB RECERTIFICATIO I2IOI 5136 HOLIDAYS I2IOI 5138 OUT OF GRADE I2IO1 5I4I LONGEVITY I2IOI 5142 ELECTIONS I2IOI 5145 EDUCATION INCENTIVE I2IOI 5I50 FRINGE/STIPENDS I2IOI 5I5I WELLNESS 12IOI 5152 FIREARMS STIPEND T2IOI 5153 SENIOWMASTER/VET STIPEND I2IOI 5154 SPECIALTY STIPEND 12101 5I55 PROFESSIONAL DEVELOPMENT I2IOI 5156 SHIFT DIFFERENTIAL Total Police-Personnel Police-Expenses 4,674,138.97 42,666.65 622,436.19 35,215.00 381,939.02 tt,940.46 93,400.00 5,980.00 s76,023.37 11,300.00 5,200.00 49,000.00 294,800.00 53,923.48 308,300.00 290,692.91 7,457,016.05 55,711.15 t6,744.56 46,t26.02 I1,500.00 93,655.48 25,862.03 49,487.05 l,6ll.l9 93,888.78 2,951.55 6,449.16 2t,997.74 6,997.80 1,t39.20 213.40 15,680.77 4,841,977.00 77,966.00 627,600.00 36,975.00 4t2,394.00 15,000.00 95,700.00 7,000.00 697,872.00 2,300.00 6,500.00 51,300.00 305,000.00 65,500.00 329,375.00 388,328.00 7,960,787.00 57,500.00 24,000.00 40,000.00 13,500.00 100,000.00 29,700.00 32,200.00 2,500.00 89,845.00 3,000.00 8,000.00 19,000.00 11,000.00 800.00 1,250.00 15,750.00 4,965,406.00 11,966.00 769,796.00 36,975.00 418,538.00 15,000.00 95,700.00 26,220.00 59t,677.00 2,300.00 6,500.00 51,300.00 305,000.00 68,233.00 389,225.00 379,895.00 8,199,731.00 54,500.00 19,000.00 45,000.00 13,500.00 102,000.00 29,700.00 37,200.00 2,500.00 86,453.44 3,000.00 8,000.00 25,000.00 t2,200.00 s88.79 1,461.2r 15,750.00 4,795,095.42 66,232.72 677,223.21 36,125.00 391,010.94 14,387.00 93,900.00 21,060.00 542,765.50 2,300.00 2,2s0.00 50,000.00 298,050.00 66,170.65 388,825.00 289,858.24 7,735,853.68 51,146.16 16,983.69 43,508.46 13,500.00 96,971.62 28,611.17 30,t22.84 2,s00.00 86,424.33 2,952.65 7,994.50 24,3t1.80 12,168.95 588.79 1,461.21 15,554.76 5,821,365.00 88,704.00 678,323.00 0.00 498,403.00 15,756.00 99,700.00 I1,000.00 821,768.00 0.00 6,500.00 0.00 307,500.00 52,000.00 0.00 464,659.00 8,865,678.00 57,500.00 20,000.00 4',7,175.00 22,334.00 115,222.00 28,520.00 11,900.00 4,000.00 92,145.00 4,375.00 8,000.00 19,000.00 12,500.00 500.00 1,600.00 15,750.00 5,755,810.00 89,781.00 648,323.00 0.00 493,204.00 15,756.00 99,700.00 I1,000.00 821,768.00 0.00 6,500.00 0.00 307,500.00 52,000.00 0.00 464,659.00 8,766,001.00 55,000.00 19,000.00 47,t75.00 22,334.00 115,222.00 25,520.00 l1,900.00 4,000.00 92,145.00 4,315.00 8,000.00 19,000.00 12,500.00 500.00 1,600.00 15,750.00 5,755,810.00 89,781.00 648,323.00 0.00 493,204.00 15,756.00 99,700.00 I1,000.00 821,768.00 0.00 6,500.00 0.00 307,500.00 52,000.00 0.00 464,659.00 8,766,001.00 12t02 t2r02 12102 12r02 t2102 12102 12102 r2102 12102 12102 t2102 12r02 12102 12102 t2102 12102 52tl 5215 5253 5284 5300 5317 53 18 5326 5341 53 81 5384 5421 5585 5710 5120 5730 ELECTRICITY NATURAL GAS RADIO & VEHICLE MAINT EQUIPMENT LEASE BUILDING MAINT & SERVICES TRAININGAND EDUCATION MEDICAL - ACTIVE DIVE TEAM EXPENSES TELEPHONE & COMMLINICATIONS PRINTINGAND BINDING ANIMAL CARE & CONTROL OFFICE SUPPLIES (GEN ARMS AND AMMUNITION IN STATE TRAVEL/MEETINGS OUT OF STATE TRAVEL DUES AND SUB 55,000.00 19,000.00 47,175.00 22,334.00 115,222.00 25,520.00 I1,900.00 4,000.00 92,145.00 4,375.00 8,000.00 19,000.00 12,500.00 500.00 1,600.00 15,750.00 Sec 8 - 128 ---PAGE BREAK--- CITY OF SALEM - FY 2OI4 OPERATING BUDGET Expenditures Adopted Budget Adjusted Budget Y-T-D Expenses Department FY 2012 FY2013 FY20l3 FY2013 FY 2014 Mayor FY 2014 Council FY 2014 I2IO2 5775 COMMUNITY EVENTS I2IO2 5780 OTHEREXPENSES 12102 5862 POLICE EQUIPMENT Total Police-Expenses 54,777.45 0.00 26,317.12 531,110.45 51,000.00 0.00 23,900.00 522,945.00 54,39r.56 0.00 22,700.00 532,945.00 54,391.56 0.00 22,036.04 511,228.53 51,000.00 0.00 29,200.00 540,721.00 61,000.00 0.00 27,200.00 542,221.00 61,000.00 0.00 27,200.00 542,221.00 210 2t0 artment Total 7,988,126.50 8,483,732.00 9,732,676.00 9,247,092.21 9,406,399.00 9,309,222.00 9,309222.00 Sec 8 - 129 ---PAGE BREAK--- FY 2014 MANAGEMENT, BOARD MEMBERS AND PART.TIME SALARIES Mayor Counc¡l Voted FY 2014 FY 2014 52-2 Mayor Rate FY 2014 2.O% Dept Request FY 2014 s2.2 Prcp Rate FY 2014 o.o% CuÍent Rate FY 2013 2.O% # Board Meet¡ngs # Houß WklY = 1 F T E Voted By Counc¡l FY 2013 s2 Hire Date Job Desc Org/Obj Dept Name Name TUCKER PAUL LUBAS SHARYN CONNORS JAYNE RAYMOND LINDA Partiallly Grant Funded KOBIALKA THEODORE LANDERS SALLY FAMICO DONALD TBD - Call in D¡spatcher GAUTHIER JA¡¡ES GREENER FRED 1210'l-5111 cHtEF 1210.1-5111 CAPTATNS 12101-5111 UEUTENNTS 12101-5111 SERGEANTS 12101-5111 sPEcrIrsrs 12101-5111 PATRoLMEN STEP 5 12'lO1-51'11 PATRoLMEN srEP 4 12101-5111 PATRoLMEN srEP 3 12101-5111 PATRoLMEN STEP 2 12101-5'11'l PATRoLI4EN STEP 1 SPECIALITY PAY - BASE 2,O7A 07 1,648 13 1,420 80 1,224 A3 1,039 03 1,039 03 1,O32.3'l 1,016.58 979 93 936 78 5 @ 40 hre each @ 70% 100.5 Total Full T¡me - 5'll l 19 19 208 19 Total Part ïme - 5l13 40 Total Shift/N¡oht Diff-5156 20 2,917,605 96 2,917,605 96 210 POLTCE 210 POLTCE 210 POLTCE 210 POLTCE 210 POLICE 210 POLTCE 210 POLTCE 210 POLTCE 210 POLTCE 210 POLTCE 210 POLTCE 2,10 POLICE 210 POLTCE 210 POLTCE 210 POLTCE 210 POLTCE 210 210 210 210 210 210 210 210 2'to 210 210 92,588 90 294,026 AO 506,94272 764,7A430 416,650 05 1,990,661 35 260,041 08 82,367 72 34,500.00 47,350 44 38,934 75 35,694 54 '134,395 20 56,160 00 86 878 82 4.84',t.976.67 12,38't 90 13,567.25 11,124 46 5,616 00 20,160 00 15 116 40 77,966.00 345,000 00 33,100 00 136,000 00 32,000 00 65,000 00 16 500 00 377,679 00 10.648 80 388_327-80 2 300 00 1.0 4.O 8.0 14.O 0.0 54.O 0.0 6.0 2.O 2.O 1.0 1.0 1.0 J_C 1.0 20 1 4 I 14 0 54 0 2 3 108,059 49 73,50ô 70 63,367 84 u,627 45 46,294 45 46,294 45 45,958,64 45,172 59 43,340 1 8 41,183_86 108,059 49 85,70267 73,88 1 61 63,691.04 54,029 74 54,O29.74 53,680 37 52,86221 50,956 12 48,7't269 108,059 49 342,810 68 591,052 88 891,674 56 2,917,605 96 317,173.26 101,912 24 146,138 07 47,532.40 39,084 75 35,83 1 65 134,395.20 53,203 81 94 889 18 5.821.364.52 13,895 12 13,617 41 '11,168 71 5,616 00 29,232 00 '15 174 54 88,703.78 365,516 00 55,307 00 136,000 00 40,000 00 65,000 00 16 500 00 454,010 00 10,ô48 80 '108,059 49 45,70267 73,881.ô1 63,691 04 54,029 74 u,o2974 53,680 37 52,86221 50,956 't2 48,71269 974 33 763 73 700 16 749 09 'I ,019 23 15 61 108,059 49 342,810 68 591,052 88 891,674 56 317,173 26 101,9'1224 73,069 04 50,860 09 39,866 45 36,548 28 '137,083 10 53,203 81 14,173 02 '13,889 76 11,392 09 5,616 00 29,23200 15 478 03 89,780.90 335,516 00 55,307 00 136,000 00 40,000 00 65,000 00 16 500 00 454,010 00 10,648 80 108,059 49 342,810 68 591.052 88 891,674 56 317 ,173 26 '1o1,91224 73,069 04 50,860 09 39,866 45 36,548.28 137,083 10 53,203 81 '14,173 02 13,889 76 1 1,392 09 5,616 00 29,23200 15 478 03 89,780.90 335,516 00 55.307 00 136,000 00 40,000.00 65,000 00 16 500 00 210 210 210 210 210 POLICE POLICE POLICE POLICE POLICE 12'lO1-5111 oFFrcE MANAGER 12101 -51'11 ADMrN 12101 -51 1 1 Ej(ECUTIVE SECRETARY 1210'l-5'11 1 DrspAlcHERs 12101-511 1 rr/cRrME ANALYST 6127t1994 12t06t2010 711t2011 910 59 748 75 686 43 7U 40 1,019 23 910 59 74A 75 ô86 43 7U 40 1,O19 23 AFSCME 12101-5131 ovERrMÊ 12101-5131 Trainins 12101-5131 oTcouRT I210l-513'l oT-Evenb 12101-5131 orHH 12'lO1 -5131 or - DISPATCHERS Total AFSCME 1818 14 01 13 73 17 83 18 00 35 00 15 30 510 94 889 18 94 849 1A 5.755.809.02 5-755-809.02 210 210 210 210 210 210 POLICE POLTCÊ POLICE POLICE POLICE POLICE 1210.1-5.113 PoLTEMP 12101-5113 JRoLERK 12101 -5113 ANTMAL coNTRoL '12101-5113 PER DrEM DTSPATCHÊR 1 21 01 -51.1 3 FINGERPRINT EXPERT 12101-5113 Pr JR CLERK '14 01 1373 17 83 18 00 35 00 l5 30 14 29 14 00 18.19 18 00 POLICE POLICE POLICE POLICE POLICE POLICE POLICE POLICE POLICE POLICE POLICE 12101-5135 DEFIB CERT 12101-5136 HoLTDAYS oficeß & Dispatch 12101-5138 our oF GRADE 121O'l-5141 LoNGEVITY 12101-5142 ELECToNS 12101 -51 45 EDUoATIoN rNcENïvE 12101-5151 WELLNESS 12101 -51 52 FTRilRMS siipend 121 01-5153 sENroRyMASTER^/ETERN '1210.1.51 U SPÊoIALTY STIPEND 1210'1-5155 PRoF DEV & 627,600.00 Total Overt¡me - 5131 678,323.00 648,323.00 648,323.00 36,975 00 89 425 412,39400 498,403 00 493,203.47 493,20387 15,000 00 15,756 00 15,756 00 15,756 00 95,700 00 99,700 00 99,700 00 99,700 00 7,000 00 1 1,000 00 1 1,000 00 1 1,000.00 697,872 00 A21,76A00 821,768 00 821,768 00 6,500 00 6,500 00 6,500 00 6,500 00 51,300 00 305,000 00 307,500 00 307,500 00 307,500 00 65,500.00 52,000 00 \ 52,000 00 52,000 00 329 375 00 2.022.616.OO Total other - 1,412,627-OO 1.407.427.47'1,807,427.87 210 POLTCE 210 POLTCE '121 01 -51 56 sHrr DTFFERENTTAT- '12101-5156 N¡ghweekend DifferentiaLDispatcheF 454,010 00 10,648 80 '12101-5150 DETS STPEND 12101-5150 ÆscME sriFnd r Speciely Pay Base (34,500) 5111 above 210 POLTCE 210 POLTCE 25343-5111 2 300 00 Total Friñoe - 5150 1.1 50 00 510 464.658.80 510 464.658.80 ¿164.658-80 Sec 8 - 130 ---PAGE BREAK--- FY 2014 MANAGEMENT, BOARD MEMBERS AND PART-TIME SALARIES Council Voted FY 2014 Mayor Propsed FY 2014 s2.2 765 999 Mayor Rate FY 2014 2.O% Dept Request FY 2014 52.2 Prop Rate FY 2014 0.0% Curent Rate FY 2013 2.Oo/o # Board Meet¡ngs # HouF WklY = 1 F T E Voted By Counc¡l FY 2013 52 H¡re Date Job Desc Org/Obj Dept Name Name 100-5 Total FY 2012 940 FY 2013 985 FY 2014 100 5 Variance Full-T¡me Equ¡valent Employs: 20 911 Support GEnt 25343-5111 F¡ve Dispatcheß Budget 12101-5111 Fìve DispatcheF 030 070 720 00 720-OO 56,376 00 137,083 10 193,459 10 30% 7Oolo Sec 8 - 131 ---PAGE BREAK--- FY 20'14 AFSCME 1818 Union Employee Rates Council FY 2014 52.2 Mayor FY 2014 s2.2 Dept Request FY 2014 s2.2 STEP INCREASES Date Rate # Wks Old New Rate FY 2014 2-OP/" Rate FY 2013 0.00/. F T E voted By Counc¡l FY 20'13 52 Hire Date o.n,oono lr.o fitle Department EMPLOYEE NAME PATTERSON VASSY VASSY DONNA 210 POLICE MARK 210 POLICE Shift Differential 12101-5111 PRrN CLERK 12101-5111 SR BLDG CUSTODTAN ilr Base Rate X 8% 08161993 11231992 10 '1 0 851 34 68 11 879 96 868 37 8% Shift Different¡al below 69 47 1000Á 100% 1000Á 45,934.13 45,328.75 3,626 30 45,934.1 3 45,328.75 3,626.30 45,934.13 45,32A75 3,626 30 42,069 96 41,4A9-7',1 3,319 15 86,878-82 2.O 94,889.18 94,889.18 94,889.18 Sec 8 - 132 ---PAGE BREAK--- Police - 210 ORG Object 12102 TOTAL 12102 TOTAL 12102 TOTAL 12101 TOTAL 12102 FY 2014 DETAILED BUDGET REPORT EXPENSES DESCRIPTION 521I Electricity average of $5,000 totals $60,000 5215 Natural Gas average for transport ¡s $2,500 and gas is $800 5253 Radio & Vehicle Maintenance and Parts Normal ma¡ntenance & repair of portable, mobile and base radios Normal maintenance of fleet, including parts not supplied by DPW Cybercomm Radio Maintenance Contract 5284 Equ¡pment Lease Lease to own 2 per year Lease 2 Copiers 96 80/month-.006 copy and 435.54 month-.006 black 049 coloo 5300 Bldg Maintenance & Services Bldg. Services & maintenance not covered by contract (estimated) Custodial Supplies Microsystems computer contract Dictronics 91 1 Maintenance of old system HVAC maintenance Copier maintenance & service (Amer¡cân Lazer & Xerox) Alarm inspection & serv¡ce Fire Extinguisher inspection Elevator ìnspection & testing Boiler lnspections Water serv¡ce AFIX Tracker contract Outdoor Equip./Grounds Maint./Landscaping-Lawn mower,snowblower,sprinkler) Pasek maintenance contract & service Community Cameras/ Waterfront Cameras Sideband community cameras maintenance contract Sal¡ent St¡lls CID lnterv¡ew Room ldenti-Kit Solutions - Lease SBE - Generator Maintenance 2x year CJIS- Live Scan Fingerprintìng Machine (11 Technologies) Share Point Software and maintenance - w/ server Cellbrite Forensics Analysis Contract Electrìcal, Plumbing, Lock Work New Snowblower JivaSoft On-Dty/X-Tra Duty On Point Building (Comcast, Nat. Gas, Electric & Alarm Services) Dept Request APProveo Dy Mayor APProveu oy Councíl 57,500 57,500 20,000 20,000 30,000 17,175 175 1 3,834 8,500 22,334 8,000 6,500 25,260 672 3,500 6,700 1,650 2,000 2,000 250 650 5,550 4,500 9,800 I 1,500 3,200 400 900 6,042 3,000 3,098 3,500 1,600 1,450 3,500 115,222 55,000 55,000 1 9,000 19,000 30,000 17.175 47 175 I 3,834 8,500 22,334 55,000 55,000 1 9,000 I 9,000 30,000 17.175 47 't75 13,834 8,500 22,334 8,000 6,500 25,260 672 3,500 6,700 1,650 2,000 2,000 250 650 5,550 4,500 9,800 11,500 3,200 400 900 6,O42 3,000 3,098 3,500 1,600 1,450 3,500 115,222 8,000 6,500 25,260 672 3,500 6,700 1,650 2,000 2,000 250 650 5,550 4,500 9,800 1 1,500 3,200 400 900 6,042 3,000 3,098 3,500 1,600 1,450 3,500 115,222 TOTAL Sec 8 - 133 ---PAGE BREAK--- FY 2014 DETAILED BUDGET REPORT EXPENSES Police - 210 ORG Obiect DESCRIPTION 12102 53'17 Training and Education MGL updates, training materials, mandated postings, court decisions. U.S. lD manuals and PDR Reference Books Trainings - Leadership / 911 / training, etc. ' Academy Training for 3 new recruits Mandated Training to Ma¡ntain Accreditation and MA legal standards TOTAL 12102 5318 Medical - Active consults - current employees. Medical costs for disabled retired offìcers Psyhologicaìs / Physicals/Drug Screening for 3 recruits TOTAL 12102 5326 Dive Team Equipment / gear upkeep,replacement and repair of Robotics,wet suits and tanks 5341 Telephone & Communications Verizon - $2,500/month USAMobility- $5/month SCC Systems- maintenance yearly Verizon Wireless - Cruiser a¡r time $40/mn x 20 units Comcast lnternet Services $ 1 2olmonth Subpoena Costs $100 per subpoena (yrly average of 6) CID / Specialty Units / Department cellphone coverage Code Red Yearly maintenance RTT Mobile lnterpretat¡on - Multi Language translation 2417 seNice per min cost. 5381 Printing and Binding Bus¡ness cards, calendars, Detail Sl¡ps, Miranda Warn¡ngs, Taxi Medallions, Go Fast TOTAL 12102 5384 Animal Care & Control Temporary housing for stray/dangerous animals & transportation TOTAL 12102 5421 OlÍice Supplies (General) All offìce suppplies, equipment supplies & cartridges, and office equip., etc TOTAL 12102 5585 Arms and Ammunition Weapons - repair parts for all department weapons & cleaning solutions Ammo for mandatory state qual¡fication and tra¡ning of 92 officers (2 Handgun Quals / I Shotgun qual.) Required ammunition for Academy training for service weapon, shotgun and r¡fle TOTAL 12102 571 0 ln-State Travel/Meetings ln-State conferences, training, investigations, etc - travel, parking, fees, etc Dept Request Appfoveo Dy Mayor Approveo oy Council TOTAL 12't02 TOTAL 12102 2,250 250 1 0,000 9,000 7,020 24,520 5,000 3,000 3,900 1 't,900 4,000 4,000 30,000 2,000 9,600 1,440 600 18,000 28,945 '1,500 92,145 4,375 4,375 8,000 8,000 I 9,000 19,000 2,000 1 0,500 12,500 2,250 250 1 0,000 6,000 7,020 25,520 5,000 3,000 3,900 I I,900 4,000 4,000 30,000 2,000 9,600 1,440 600 1 8,000 28,945 1,500 92,145 4,375 4,375 8,000 8,000 19,000 I 9,000 2,000 10,500 12,500 2,250 250 1 0,000 6,000 7,O20 25,520 5,000 3,000 3,900 I 1,900 4,000 4,000 30,000 2,OOO 9,600 1,440 600 18,000 28,945 1,500 92,145 4,375 4,375 8,000 8,000 .19,000 I 9,000 2,000 10,500 12,s00 500 500 60 60 60 500 500 500 500 TOTAL Sec 8 - 134 ---PAGE BREAK--- Pol¡ce - 210 ORG Object 12102 TOTAL '12102 TOTAL 12102 TOTAL 12102 TOTAL TOTAL PROPOSED FY 2014 DETAILED BUDGET REPORT EXPENSES DESCRIPTION 571 0 Out-of-State Travel Any travel out of state for conferences, training, invest¡gat¡ons, etc. including air-fare, accomodations, expenses and program costs - IACP Annual Conference 5731 Dues and Subscriptions All police affiliations dues, subscriptions and period¡c legal updates 5775 Community Events Halloween costs, Boston PD and NEMLEC, other PD's and Sheriff Dept. (Necessary Mutual Aid) 5862 Pol¡ce Suppl¡es & Equipment Misc Police supplies and equ¡pment, Heart Smart Pads (AED's) Equipment replacement and maintenance for various police equipment, ¡nclud¡ng T-3, Bike, NEMLEC, Honor Guard gear, New recruits, Dispatcher Clothing, cameras. LSAG Licesne Plate Reader Ma¡ntenance Contract ( 2 units) Dept Request Approved by Mayor ApProvecl by Council 1,600 1,600 15,750 15,750 51,000 51,000 19,200 6,500 3,500 29,200 1,600 1,600 15,750 15,750 61,000 61,000 17,200 6,500 3,500 27,200 1,600 1,600 1 5,750 I 5,750 61,000 61,000 17,200 6,500 3,500 27,200 540,721 542,221 542,221 Sec 8 - 135 ---PAGE BREAK--- Chief Captains Lieutenants Sergeants Patrolmen - 5 Tucker, P Comeau Gilligan Griffin Losolfo Berube Bona Butler, M. Englehardt Preczewski Prosniewski Stephens Walker - 5 LaRiviere Leb¡un Levesque Luti Manninen Mazola Norris O'Donnell, K O'Donnell, N O'Leary Page, M Pelletier Phelan Pierce Priddy Puleo Reardon Riley Rocheville, K. Ruiz Salvo Sano Sears St.Pierre, B. St.P¡erre, K. Troncoso Tucker, Daniel Vaillancourt Verrette Transfer Transfer 54,029.74 54,02974 rRF 54,O29.74 54,029.74 54,029.74 54,029.74 54,O29.74 54,O29.74 54,029.74 54,O29.74 54,029.74 54,O29.74 54,029-74 54,029.74 54,O29.74 54,029 74 54,029.74 54,O29 74 54,02974 54,029 74 54,029.74 54,O29.74 54,029 74 54,029 74 54,O29.74 54,O29.74 54,029 74 54,029 74 54,O29.74 54,O29.74 54,029.74 K9 ctD 52,862.21 52,862.21 52,862.21 52,86221 52,862.21 52,862.21 50,956.1 2 50,956 12 FY 2014 BUDGET POL¡CE DEPARTMENT PERSONNEL 108,059.49 't .108,059.49 Patrolmen 85,702.67 85,702.67 85,702.67 85,702.67 4 342,810.68 73,881.61 73,881.61 CtD 73,88 1 61 73,881 61 73,881.61 73,881.61 73,881.61 73,88'1 61 I 591,052.88 63,691 04 63,691 04 63,691 04 TRF SRU ctu ctD ctD Carter Dacy Doyle Gagnon Gifford Hanson King Lubas Makros Page, J. Rocheville Ryan Tucker TBD Andrus Anderson Baglioni Ball Bedard Brennan Burke Butler, B Connolly Cunningham, R. Cunningham, T. Davis Dr¡scoll Dubiel Fabiszewski Fecteau Gagnon, D Gaito Gaudet Gonzalez Jennings Jezylo Johnson 63,691 63,691 63,691 63,691 63,691 63,691 63,691 04 o4 04 cD 04 cu 04 04 04 04 cu o4 63 691 63,691 63,691.04 63,691 04 14 891,674.56 54,029 74 54,029.74 54,029.74 CtD 54,029.74 54,02974 K9 54,02974 CtD 54,O29.74 54,029 74 54,029.74 CtD 54,029 74 54,029 74 54,02974 K9 54,02974 TRF 54,029 74 54,029 74 54,029 74 SRO 54,029 74 54,029.74 SRU 54,029.74 CtD 54,O29.74 54,029.74 u,o2974 54,O29.74 54 2,917,605.96 Patrolmen - 4 Patrolmen - 3 Patrolmen - 2 0.00 Arundel Caldera Duzz Gerrard Gross White 6 317,'173.26 Benson Scialdone 2 101,912.24 48,712.69 24,356.35 2 73,069.04 0 TBD TBD - 6 Mos TBD Base Salar Name Rank Patrolmen-1 Total # Employees 91.0 5,343,358.11 Sec 8 - 136 ---PAGE BREAK--- Harbormaster Mission Statement-Whv We Exist The primary mission of the Harbormaster Department is the preservation of life and protection of property in the waters and on the Islands of the City of Salem, the enforcement of local and state laws and security of the Port. Additionally, the department manages the public piers, gang\ryays and floats as well as supervises the proper mooring of vessels and collection of associated fees within the jurisdiction. &S t4 The implementation of a two (2)-man watch during periods of anticipated heavy vessel traffic was crucial to this department's success for what proved to be a bwy 2012 summer season. Last year the department performed all routine maintenance and most repairs on equipment without a designated maintenance position. Direct operator involvement in the repair process resulted in improved efficiency and quality control. V/ith the recent resignation of the office administrator, a salaried Assistant Harbormaster Position will provide for additional multi-tasking, increased preparedness and a safe productive operation as waterfront development progresses and responsibilities increase. Recent Accompli shments 1 a A project to update the mooring/slip database from an access to a web-based version has been initiated. Designed, managed construction and commissioned new multi-mission vessel purchased with funds provided by the DHS. Continued growth of the winter boat storage program. Enforced City Ordinance compliance for mariners, including vessel owners that seek refuge in Salem waters during the winter season. Expansion of float storage at McCabe Marina. Secured a seat on the managing board of the Massachusetts Bay Safety Committee. 4 Goals and Ob ectives a a a a a Promote and ensure safety and security in the jurisdiction. Sec 8 - 137 ---PAGE BREAK--- . Ensure continued preparedness of the department through systematic replacement of aging emergency equipment and assessment and training of personnel. ¡ Maintain compliance of local and state laws through monitoring of new control initiatives and consistent enforcement. ¡ Establish a new site for transient mariners to gain convenient access to the City's Historic Waterfront. ¡ Continue to promote Salem as a Deep Water Port and work with the City's administration on redevelopment projects. o Improve electronic documentation and record keeping. o Secure approval of a Facility Security Plan for the Port. I 560 1200 360 1725 100 10 2 2 1 2 2 1 40 0 1 3 1 4 1 175 1 360 650 1 100 5 4 4 2 1 1 1 12 10 5 0 4 1700 1340 360 1640 100 14 3 3 1 1 2 15 3 2 11 o 6 655 1 1 360 565 1 40 10 1 1 0 7 2 3 I Actual FY 2011 Actual FY 2012 Estimated FY 2013 Estimated FY 2014 MOORING INFORMATION MOORINGS RECORDS MOORINGS CATALOGED SLIPS CATALOGED MOORING / SLIP FEE'S COLLECTED WARNING TAGS ISSUED MOORING CALLS UNAUTHORIZED USE OR BOATS HITTIN SHIP ESCORT & INSPECTIONS / POWER PLANT SERVICE BULKER ESCORT INBOUND H BULKER ESCORT OUTBOUND G BULKER ESCORT OUTBOUND OIL BARGE INBOUND H OIL BARGE OUTBOUND OIL BARGE OUTBOUND H SPECIAL PROJECT GARGO DEPARTURE LAW ENFORCEMENT FOU N D/LOST/STOLEN BOATS BREAKING AND ENTERING ABANDONED BOATS FUEL SPILLS Sec 8 - 138 ---PAGE BREAK--- Actual Actual Estimated Estimated FY 2014 1 7 20 5 100 2 10 1 25 15 40 50 5 1 6 5 6 6 30 10 3 5 1 300 FY 2013 1 12 25 5 100 2 9 1 25 5 1 40 45 3 1 6 6 7 7 30 10 2 5 1 280 FY 2012 0 3 15 1 98 8 1 1 22 24 45 1 6 6 0 6 3 I I 29 6 4 4 1 245 FY 2011 DOMESTICS 1 LARCENY 2 MOVING VIOLATIONS 11 CASES THAT REACH COURT 8 WARNING/SAFETY STOP 15 LEAVING SCENE OF ACCIDENT 2 ARREST/PROTECTIVE CUSTODY 2 SAR RESPONSES H & RESCU FATALITIES 1 MAYDAYS 12 GROUNDINGS SOFT 13 32 5 PREVENT SINKI DEWATERINGS TOWS FLARE SIGHTINGS 2 CAR IN WATER 0 COLLISIONS 5 MANOVERBOARD 6 MED AID 6 OVERDUE 6 MUTUAL AID REQUESTS MARBLEHEAD 10 BEVERLY 10 MANCHESTER 2 COAST GUARD 5 MEP 1 OTHER CALLS Sec 8 - 139 ---PAGE BREAK--- How F 0t4 oals Relate Overall L ort Term Goals o Maintain law enforcement and compliance, with a balance of public interaction and presence appropriate for an expanding multi-use port. o Ensure equipment and personnel are evolving to meet regulatory compliance and the future demands of the port. o Compare Salem's fees and practices to those of surrounding communities to verify they are economically feasible and commensurate with services provided. o Increase Salem's profile in the maritime community. . Explore and promote existing and new initiatives to increase revenue for the City of Salem. 1 Sec 8 - 140 ---PAGE BREAK--- CITY OF SALEM - FY 2OI4 OPERATING BIIDGET Expenditures Adopted Budget Adjusted Budget Y-T-D Expenses Department FY 2012 FY 2013 Fy 2013 Fy 2013 Fy 2014 Mayor FY 2014 Council FY 2014 Harbormaster-Personnel 12951 51 I I SALAzuES-FULL TIME 1295ll 5113 SALARIES-PART TIME Total Harbormaster-Personnel Harbormaster-Expenses 12952 52II ELECTzuCITY 12952 5217 GAS/OI HEAT 12952 5244 VEHICLE REPAIRAND M 129s2 s284 EQUTPMENT LEASE 12952 5311 EDUCATIONAL TRAINING 12952 5320 CONTRACTED SERVICES 12952 5341 TELEPHONE 12952 5353 HAULING FLOATSiBOATS 12952 5381 PRINTING AND BINDING 12952 5421 OFFICE SUPPLTES (GEN 12952 5481 GASOLINE/DIESEL FUEL 12952 5710 IN STATE TRAVEL/MEETINGS 12952 5791 LTNIFORMS Total Harbormaster-Expenses 62,523.12 93,143.54 155,666.66 3,032.91 249.56 12,463.79 0.00 3,500.00 2,689.43 3,488.51 1,367.69 1,036.12 2,160.90 1 ,315 .19 2,218.28 1,014.25 41,257.23 65,281.00 110,000.00 175,281.00 65,281.00 110,000.00 175,281.00 2,200.00 410.00 15,111.55 14,012.00 2,500.00 1,3 82.00 4,000.00 0.00 1,000.00 2,300.00 10,000.00 0.00 2,296.45 55,212.00 61,229.tl 95,234.21 156,463.32 107,693.00 86,5 10.00 194,203.00 109,847.00 86,510.00 196,357.00 3,000.00 700.00 10,000.00 14,012.00 2,500.00 1,700.00 4,000.00 1,000.00 1,000.00 2,800.00 11,000.00 0.00 2,500.00 54,2t2.00 109,847.00 86,5 10.00 196,357.00 3,000.00 700.00 13,000.00 14,0t2.00 2,500.00 1,700.00 4,000.00 i,000.00 1,000.00 2,800.00 9,000.00 0.00 2,500.00 55,212.00 2,r51.44 409.31 10,44't.59 14,011.89 2,419.50 I,3 82.00 3,689.55 0.00 900.50 1,970.21 8,002.49 0.00 2,296.45 47,680.99 3,000.00 700.00 10,000.00 14,0r2.00 2,500.00 1,700.00 4,000.00 1,000.00 1,000.00 2,800.00 11,000.00 0.00 2,500.00 54,212.00 3,000.00 700.00 10,000.00 14,012.00 2,500.00 I,700.00 4,000.00 I,000.00 r,000.00 2,800.00 11,000.00 0.00 2,500.00 54,212.00 110 29s Total L96,923.89 230,493.00 230,493.00 204,144.31 24g,415.00 250,569.00 250,569.00 Sec 8 - 141 ---PAGE BREAK--- FY 2014 MANAGEMENT, BOARD MEMBERS AND PART-TIME SALARIES Counc¡l Voted FY 2014 Mayor Propsed FY 2014 52.2 Mayor Rate FY 20'14 2.Oo1â Dept Requel FY 2014 52.2 Prcp Rate FY 20't4 0.0% Curent Rate FY 2013 2.O% # Board Meetings # HouF WklY = 1 F T E Cod( Voted By Council FY 2013 52 Hire Date Job Desc Orq/Ob¡ Dept Name Name MCHUGH WILLIA¡¡ Pump Out Pump Out Deckhand/Lnility Patrol - Regular Palrol - Peak Weekdays Patrol - Peak Weekends Clerk 110 HARBORI\4ASTER 110 HARBORI\¡ASTER 12951 -51 1'l BARBoRMASTER 12951-5111 Off ce Manager/Asst HÈrmsr 1,255 39 807 69 1,255 39 807.69 66,841 99 43,004 65 109,845.63 109,846.53 2,695 00 2,695 00 '14,880 00 44,U0 OO 9,000 00 3,000 00 9,600 00 86,5 t0.00 86,510.00 196,356-63 196,356.63 7t1220't1 7t1t13 65,280 04 65,280.04 65,531 36 42,161 42 1O7,692.7A 2,695.00 2,695 00 14,880.00 44,640_OO 9,000.00 3,000 00 9,600 00 86,510.00 194,202.78 1,280 50 423 g4 66,841 99 43,004.65 100% 2.0 Total Full Time - 51l l 1,0 10 25o/o 250/í 110 110 110 110 110 110 110 HARBORMASTER HARBORMASTER HARBORMASTER HARBORI\iIASTER HARBORI\JIASTER HARBOR¡iIASTER HARBORIVIASTER Pump Oú OæËtoß Pump Out OæÉtoF Deckhandruìlity Assistant HarbormaSer Assìslãnt Habomãsier ÆsìSnt Haôomeder Clêrk 245 man houE 245 man hourc 1240 man hours 2976 man hours ô00 man hours 200 man hours 800 man houß .t100 1l 00 12 00 '15 00 15 00 l5 00 12 AO 11 00 11 00 1200 '15 00 '15.00 15 00 15 00 2,695.00 2,695 00 14,880 00 44,640 00 9,000 00 3,000 00 9,600 00 1295't-51 13 12951-51.1 3 12951-51 1 3 1 2951-51 1 3 12951 -51 13 12951 -51 1 3 12951-51'13 110 HARBORIVIASTER 12951 -5'l 13 Pafr-Time cterk 2,596.00 2,596.00 14,880 00 66,240 00 1.1,040 00 4,200 00 700 11 00 11 00 12 00 15 00 15 00 l5 00 12 00 5/13/09 15,41473 19 52 15 61 15 6'l Resigned I 10,000.00 Total PartTime - 5113 175,24O.04 2.O Department Total FY 2012 FY 2013 FY 2014 Variance FUILT¡me Eouivalent EmDloves: 10 10 20 10 Sec 8 - 142 ---PAGE BREAK--- tto o Þ-ouu ut ,ÞÞruouu ut FY 2014 DETAILED BUDGET REPORT EXPENSES ORG EXPENSE TITLE Ïhe primary source of heat for the office is from an electric system Due to it's remote locat¡on, security lighting ¡s ¡lluminated around the perimeter of the offlce during all hours of darkness. TOIAL Weatherproofing measures as well as other energy saving initiatives have proven effective. 12952 5217 GAS/PROPANE HEAT A supplimental heating system for the office is fueled by Propane which is delevered by This is an especially vital llne item to the department to ensure we are able to maintain our equ¡pment to the necessary level of readiness These funds allow for five vessels ând their trailers to receive routine scheduled maintenance as well as repairs from mechanical or electrical failure ln addit¡on to the vessels and associated equipment, buoys and ground tackle that mark speed zones, obstructions and/or restricted areas, as well as city and emergency moor¡ngs are maintained Due to the harsh salt water environment, ground tackle has a short serv¡ce life and all items suffer adverse effects over time despite the most proact¡ve ma¡ntenance schedule. By systematic replacment of emergency equipment, the burden on this funding will be reduced TOTAL Counc¡l 3,000 3,000 10,000 10,000 2,500 2,500 1,700 1,700 4,000 4,000 1,000 3,000 3,000 10,000 10,000 2,500 2,500 1,700 1,700 4,000 4,000 1,000 3,000 3,000 10,000 10,000 2,500 2,500 1,700 I,700 4,000 4,000 1,000 700 700 700 ane Co 700 700 700 12952 524ø. VEHICLE REPAIRAND MAINTENANCE 12952 TOTAL 5244 12952 5317 TOTAL 12952 TOTAL Equpment Lease Lease payment for purchase of Ford F-350 Truck. Year 2 of 3 year fìnancing agreement 14,012 't4,o12 14,0'12 14,O12 14,012 14,O12 EDUCATIONAL TRAINING Dues to the Harbormaster Associat¡on are $40.00 per person. This organization provides training and the nexus for state recognized certification. To remain at the forefront of reglatory compliance, four personnel are applying for certficat¡on and seven additional Ass¡stant Harbormasters are enrolled in training for this purpose 5320 ContractedServices Annual printing, postage and costs associated with processing sl¡p and moor¡ng permit appl¡cat¡ons by the deputy collector, Kelly & Ryan 12952 5341 TELEPHONE & COMMUNICATIONS The offìce phone equipment operates on 4-phone l¡ne "rollovei'system This allows mult¡ple calls to be transferred to open lines for timely dispatch of units in an emergency. Also, a verizon cellular phone is ass¡gned to the Harbormaster, Watch Officer, and Offìce Staff for a total of three devices. This arrangement allows for call forwarding and unimpeded communications between mariners and department staff on a 24n1365 basis. Currently, many calls are received by telephone, which historically were broadcast on VHF marine radios. TOTAL 12952 5353 HAULING FLOATS/BOATS These funds are used to pay trucking contractors to haul out and properly secure abandoned boats on land before they become a hazard. Traditionally, once these vessels are deeemed legally abandoned, they are auct¡oned or destroyed depending on condition. Through proactive interact¡on with mariners, we cunently have no abandoned vessels in Salem waters. TOTAL 1,000 1,000 1,000 Sec 8 - 143 ---PAGE BREAK--- FY 2014 DETAILED BUDGET REPORT EXPENSES HARBORMASTER - 110 ORG EXPENSE TITLE Mooring and slip permit decals are funded through this item. Council 1,000 1,000 1,000 TOTAL General Offìce & Medical Supplies as needed Fuel to operate the department's boats This line item has not been increased in several years despite a 2,800 1 1,000 2,800 11,000 2,800 r 1,000 TOTAL rise in fuel cost. in 2012 lo abate sales and excise tax has Defrays costs to employees for uniforms, duty equ¡pment and survival gear a modest rebr 11 2,500 2,500 54,212 11 2,500 2,500 54,212 TOTAL 2,500 2.500 54,212 I Ot¿ll t,roPoseo Sec 8 - 144 ---PAGE BREAK--- Public Property - Building/Plumbing/Gas lnspe ctions Mission Statement - Whv We Exist The Department is responsible for receiving, reviewing, and issuing all Building, Plumbing and Gas Permits. The majority of these permits require at least one inspection. The department also handles large amounts of complaints and inquiries regarding housing, zoning, and City Órdinance "o1¡pliun"" cant B sforFY2 I For FY 2014 we are requesting 1 additional building inspector to assist in the increase in workload. Recent Accomplishments o Received, processed approx. 870 building permits and 663 gas and plumbing permits o Assisted Fire, Health, Police, Electrical and many other Departments with numerous inspections and miscellaneous problems. FY 2014 Goals & Obiectives o Will attempt to track numbers and source of calls made to the department. o Additional coordination of annual inspections and enforcement actions. o Will coordinate with health and Data Processing to select new software program that would tie all inspectional services together as well as much simplified reporting of activities. o Will increase the 2lD Ticket program for chronic offenders. Outcomes and Performance Measurers Actual FY 2011 Actual FY 2012 Estimated FY 2013 Estimated FY 2014 I 800 350,000 I 500 325,000 1700 330,000 800 $ 320,000 Annual lns ns Number of I Build lumbi and Gas and certificates of in Revenue Sec 8 - 145 ---PAGE BREAK--- How FY 2014 Departmental Goals Relate to City's Overall Lons & Short Term Goals The Department will upgrade our code publications to reflect the recent change to the I.C.C code family and the adoption of the eighth edition of the State Building Code. We will continue to share this information with the Contractors and trades people that frequent our counter The City has signed an agreement with the Town of Swampscott to utilize the City's building inspector as part of a continued effort to regionalize and combine services with surrounding communities. The Town of Swampscott will pay the City of Salem an annual fee to cover the cost of the building inspector' s services. The Department is Coordinating with the School Department on two projects- Collins Middle School and Saltonstall as well as assisting with continued renovations to City Hall. Sec 8 - 146 ---PAGE BREAK--- CITY OF SALEM - FY 2OI4 OPERATII{G BUDGET Expenditures Adopted Budget Adjusted Budget Y-T-D Expenses Department FY 2012 FY 2013 Fy 2013 Fy 2013 Fy 2014 Mayor FY 2014 Council FY 2014 Pub Prop/Inspections-Personnel 12411 51I I SALARIES-FULL TIME 12411 5113 SALARIES-PART TIME 12411 5150 FRINGE/STIPENDS Total Pub Prop/Inspections-Personnel Bldg/Gas/Plumb Insp - Expenses 12412 5295 SAFETYGEAR 12412 5320 CONTRACTED SERVICES 12412 5381 PRINTING AND BINDING 12412 5387 FEES - DEP ADMIN 12412 s42t OFFICE SUPPLTES (cEN 12412 51IO IN STATE TRAVEL/MEETINGS 12412 5713C EXPENSES-CLEAN IT/LIEN IT 12412 5118 SEALERWEIGHTS & MEASURERS E- 12412 5846 EMERGENCY DEMOLITION/REPAIR Total Bldg/GasÆlumb Insp - Expenses 267,116.89 24,368.53 2,300.00 293,845.42 0.00 4,468.20 456.62 35,599.53 1,767.69 6,040.08 2,662.19 855.75 18,730.65 70,580.71 215,993.00 24,280.00 2,300.00 302,573.00 219,701.00 24,280.00 2,300.00 306,281.00 263,289.40 22,874.67 2,300.00 288,464.07 336,659.00 24,373.00 0.00 361,032.00 341,582.00 24,373.00 0.00 365,955.00 341,592.00 24,313.00 0.00 365,955.00 250.00 6,000.00 500.00 4,000.00 2,000.00 1,200.00 2,000.00 1,000.00 0.00 22,950.00 250.00 7,515.00 500.00 4,000.00 1,77 5.00 7,560.00 2,000.00 550.00 8,924.50 33,074.50 250.00 7,406.38 499.25 4,000.00 1,03 I .96 1,316.39 1,999.42 536.56 8,924.50 31,964.46 250.00 7,500.00 500.00 4,000.00 2,000.00 7,200.00 2,000.00 1,000.00 0.00 24,450.00 250.00 7,500.00 500.00 4,000.00 2,000.00 10,200.00 2,000.00 1,000.00 0.00 27,450.00 250.00 7,500.00 500.00 4,000.00 2,000.00 10,200.00 2,000.00 1,000.00 0.00 27,450.00 220 241 Department Total 364,426.13 325,523.00 339,355.50 320,429.53 3g5,4g2.00 393,405.00 393,405.00 Sec 8 - 147 ---PAGE BREAK--- FY 2014 MANAGEMENT, BOARD MEMBERS AND PART-TIME SALARIES Council Voted FY 2014 Mayor Rate FY 2014 2.O% Dept Request FY 2014 52-2 Prop Rate FY 20'14 o.oo/. CuÍent Rate F'.l 2013 2.O% # Board Meetings # HouF WklY = 1 F T E Cod. Voted By Counc¡l FY 2013 52 H¡re Dale Job D€c Orgr'Obj Dept Name Name ROSS DENNIS STPIERRE THOMAS MICHAEL New Pos¡tion 220 PUBLIC PROP1NSP 22O PUBLIC PROP-INSP 220 PUBLIC PROP-INSP 220 PUBLIC PROP-INSP '12411-5'111 & cAS rNSP 1241'l -51 1'l rNspEcÌoNAL SERVìcE DrR 12411-5111 Assr TNSPEc 12411-5111 Assr rNsPEc 10 't0 10 10 20 DOYLE JOHN æ,€6.2.74 u,87487 55,675 59 52,200 00 91,868 26 341.581.46 2437274 24,372.74 365-954-20 æ, 274 a4,a74.A7 55,675 59 52,200 00 91,868.26 341.581-¿16 24 372 74 24,372.74 355-95¿ 20 9t29t11 7t1t't3 03301987 55,631 85 82,891 84 53,329 1 1 'looø/o 100% 'loo% 1000/o 1,O9'124 1,625 96 1,066 58 1,000 00 25 07 1,069.84 1,069 84 1,59407 1,59407 1,025.56 1,025 56 1,000 00 Total AFSCME 1818 24 57 24 57 55,845 82 83,210 65 53,53422 52,200 00 91,868 26 336,658.96 2437274 24,372.74 361.031-70 u,'t39.22 275.992.02 24 279 36 24,279.36 6.0 Total Full T¡me - 51'11 19 hours Der wk Total PartT¡me - 5'113 230 PUBLIC PROP-INSP 12411-5113 s4ER 230 PUBLIC PROP-INSP 12411-5150 AFSME-sriænd )n .1,150 00 2,300 00 302.571.34 DeDaÉment FY 2012 FY 2013 FY 2014 Variance FulLfñe EquiEleñ Émploy€ - lßædions 50 50 60 1.0 Sec 8 - 148 ---PAGE BREAK--- FY 2014 AFSCME 1818 Union Employee Rates Council FY 2014 s2.2 Mayor FY 2014 52.2 Dept Requ6t FY 2014 52-2 STEP INCREASES Date Rate #Wks Old Neu Rale FY 2014 2.Oolo Rate FY 2013 o.o% F T E voted By Council FY 2013 s2 Hirc Date o*,oono 1.,"o Trde Department EMPLOYEE NAME MURTAGH BILODEAU SALLY JOYCE 220 PUBLIC PROP-INSP 220 PI,JBLIC PROP-INSP 12411-5'111 CLERK t¡t 1241 1 -5'l'l 1 CLERK ilt 03141989 3/16/06 1.0 10 æ2.71 a627'1 879 96 879.96 100% 100% 42,m961 42,069 61 45,934-13 45,934 13 45,934.13 ¿15,934.13 45,934.1 3 45,934 13 a4,139.22 2.O 91,868.26 91,868.26 91,868.26 Sec 8 - 149 ---PAGE BREAK--- PUBLIC PROPERTY - lnspections - 220 ORG OBJECT DESCRIPTION Dept Request Mavor Council FY 2014 DETAILED BUDGET REPORT EXPENSES 5295 SAFTYGEAR Hard hats, protective eyewear, etc for inspectors 5320 CONTRACTEDSERVICES Contracted Services - Temp Plumbing lnspector to cover vacations/sick/etc. 5778 SEALER WEIGHTS & MEASURERS EXPENSES Misc supplies 't2412 TOTAL 12412 5381 Printing and Binding For printing and binding of zoning book and maps Letter Head & Envelopes TOTAL 12412 53E7 FEES - DEP ADMIN Admin fees for Dept Environmental Protection (2K per incident) Annual DEP Audit Fees for open projects Setelza Lane ,Winter lsland, Peabody Street 5421 General Office supplies This is for general stat¡onary and office supplies 5710 IN-STATETRAVEUMEETING Mileage and seminar reimbursements for 4 full time and one part time inspector '12412 5713C EXPENSES-CLEAN IT/LIEN IT Clean it or lien it- Mon¡es to secure vacant buildings etc. Monies expended are TOTAL 12412 TOTAL TOTAL 12412 TOTAL 12412 TOTAL 12412 TOTAL 250 250 250 250 250 250 500 500 ,500 ,500 ,500 ,500 500 500 500 7 7 500 4,000 4,000 2,000 2,000 7,200 7,200 2,000 2.000 7 4,000 4,000 2,000 2,000 10,200 10,200 2,000 2.000 7,500 7,500 4,000 4,000 2,000 2,000 10,200 10,200 2,000 2.000 7 1,000 1.000 1,000 1.000 1,000 1.000 Sec 8 - 150 ---PAGE BREAK--- lnspectional Seruicee - Board of Appeals Mission Statement - Whv We Exist The function of clerk for the ZoningBoard of Appeals is now provided by Planning and Development Significant Budqet & Staffins for FY 2014 None FY 2014 Goals & Obiectives Recent Accomplishments Sec 8 - 151 ---PAGE BREAK--- CITY OF SALEM - FY 2OI4 OPERATII{G BUDGET Expenditures Adopted Budget Adjusted Budget Y-T-D Expenses Department ßY 2012 FY 2013 FY 2013 FY 2013 FY 2014 Mayor FY 20r4 Council FY 2014 Board of Appeals-Personnel 11761 5111 SALARIES-FULL TIME Total Board of Appeals-Personnel Board of Appeals-Expenses 11162 5306 ADVERTISING 11762 5381 PRINTING AND BINDING 11762 s42r OFFICE SUPPLIES (cEN Total Board of Appeals-Expenses 3,000.00 3,000.00 0.00 170.34 91.65 261.99 3,000.00 3,000.00 250.00 200.00 r00.00 s50.00 3,000.00 3,000.00 250.00 200.00 100.00 ss0.00 2,515.00 2,575.00 0.00 107.00 23.98 130.98 250.00 200.00 100.00 ss0.00 0.00 0.00 250.00 200.00 100.00 550.00 0.00 0.00 250.00 200.00 100.00 ss0.00 0.00 0.00 220 L76 D Total 3,261.99 3,550.00 3,550.00 2,705.99 550.00 550.00 ss0.00 Sec 8 - 152 ---PAGE BREAK--- FY 2014 MANAGEMENT, BOARD MEMBERS AND PART-TIME SALARIES Counc¡l Voted FY 20'14 Mayor Propsed FY 20',t4 52.2 Mayor Rate FY 2014 2.Oot" Dept Requel FY 20't4 52-2 Prop Rate FY 2014 o.o% CuÍent Rate FY 2013 2.O% # Board Meet¡ngs # Hou6 WklY = 1 F T E Cod( Voted By Counc¡l FY 20t3 52 H¡rc Date Job Desc orgÌ/Obj Dept Name Name ¡JICKNIGHT DANNIEL 220 BOARD OF APPEALS 11761-5111 BoARD CLERK 3,000 00 B 12 3,000.00 0.0 Total Full T¡me - 5'111 3_000-00 0-0 Deoartment lotal FY 2012 FY 2013 FY 2014 Variance FulLIme Equivaleil EmÞlovs: 00 00 00 00 To Plann¡ng To Plann¡ng To Planning Sec 8 - 153 ---PAGE BREAK--- FY 2014 DETAILED BUDGET REPORT EXPENSES PUBLIC PROPERTY - Board of ORG OBJECT '11762 TOTAL 11762 TOTAL 11762 TOTAL 5306 ADVERTISING Advertising for meetings. 5381 PRINTING AND BINDING Letter head, envelopes. 5/'21 OFFICE SUPPLIES Miscellaneous offìce supplies as needed -220 DESCRIPTION Dept Request Mayor r00 100 100 100 100 100 Council 250 250 250 250 250 250 200 200 200 200 200 200 TOTAL PROPOSED 550 550 550 Sec 8 - 154 ---PAGE BREAK--- lnspectional Seruices - Fixed CosÍs Mission Statement - Whv We Exist The Department is responsible for reviewing and issuing Plumbing, Gas, and Building permits to insure Public safety, The Department also handles numerous complaints such as illegal housing units, zoning violations, City ordinance violations and request for assistance from numerous other Departments. Sienificant Budeet & Chanses for FY 2014 'We are proposing adding one Assistant Building Inspector due to recent increase in Commercial permittingfor FY 2014. Sec 8 - 155 ---PAGE BREAK--- CITY OF SALEM - FY 2OI4 OPERATING BUDGET Expenditures Adopted Budget Adjusted Budget Y-T-D Expenses Department FY 2012 FY 2013 FY 2013 FY 2013 FY 2014 Mayor FY 2014 Council FY 2014 Public Prop-Fixed Costs 11962 52II ELECTzuCITY 11962 5212 HVAC/V/ater-120 Washington St 11962 5216 OIL HEAT 11962 5271 CITY HALL ANNEX RENT 11962 5274 ANNEX RENT TAXES 11962 5341 TELEPHONE 11962 5342 POSTAGE Total Public Prop-Fixed Costs 63,090.30 9,357.60 56,632.t0 374,508.00 48,962.91 34,992.38 104,966.06 692,509.35 60,000.00 10,000.00 60,000.00 393,234.00 43,648.00 35,000.00 105,000.00 706,882.00 63,000.00 10,000.00 5 8,000.00 393,234.00 43,648.00 39,000.00 105,000.00 711,882.00 59,843.82 8,577.80 57,796.63 344,919.93 42,965.60 38,916.24 98,536.08 651,556.10 53,000.00 10,000.00 60,000.00 369,000.00 48,407.00 49,600.00 107,100.00 697,107.00 53,000.00 10,000.00 60,000.00 369,000.00 48,407.00 49,600.00 107,100.00 697,107.00 53,000.00 10,000.00 60,000.00 369,000.00 48,407.00 49,600.00 107,100.00 697,107.00 220 196 Department Total 692,509.35 706,882.00 711,882.00 651,556.10 697,t07.00 697,107.00 697,r07.00 Sec 8 - 156 ---PAGE BREAK--- FY 2014 DETAILED BUDGET REPORT EXPENSES PUBLIC PROPERW - FIXED COSTS - 220 ORG OBJECT DESCRIPTION 1 1962 5211 Electricity Old Town Hall- First 3K of electricity tor 2011 Council on Aging 120 Washington Street City Hall TOTAL 11962 5212 HVACMater 120 Washington Street Water 120 Washington Street HVAC - 129 Washington St (Utility Bills paid to landlord for 120 Washington Street) 1 1962 5216 O¡l Heat Gas for '120 Washington street fierst $9,000 of gas or oil for old town hall- last year for agreement 93 Washington Street Council on Aging TOTAL I 1962 TOTAL 5271 ANNEX RENT 11962 TOTAL 5274 ANNEX RENT TAXES 11962 5341 Dept Request Appfoveo oy Mayor Approveo Dy Council 5,800 12,400 12,800 22,000 53,000 5,800 12,400 12,800 22,000 53,000 5,O24 6,976 (2,000) 10,000 5,024 6,976 (2,000) 10,000 5,800 12,400 12,800 22,O00 53,000 5,024 6,976 (2,000) 10,000 369,000 369,000 48,407 48,407 40,000 9,600 49,600 1 07.1 00 107 100 697 107 23,500 9,000 13,500 14,000 60,000 369,000 369,000 48,407 48,407 40,000 9,600 49,600 1 07,1 00 107 100 697 107 369,000 369,000 48,407 48,407 40,000 9,600 49,600 1 07,1 00 't07 100 697 107 23,500 9,000 13,500 14,000 60,000 23,500 9,000 13,500 14,000 60,000 TOTAL 11962 TOTAL TOTAL PROPOSED TELEPHONE Telephone bills and Maintenance of existing system. Bill for all of City Hall, Council on Aging, 120 Washington Street, Health Department fax lines and internet lines Maintenance Fees - Carousel lndustries 12 X 800.00 5342 POSTAGE Mailing for City Hall . Note this fee has increased due to the increase in postage City Clerk - Census, Dog License Collectors - Excise Tax, Real Estate Miss. Mail of all Department Sec 8 - 157 ---PAGE BREAK--- Health Department Mission Statement-Whv We Exist The Salem Board of Health is responsible for the stewardship of Public Health. The Board of Health is actively involved in the Promotion of Health, Prevention of Health Risks and Protection of the community from the adverse impact of those risks. The goals from this mission are to increase the general health of Salem. The Board of health currently enforces 4 General Laws, 16 State regulations and 28 Board of Health regulations. These are necessary to ensure the general health safety and wellbeing of the community Sienificant Budeet & Staffins Chanses for FY 2014 The Board of Health is requesting an additional staff member, a Clerk to assist with the clerical duties in the department. This request is due to a heavy workload, increased responsibilities, new programming currently we have to shift professional staff from field work to assist with clerical duties. Justina Polvere RN, BSN has joined the Department as the Public Health Nurse and Delilah Castro as a Sanitarian. We are also asking for an increase in our rodent control budget due to increased rodent complaints and increases in cost of providing the service. The Department has responsibilities to inspect food service events, respond to off-hour emergencies and continue follow-up after hours with emergency condemnation of housing units and closure of dwelling units, the current budget is not covering the costs of these additional duties Recent Accomplishments o Followed up on cases of reportable contagious diseases. . Responded to emergency calls from Police and Fire Departments . Provided a community Health information program including, Blog, Facebook and Twitter presence. o Provided Public Health information at Farmer's Market, Community wellness fair r Provided vaccination clinics for influenza. ¡ Ensured compliance with conditions set for various developments. ¡ Ensured compliance with tobacco regulations. o Entered into a Mutual Aid Agreement with communities in regional emergency preparedness coalition to provide for Mutual Aid during Public Health emergencies o Enforced the State Sanitary Code for housing, food establishments bathing beaches, swimming pools and other permitted facilities conducting over 2500 inspections. . Provided sanitary inspections for problem areas in neighborhoods. o Participated in community health and wellness fairs on the North Shore. o In conjunction with other North Shore communities and North Shore Elder Services participant in task force to handle hoarding issues on the North Shore Sec 8 - 158 ---PAGE BREAK--- o Entered into a reciprocity agreement with the City of Beverly to allow residents of both communities to participate in household hazardous waste collections twice per year. . Secured Public Health District Incentive Grant management o Secured scholarships that allowed Larry Ramdin, Health Agent and Michael o David Greenbaum attended Massachusetts Food Inspector training ¡ Board of Health went receives and processes communicable diseases online . Larry Ramdin certified as a Massachusetts Food Inspection Trainer o David Greenbaum and Delilah Castro completed FDA ORAU online training completing all food Safety modules o Elizabeth completed Certified Pool operator and Certified Food Manager certification o Justina Polvere Public Health Nurse Completed ICS training to the 400 level o Emergency Go Kits provided to Salem seniors o New tobacco regulations enacted o Justina Polvere, attended Pandemic Influenza Preparedness training at the Department of Homeland Security, Center for Domestic Preparedness, Anniston Alabama. FY 2014 Goals & Ob ectives o Continue Community Health improvement program geared towards reducing Chronic disease risks within Salem, thus improving the health of the community o Continue ongoing Staff development to improve the service delivery to the community o Improve communication with residents to improve general health and well-being and resolve citizen concerns o Use Technology to improve efficiencies and responsibilities in complaint tracking, inspection, increase and service delivery to residents ¡ Limit the exposure and incidence of infectious diseases through investigation, detection and prevention. o Respond to residents' concerns regarding illness and sanitation issues. o Maintain an inventory of vaccines and biologics required by the City sponsored clinics. . Provide immunization clinics and educational seminars as determined by the Board. ¡ Ensure that the public health policies of the Board and State are followed. o Maintain preparedness for public health emergencies. o Maintain and strengthen working relationships with other City departments. ¡ Use the media and other avenues as a tool for disseminating information regarding public health concerns and education. . Comply with Massachusetts Dept of Public Health regulations regarding inspection requirements for establishments governed by the State Sanitary Code. o Respond to residents' public health concerns. o Manage regional Shared Public Health services grant Sec 8 - 159 ---PAGE BREAK--- Outcomes and Performance Measurers Actual FY 2011 Actual FY 2012 Estimated FY 2013 Estimated FY 2014 2654 I 300 800 800 700 400 4 13 30 150 90 500 2900 I 300 600 800 700 450 4 1 3 20 150 90 1 500 2868 1200 533 627 570 358 4 l3 20 140 126 120 2,859 1.200 600 750 675 400 3 r3 20 150 90 1,500 Number of inspections (not all inspections listed below) Number of permits issued from the Board of Health Number of Death Certificates processed/issued Number of trash and qeneral nuisance inspections Number of Certificate of Fitness inspections/re-inspections N umber of food establishment inspections/re-inspections Body art establishments Recreational camp inspections Pool inspections Swimming beach samplinq Total number of communicable disease investiqations Flu Shots Administered o How FY 2014 Departmental Goals Relate to City's Overall Lons & Short Term Goals V/ork collaboratively with internal and community partners to improve the general health status of the community especially those most in need and who are generally most at risk The Salem Board of Health will participate in and manage Regionalization Public Health District Incentive Grant The Board of Health will review the department fee schedule to insure they adequately cover all administrative costs. Improve responsiveness to citizen complaints accessibility to Board of Health services and communication with citizens by adding clerical staff Enhance the effectiveness and efficiency inspection processes Improve/enhance (update) the professional skills of the Board of Health staff Review and update Public Health emergency plans and participate as a member of Regional Public Health Response Coalition Sec 8 - 160 ---PAGE BREAK--- CITY OF SALEM - FY 2OI4 OPERATING BUDGET Expenditures Adopted Budget Adjusted Budget Y-T-D Expenses Department FY 2012 FY 2013 FY 2013 FY 2013 Fy 2014 Mayor FY 2014 Council FY 2014 Health-Personnel 15101 51I1 SALAzuES-FULL TIME 15I01 5I13 SALAzuES-PART TIME 15101 5131 OVERTTME (GENERAL) 15IOI 5I5O FzuNGE/STIPENDS Total Health-Personnel Health-Expenses 15102 5306 ADVERTISING I5IO2 5318 DENTAL/MEDICAL SERVI I5IO2 5320 CONTRACTED SERVICES 15102 5396 HOUSING-SAN 15102 5421 OFFICE SUPPLIES (cEN I5IO2 57IO IN STATE TRAVEL/MEETINGS 15I02 5785 RODENT CONTROL 15102 5786 BEACH WATERANALYSIS Total Health-Expenses 294,929.30 8,553.7 5 2,219.74 9,125.00 314,827.79 315,351.00 ls,997.00 2,000.00 10,250.00 343,598.00 325,135.00 15,997.00 2,091.00 10,250.00 353,479.00 305,696.11 9,768.15 1,953.94 9,336.86 326,756.32 378,459.00 t5,997.00 2,000.00 4,500.00 400,956.00 341,259.00 ls,991.00 2,000.00 4,500.00 363,756.00 34t,259.00 15,997.00 2,000.00 4,500.00 363,'.I56.00 672.92 2,226.46 160.00 4,888.98 2,728.78 978.58 2,250.00 70.00 13,975.72 1,000.00 2,500.00 500.00 5,500.00 2,800.00 500.00 2,000.00 800.00 15,600.00 1,000.00 2,500.00 160.00 5,840.00 2,800.00 500.00 3,500.00 800.00 17,100.00 635.00 1,794.38 160.00 4,557.18 2,131.53 0.00 2,000.00 0.00 11,278.09 1,000.00 2,500.00 500.00 5,500.00 2,800.00 500.00 3,750.00 800.00 17,350.00 1,000.00 2,500.00 500.00 5,500.00 2,800.00 500.00 3,750.00 800.00 17,350.00 1,000.00 2,500.00 500.00 5,500.00 2,800.00 500.00 3,750.00 800.00 17,350.00 120 510 Department Total 328,803.51 359,198.00 370,579.00 33g,034.41 41g,306.00 381,106.00 3g1,106.00 Sec 8 - 161 ---PAGE BREAK--- FY 2014 MANAGEMENT, BOARD MEMBERS AND PART-TIME SALARIES Counc¡l Voted FY 2011 Mayor Propsed FY 2014 52-2 Mayor Rate FY 2014 2.Oo/. Dept Request FY 20',14 52.2 Prop Rate FY 20'14 0.0% CuÍent Rate FY 2013 2.Oo/. # Board Meetings # HouF WklY = 1 F T E Codr Voted By Counc¡l FY 2013 52 Hire Date Job Dæc Org/Ob¡ Dept Name Name LYONS RAMDIN HEATHER LARRY 120 HEALTH 120 HEALTH 1510.1-5111 BoffiDCLERK 15101-5111 HEITHAGENT REALE CODY JOSEPH ROBERTA 120 HEALTH 120 HEALTH 15101.5,I13 PTCODE ENFORCEMENT OFFICER 15101-51 13 PT coDE ENFoRCEMENT OFFICER 5t2011 2,000 00 76,50012 500 00 1,471 16 500 00 1,471.16 2,000 00 76,794 55 2,000 00 74,330.44 .12,350.00 1 1 ,992.00 (8.345 00) l5-997-00 2.000.00 2-000-00 4 500 00 4,500.00 363-755-23 2,000 00 74,330 44 236,850 44 5.0 315-350-56 12,350 00 1 1,992 00 t8.345 00) l5 997 00 10 lOOo/o 6-0 Total Full T¡me - 5lll houß per wk houF perwk Totâl ParfTime - 5113 Total AFSCME 1818 299,663 84 378.458.39 12,350 00 1 1,992 00 (8.345 00) 15.997.00 2.000 00 2.000-00 500.00 1,500.58 4 500 00 .t 150 00 4,500.00 400.955.39 260,927.78 260,927.78 341-254.23 341-254-23 4 95 25 00 25.OO 25 00 25 00 25.OO 25.00 't2,350_00 1 1,992 00 (8.345 00) 15-997-00 2.000 00 2_OOO-OO 4 500 00 4.500.00 363,755 23 '120 HEALTH 15101-5131 oedihe 15101-5150 AFSME stipend 15101-5150 Mìteege lpend 2.000 00 2 000-00 Totel PertT¡mê - 5ll3 5,750 00 4 500 00 1,150 00 1 500 00 1 500 00 10.250.00 Total PartTime - 5113 :ì¿:ì 597 56 60 Dêûartmênt Tôfal FY 2012 FY 2013 FY 20'14 Variance FulLTimê Eou¡vãleil Emolovæs: 60 60 60 00 120 HEALTH ,I2O HEALTH 50 30 Sec 8 - 162 ---PAGE BREAK--- FY 20'14 AFSCME 1818 Union Employee Rates Counc¡l FY 2014 52-2 Mayor FY 2014 52-2 Dept Request FY 2014 52.2 STEP INCREASES Date Rate #I fl(s Old Ne$ Rate FY 2014 2.Oo/" Rate FY 2013 0.0% F T E Voted By Counc¡l FY 2013 52 H¡re Date o*,oono lr"o Title Department EMPLOYEE NAME POLVERE GREENBAUM LYONS GAGAKIS CASTRO New JUSTINA DAVID HEATHER ELIZABETH DELILAH HEALTH HEALTH HEALTH HEALTH HEALTH HÊALTH '15101-5111 15101 -51 1 1 15101-51 1 1 151 01-51 I 1 151 01-51 1 1 '1510't-511't PUB HLTH NURSE SÏEP II/III SR. SANITARIAN PRINCIPAL CLÊRK SANITARIAN SANITARIAN Step ll/lll SR I 311912012 1't103/03 10t1zo4 1ni2004 5t14t2012 7t1t't3 3t19120'14 5t14t2014 1,038.00 1,023 10 120 120 120 120 120 120 46,815 20 52,896.48 42,069_29 49,223 72 45,U5.75 980.94 I,075,08 a6271 1,003.04 966.86 742_07 1,000 56 1,096 58 879 96 1,O23 10 9æ20 74207 52,79A2A 57,24't 56 45,934 13 53,405 86 51,547 95 38,736 05 52,79A2A 57,241 56 45,934.13 53,405 86 51,547 95 52,79A2A 57,241 æ 45,934_13 53,405.86 51,547 95 10 1.0 1_0 10 1.0 0.0 37.O 152 1000/D 100% 100% 100% 448 72 1000h 1000/0 236,450-44 5.0 299.663.84 260.927.78 260-927-78 Sec 8 - 163 ---PAGE BREAK--- FY 2014 DETAILED BUDGET REPORT EXPENSES HEALTH .120 Approveo Dy Approved by 15102 5306 ADVERTISING Public Health alerts, such as for Seasonal Flu, Avian Flu,other contagious diseases 1,000 1,000 1,000 and legal notices required for regulations. TOTAL 1,000 1,000 1,000 15102 5318 DENTAUMEDICAL SERVICES lnfluenza Clinic supplies including 12 boxes Sensicare ster¡le gloves, I carton Curad bandages, 20 boxes alcohol wipes, 10 sharps containers, 12 boxes 3cc 23G l" syringes, NIOSH N95 masks, 4 Epipens, 7 ice packs, 10 packs 'lX1's Other general medical supplies as needed 5320 CONTRACTEDSERVICES Fees for expert consultant to review plans and specs as needed. 15102 5396 HOUSING/SAN TOTAL Educational Conferences: Contagious diseases, inspections, emergency preparedness, lnspectional Equipment such as stem type thermometers, flashlights, batter¡es, License for computerized inspection module litmus paper, file, cameral supplies, hardware supplies Codes from Mass DEP and MDPH Professional Membership for 7 employees: MHOA, APHA, MPHA, NEHA, NALBOH newspapef Beach signs, pool test kits, instructional videos Training 700 540 425 't ,1 60 300 1,200 175 500 500 5,500 700 540 425 1,160 300 1,200 175 500 500 5,500 TOTAL 15102 TOTAL 15102 TOTAL 15102 TOTAL 15102 TOTAL 15102 TOTAL TOTAL PROPOSED 2,500 2,500 500 500 2,800 2,800 3,750 3,750 17.350 2,500 2,500 700 540 425 1,160 300 1,200 175 500 500 5,500 2,800 2,800 500 500 3,750 3,750 17.350 2,500 2,500 2,800 2,800 500 500 3,750 3,750 17.350 500 500 500 500 il21 OFFICE SUPPLIES General Office Supplies as needed 5710 IN STATETRAVEL Mileage reimbursement for travel outside of Salem 5785 RODENTCONTROL 30 professional exterminations @ $12Seach 5786 BEACH WATER ANALYSIS Bacterial analysis of swimming water 500 500 800 800 800 800 800 800 Sec 8 - 164 ---PAGE BREAK--- Electrical Department Mission Statement - Whv We Exist The Mission of the Electrical Department is to protect the safety and welfare of the City's residents and its visitors. More specifically, the department will enforce all laws, bylaws and regulations in accordance with the City and State of Massachusetts Electrical Codes. The Electrical Department will assist our residents as to any concern that they might have about there safety and well being. Sisnificant Budeet & Staffine Chanses for FY 2014 The level of funding for FY 2014 should increase as our Holiday lighting program has expanded over the last couple of years. The Fire alarm system is being completed this year on Rte. 107. We have expanded our Christmas lighting program to New Derby Street, Front Street and upper Essex Street. We will be finishing the Bridge Street Renovation project likely by the end of this calendar year. That will include all new decorative Street Lights, traffic signals and new Fire Alarm hardware as well. The Electrical department will be installing new Fire Alarm Cable from Porter Street to Gardner street as part of our ongoing maintenance to the system. The Deparlment is seriously understaffed for Traffic Signal maintenance, Fire Alarm, and decorative Street light repairs. The department needs 1 First Class Signal Maintainer so we can train them on how to utilize and install our equipment. The person should also have working knowledge of a 100 mil Fire Alarm System and traffic control Systems. These are the two issues of greatest concern. Recent Accomplishments The City's Fire Alarm is being upgraded on Rte 107 to accommodate the Bridge street renovation project. The project is still incomplete at this time. We have completed a City wide installation of neighborhood speed signs. Installation of traffic signals at Harbor &Lafayette Streets Installation of traffic signals at Dow &,Lafayefte Streets Installation of Fire Alarm and Street lighting at the Osborne Hills Development Coordinated electrical & Fire Alarm with Planning and Barrone Construction Company for the St. Joseph's Development. U.S. Biological LLC has been completed Electrical inspections, Fire Alarm and street lighting Maintaining lighting at Blaney Street. Maintaining lighting at the Salem Willows Park Maintaining lighting on the Bridge Street Bypass Roadway. Maintaining lighting on Rte 107 Bridge Street Maintaining the lighting at the Common CVS on Canal street is complete with Fire Alarm and area lighting. Sec 8 - 165 ---PAGE BREAK--- . Completed the Radar speed sign project throughout the City. o The Ruane center has been completed with all Electrical inspections, area lighting and Fire Alarm System. o Installation of traffic signals at Derby & Congress Streets. o Working with Peabody Essex Museum to bring more power into the facility for it's expansion o Working with the Planning Department for the Pedestrian Mall enhancements and Electrical equipment relocation. o Working with Verizon to transfer the City's Fire Alarm Cables to the new poles being installed throughout the City . Completely maintained our Decorative Roadway lighting system. . Completely maintained our Traffic signals and controllers through out the City. o Completed working with the Police department to bring our firing Range up to current standards. FY 2014 Goals & Obiectives To complete Bridge Street improvement plans and to complete installation of all utilities. To have all our traffic signals and hardware painted at all of our major intersections starting in April 2014 To Retrofit our Area shoebox style lights from 175 watt metal halide lamps 55 watt LED style Lamps To work with all Utilities to complete the St. Joseph's Development and complete all Electrical inspections on the site during construction. To begin the MBTA Garage facility off of RTE 107 and work with the Engineers to develop a safe pedestrian trafhc pattern and as well as a fully functional vehicle traffic pattern. To retrofit the remaining portion of our decorative street lights from 175 watt metal halide lamps to 55 watt led style lamps. To paint fireboxes in different locations through out the City. To install new Fire Alarm cable from Porter Street to Gardner street. To Complete installation of new Fire Alarm Cables and Fire boxes along Route 107 Bridge street Renovation project. As the Council On Aging Development moves forward we will work with Planning and the Engineers to create Safe Pedestrian crossings and improve our signalization equipment. The City is looking at long range energy procurement beyond 2013 to further reduce our energy costs. To work with Planning / Engineering Depts. To move for traffic signals to be installed at the intersection of New Derby Street and Congress Street. To complete all the pole transfers for the City's Fire Alarm cable To step up maintenance in potential problem area's with our Fire Alarm System and our traffic control system. To find a suitable permanent place for an Electronic banner that may be programmed via internet. a a o a a Sec 8 - 166 ---PAGE BREAK--- Actual FY 2011 Actual FY 2012 Estimated FY 2013 Estimated FY 2014 Outcomes and Performance Measurers 850 1650 475 250 120 250 30 35 50 57 0 30 40 [PHONE REDACTED] 475 225 120 250 30 38 50 57 2 50 40 [PHONE REDACTED] 378 246 256 250 1 0 18 13 86 0 140 40 [PHONE REDACTED] 445 225 180 210 26 30 42 57 2 110 40 165 ELECTRICAL PERMITS ISSUED ELECTRICAL INSPECTIONS PERFORMED FIRE ALARM MASTERBOX RESETS TRAFFIC SIGNAL REPAIRS DECORATIVE STREET LIGHT REPAIRS COBRAHEAD STREEET LIGHT REPAIRS BOARD OF HEALTH ELEC. COMPLAINTS FIRE PREVENTION ELEC. COMPLAINTS ELECTRICAL REPAIRS TO PUBLIC FIRE ALARM OPEN CIRCUITS / REPAIR MAINTAIN FOUNTAIN PUMPS FIRE ALARM POLE TRANSFERS ROADWAY BANNERS HUNG DECORATED CHRISTMAS TREES How FY 2014 Departmental Goals Relate to City's Overall Lons Short Term Goals o The Electrical Department will review fees to ensure they cover actual costs of services and are in line with surrounding communities. Any fees determined to be insufficient will be reviewed for possible increases. o There are many on going economic development and infrastructure improvements that require coordination with the electrical inspectors on a regular basis. We work regularly with other City agencies and outside contractors in coordinating the inspections to ensure timely completion of these projects. o Vy'e are looking to retrofit our decorative style lights at the Willows to LED lamps. o Revitalization and improvement of the Essex Street pedestrian Mall, the lighting fixtures would be upgraded with LED lighting technology further helping the City to reduce energy costs and improve the lighting on the mall. This project will be ongoing. Sec 8 - 167 ---PAGE BREAK--- o To retrofit our remaining shoebox decorative style roadway lights to more eff,icient LED type. The electrical department is always striving to being green every opportunity that presents itself. This project will be short term. o The St Joseph's development shall be completed in the near term future. o The Senior center will need additional traffic control modifications to the intersection of Bridge Street and Boston Street to make that intersection fully pedestrian functional and safe. This could be completed in the short term. o Working \ilith all the utility companies to keep transferring the City's Fire Alarm cables to the new poles so that we may remove the old ones as quickly as possible. The End result being the double poles get removed. o The department will be installing new Fire Alarm Cable from Porter Street to Gardner Stree! this is a short term Goal and a long term goal. The finish line would be at West Avenue. We should be able to achieve the goal by beginning of f,rscal 2015. Sec 8 - 168 ---PAGE BREAK--- CITY OF SALEM - FY 2OI4 OPERATII\G BUDGET Expenditures Adopted Budget Adjusted Budget Y-T-D Expenses Department ßY 2012 Fy 2013 Fy 2013 Fy 2013 Fy 2014 Mayor FY 2014 Council FY 2014 Electrical-Personnel 12451 5I11 SALAzuES-FULL TIME t24st 5131 OVERTIME (GENERAL) 12451 5141 LONGEVITY 12451 5150 FzuNGE/STIPENDS Total Electrical-Personnel Electrical-Expenses 12452 5213 STREET LIGHTING 12452 5214 TRAFFIC SIGNAL LIGHT 12452 5254 STREET LIGHTING MAINT t24s2 s2ss BUILDING/EQUIP MArNT 12452 5256 FIRE/MLIN SIGNAL MAIN 12452 5257 MAINT TRAFFIC SIGNAL 12452 53OI POLICE DETAIL 12452 5324 TRAINING & CERTIFICATION 12452 5341 TELEPHONE 12452 s42t OFFICE SUPPLIES (cEN 12452 5110 IN STATE TRAVEL/MEETINGS Total Electrical-Expenses 246,501.83 7,946.89 150.00 4,t20.88 258,719.60 665,629.10 41,542.91 11,800.93 6,227.97 9,923.8t 6,t34.99 540.00 474.00 2,090.39 r,116.20 281.20 746,4t1.44 248,589.00 8,000.00 150.00 4,600.00 261,339.00 256,273.00 8,872.00 150.00 4,600.00 269,895.00 242,025.t] 5,370.26 150.00 4,600.00 252,t45.43 3 16, 1 84.00 8,000.00 150.00 0.00 324,334-00 321,560.00 8,000.00 150.00 0.00 329,710.00 321,560.00 8,000.00 150.00 0.00 329,710.00 675,000.00 35,000.00 13,200.00 8,000.00 12,000.00 7,500.00 2,750.00 1,250.00 2,000.00 2,500.00 500.00 759,700.00 675,000.00 35,000.00 13,200.00 8,000.00 11,440.00 7,500.00 3,3 10.00 1,250.00 2,000.00 2,500.00 500.00 759,700.00 653,155.23 26,140.15 12,t7 5.t6 5,208.22 11,295.68 5,767.50 3,310.00 634.00 1,363.58 1,63 8.0 r 60.00 720,748.t3 705,000.00 35,000.00 13,200.00 8,000.00 12,000.00 9,000.00 2,750.00 1,250.00 2,000.00 2,500.00 500.00 791,200-00 493,208.00 35,000.00 48,200.00 8,000.00 12,000.00 9,000.00 2,750.00 1,250.00 2,000.00 2,500.00 500.00 614,408.00 493,208.00 35,000.00 48,200.00 8,000.00 12,000.00 9,000.00 2,750.00 1,250.00 2,000.00 2,500.00 500.00 614,408.00 080 245 Department Total 1,005,131.04 1,021,039.00 1,029,595.00 972,g93.56 1,115,534.00 944,11g.00 944,11g.00 Sec 8 - 169 ---PAGE BREAK--- FY 2014 MANAGEMENT, BOARD MEMBERS AND PART-TIME SALARIES Council Voted FY 2014 Mayor FY 2014 52.2 Mayor Rate FY 2014 2.Oo/o Dept Request FY 2014 52.2 Prop Rate FY 20'14 o.o% Curent Rate FY 2013 2-Oo/" # Board Meet¡nqs # Hou6 l¡Vkly = 1 F T E Cod( Voted By Counc¡l FY 2013 s2 H¡re Date Job Desc Orgrobj Dept Name Name GIARDI JOHN 06041984 66,936 80 181,651.28 248,588.08 1.0 1 1000/ô 67,'t94 45 248,989 07 316,183.52 1,390 23 72,570.O1 248,989 07 321,559.08 72,570 01 248,989.07 321,559-08 8,000_00 150.00 O8O ELECTRICAL 12451-51 1 1 crñ 12451-5131 ùedime 12451 -51 41 Longevity- fhibdeau (150) 12451 -51 50 AFSCME siænd c-u 1,247.25 '1,287 25 Total AFSCME 1818 6.0 Total Full T¡me - 51'11 O8O ELECTRICAL O8O ELECTRICAL O8O ELECTRICAL 150 00 261,338.08 6.0 Department Total FY 2012 FY 2013 FY 2014 Variance 50 50 ôo 10 150 00 8,000 00 '150 00 324,333-52 329,709.08 329,709.08 8,000.00 150.00 4,600 00 8,000 00 150 00 40 150.00 I,150.00 Sec 8 - 170 ---PAGE BREAK--- FY 2014 AFSCME l818 Union Employee Rates Counc¡l FY 2014 52.2 Mayor Fy 2014 52-2 Dept Request FY 2014 52.2 STEP INCREASES Date Rate #Wks Old New Rate FY 2014 2.Oo/. Rate FY 2013 0.0% F T E Voted By Council FY 2013 s2 H¡rc Date o*,oono lr"o Title Department EMPLOYEE NAME S¡9nal Maint SupeN¡sor WRE INSPECTOR PRINCIPAL CLERK III SIGNAL MAINTAINER III WIRE INSPECTOR PARENT ROCHON THIBODEAU VALLANTE New RICHARD MARK ALISON KENNETH 080 080 080 080 080 ELECTRICAL ELECTRICAL ELECTRICAL ELECTRICAL ELECTRICAL 12451-5111 12451-5111 12451-5111 12451-51'11 12451-511'l 5t12t2011 4tæt2001 03201976 10t28t2002 100% 'lOOo/o 1000/6 1000/o 100% 46,337'12 49,22367 42,069 61 44,020 AA 977 54 1,003 04 900 99 '1,O2310 879.96 919.01 950 74 52,O4A 14 53,405.86 45,934.1 3 47,972.31 49,628 63 52,04414 53,405 8ô Æ,934 13 47,972 31 49,628 63 52,O4A 14 53,405 86 45,934 13 47,97231 49,628_63 1.0 l0 10 10 10 181.651.28 5.0 2ß,949.07 2¿4.989.07 2¡4.989.07 Sec 8 - 171 ---PAGE BREAK--- ELECTRICAL - O8O ORG OBJECT 12452 5213 TOTAL 12452 TOTAL 12452 5254 TOTAL 12452 5255 TOTAL '12452 5256 TOTAL 12452 5257 TOTAL 12452 s301 FY 2014 DETAILED BUDGET REPORT EXPENSES DECSCRIPTION STREET LIGHTS THIS ACCOUNT IS USED FOR ALL OF OUR ROADWAY LIGHTING, ALSO OUR DECORATIVE LIGHTING THROUGHOUT THE CITY. ADDITIONAL REVENUE WILL BE NEEDED FOR UPKEEP OF THE STREET LIGHTING IF THE CITY PURCHASES THE STREET LIGHTS FROM NATIONAL GRID AND IF WE WILL BE RESPONSIBLE FOR THE UNDERGROUND WIRING NETWORK. Cost Savings from purchasing Street Lights from National Grid Purchase of Street lights from National Grid Audit of New Street Lights New England Civil Engineenng 5214 TRAFFIC SIGNALS THIS ACCOUNT IS USED FOR ALL OF OUR TRAFFIC SIGNAL ENERGY COSTS Approveq oy Dept Request Mayor 675,000 30,000 705,000 35,000 35,000 13,200 13,200 8,000 8,000 12,000 12,000 9,000 9,000 2,750 675,000 30,000 (2es,792) 47,O00 41 ,000 35,000 35,000 13,200 35,000 48,200 8,000 8,000 12,000 12,000 9,000 9,000 2,750 Approveo Dy Council 675,000 30,000 (2es,792) 47,000 4't.000 35,000 35,000 13,200 35,000 48,200 8,000 8,000 't2,000 12,000 9,000 9,000 2,750 493,208 493,208 ROADWAY AND MALL LIGHTING MAINTAINANC USED FOR THE REPLACEMENT OF POLES, LUMINAIRES,WIRING,TRANSFORMERS,LAMPS AND LENSES. WE HAVE ADDED MORE HARDWARE AND ANTICIPATE A 1O% INCREASE Maintenance for Additional Lights purchased from National Grid BUILDING/EQUIPMENT MNT. THE ELECTRICAL DEPT. ASSISTS OTHER DEPARTMENTS WITH REPAIRS TO OUR FACILITIES. FIRE/MUN SIGNAL MNT THE ACCOUNT IS USED TO MAINTAIN ALL OUR FIRE ALARM CABLE OVERHEAD AND UNDERGROUND AS WELL AS OUR FIREBOXES. AS A RESULT OF ALL THE DOUBLE POLES THE CITY HAS TO TRANSFER OVER ALL FIRE ALARM CABLES AND HARDWARE. 1O% ADD. MNT TRAFFIC SIGNALS TRAFFIC CONTROLLERS, SIGNALS, CONDUITS AND LIGHTING ARE ALL MAINTAINED FROM THIS ACCOUNT. AT ANY GIVEN TIME A CONTROLLER DUE TO AGE MAY EXPIRE. A NEW TRAFFIC CONTROLLER WOULD COST APPRXIMATELY $I O,OOO.OO DOLLARS POLICE DETAIL REPLACING FIRE ALARM CABLE OVERHEAD AND UNDERGROUND. WE WILL BE TRANSFERING OUR CABLE AND HARDWARE TO THE NEW POLES THAT HAVE BEEN INSTALLED BY NATIONAL GRID AND VERIZON FOR THIS AND OUR CHRISTMAS LIGHTING PROGRAM HAS EXPANDED. TOTAL 2,750 2,750 2,750 Sec 8 - 172 ---PAGE BREAK--- FY 2014 DETAILED BUDGET REPORT EXPENSES ELECTRICAL. OSO ORG OBJECT 12452 5324 TOTAL 12452 5341 TOTAL 12452 5421 TOTAL 't2452 5710 TOTAL APproveo Dy Dept Request Mayor Approveo Dy Council DECSCRIPTION TRAINING & CERTIFICATION CERTIFICATION COURSES AND LISCENSE RENEWALS ESSEX CTY SIGNAL ASSOC. IMSA NFPA LED CERTIFICATION MUN.ELECTRICAL INSP ASSOC TRAFFIC SIGNAL SCHOOL COMP.COURSES TELEPHONE 2 BUSTNESS PHONE LTNES @ 120.MO LONG DTSTANCE @ 82.50 X12 MOS oFFtcE SUPPLtES (GENERAL) MISC OFFICE SUPPLIES AS NEEDED IN STATE TRAVEUMEETING PROGRAMS AND SEMINARS ESSEX CTY STGNAL ASSOC. I0MEETINGS @30. tNSP ASSOCl 0 400 36 225 60 150 379 1,250 1,000 1,000 2,000 2,500 2,500 1,000 1,000 2,000 2,500 2,500 400 36 225 60 150 379 1,250 1,000 1,000 2,000 2,500 2,500 400 36 225 60 150 379 1,250 300 200 500 300 200 500 300 200 500 TOTAL PROPOSED 791,200 614,408 6't4,408 Sec 8 - 173 ---PAGE BREAK--- Planning - General Administration Mission Statement - Whv We Exist To provide a strong, comprehensive approach for the future development of the City through a wide range of activities, including economic development, land use planning, housing policy, transportation projects, historic preservation, open space conservation, and neighborhood improu"-"nt "ffon.. Sienificant Budeet & Staffins Changes for FY 2014 There is no proposed change in the total budget request for FY 2014. However, you may notice a shift between the funding allocation of Planning Department funds and CDBG funds for two positions - the Economic Development Planner position (cunently vacant) and the Staff Plar¡rer position.. The reason is that the Economic Development Planner spends significant time working on CDBG projects, while the Staff Planner spends limited time on CDBG projects. This change is overdue. As an update to last year's budget narrative, we did promote the Housing Assistant to Housino Coordinator, and cut the Housing Assistant position, thereby reducing the number of total staff. ent Accom V/orked with City Solicitor, City Engineer, and engineering consultant to provide comments to the Energy Facilities Siting Board on Footprint's proposed natural gas facility at Salem Harbor Station. Helped coordinate startup of the Salem Harbor Station Stakeholder group to provide input on Fooþrints' proposed facility. The first construction phase of the Salem Wharf was completed, which consisted of $1.4 million in landside improvements for Salem Wharf including utility installation, seawall construction, base paving and upgrading of terminal building. Additional construction funding for the next phase of the Salem a a a Wharf project was acquired, including $2.5 million in Federal Ferry Discretion funds and $ 600,000 in State Seaport Council funds. The City of Salem has now begun construction of the marine structures for this second phase. 'Work includes completion of the seawall and construction of approximately half of the planned concrete and steel pier and wave fence. An aluminum gangway and ramp system will be installed along with a steel barge for passenger landing. Electrical service, water and pump out will be installed. Sec 8 - 174 ---PAGE BREAK--- o The City also received $1.2 million dollars for associated dredging and is completing the first phase of dredging (24,000 cubic yards) relating to the wharf. All work under this phase is expected to be completed by spring 2014. The permitting moving forward and final engineering phase of the South River dredging project is o The City has begun the renovation of Splaine Park with the support of a Parkland Acquisitions and Renovations for communities (PARC) grant from the state's Division of Conservation Services in the amountof 5420,946. o The City obtained a PARC grant to support the renovation of Bertram Field in the amount of $400,000. o The City partnered with the Town of Marblehead and Essex County Greenbelt to acquire the former Chadwick Lead Mills property for use as parkland. . City received a Sustainable Communities grant in the amount of $60,000 partnering \4,ith the North shore community Development coalition and the Metropolitan Area Planning Council for the development of a Point Vision Plan. The planning process is underway. ¡ Incremental improvements to the Essex Street pedestrian mall were undertaken and completed before the peak tourism season. Improvements included removal of several landscape beds to make the mall more pedestrian-friendly in terms of ease of walking and to improve the aesthetics. Construction documents are underway for additional landscape beds, refurbishing of the fountain at Washington additional improvements to take place this spring 2013, including removal of Street, and removal of some cobblestone areas and replacement with brick. The extent budget. of improvements will depend on the cost of construction and available ¡ Continue to persistently work with the MBTA on moving forward with the parking garagelenhanced commuter rail station. The 60%o public meeting was held on November 13,2012 and the public meeting on 85%o design is scheduled for March 20,2013. V/ork is scheduled to begin in June 2013 with a completion date of October 1,2074. ¡ Implementation of parking system management changes were implemented during 2012. V/hile the changes as a whole were considered positive, there were tweaks proposed by the Mayor and Councilors and adopted by City Council to improve it. ¡ Significant progress was made toward the cleanup and redevelopment of the Universal Steel property on Bridge Street. A partnership involving the U.S. EpA, Massachusetts DEP, MassDevelopment, and the City has begun the cleanup of the contaminated former Universal Steel property. The remaining building was demolished utilizing MassDevelopment funds, and EPA is currently at the site undertaking the cleanup work. It is anticipated to be completed in late spring. The City's interim objective is to use the site for parking during construction of the MBTA parking garage. o An architect was hired as part of the City Hall repair project and the roof replacement began in October 2012. o The City completed the Phase II and Phase III environmental assessment testing and report for the City properties known as Szetela Lane as required by DEP. This assessment work was funded through the EPA Assessment grant. A request for proposals was released to developers. o Continue to plan, engineer, and permit the 1.5 mile long extension of the Salem Bike Path from its current end at Canal Street near Gardner Mattress to Downtown Salem via a City owned right-of-way and portions of MBTA active and unused railroad rights-of-way. This project is being done in conjunction with the Canal Street Improvement Project and once completed will connect downtown Salem with downtown Marbleh"ud und Salem Stãte Universitywith an entirely off-road multi-use path. Sec 8 - 175 ---PAGE BREAK--- a a The Bike Path Committee completed a Salem Bike Routes Map and is now working with Salem Mass-in-Motion to create a Bike Safety Brochure. Salem Energy and Sustainability Manager has undertaken numerous energy and sustainability projects, as described below o Continues to work on purchase of National Grid-owned streetlights in the city. It is a complex project. The purchase is expected to save the City approximately $150,000 per year after maintenance costs once implemented. o Partnered with the housing rehabilitation program to provide four Salem homes with $25,000 worth of weatherization improvements to their homes. o Completed the installation of electric vehicle charging stations in the municipal garages, which was funded through a grant from the MA Department of Energy Resources and local funds. o Replaced toilets and faucets at the Salem Public Library, Fire Headquarters, and at the Bentley Elementary School with new low-flow or dual-flush toilets and low-flow metering faucets, which results in an estimated total savings of 613,625 gallons of water and $9,170 on an annual basis. Successfully implemented the first fulI season of the Salem bike sharing program funded through Green Communities seeing over 1,000 individual rides and saving over 2,000 vehicle miles traveled, reducing trafFrc congestion and improving air qualþ. o Energy efhciency projects were completed for the Energy Efficiency and Conservation Block Grant (EECBG) and the grant was closed out. o Worked with WingPower Energy to install three hybrid wind/solar generation turbines on the South Harbor garage roof, powering video and telecommunications equipment that provides free wi-fi internet to the public in the immediate area. o Successfully completed the Green Communities grant, including all the financial and enerry reporting for the following projects: facility lighting, LED streetlights, weatherization projects, and Salem Spins. o Will be preparing the grant application for the second round of Green Communities funding. The City is eligible because the Energy Manager was able to successfully complete the first program. o Secured grant funding for a more comprehensive acoustic study of the proposed Winter Island wind turbine. Consultant is on board to undertake this additional work. o Submitted a grant proposal for technical assistance o Continued to implement the Downtown Retail Market Study in collaboration with Salem Main Streets. o A $25,000 grant was received from the National Endowment for the Arts (NEA) for development of a master plan for public art. Development of the master plan is underway. o Continued to implement local elements of a regional creative economy initiative. o The improvements to Lafayette Street from Harbor to DodWashington were completed, including traffic signalization and streetscape improvements, such as period lighting, benches, trash receptacles, bus shelters, and landscaping. It wai funded with ã $1,000,000 grant from the State public Works Economic Development (PWED) program and CDBG funds as the local match. o Continue to work with Destination Salem to increase tourism. See marketing and Tourism. o Had a successful 9ft season of Artists' Row season. Sec 8 - 176 ---PAGE BREAK--- o Gordon College rented Old Town Hall for eighty-eight events, including private, non-prof,rt, city, corporate, and wedding events. Annual non- profit event hosts included the Salem Chamber of Commerce, the City of Salem, the Paul Madore Chorale, Commonwealth Vintage Dancers, Salem YMCA, Salem Main Streets, Salem Parks and Recreation Department, salem Public schools, and the Salem charter School. The hall also hosted several private parties including art shows, theatrical and musical performances, birthday parties, wedding ceremonies and receptions. The Salem Museum, operated by Gordon College in Old Town Hall welcomed over 30,000 visitors in its second year We recently completed our work on a possible zoning amendment for Bridge Street Neck, which was funded through a technical assistance grant from the Metropolitan Regional Planning Agency. It was based on a concept that was proposed as part of the Bridge Street Neck Neighborhood plan. However, the working Group of residents, businesses, and property owners could not reach a consensus on a proposed rezoning. The issue has been tabled. The North Shore Transportation Management Association is successfully operating its fourth year through Mass DOT funding and membership dues. o a a Northeast Transit Planning & Management Corp. serves as the director of the program, whose goals are to encourage alternative forms of transportation and reduce traffic congestion. ' Utilizing Massachusetts Historical Commission Survey and Planning Grant funds, the City completed an Existing Conditions Survey of the Salem Common Fence and produced bid documents for the restoration work. In June, 2012,the Cþ of Salem received notification of a $40,700 allocation from the Massachusetts Preservation project,s Fund to undertake the work. The project has been bid and the work is ready to commence. ' Neighborhood history signs were installed for the Point neighborhood and South Salem. The City was awarded a $11,500 Massachusetts Historical Commission Survey and Planning Grant inMarch,2012 for the update of Historic Interpretive Panels in Salem Neighborhoods (project is currently underway). Provided economic development loan to one business, which will create a minimum of 13 new jobs. Bike path delineation (striping) completed in several areas. Handicapped accessibility equipment purchased for Salem yMCA pool. Re-sodded the Palmer Cove Park baseball infield. New sand purchased for MaryJane Lee Playground. City Hall elevator directory sign installation completed. Through the Main Streets program, provided technical assistance to 6 new and22 existing micro-enterprises. Working through the Main Streets program, a successful Farmers' Market continued at Derby Square, increasing the vitality of downtown and providing an economic boost, as well as fresh produce! A Winter Market was added for the second year. a o Numerous other downtown events were organized through or in collaboration with the Salem Main Streets program, including Ice Scream Bowl, Mayor,s Night Out, management of information booth for Haunted Happenings, Holiday Happenings, Salem Common Fãmiþ Fun Day, Salem Arts Festival, North Shore Pride Parade, development of a new downtown shopping and dining guide, technical assistance workshop on internet marketing, technical assistance workshop on film, Salem Living Green Fair, Clean Sweeps Day, Mass Poetry Festival, and Salem So Sweet. o Housing o 5 families assisted to purchase their first home in Salem; o 7 housing units were renovated, with an additional4 projects underway; o 58 families received assistance with firsllast month's rent and/or security deposits. o CDBG assistance was providedto29 social service programs which assisted 9,142persons, including at least 819 youth and at least 368 seniors. o Congress/Derbyintersectionpedestrian lights installed. Sec 8 - 177 ---PAGE BREAK--- a 25 trees planted in low-mod neighborhoods. FY 2014 Goals & Obiectives 1. Goal - To improve general government Objectives: o To improve responsiveness and accessibility to residents and businesses. o To look for ways to deliver City services more effrciently and effectively. ¡ To keep the community informed and to share information through full utilization of the CiW's web site. o To continue to provide high quality technical assistance to the various land use boards and commissions. o To continue our green energy and sustainability initiatives and to continue to participate in the North Shore Transportation Management Association (TMA) in order to reduce trafhc congestion and benefit the environment. 2. Goal - To encourage appropriate economic development Objectives: o To work with new o\¡/ners of Salem Power Station to redevelop Power Plant site and harbor o To develop Blaney Street Wharf. o To enhance and encourage use of the waterfront through implementation of projects identified in the Harbor Plan. r To dredge the South River basin and redevelop the area o To cleanup and redevelop the Universal Steel property on Bridge Street. ¡ To revitalize and improve the Essex Street Pedestrian Mall. ¡ To create a Point neighborhoodrevitalization plan. ¡ To use Tax Increment Financing (TIF) to encourage desired economic development. o To identifu funding and implement the next phase of the Comprehensive Signage program, which consists of vehicular wayfinding signs. o To encourage responsible private development and new growth opportunities. 3. Goal - To improve infrastructure and facilities Objectives: To build an enhanced MBTA commuter rail station and parking garage facility. To create a new Senior Center. To continue to work with Gordon College toward the significant reuse and preservation of Old Town Hall. o o o Sec 8 - 178 ---PAGE BREAK--- o To maintain and upgrade City infrastructure (i.e. roads, parks, water & sewer) in the City's low-income neighborhoods through the CDBG program. o To continue to advance the south River Basin flooding mitigation project o Continue to advance the Canal Street improvement project 4. Goal - To improve recreation and quality of life Objectives: o To work with Park & Recreation to implement the V/inter Island Master Plan. o To continue to implement the Open Space & Recreation plan. o To provide affordable housing opportunities through housing rehabilitation funding, downpayment assistance, and support of other affordable housing initiatives; and to continue to work on initiatives to address the foreclosure problem o To identifu funding sources and continue to implement the Bike Circulation Master plan. 5. Goal - To enhance travel and tourism Objective: o To establish Salem as a dynamic year round arts & cultural destination o To incorporate more public art throughout the City Actual FY 2011 Actual FY 2012 Estimated FY 2013 Estimated FY 2014 Outcomes and Performance Measures $903.833 250 02 1 0 b 38 site 51 (St. Joseph's 4 7+77 units ¿o 30 833 250 102 2 0 b 38 0 4 7 26 30 096 042 1 248 $1 81 2 1 5 58 0 5 7 25 28 77 1 $t 768 1 0 1 47 0 7 17 1 3 34 Commu ment Block Grants received Deve HOME funds received Studies and leted com amendments Zonin CDBG leted com Rental housi subsidies ded units assisted Affordable housi First-time homeb assisted units rehabilitated Hous Socialservice rams assisted Technical assistance to businesses Sec 8 - 179 ---PAGE BREAK--- 2 0 10 2 1 (Universal Steel) 32 0 0 25 19 1 8 StreeVsidewalks im roved Contaminated sites cleaned Street trees Financial assistance to businesses How FY 2014 Goals C 's Overall L n Short Term The Department's goal To work with new owners of Salem Power Station to redevelop the Power Plant site and harbor is a high priority for the City. The Department's goal develop the Blaney Street Wharf is a high priority for the City. The Department's goal to dredge and develop the South River Basin is a high priority for the City. The Department's goal to enhance and encourage use of the waterfront in accordance with the Harbor Plan is a medium priority for the City The Department's goal to build an enhanced MBTA commuter rail station and parking garage facility. is a high priority for the City. The Department's goal of a new Senior Center is a high priority for the City. The Department's goal to cleanup and redevelop the universal Steel property is a medium priority for the City. The Department's goal to create a Point neighborhoodrevitalization plan is a medium priority for the City. The Department's goal to plan to revitalize and improve the Essex Street pedestrian mall is a medium priority for the City. The Department's goal to implement the V/inter Island Master Plan is a high priority for the City as part of maintaining and upgrading the City's infrastructure, including parks. The Department's goal to maintain and upgrade City infrastructure (i.e. roads, parks, water and sewer) in low income neighborhoods through the CDBG program is a high priority for the Cþ. The Department's goal to undertake green energy initiatives is a medium priority for the City. The Department's goal to provide better services and improve our communication with residents is a high priority for the City. The Department's goal to establish Salem as a dynamic year round arts & cultural 3 1 a a a a a a a a a a a a O a destination is a high priority for the City as part of the travel and tourism goal to continue to improve upon City management of Haunted Happenings and other community events. Sec 8 - 180 ---PAGE BREAK--- CITY OF SALEM - FY 2OI4 OPERATING BUDGET Expenditures Adopted Budget Adjusted Budget Y-T-D Expenses Department FY 2012 Fy 2013 Fy 2013 Fy 2013 Fy 2014 Mayor FY 2014 Council FY 2014 Planning-Personnel I1821 5111 SALAzuES-FULLTIME Total Planning-Personnel Planning-Expenses t1822 s42t OFFICE SUPPLIES (cEN 11822 5426 REPRODUCTIONS 11822 57IO IN STATE TRAVEL/MEETINGS 11822 5730 DUES AND SUB Total Planning-Expenses 255,662.84 255,662-84 4,265.00 341.48 1,256.17 47 5.00 6,338.25 216,969.00 276,969.00 216,969.00 276,969.00 4,275.00 500.00 2,000.00 500.00 7,275.00 23 8,530.50 238,530.50 3,931.36 45.00 1,556.90 500.00 6,039.26 273,291.00 273,291.00 278,697.00 278,697.00 4,37 5.00 500.00 2,000.00 500.00 7,375.00 278,697.00 278,697.00 4,37 5.00 500.00 2,000.00 500.00 7,375.00 4,27 5.00 s00.00 2,000.00 500.00 7,275.00 4,375.00 500.00 2,000.00 500.00 7,375.00 200 182 artment Total 262,001.09 284,244.00 284,244.00 244,569.76 280,666.00 2g6,072.00 2g6,072.00 Sec 8 - 181 ---PAGE BREAK--- FY 20'14 MANAGEMENT, BOARD MEMBERS AND PART-TIME SALARIES Counc¡l Voted FY 2014 Mayor Propsed FY 2014 s2.2 Mayor Rate FY 2014 Dept Request FY 20',t4 52.2 Prop Rate FY 2014 o-oo/r Curent Rate FY 2013 # Board Meet¡ngs # Hours WklY = 1 F T E Cod( Voted By Council FY 2013 52 Hire Date Job Desc Org/Obj Dept Name Name DANIEL DEViNE DONAHUE WALSH DUNCAN MARQUIS ELLE ¡iIEDINA WINN SÊXTON THOMAS THOMAS LISA LYNN PAUL JEFF JULIA KATHLEEN DANIEL 11821-5111 11821-5111 11821-5111 1'1a21-5111 11821-5'111 '11a21-5111 't182't-5111 11421-5111 1'1821-511'l 11a21-5111 ECON DEVELOP DIR STAFF PLANNER ADMIN ASSISÍANT ADMIN ASSISTANT DIRECÍOR OF PLAN NG ENERGY MANAGER ENERGY MANAGER PNNING ASSISIANT ASSÍ DIR OF PUNNING STAFF PNNER 45% 47 10Á 50% 50% 64% 100% 100% 80% 85 0% 45 5o/o 200 200 200 200 200 200 200 200 200 200 PLANNING DEPT PLANNING DEPT PLANNING DEPT PLANNING DEPT PLANNING DEPT PLANNING DEPT PLANNING DEPT PLANNING DEPT PLANNING DEPT PLANNING DEPT 7t5t2004 2A,707 A9 19,151 40 16,554 84 1,226 A3 86454 864 54 624 24 1,73A.67 984 38 u6.20 1,094 90 1,447 46 865 38 881 83 57,862 99 51,187 76 45,547 7A 57,956 12 000 o47 050 050 064 000 100 080 085 046 863 12 1,116 80 1,476 41 882 69 250 00 865 38 250 00 62424 I,738 67 984 38 a4620 1,094 90 1,447 46 636.72 1 773_45 21,255 75 Resigned 16,292 66 58,085.54 Resìgned 44,171 64 45,72297 64,208 69 20,55364 3 000 00 273,290.89 273,290-A9 21,680 87 ResÌgned 16,618 52 59,247 25 Res¡gned 45,055 07 46,637 42 65,492 86 20,96471 3 000 00 27A,696.71 278.696.71 21,6A0 A7 Res¡gned '16,618 52 59,247 25 Res¡gned 45,055 07 46,637 42 65,492 86 20,964 71 9t6t12 12141979 1t10t20æ SEXTON DANIEL 2OO PLANNING DEPT 11821-5''111 zoNrNG BoARD CLERK Ftum Púb PrôD B 12 276,968.79 5.2 Total Full T¡me - 5ll1 276,968.79 5.2 Department Total FY 2012 FY 2013 FY 20'14 Variance Full-T¡me Eou¡valent EmDlovs: 41 46 06 3 0oo o0 274,G96.71 27A-696-71 Totãl SHAPIRO ANDREW CDBG - Grant Plann¡nq Budqet 25513-5'111 EcoNoMrc DEWL PúNNER 11421-5111 100 000 100 0% o.oo/o 1,105 77 1,105 77 57 721 19 57.721 19 DUNCAN LYNN CDBG - Grant Planninq Budqet 25513-51 1 1 PLANNERyCD DIRECToR 1'1821-51't1 036 360/. 64% 1,738 67 1.734 67 32,673 09 58,085 49 064 90,758 57 DEVINE THOMAS CDBG - GËni Planning Budget Con Com Budoet 25513-5111 cDBG/con com Agent/Planning 000 o47 053 00% 47 10/o 5290/o 8645/. 864 54 a64 54 't1821-5111 1't711-5111 21,255 75 23.873 23 45 128 99 FRANCISCô NAÔMI CnRG - Grânt 25513-5111 Hô¡ rsrNê côôRñ 100 1000/" 44346 MO2B61 44 l]2A 61 GUY JANE CDBG - GEnt Historic Comm Budqet 25513-511'l ASSI cD DrruHrs AIDE 1691'1-51 1 1 100 000 .100% 1,224 23 1.22423 63,904 81 Oo/o 63.904 81 LOVETTE NATALIE CDBG - Grant H¡storic Comm Budoet 25513-5111 CDBG PLANNER 169'11-51 11 O57 20hß 76 20/o 23 8o/o 513 99 513 99 20,444.67 6.385 61 26 430 2A MEDINA JULIA CDBG - Grant Plânn¡no 25513-5.1 1 1 BUDGET cooRorNAToR 1 1421 -5111 o20 080 200/o 1,094 90 1 094 90 11,430 76 800/6 45 723 02 57 1537a SEXTON DANIEL CDBG - Grant Budget Plânnind BOART) 25513-51 1 1 STAFF PLANNER 11A21-51'11 11751-5111 000 45% 45 50/" 50 00/6 865 38 865 38 865 38 2,03278 20,553 64 22 5A6 42 050 050 45 172 A4 TAORMINA FRANK HARBOR PI-AN GEnt 24713-5'11'I STAFF PANER/HAR8oR cooR 100 100% 97404 50.846 98 s0.846 98 WALSH Al\ilY CDBG - GEnt Plãnn¡no Budoêl 25513-5.111 JR CLERK 11421-5111 050 50% 624 24 16,29266 050 50% 16 292 66 32 585 33 WINN KATHY CDBG - Grant Plânninô Rualdet 255.13-51,I1 ASSISSTANT cIil PNNER 11A) 1 -51'11 018 oa2 15 O2o/o 84 980¿ 1,447 46 1 447 46 't1_3/872 64 208 69 75 557 41 PENNELL JENNIFER CDBG - GÉnt 25513-5111 BoARD 24 75 00 75 00 'I,800 00 Plannina Budqet 11821-5.11.1 ENERGY MANAGER 'l 00 1000¿ u9 45 44,34129 44,34129 Total Salaries ¡n CDBG Grant 259,95229 Total Salaries ¡n Harbor Grant 50,846 98 ll 6 635 430-07 Sec 8 - 182 ---PAGE BREAK--- PLANNING - 2OO ORG OBJECT 11822 542',1 TOTAL 11822 TOTAL '11822 5710 TOTAL 11822 5730 TOTAL FY 2014 DETAILED BUDGET REPORT EXPENSES DESCRIPTION OFFICE SUPPLIES coPrER PAPER - 15 CT @ $s0 PER CT. TONERCARTRIDGES- 6@$ZO 25 @$18 15 @ $ss 4@$os RULED NOTE PADS, FILE FOLDERS, HANGING FOLDERS, CLASP ENVELOPES, BINDERS MISC. SUPPLIES - i.e. CLIPS, PENS, MARKERS, WATER COOLER RENTAUWATER, MAILING LABELS, TAPE, STAPLES, ETC. PLANNING DEPT. ENVELOPES, BUSINESS CARDS Dept Request Approved by Mavor Approved by Council 1,250 500 2.000 950 920 450 525 260 350 570 350 4,375 950 920 450 525 260 350 570 350 4,375 950 920 450 525 260 [PHONE REDACTED] REPRODUCTIONS COPYING AND BINDING OF STUDIES PAPER AND TONER CARTRIDGES FOR LARGE SCALE PLANS 250 250 500 250 250 500 250 250 500 350 4,375 500 IN STATE TRAVEUMEETINGS MILEAGE PARKING FEES REGISTRATION FEE DUES AND SUB i.e. AMERICAN PLANNING ASSOCIATION; CITIZEN HOUSING AND PLANNING ASSOCIATION; MASSACH USETTS ASSOCIATION OF PI-ANNING DI RECTORS 1,250 500 250 2,000 1,250 500 250 2.000 250 500 500 500 500 500 Sec 8 - 183 ---PAGE BREAK--- Planning - Conservation Com mrssion Mission Statement - Whv V/e Exist The mission of the Salem Conservation Commission is to protect wetlands, waterways, and riverfront areas through the administration of the Wetlands protection Act, the Rivers Protection Act, Stormwater Management regulations, and the local Wetlands Protection and Conservation Ordinance, and to promote conservation awareness and practice. Sienificant Budqet & Staffinq For FY 2014 There are no significant personnel changes. The budget re-inserts the $2,000 stipend for planning certification that was in the FYl0 budget for the conservation agent atthat time. V/hen she left, the stipend was no longer applicable and it was removed from the budget. In order to be eligible for the stipend, the cunent conservation agent would need to pass the certification exam. He is now eligible to take the exam. Recent Accomplishments In accordance with the Commission's mission, the Commission o Issued 12 Determinations of Applicability o Issued 10 Orders of Conditions o Issued 7 Certiftcates of Compliance o Issued 2 Enforcement Orders o The Conservation Agent attended various workshops throughout the fiscal year on topics including revised state wetland regulations, sea level rise, and permitting transportation proj ects. o The Commission continued its contribution towards the City's membership to Greenscapes North Shore Coalition. Greenscapes educates homeowners about maintaining attractive lawns and gardens while protecting rivers, waterways, beaches, harbor and coast. As a member Salem residents benefited from free workshops, newsletters, and discounts on various plants from local nurseries. This is the fifth year the City has been a member of Greenscapes. o The Commission hosted a public meeting to gather input from the community on the proposed renovation of Bertram Field. o The Commission worked with Salem State University to address the ongoing problem of residents dumping yard waste into the Old Creek Salt Marsh on the Central Campus. The University removed debris and posted "No Dumping"signs and the Conservation Agent contacted residents. ¡ The Commission continues to work towards achieving goals stated in the Open Space and Recreation Plan. a Sec 8 - 184 ---PAGE BREAK--- FY 2014 Goals & Obiectives Goul - To improve øpplication revíew Objectíves: o Perform a thorough review of applications through site inspections, public hearings, and issuance of determinations of applicability and orders of conditions ¡ Review applications and issue decisions in a timely manner ¡ Inspect and resolve reported violations in a timely manner o Maintain expertise of Conservation Commission membership o Maintain expertise of the Conservation Agent by supporting attendance at appropriate workshops, seminars, certification courses, etc. Goøl - To protect wetlands Objectives: . Identiû and plan for acquisition of key wetland and buffer properties . IdentiÛ ways to restore filled wetlands and provide natural floodplain protection Goal - To protect open space Objectives: o Protect examples of Salem's ecological diversity . Revise local land use regulations to address open space preservation and protection . Support establishment of "friends of' groups to help maintain open spaces . Participate in the long range planning for protection of open spaces . Apply the goals and objectives of the Open Space and Recreation Plan's 5 year Action Plan . Work with other City departments to keep the Open Space and Recreation Plan current and updated Goal - To undertake consistent public outreach Objectives: o Participate in public education activities to inform the public of the responsibilities of the Conservation Commission o Provide information to the public regarding the city's open spaces and land f- owned by the Conservation Commission, including but not limited to trail maps, open space maps, etc. Sec 8 - 185 ---PAGE BREAK--- Actual FY 2011 Actual FY 2012 Estimated FY 2013 Estimated FY 20'14 Outcomes and Performance Measurers 1 2 12 12 10 12 12 12 10 12 10 1 0 7 7 1I 17 8 Request for Determination of Applicability (RDA) applications reviewed/acted upon (Does the wetlands act applv) Notices of lntent considered Orders of Conditions issued Full Certificates of Com issued How FY 4 o See Planning - General Administration en Relate to I & erm Goals Sec 8 - 186 ---PAGE BREAK--- CITY OF SALEM - FY 2OI4 OPERATING BUDGET Expenditures Adopted Budget Adjusted Budget Y-T-D Expenses Department FY 2012 Fy 2013 Fy 2013 Fy 2013 Fy 2014 Mayor FY 2014 Council FY 2014 Conservation Comm-Personnel 1 17I I 51I I SALARIES-FULL TIME 117I I 5150 FRINGE/STIPENDS Total Conservation Comm-Personnel Conservation Comm-Expenses tt7t2 542t OFFTCE SUPPLIES (cEN II7I2 5730 DUES AND SUB Total Conservation Comm-Expenses 24,286.93 0.00 24,286.93 83.44 306.00 389.44 25,432.00 0.00 25,432.00 119.00 306.00 425.00 25,432.00 0.00 25,432.00 119.00 306.00 425.00 23,520.11 0.00 23,520.11 119.00 306.00 42s-00 25,524.00 2,000.00 27,524.00 119.00 306.00 42s.00 26,001.00 2,000.00 28,001.00 I19.00 306.00 42s.00 26,001.00 2,000.00 28,001.00 119.00 306.00 425.00 200 l7L Department Total 24,676.37 25,857.00 25,857.00 23,945.tt 27,949.00 28,426.00 29,426.00 Sec 8 - 187 ---PAGE BREAK--- FY 2014 MANAGEMENT, BOARD MEMBERS AND PART-TIME SAI.ARIES Council Voted FY 2014 Mayor Propsed FY 2014 52.2 Mayor Rate FY 2014 2-O% Dept Request FY 2014 52.2 Prcp Rate FY 2014 0.0% Current Rate FY 2013 2-Oo/o # Board Meet¡ngs # Houß WklY = 1 F T E Cod( Voted By Council FY 2013 s2 H¡re Date Job Desc Org/Obj Dept Name Name ATCHINSON-KILI STACY DEVINE THOMAS 2OO PLANNING€ON COM 2OO PLANNING{ON COM .1 171 1-5.1 1 1 CLERK 117'11-51'11 coN coM AGENT/SÍAFF PLAN 2007 1,650 00 B 23,78'190 25 ¿31.9î 22 75 00 8UU 75 00 864.54 1,650 00 23,87323 75 00 881 83 1,650 00 24,350 70 26-OOO-70 2.000 00 2-000 00 28.000.70 1,650 00 24,350 70 26-OOO-70 2,000 00 2 000 00 28.000.70 0.5 529o/o 0-5 Totâl Füll Time - 5l11 200 PIANNING-CON COI\/I 11711-5150 Acp ceÉìficaiion 25.523.23 2,000 00 2_000-00 27,523.23 Tôtal Frinoê -5150 25./fi!1.90 0.5 Department Total FY 2012 FY 2013 FY 2014 Variance FulLlme Eduivâlêfr Emdovë: uÞ 05 05 00 Sec 8 - 188 ---PAGE BREAK--- FY 2014 DETAILED BUDGET REPORT EXPENSES CoNSERVATION - 200 ORG OBJECT 11712 5421 TOTAL 1't712 5730 TOTAL t9lAL l-KUl.uÐEU DESCRIPTION OFFICE SUPPLIES CONCOM ENVELOPES, NAME PLATES, BUSINESS CARDS DUES & SUB MEMBERSHIP FOR CONSERVATION COMMISSION BOARD MEMBERS TO THE MASSACHUSETTS ASSOCIATION OF CONSERVATION COMMISSIONS 119 119 119 119 119 119 Dept Request 1¿ö Approved Þy Mavor Approved by Council 306 306 306 306 306 306 425 4;¿5 Sec 8 - 189 ---PAGE BREAK--- Planning - Planning Board Mission Statement -'Whv We Exist To ensure the best possible new development and redevelopment in accordance with the Cþ of Salem Zoning Ordinance and the Subdivision Rules and Regulations, to review and comment on proposed zoning amendments, and to work on long-range community planning efforts. Sieniflcant Budset & Staffins Chan for FY 2014 Daniel Sexton started work as Staff Planner on February 4,2013 after resignation of Danielle McKnight. He comes on board with 4 Yzyears of municipal planning experience in western Massachusetts, Alaska, and Minnesota. There is no change in the Planning Board budget. Recent Accomnlishments Between July 1,,201.7 andJune 30,2072, the Planning Board considered the following applicatons: Form AApplications - Application Not Requiring Approval undet the Subdivision Conttol Lavt (4 approued) Form B Applications - Preliminary subdivision Plans (none sabnined) Form c Applications - Definitive Subdivision Plans (none submitted) Amendment to previously approved Definitive Subdivision plan (2 Eproued) Waiver from Frontage (2 apþroued) Site Plan Review (2 approued, / pending) Amendment to previously approved site Plan Review (none submitnd) Flood Haza¡d District Special Permits pendinþ the Sec 8 - 190 ---PAGE BREAK--- Ddve-Through Facilities Special Permit - Fast Food (none subnitnd) Drive-Through Facilities Special Permit - Other (l approued) North River Canal Corridor (NRCC) Special Permit (none submitted) Witeless Communication Facility Special Permits (1 approued) Unit Development Special Permit approued, / pendinþ Amendment to pteviously approved Planned Unit Development Special Permit (none submitnd) Request for Insignificant Change (2 aþþroued) Plannins Board Sisnificant Proiects: Some of the Planning Board's significant projects during the 2012 fiscal year included the following: ' CVS: Proposed Planned Unit Development project atT2LoringAvenue; 292,296 & 300 Canal Street; and.399 % & 401Jefferson Avenue. The project includes construction of a new CVS pharmacy with a drive-through, and associated parking, landscaping, and site improvements. (This application has since been approved in FY 2013.) Ongoins Proiect: As of June 30,2012, the following project was undergoing review: ' Legacy Park: Proposed Planned Unit Development project located at 3 Harmony Grove Road and 60 & 64 Grove Street (Map 16, Lots 236,237 and 239). The proposed project includes construction of three multi-family residential buildings (total of 141 units), re-use of an existing tZ,OOO square foot commercial office building, associated parking and landscaping, and a bicycle path providing public access to the North Rivei Canal . ffn¡t application has since been approved in FY 2013.) Zoning Ordinance Changes: The Board made a favorable recommendation to City Council on the following matter: ' Adopting changes to the Wetlands and Flood Hazard Overlay District ordinance to eliminate the requirement for a Wetlands Special Permit, making corrections and updates to the Flood Hazard Special Permit according to new state and Federal regulations, and adopting updated Flood Insurance Rate Maps and a Flood Insurance Study for Salem. Other Proiects: ' The Board worked with a consultantto complete a transportation study for the North River Canal Corridor. This plan identified numerous roadway improvements to improve current safety and traffic issues and to mitigate traffic impacts associated with the antiðipated development of five key sites in the corridor (28 Goodhue Street mixed use project, Riverview Place apartments, Legacy Park apartments, Gateway Center office/retail and senior center, and former site). Sec 8 - 191 ---PAGE BREAK--- The Board expects to receive a fling from Footprint Energy in the coming months regarding the demolition, remediation, and construction of a new natural gas facility at 24 F ort Avenue. July 1, 2010 andJune 30,201.1., the Planning Board considered the following applications: Form AApplications - Application Not Requiting Approval under the Subdivision Control Law (4 aþproued) Form B Applications - Preliminary Subdivision Plans (none subnitted) Form C Applications - Definitive Subdivision Plans (none submitted) Amendment to previously apptoved Definitive Subdivision Plan (l pending) Waiver ftom Frontage (3 approued) Site Plan Review (i approued, / pending) Amendment to previously apptoved Site Plan Review (none subnimd) Wetlands and Flood Hazatd District Special Permits (2 approued) Drive-Through Facilities Special Permit - Fast Food (none søbmitted) Dtive-Through Facilities Special Permit ( wit h drawn wiThoar prel ø dice) North River Canal Coridor (NRCC) Special Permit (none søbnitted) Wireless Communication Facility Special Permits (2 appmued) Planned Unit Development Special Permit (3 approued) Amendment to previously approved Planned Unit Development Special Permit (none sabnitted) FY 2014 Goals & Ob ectives Goal - To ensure that proposed private development projects are done in a manner that best protects the interests of the City Objectives: o To professionally review development proposals and make recommendations to the Planning Board . To ensure compliance with state laws and local ordinances. ¡ To work closely with the Design Review Board on specific development projects to ensure that the architecture and site design is compatible with and enhances the historic character ofthe city. ¡ To effectively work with other local boards and commissions reviewing development projects. Goal - To enhance the future development of the City . To work on long-range community planning efforts. o To review and comment on proposed zoning amendments. o To obtain training which can further the skills and knowledge of Board members, keep Board members up to date on current practices, and assist Board members in making effective land-use decisions. Sec 8 - 192 ---PAGE BREAK--- Outcomes and Performance Measu rers Actual FY 2011 Actual FY 2012 Estimated FY 2013 Estimated FY 2014 3 0 10 3 3 1 10 3 4 0 4 3 4 0 10 3 Form A Applications - Application Not Requiring Approval under the Subdivision Control Law (Review/Action) Su bdivision Applications (Review/Action) S Permits RevieMAction Site Plan Review Review/Action How FY 2014 Departmental Goals Relate to City's Overall Lons & Short Term Goals o See Planning - General Administration Sec 8 - 193 ---PAGE BREAK--- CITY OF SALEM - FY 2OI4 OPBRATING BUDGET Expenditures Adopted Budget Adjusted Budget Y-T-D Expenses Department FY 20t2 FY 2013 FY 2013 FY 2013 FY 2014 Mayor FY 2014 Council FY 2014 Planning Board-Personnel II75I 5111 SALARIES-FULL TIME Total PlanningBoard-Personnel Planning Board-Expenses 11752 5306 ADVERTISING rr7s2 s42r OFFICE SUPPLIES (GEN 11752 5426 REPRODUCTIONS 11152 5710 IN STATE TRAVEL/MEETINGS 11752 5730 DUES AND SUB Total PlanningBoard-Expenses 22,661.57 22,667.5',7 698.50 218.00 975.98 82.28 150.00 2,184.76 24,275.00 24,275.00 24,275.00 24,275.00 20,93 1.88 20,931.88 508.00 0.00 394.t8 380.62 210.00 1,492.80 25,101.00 25,107.00 25,559.00 25,559.00 25,559.00 25,559.00 1,000.00 300.00 1,000.00 450.00 250.00 3,000.00 1,000.00 300.00 1,000.00 450.00 250.00 3,000.00 1,000.00 300.00 1,000.00 450.00 250.00 3,000.00 1,000.00 300.00 1,000.00 450.00 2s0.00 3,000.00 1,000.00 300.00 1,000.00 450.00 250.00 3,000.00 200 175 Department Total 24'852.33 27,275.00 27,275.00 22,424.68 28,107.00 28,559.00 28,559.00 Sec 8 - 194 ---PAGE BREAK--- FY 2014 MANAGEMENT, BOARD MEMBERS AND PART-TIME SALARIES Council Voted FY 2011 Mayor Propsed FY 2014 52-2 Mayor Rate FY 2014 2.Oo/. Dept Request FY 2014 s2.2 Prop Rate FY 2014 o.00/6 Curent Rate FY 2013 2.O% # Board Meet¡ngs # Houß Wl

Document Salem_doc_e2a8312827

Full Text