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Public seryices - General Administration Mission Statement - V/hv We Exist The purpose of this department is to maintain the City's streets, vehicles and infrastructure including the water and sewer systems and other physical assets to ensure that the quality of life, public safety, and condition of the City's assets are at their best at high level all green space areas assigned to it, including but not limited to all municipally owned cemeteries, de responsive services to the public in a responsible manner and interface with all City Departments to improve o and available staffing. Sisnificant Budqet & Staff,rns Chanqes FY 2014 There are no significant budget or staffing changes in the FY 2014 budget. An employee was reassigned to the tree crew which now makes for a safer crew size of three. Retirements of a few employees may occur in FY2014 with replacements a necessity to address the ongoing work load within the department. To better monitor routine functions, GPS tracking has been added to DPW vehicles with the cost being split between General and Water & Sewer Enterprise funds. GpS phones have also been given to hired contractors during snow plowing operations and paid for from the snow and ice budget. Recent Accomolishments ¡ There was a continued effort of restructuring the staff within the division >ffering promotional upgrades. Personnel has been integrated on many levels, resulting in a beneficial factor of being able to assign employees within the division where needéd-. o A new DPS Director was hired in February. . Approximately 123 sidewalks were replaced or repaired. ¡ Street sweeping out to bid and was awarded to New England water Main ¡ After the solicitation of bids, Nor"thside Carting was awarded the solid waste collection and recycling program. o The Haunted Happenings events were successful as well as other special events. This department provided coverage and assistance during many of these events. ¡ Assistance and support was provided for many of the block parties. o Support staffwas provided to supplement election staff personnel. o Continued with new signage and replacement for A.D.A. compliance within ten year allowance. o Issued new line painting contract. ¡ Cemetery division continues in-house grave digging with limited contractor use. (note l:l ratio of burials to cremation interments) o Continued to improve tracking of potholes, sidewalks, and other improvements using computer program and GIS o Continued utilization of reverse 9l l. ---PAGE BREAK--- Open Space/Tree division removed 85 trees and stumps Open Space/Tree division planted 82 new trees in 2012 For the past several years \üe have been designated as at "Tree City USA" in recognition of the city's commitment to a cleaner, safer environment with the aid of its beautiful trees throughout the city. The cemetery division acquired a new mower and other small equipment necessary to maintain the properly. Completed installation of the holiday tree in the pedestrian mall. Started painting of the pillars and light poles at pedestrian mall. This work is ongoing. Ready to oversee hiring ofarchitecture for city hall outer shell rehab project paid for by planning. Added wood fibers at various playgrounds throughout the City. Maintained various open spaces and parks throughout the City. Performed various pier repairs. Finish work at O'Grady Field Resod Palmers Cove Baseball Field Install new floats at Kernwood Marina Worked with Little League installing baseball field at School Installed hand railing along the Congress St walkway A new chipper was purchased and was delivered in February. Installation of new playground equipment at DiBiase Park Greenlawn Cemetery acquired a new John Deere Gator using vaults/lots funding Continued contracted work for centerlines and crosswalks. FY 2014 Goals & Obiectives Continue to support recycle program. Provide courteous and timely responses to the requests from the constituents and other city departments. Continue to offer and support Arbor Day programs throughout the school system. Continue with tree plantings using CDBG funding. Continue online service for constituent reports of work orders especially sidewalk and pothole repairs. This online service allows for reporting and tracking purposes through website. Continue to improve public relations through the use of media, our web site and public notices keeping staff and residents informed about what is expected of them such as city policies and practices. Maintain roadways and sidewalks to reduce danger to life and safety of residents, businesses and visitors to the City of Salem. Oversee mowing contract for open spaces including parks. Begin process of installing rain sensors at our sprinkler systems Complete plan and budget needs for DPS garage and facility repairs including bathrooms. a o a a a a a O a a ---PAGE BREAK--- a a a a o a o a obtain approval for vehicle lifts for central Motors - Approximate cost $39,000 Obtain approval for the purchase of F550 1 ton pick up. obtain approval for the purchase of F550 I ton dump with sander and plow. Update Gasboy program which would include new tower, software and card system. Complete signage replacement for A.D.A. compliance. Continue to consider ways in which our overall budget can reflect savings and efficiencies in personnel through cross training and programming. Provide maintenance on City parks and beaches allowing for safe recreational areas for Salem residents. Continue to supply staff for trash removal, sweeping program, sanding and snow removal. Re-point City Hall 57,500.00? CIP monies or possibility grant monies Mack Park roof replacement is under contract and should start in the spring. Greenlawn Cemetery would like to add two additional fountains to the ponds and acquire a ne\ry mo\ryer in Fy14. The shade tree division would like to acquire an additional chainsaw in Fyl4. Ongoing pruning of problematic trees. Continue partnership with Tree City USA. Shade tree would like to acquire a new tree truck in FYl4. Continued monitoring of fuel consumption with the goal to reduce consumption and expense. Activate May Street irrigation system and install new ballfield. Activate sprinkler system on the Church Street Island. Revamp upper Gallows Hill Playground; cut back brush and install mulch around play equipment. May need to remove damaged playground equipment. Prepare High street playground for installation of new playground equipment. Utilize state and community service groups for open space ¿ìreas. Web questions and answers. a Actual FY 20'11 Actual FY 2012 Estimated FY 2013 Estimated FY2014 Outcomes and Performance Measurers 130 1200 50 50 80 50 100 1 000 50 40 75 123 1375 54 28 68 82 80 1200 80 41 83 30 Street Sidewalk Pothole Fills rS Catch Basin Re rs Sink Holes Trenches Trees FY13 fall lantí =24 ---PAGE BREAK--- Full Burials 50 75 50 70 45 70 Foundations 54 Lots sold 68 2014 Goals o Provide oversight to expenditures to ensure that Cþ is getting best value for cost. o Better use of implementing purchasing laws and practices. o Improved monitoring of contractual services S &S ---PAGE BREAK--- CITY OF SALEM - FY 2OI4 OPERATING BUDGET Expenditures Adopted Budget Adjusted Budget Y-T-D Expenses Department Fy 20t2 Fy 2013 Fy 2013 Fy 2013 Fy 2014 Council FY 2014 Mayor FY 2014 Public Services/General-Psn 14III 5111 SALARIES-FULLTIME 14I I I 5113 SALARIES-PART TIME 14III 5118 SEASONAL LABOR 14111 5131 OVERTTME(GENERAL) 14111 5150 FRINGE/STIPENDS Total PublicServices/General-Psn Public Services/General-Exp 14112 52II ELECTRICITY I4II2 5215 NATURAL GAS t4tt2 5216 OIL HEAT 14112 5241 BUILDING MAINT-DPW 14]12 5249 GROLIND MAINTENANCE-CEMETER 14112 5253 RADIO MAINT & PARTS 14112 5210 RENTAL & LEASE 14112 53OI POLICE DETAIL I4II2 5304 PROFESSIONAL SERViFEES 14112 531] EDUCATIONAL TRAINING 14112 5320 CONTRACTED SERVICES 14112 5341 TELEPHONE 14112 5383 BURIAL SERVICES 14112 5391 SPRAYING AND REMOVAL 14112 5392 TREE PLANTING 14112 5421 OFFICE SUPPLIES (cEN 14112 5451 CUSTODIAL SUPPLIES 14112 5461 GROLINDS MAINT & SUPPLIES 14112 548I GASOLINE/DIESEL FUEL 14112 5483 VEHICLE PARTS-DPV/ 14112 5483A VEHICLE PARTS-POLICE 14112 54838 VEHICLE PARTS-OTHER 14112 5485 STREET SWEEPER BROOM 14112 5710 IN STATE TRAVEL/MEETINGS 14112 5717 PROF LICENSE REIMB I4II2 5730 DUES AND SUB I4II2 5843 IMPROVEMENTS PW & PARK 9,300.00 8,992.13 7,497 .12 13,821.03 3,999.24 752.90 2,550.00 39,145.36 8,899.34 2,000.00 155,459.11 3,396.16 9,180.00 6,999.10 5,000.00 2,379.06 1,622.08 9,352.40 159,036.00 49,845.32 0.00 0.00 4,769.08 455.00 270.00 476.00 46,058.93 10,000.00 9,000.00 7,500.00 15,000.00 4,000.00 2,500.00 2,550.00 35,000.00 8,900.00 2,000.00 147,150.00 9, 150.00 0.00 7,000.00 5,000.00 2,3 80.00 9,000.00 9,700.00 123,700.00 25,000.00 15,000.00 10,000.00 5,000.00 1,600.00 1,420.00 500.00 47 ,541.00 10,000.00 9,000.00 7,500.00 15,000.00 4,000.00 2,500.00 2,550.00 35,000.00 5,009.45 2,000.00 147,150.00 9,150.00 13,320.00 7,000.00 5,000.00 1,880.00 9,000.00 1,700.00 I 59,610.55 25,000.00 15,000.00 11,995.00 5,000.00 500.00 0.00 500.00 41 ,541.00 6,806.66 6,615.11 7,499.56 13,823.81 3,836.84 552.50 499.38 26,650.00 4,685.95 1,459.80 115,471.35 8,506.52 13,320.00 5,296.t5 3,68r.12 1,520.89 8,288.06 4,507.66 132,355.23 18,254.15 14,979.96 11,258.42 4,733.71 0.00 0.00 180.00 40,008.13 10,000.00 9,000.00 7,500.00 15,000.00 4,000.00 2,500.00 2,550.00 42,000.00 8,900.00 2,000.00 147,150.00 9,640.00 0.00 7,000.00 5,000.00 2,380.00 9,000.00 9,700.00 t23,700.00 25,000.00 15,000.00 10,000.00 5,000.00 1,600.00 1,420.00 500.00 47,541.00 9,000.00 9,000.00 7,500.00 15,000.00 4,000.00 1,500.00 2,000.00 42,000.00 8,900.00 2,000.00 147,150.00 9,640.00 0.00 7,000.00 5,000.00 2,000.00 9,000.00 9,700.00 123,100.00 25,000.00 15,000.00 10,000.00 5,000.00 1,600.00 r,420.00 500.00 47,000.00 9,000.00 9,000.00 7,500.00 15,000.00 4,000.00 1,500.00 2,000.00 42,000.00 8,900.00 2,000.00 147,150.00 9,640.00 0.00 7,000.00 5,000.00 2,000.00 9,000.00 9,700.00 123,700.00 25,000.00 15,000.00 10,000.00 5,000.00 1,600.00 1,420.00 500.00 47,000.00 1,268,846.53 27,104.63 82J32.20 96,135.36 27,232.00 1,502,250.72 1,321,437.00 28,148.00 86,600.00 75,000.00 28,382.00 1,539,567.00 1,355,141.00 28,148.00 t 0l,600.00 82,709.00 28,382.00 1,595,986.00 t,259,352.31 26,523.21 85,143.25 87 ,7 56.17 27,801.00 1,487,182-00 1,414,485.00 28,255.00 86,600.00 75,000.00 0.00 1,664,340.00 1,478,624.00 28,820.00 86,600.00 75,000.00 0.00 1,669,044.00 1,418,624.00 28,820.00 86,600.00 75,000.00 0.00 1,669,044.00 ---PAGE BREAK--- CITY OF SALEM - FY 2OI4 OPERATING BUDGET Expenditures Adopted Budget Adjusted Budget Y-T-D Expenses Department FY 2012 Fy 2013 Fy 2013 Fy 2013 Fy 2014 Council FY 2014 Mayor FY 2014 14112 5846 REPAIRS/RENOV/SIDEWALKS 141t2 s860 EQUIPMENT PURCHASE & REPATR Total Public Services/General-Exp 66,794.41 55,982.43 680,033.46 20,000.00 17,000.00 552,591.00 20,000.00 61,089.67 644,995.67 18,041.73 65,202.15 538,100.84 20,000.00 17,000.00 560,081.00 20,000.00 17,000.00 556,610.00 20,000.00 17,000.00 556,610.00 2'182'284.18 2,092,158.00 2,240,981.67 2,025,282.84 2,224,421.00 2,225,654.00 2,225,654.00 Total 230 4tl D ---PAGE BREAK--- FY 2014 MANAGEMENT, BOARD MEMBERS AND PART-TIME SALARIES Counc¡l Voted FY 2014 Mayor Propsed FY 2014 52.2 Mayor Ratê FY 2014 2.Oo/o Dept Request FY 2014 52.2 Prop Rate FY 2014 0.0% Curent Rate FY 2013 2.O% # Board Meet¡ngs # HouE WklY = ¡ F T E Voted By Counc¡l FY 2013 52 H¡re Date Job Desc Org/Obj Dept Name Name PUBLIC SERVICES - GENERAL (Comb¡ned Open Space/Parft Ma¡nvPubl¡c Serv¡ces) RONALD THOMAS RICHARD JOHATHAN JOHN MALIONEK O'SHEA RENNARD CONNOLLY TOMASZ 230 230 230 PUBLIC SERVICES PUBLIC SERVICES PUBLIC SERVICES PUBLIC SERVICES PUBLIC SERVICES 14111-5111 14't11-5111 1411'l-5111 14't11-5111 14111-511'l kistant Pub Seruìces Dir GENERAL FOREI\4AN PUBLIC SERVICES DIR SR BLDG CUST-COA PUBLIC SERVICES DIR 06031974 071o1t2009 211At13 .t0 10 00 o7 03 71,730 24 69,631 28 Ret¡red 29,738 00 35,837 29 9/5/06 71,455 41 69,364 49 31,606 18 29,624 06 1000Á 100% u% 70% 340/o 1,374'14 1,7A7 6A 813 85 2,O19_23 1,374 14 1,333 93 1,787 68 2,019 23 'I,401 63 1,360 61 430 12 2,059 6.1 73jUU 71,O2390 Ret¡Ed 30,33276 36,554 04 28,819.91 21,400 00 33,000 00 10,600.00 21 600 00 86-600-00 15,000 00 28,000 00 30,000 00 2 000 00 73,164 84 71,O23 90 30,332 76 36,554 04 12,7't4 67 16,105.25 '12,000 00 28,8 t9.91 21,400 00 33,000 00 10,600 00 21 600 00 86 600 00 15,000 00 28,000 00 30,000 00 2 000 00 1,321,436.89 2A.7 Total Full T¡me - 5lll 1,119,386 75 2.t,400 00 33,000 00 10,600 00 21,ô00 00 8G,600.00 15,000 00 28,000 00 30,000 00 2,000 00 75,000.00 29,1A7 00 '1,539,566.16 hours per wk houß per wk houß per wk 15 92 15 92 ''t5 92 15 92 12,465 36 15,789 46 12,000 00 28,254.42 21,400 00 33,000 00 10,600 00 21,600 00 86.500.00 15,000 00 28.000 00 30,000 00 2 000 00 75,000.00 1,664,339.81 1624 12,71467 16,.105.25 '12,000 00 24.7 Total AFSCME 1818 1,267,548 18 1,474,4A4.99 1,267,548 18 1,267,548 18 1,47a,623-73 1.47A,623-73 MICHAUD RYAN New DONNA KELLY 230 PUBLIC SERVICES 230 PUBLIC SERVICES 230 PUBLIC SERVICES 14111.5113 PT ADMIN ASSISTANT 141'11-5113 Pr ADMrN 14111-5113 TREE WARDEN 11n/2008 114111 12,416't3 15,731 13 19 24,147.27 Total Part Time - 5113 10 K¡ds/s days weeU8 weeks/$g 00 per hour Total Seasonal - 5ll8 Total Seasonal - 5118 247 .t,150 00 Department Total 230 PUBLIC SERVICES 230 PUBLIC SERVICES 230 PUBLIC SERVICES 230 PUBLIC SERVICÊS 230 PUBLIC SERVICES 230 PUBLIC SERVICES 230 PUBLIC SERVICES 230 PUBLIC SERVICES 1 4'l 1'l -51 1 I SEASoNAL LABoR-os 14111-í14 SEASoNAL-Park '14111-5118 SEASoNAL-Parkf6hweekends 141 1 1-51 1 I Seasonal ope€t¡on clean Sreep '1411'l-5131 ùedimÈOæn Space 'l 41 1'l -5131 ovedime-Park 141'1'1-5131 oveñime-Publicseilices 1 41 1 1 -5131 ovef ime-Cdodians 230 PUBLIC SERVICES '14111-5150 AFsME-stiænd 75,000.00 75.000.00 1,669.04:¡.64 1.659.043.54 FY 2012 277 FY 2013 277 F\ 2014 287 Variance FUILT¡me Equ¡valenl Employæs: l0 TOMASZ JOHN Public Seru¡ces Sewer Fund Water Fund 14111-5111 Pubtic seilice Dkedor 60001-51't 1 61001-5100 034 UJJ 033 34 Oo/o 33 0% 33 0% 2,059 61 2,059 61 2 059 61 36,554 04 35,47A92 35 474 92 107 511 88 ---PAGE BREAK--- FY 2014 AFSCME l818 Union Employee Rates Counc¡l FY 2014 s2.2 Mayor FY 2014 52.2 Dept Request FY 2014 52.2 STEP INCREASES Date Rate # Wks Old Neu Rate FY 2014 2.Oolo Rate FY 2013 o.oolo F T E voreo Ëy Council FY 2013 52 H¡re Date o.n,oono lroo T¡tle Department EMPLOYEE NAME ADDISON JOHN ALBERT MICHAEL BEZZATI JOHN BICK MIKE BICK - Shift Different¡al CLEARY JAMES COVIELLO VALERIE CRONIN DAVID HARVEY ROBERT HENDERSON SCOTT HUGHES BRIAN JODOIN RAYMOND JODOIN - ShiftMeekend Diff LAVIOE STEPHEN LECLERC STEVEN LEVESQUE JAMES LEVESQUE LOUIS I\¡ACDONALD WILLIAM MARTINEAU RICHARD MORRIS RALPH MORRIS-Shift Different¡al OBRIEN JIM PARSONS DAViD PELLETIER EDWARD PERRY JOHN SANDS GEORGE SOPER JAMES STANWOOD JR DAN¡EL STUART MIKE TASSINARI STEPHEN WRIGHT JOHN Replace Soper OUT OF GRADE PAYS PUBL¡C SERVICES PUBLIC SERVICES PUBLIC SERVICES PUBLIC SERVICES PUBLIC SERVICES PUBLIC SERVICES PUBLIC SERVICES PUBLIC SERVICES PUBLIC SERVICES PUBLIC SÊRVICES PUBLIC SERVICES PUBLIC SERVICES PUBLIC SERVICES PUBLIC SERVICES PUBLIC SERVICES PUBLIC SERVICES PUBLIC SERVICES PUBLIC SERVICES PUBLIC SERVICES PUBLIC SERVICES PUBLIC SÊRVICES PUBLIC SERVICES PUBLIC SERVICES PUBLIC SERVICES PUBLIC SERVICES PUBLIC SERVICES PUBLIC SERVICES PUBLIC SERVICES PUBLIC SERVICES PUBLIC SERVICES PUBLIC SERVICES PUBLIC SERVICES PUBLIC SERVICES MOTOR EQUIP REPAIR I/II HEO HEO ¡il SR BLDG CUST-C¡ty Hell Base Rate X 9% WORKING FOREMAN II¡ PRINCIPAL ACCT CLERK WORKING FOREMAN III WORKING FOREMAN III HEO HEAD FOREMAN III HEO Sh¡ft Different¡al HMEO t/il CEMETERY MAINT III MOTOR EQUIP REPAIR 8/1/2006 HMEO 6t12t2012 MAINTCRAFTS 8I21I2OOO HEo 11t30t2009 Bêse Rale X 9% & 10 per weekend X 22 ilr 311312006 MAINTCRAFTSMAN III 5I14I2OO1 Senior Pesticide 051 31 996 MEO AßtO7 WORKING FOREMAN II/III 042719A7 WORKING FOREMAN III 04221996 WORKING FOREMAN I/II 12041989 MAINT CRAFTSPERSON HEADWORKINGFOREMAN 05241999 WORKING FOREMAN III 911411992 WORKING FORÊMAN III 7t31tO7 03062000 3t2AtOO 0701 1985 0806'1990 3t2t2000 09141 987 o2131992 05281985 04081996 1011a12010 12t3t2012 041 1 1 996 0621 1999 230 230 230 230 230 230 230 230 230 230 230 230 230 230 230 230 230 230 230 230 230 230 230 230 14111-5111 14111-5111 14111-5111 14111-511'l 14111-5111 1411'l-5111 14111-5'111 't4't1't-5111 't411't-5111 14111-511'l 14111-5111 14111-511'l 141'11-51',11 14111-5111 14111-5111 141't1-51't1 14't1't-511'l 14111-5111 14111-51't'l 141't1-51't1 14111-5111 14111-5111 14111-5111 14111-5111 14111-5't11 14111-5111 141't1-5111 141't1-51'11 14111-5111 14111-5111 1411'l-5111 14111-5111 14111-5111 45,7UA4 44,020 A3 44,021 17 41,489 71 3,282 98 47,923 37 14,303 64 47,923 56 47,923 5A 44,020 97 52,896 57 42,914 95 1,74879 38,519 87 '17,984 83 45,704 62 40,750 48 43,445 4A 3,923 44 44,021 17 40,750 4A 40,750 4A 38,519 90 47,92320 47,923 56 47,923.58 40,750 4A 52,896 64 47,923 58 934 01 900 99 900 99 851 34 76 62 977 U 8627'l 977 U 977 U 900 99 't,075 08 900 99 25 00 774 45 793 09 1,075 08 934 01 807.08 836 84 900 99 96 76 900 99 836 84 900 99 121312013 ü12nO14 49,730 43 47,972 31 47,972 3''l 45,32A75 3,242 9A 52,04814 15,617 60 52,O4A M 52,048 14 47,972 31 57,241 æ 47,972 31 2,086 00 41,855 1 1 42,227 2A 19,462 13 49,730 43 43,093 5ô 44,556 7'l 47,97231 4,837 51 47,97231 44,5æ 71 47.972 31 49,730 43 47,97231 47 ,972 31 45,32875 3,282 98 52,O4A 14 15,617 60 52,048'14 52,044 U 47 ,972 31 57,241 56 47,972.3'l 2,086 00 41,855 1 1 42,227 2A 19,Æ213 49,730 43 43,093 56 44,556 71 47,972 31 4,437 51 47,97231 44,556 71 47,972 31 49,730 43 47,972 31 47,972 31 45,32875 3,282 98 52,O4A Á 15,617 60 52,04814 52,O4A 14 47,972 31 57,241 56 47,97231 2,086 00 41,855 '11 42,227 2A 19,462'13 49,730 43 43,093 56 44,5567'l 47,972 31 4,837 5'l 47,97231 44,5æ71 47,972 31 52,04814 44,556 71 57,241 6 52,O4A 14 52,044ß 2,000 00 10 10 10 10 'I 0 034 10 10 10 1.0 10 10 'I 0 o34 10 10 10 '1 0 10 10 10 00 .t0 00 10 10 10 't 0 10 952 69 919 01 919 01 868 37 7A 15 997 09 879 96 997 09 997 09 919 01 1,096 58 919 01 30 00 79401 808 95 1,096 58 952 69 82322 853 58 919 01 a2 71 919 01 853 58 919 01 1000/ø 1000/o 1000/6 100% 100% 100% u. '100% 1000/o 100% 100% 1000/o 'tooo/o 100% 1000/o 34o/a 100% 1000/o 1000k 1000Á 100% 100% 1000/" '100% 100% lOOo/o 1000Á 100% 100% 1000/o 1000/0 '1000/0 80708 210 312 45357 442 40 977 54 977 54 977 54 836 84 1,075 08 977 54 977 54 997 09 997 09 853 58 I,096 58 997 09 997 09 52,048 '14 52,048'14 52,O4A 14 52,O4A M 44,5567'l 57,241 56 52,04814 52,U814 2,000 00 52,O48.14 44,5æ.71 57,241 æ 52,04,814 52,O4A M 2,000 00 1,500 00 1,119.385.75 257 1.267.548.18 1.267.5Æ.18 1-267-548-1A ---PAGE BREAK--- FY 20'14 DETAILED BUDGET REPORT EXPENSES PUBLIC SERVICES - Admin - 230 Approved by Tpproveilby Council ORG OBJECT TOTAL DESCRIPTION Nat'l Grid electr¡city power to Public Works Garage Transcanda and National Grid Electricity for fountains in large & small cemetery pond, garage & offce-cemetery with WS Yearly Maintenance Íor 4 oil burners vendor Booma Oil Heat for chapel vendor Stadium Oil Oil Heat for office vendor Stadium Oil 300.00 x 6 months Oil heat for 1 cem maint garages 1100.00 x 6 months Oil heat for '1 garages 1 @ 1100.00 x 5 months pc/vaults or lots to supplement Burner service for City Hall and Old Town Hall 10,000 9,000 9,000 Keyspan & Metromedia 9,000 9,000 9,000 TOTAL Split with WS 9,000 9,000 9,000 14912 5216 otL HEAT-CEM 400 800 1,800 6,600 5,500 (8,300) 700 400 800 1,800 6,600 5,500 (8,300) 700 400 800 800 600 500 300) 700 1 6 5 (8 7 TOTAL TOTAL 14112 TOTAL 7 7 overhead door repairs vendor Salem Overhead Door vendor 4624 Cintas Gas Boy tests mandated and fuel pump repairs Electrical purchases for repairs (Beacon Electrical, Delandes) Hayden and All Safe - keys and lock repairs dps facilities McEachern Plumbing Fire Efinguishers test & repair vendor Boston Fire for. Unkeep of boilers at City Hall, Old Town Hall Emergency repairs and small renovations to City Owned Buildings Old Town Hall elevator $115.00 x12and 400.00 to certify 5249 GROUND MAINTENANCE - CEMETERY Mulch, Stateline lrrigation - systems, repairs cemetery and open space areas 3,000 900 500 400 1,400 1 ,100 3,000 2,920 1,780 1s,000 3,000 900 500 400 1,400 1,100 3,000 2,920 1,780 15,000 3,000 900 500 400 1,400 1,100 3,000 2,920 1,780 15,000 4,000 4,000 000 000 4 Northeast Radio, Nextel for bad phone replacements, repairs or accessories 2,500 1,500 500 s00 TOTAL TOTAL 14112 5301 TOTAL ,I AmSan rags for central motor usage Gloves, Goggles, Safety Equipment, Rain Gear etc Rent All misc POLICE DETAIL Tree removal details 1Ohrs. @ 100.00 1000.00 As needed for road work for street openings, paving, pothole repairs etc. As needed for fall sweeping pol¡ce details now budgeted ps (snow/spring) As needed for traffic maintenance crew details PROFESSIONAL SERVICES Stump removals - vendor David Porter Bobs Tire Service North Side Carting Dumpster usage and fees for emerg/special pickups Eagle Tribune Notices 750 800 1,000 2,550 200 800 1,000 2,000 1,000 32,000 7,000 2,000 42,000 1,000 32,000 7,000 2,000 42,000 1,000 32,000 7,000 2,000 42,000 200 800 000 000 1, 2, 4 300 500 500 700 4 300 500 500 700 4 300 500 500 700 141't2 5304 ---PAGE BREAK--- FY 2014 DETAILED BUDGET REPORT EXPENSES PUBLIC SERVICES - Admin - 230 Þy Approvecl by Council ORG OBJECT DESCRIPTION N.E. Environmental - central motors surveyrng uest 200 600 900 200 600 200 600 TOTAL I Street personnel and management training seminars and exhibits Begin offering inservices for dept employees, training 500 1,500 500 500 500 1,500 TOTAL 12 TOTAL CONTRACT FOR MOWING SERVICES BY Greenscapes Land Design cem - roadside vegetation mowing Belmont Springs Line Painting Workplace Essentials - sanitation disposal fees/rentals City hall & 120 Wash restrooms 125,000 4,950 600 15,000 1,600 125,000 4,950 600 15,000 1,600 '125,000 4,950 600 15,000 1,600 147 150 147 150 147 150 7 44-3302, 7 44-3306, 7 44-1 837, 7 45-267 6, 745-0 1 95, fax SprinUNextell GPS tracking for DPW Trucks @ 1,410.00 x 12 mos (1/3) 4,000 5,640 4,000 5,640 4,000 5,640 TOTAL TOTAL 2 s391 Burial Expenses are funded from Sale of Lots and sale of Vaults Funds SPRAYING AND REMOVAL - CEM two chain saws Chains for saws, ropes,3l66equipment maint. Equipment Emergency Contract services 1,050 3,1 66 1,000 1,784 1,050 3,166 I,000 1,784 050 166 000 784 1, J, 1, 1, TOTAL 7 4,000 1,000 7 4,000 1,000 Tree planting in areas not designated under CDBG locat¡ons Arbor Day plantings and material 4 000 000 TOTAL TOTAL 14112 5451 Copy Paper and other offìce supplies - Cemetery office Public Services general Toner and Print Cartridges Plastic Sleeves for temporary signage mostly for traffc maintenance,special events Medical Supplies (formally 5501) -Northern Safety, WB Mason CUSTODIAL SUPPLIES General cleaning and Paper supplies Big Belly Trash Compactor Bags Trash Bags, etc. Needed for upkeep of Office, Garage, DPW, Cem., Central Motors, Additional From Bldg lnsp for 120 & 93 Washington Street orig 6,000 reduce to 4,500 900 600 500 380 2,380 900 600 500 2,000 900 600 500 2,000 000 500 000 2,000 500 2,000 4,500 2,000 500 2,000 4,500 4,500 2 2 TOTAL 000 misc purchases, Winers, Home Depot, Moynihan, One Way, Hickory Knoll Crematory Fees Oilmans supply 8 800 8 800 9, 9, 400 500 700 8,800 400 500 9,700 400 500 700 TOTAL ---PAGE BREAK--- FY 2014 DETAILED BUDGET REPORT EXPENSES PUBLIC SERVICES - Admin - 230 Dy Approved by Council ORG OBJECT DESCRIPTION Burke for diesel and unleaded fuel per state b¡d '123]00 123/00 123/00 Mayors figure represents 3 year average of GFM/S combined TOTAL 123,700 123,700 123;OO c & c Auto Parts & Jack Young - state Bid 25,000 25,000 2s,ooo Minuteman Truck, ldeal Transmission, Sullivan Tire, Goodyear motor oil and lubricants purchased under state bid State inspection fees 29.00 x 160. Safety Clean Parts Cleaning Tank, Holden Propane for Hot Top Box TOTAL 15,000 15,000 10,000 15,000 15,000 10,000 000 15,000 15,000 10,000 14112 TOTAL 14112 TOTAL 54834 VEHICLE PARTS POLICE Vehicle parts for police vehicles 54838 VEHICLE PARTS OTHER Vehicle parts for other city vehicles 10 Atlantic Broom-main brooms, gutter brooms, misc. parts $12-15,000 C. N. Wood - misc. parts not supplied by Atlantic Broom - $5-$8,000 5,000 5,000 5,000 TOTAL 14112 5710 IN STATE TRAVEL, MEETINGS Tolls, Parking, Seminars Seminars New. England Grows. Grows cem N. E. Cem. Assoc. Mass Tree Wardens Seminars Tree seminar cem Reimbursable travel for tolls for fleet transport Business Meeting Expense Lunches Reimbursement Prisoner lunches etc for volunteer 600.00 cem 150 450 600 250 50 100 150 450 600 250 50 100 150 450 600 250 50 100 600 1 Reimbursement for licenses for DPS personnel per AFSCME Clay, Bezzali 5 pesticide licenses @$50 albert, cronin,pelletier, hughes, soper '1 pesticide license @ gl00 rennard hoisting l¡censes- cemetery 950 250 100 120 950 250 100 120 950 250 100 't20 TOTAL TOTAL 14112 1 Arborist, Highway Assoc., ISA GEN PW IMPI{9VEMENTS Aggregate lndustries - State Bid - Mix for patching, lynpac for filling trenches, Repairs to roads, & other surfaces, hot top removal costs. Brox Products North Shore Concrete - $5,000 for small amounts of poured concrete Traffic maintenance Dept -supplies, paint, signs Permaline and WW Grainger s00 500 500 500 500 500 35,541 2,000 6,000 4,000 47,91 35,000 35,000 2,000 6,000 4,000 47.000 TOTAL 5843 2,000 6,000 4,000 47.000 ---PAGE BREAK--- FY 2014 DETAILED BUDGET REPORT EXPENSES PUBLIC SERVICES - Admin - 230 by Approved by Council ORG OBJECT DESCRIPTION Used strictly for maintaining City Sidewalks and includes outside contractors if necessary and supplies. Marchese 20,000 20,000 20,000 TOTAL 2 Paint, rakes, shovels, brooms, etc Oil, batteries, filters, etc. 1000.00 trimmers 5 x 200.00 Trimmer nylon Nuts , bolts screws, ear protectors Heavy chains 2 @40.00 Garden hoses Power drill, bits All repairs and parts for the upkeep of all equipment for dept. Cutters, Lawnmowers, Bobcats, Sanders, tools, lumber, motor parts, hardware Plumbing, Hardware Supplies, Maintenance and upkeep DPW Garage Locks 900 1,000 1,000 450 125 80 150 140 10,055 3,000 100 900 1,000 1,000 450 125 80 150 140 10,055 3,000 100 900 1,000 1,000 450 125 80 150 140 10,055 3,000 100 17 17 17 ---PAGE BREAK--- Public Seryices - Snow & lce Mission Statement - Whv V/e Exist Coordination of private and publicly owned plows with the objective to clear streets and keep local streets passable. Mechanics and route supervisors inspect and control plowing activities and other support personnel to maintain high level of service during snow events. It is our goal to do all we can to reduce the likelihood of personal injury to our residents, automobile accidents and properly damage by making the ioadways as safe u, under the worst of conditions. Sienificant Budset & Staffins s for FY 2014 For FY14 we are setting forth a plan to demonstrate prudent budgeting practices. Budget increased by newly awarded sweep bid. This budget also includes snow removal and sanding costs for school department which was added in FY 2010. In FY 13 we will be giving all plowing coniractors phones litn CpS. This cost is included in the Fyl3 budget. Recent Accomplishments o Continued utilization of Reverse 9l I and V/eb site used for up-to-date snow emergency related bulletins ¡ Awarded New England Water Main sweeping contract. o Streamlined plowing operation by organizing driver locations. o Additional sidewalks cleared due to Trackless machine. o Purchased new telephone equipment with tracking capabilities for snow driver use. FY 2014 Goals & Obiectives Continue to provide service to quickly open streets making them passable so that they can be safe to navigate. obtain new sanders/plows to replace those damaged during the January blizzard. Continue to work with other city departments in support of restoring safe road conditions as efficiently as possible. Decrease usage of contractors called in for salting only use, with additional purchase of sanding equipment supported by CIp monies. Update plows with newer units to help cut down on fuel and on mechanical deficiencies Investigate further the idea of purchasing a salt shed. Update snow maps. ---PAGE BREAK--- How FY o Reduction in expenditures o Better use of implementing purchasing laws and practices. o Improved monitoring of contractual services to Ci ---PAGE BREAK--- CITY OF SALEM - FY 2OL4 OPERATING BUDGBT Expenditures Adopted Budget Adjusted Budget Y-T-D Expenses Department FY 2012 Fy 2013 Fy 2013 Fy 2013 Fy 2014 Council FY 2014 Mayor FY 2014 Snow & 14231 Total Snow & 14232 t4232 t4232 14232 t4232 14232 14232 14232 14232 Total Ice-Personnel 5131 OVERTTME (GENERAL) Snow & Ice-Personnel Ice-Expenses 5244 VEHICLE REPAIRAND M 5292 SNOW REMOVAL 5293 SANDREMOVAL/SWEEPING 5341 TELEPHONE 5429 MISC SUPPLIES 5481 GASOLINE/DIESELFUEL 5534 SALT 5535 CACLIUM CHLOzuDE 5536 SAND Snow & Ice-Expenses 21,394.91 21,394.97 50,000.00 50,000.00 50,000.00 50,000.00 93,143.91 93,143.97 50,000.00 50,000.00 50,000.00 50,000.00 50,000.00 50,000.00 58,354.29 36,368.15 36,750.00 18,33 8.08 23,433.28 10,709.40 131,113.40 0.00 2,929.12 317,996.32 32,000.00 115,000.00 61,845.00 10,930.00 9,000.00 20,000.00 121,560.00 5,000.00 8,000.00 382,335.00 32,000.00 I 15,000.00 61,845.00 10,930.00 8,000.00 20,000.00 121,560.00 5,000.00 8,000.00 382,335.00 66,871.07 572,668.07 39,332.50 5,543.59 35,523.89 31,286.21 244,648.45 0.00 4,509.03 1,000,382.81 32,000.00 I 15,000.00 64,937.00 10,930.00 8,000.00 20,000.00 I 18,468.00 5,000.00 8,000.00 382,335.00 32,000.00 115,000.00 64,937.00 10,930.00 8,000.00 20,000.00 1 18,468.00 5,000.00 8,000.00 382,335.00 32,000.00 115,000.00 64,937.00 10,930.00 8,000.00 20,000.00 118,468.00 5,000.00 8,000.00 382,335.00 339,39I.29 432,335.00 432,335.00 t,093,526.78 432,335.00 432,335.00 432,335.00 Total 230 423 ---PAGE BREAK--- FY 2014 DETAILED BUDGET REPORT EXPENSES PUBLIC SERVICES - Snow & lce - 230 Þy Approvecl by Council ORG OBJECT DESCRIPTION General line for misc. vendors- for winter equip parts & maint to snow vehicles uest 32,000 32,000 32,000 M TOTAL For payment to snow contractors as approved by contract for services to aid in sanding and plowing of city streets as well as city lots/parking garages etc as directed also may include snow removal note- schools also included 't 15,000 115,000 1 15,000 TOTAL 11 11 11 5293 police details for spring sweep spring street sweeping contract national Water Main, 3 year g64,937 2014 64,937 64.937 TOTAL with for fall 937 937 50 GPS Phones for snow contractors @ 1 ,249.50 - 6 months 10,930 1 0,930 I 0,930 TOTAL 10,930 10,930 Precision Weather Forecasting $1395.00 Clarke Steel Drums for sand barrel usage Brox Performance Patch or aggregate product for pothole fills NE Nursery rock salt - cemetery Lesco, Park and open space other small items not deemed parts 937 937 64 1,395 1,680 3,500 325 200 900 1,395 1,680 3,500 325 200 900 1,395 1,680 3,500 325 200 900 TOTAL approx $2250.00 per storm x I storms would be 20,000 20,000 20,000 TOTAL Salt product purchased under state bid 118,468 1 18,468 118,468 TOTAL FYl3 cost ton $45.00 delivered 11 11 11 Fill up of Calcium Chloride Product in tanks 5 Jefferson Ave under state b¡d 5,000 5,000 S,OO0 TOTAL ._5,000 gailon tanks 5,000 5;OOO s;OOo Sand product purchased from Aggregate for sanding of streets. TOTAL 8,000 8,000 8,000 8,000 8,000 8,000