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Engineering - Trash Enterprise Mission Statement - Whv We Exist The Engineering Department provides management oversight of the City's curb-side, weekly solid waste and recycling collection program and is responsible for developing and managing the trash fee collection program, implementing new policies and procedures as they arise, and resolving any problems with the program. Any trash related complaint calls received are also resolved. The Departments Business Manager also coordinates and staffs the City's volunteer recycling committee, SalemRecycles, and manages their events to promote recycling and run numerous events throughout the year. The Department continues to process billing to over 1,500 accounts generating over $600,000 in income annually including the liens process during the third property tax billing period. Funding for the efforts described herein is derived from the Trash Enterprise System. a Sienificant Budeet & Staffins Chanses For FY 2014 A part time intern has been requested to help with the various projects and administrative and billing issues in the Water, Sewer and Trash Departments. Recent Accomolishments Implemented programs from two 2012DEP grants. -Provided technical assistance as the City evaluated its current trash and recycling contract and determined the approach to re-bid, resulting in three very favorable contracts. -Implemented a $10,500 grant from DEP to collect bulky rigid plastics. Collaborated with the towns Swampscott and Marblehead and North Shore Recycled Fibers to initiate this program in January 2012. Cunently continuing the education process so residents from all three towns are aware of this opportunity. Collected over 9.25 tons of bulky rigid plastics in the first year. Continued to staff Recycling Committee (celebrating its 5 year anniversary in March 2013) which continues to be instrumental in developing and implementing educational program for new trash contract including: community outreach, website updates, door hanger, rigid plastics flyer, etc.. Executed a second Textiles Recycling event in November 2012, collected almost 4.2 tons of textiles during a 6 hour event. Have assisted many other communities in setting up their own events. of a a ---PAGE BREAK--- o Continued success in maintaining 19% recycling rate through collateral material, newspaper articles, mailings and flyers distribution, participation in many events such as individual school Science Fair, Book Swaps, Earth Days, Green Day, Clean Salem Green Salem, Recycling contests, Textiles collections, Rigid Plastics collection, city-wide science fair, Neighborhood Association meetings, etc. . SalemRecycles continues to be seen as a leader in the State regarding its various initiatives. Recycling Committee also participated in Green Fair, various Earth Day events, Drop and Swap, and hosted two Book Swap days. o Promoted Salem Recycles activities on Facebook on a regular basis o Collaborated with RETF, TMA, Salem Chamber and the City to re-vamp the Green Salem Business Challenge program. The first two years, the program enjoyed almost 100 participants; this year the program has been re-designed so that businesses compete with themselves and can attain various shades of green; the survey has been streamlined and various green business resources have been included. o Successfully managed the fourth year of the new solid waste collection contract including waste limitations, cardboard ban, and weekly recycling; resulted in a26%io reduction in solid waste from the start of the contract and a corresponding 4%o increase in recycling tonnage. o Recycling tonnage has increased 40% from the former contract. o Continued to process letters for new owners of residential properties; which has resulted in several dozen new trash accounts each year; currently billing over 1,500 accounts at over $600,000 annualized rate. . Paper recycling efforts result in over $50,000 revenue from North Shore Recycled Fiber. o Continued to improve public recycling through community a\¡/areness and purchase of additional public recycling containers. Working with Licensing Board and Parks and Rec board to continue to draw attention a a to 'greening' public events. Managed for the fourth year a City-wide effort to implement liens program; where properties with trash fees 180 days in arears were liened to the 3rd quarter real estate tax bill, yielding over $45,000. Fielded hundreds ofcalls to educate public on trash and recycling pick-up contract; continued to provide information on best ways to dispose of difficult items (ex. Resulted in Textiles event, and upcoming Drop and Swap Day) Developed implementation plan for $50,000 grant received in 2013 for Mandatory Recycling Enforcement Coordinator a mandatory recycling ordinance including a fîne structure, must be in place by June 30,2102 in order to accept this funding. ßY 2014 Goals & Objectives Continue to successfully implement the new solid waste collection and recycling program, including many educational initiatives such as drop and swap, Clean Salem-Green Salem, a ---PAGE BREAK--- Shredding Day, Book Swaps, Textiles Drives and participation in the City-wide Science Fair. Implement new contracts-separate dual stream recycling, disposal, and collection and transportation. Continue with liens process for delinquent bills. Adjust trash fee to reflect new contracts pricing structure. Continue to educate the public in the benefits of recycling and implement the DEP mandatory recycling enforcement plan Outcomes and Performance Measu rers Actual FY 2011 Actual FY 2012 Estimated FY 2013 Estimated FY2014 12,000 3,500 23% 7.0 tons 10.0 tons 7.0 tons 5,000 2.5 11,900 3,200 20% 6.5 tons 9.0 tons 6.5 tons 3,000 2.74 12.670 2,953 19% 6.2 tons 5 tons 6.0 tons 2.6 13.240 2,809 18o/o 5.0 tons 2.63 Tons of trash ïons of recycling Recycling percentage Diverting challenging recycling items from waste steam: Textiles Bulkv Riqid Plastics Books Door hangers distributed (assuming Mandatory Recycling Position qrant is accepted) Cost of trash contract, in $ Millions How FY 2014 Goals Short Term Goals Both the City's long and short term goals for sustainable infrastructure will be met with the departments' goals, by investing in and promoting the recycling program. Continued support of SalemRecycles, an all volunteer committee, which continues to effectively promote recycling education and offer new initiatives such as Textiles Recycling, Public Event Recycling, Bulky Rigid Plastics Recycling, 4th annual Green Salem Business Challenge, and new door hanger education initiative. I O a ---PAGE BREAK--- CITY OF SALEM - FY 2014 OPERATING BUDGET Expenditures Adopted Budget Adjusted Budget Y-T-D Expenses Department FY 2012 Fy 2013 Fy 2013 Fy 2013 Fy 2014 Mayor FY 2014 Council FY 2014 Trash Enterprise-Personnel 620031 5I I I SALARIES-FULL TIME 29,8.16.56 620031 5I 13 SALARIES-PART TIME 539.00 [PHONE REDACTED] OVERTIME (GENERAL) 0.00 620031 5I5O FRINGE/STIPENDS O.OO Total Trash Enterprise-Personnel 30,415.56 Trash Enterprise-Bxpenses [PHONE REDACTED] SOLrD WASTE COLLECTI 2,614,291.00 [PHONE REDACTED] TRASH REMOVAL-BAKERS ISLAND 10,560.00 [PHONE REDACTED] ACCOUNTING AND AUDIT 2,5OO.OO [PHONE REDACTED] EDUCATIONAL TRAINING 1,550.00 [PHONE REDACTED] POSTAGE 6,000.00 620032 538I PRINTING AND BINDING O.OO [PHONE REDACTED] OFFICE SUPPLIES (cEN 231.60 [PHONE REDACTED] RECYCLING EXPENSES 8,774.04 Total Trash Enterprise-Expenses 2,703,912.64 2,741,149.00 10,700.00 2,500.00 4,000.00 6,000.00 1,000.00 750.00 10,000.00 2,776,099.00 2,741,t49.00 10,700.00 2,s00.00 4,000.00 6,000.00 1,000.00 750.00 10,000.00 2,776,099.00 2,412,587.05 10,667.30 2,500.00 t,4t9.02 6,000.00 0.00 600.00 5,749.58 2,439,522.95 2,364,260.00 10,700.00 2,500.00 4,000.00 6,000.00 1,000.00 750.00 10,000.00 2,399,210.00 2,326,760.00 10,700.00 2,500.00 2,000.00 6,000.00 500.00 750.00 8,000.00 2,357,210.00 33,855.00 0.00 500.00 230.00 34,585.00 33,855.00 0.00 500.00 230.00 34,585.00 29,758.65 0.00 90.49 0.00 29,849.14 57, I 85.00 8,500.00 s00.00 0.00 66,185.00 5 8,078.00 8,500.00 500.00 0.00 67,078.00 2,326,760.00 10,700.00 2,500.00 2,000.00 6,000.00 500.00 750.00 8,000.00 2,357,210.00 58,078.00 8,500.00 500.00 0.00 67,078.00 235 442 Department Total 2,734,328.20 2,810,684.00 2,810,684.00 2,469,372.09 2,465,395.00 2,424,299.00 2,424,299.00 ---PAGE BREAK--- FY 2014 MANAGEMENT, BOARD MEMBERS AND PART-TIME SALARIES Counc¡l Voted FY 20't4 Mayor Propsed FY 2014 52.2 Mayor Rate FY 2014 2.Oo/" Dept Request F\ 2014 s2.2 Prop Rate FY 20't4 0.0% Curent Rate FY 2013 2.O% # Board Meet¡ngs # HouF WklY F T E Sodr Voted By Counc¡l FY 2013 52 H¡re Date Job Dæc Org/Ob¡ Ðept Name Name CRIPPS ROSE CHERYL JULIE 235 TRASH-ENGINEERING 620031-51 1 1 EXEcuTlvE sEcRErARy 235 TRASH.ENGINEER¡NG 620031-51 1 1 BUSINESS MGR]WTR REG z'12007 13,999 20 12:t88 20 33,854.45 14,053 04 30,587.68 807 65 1,195 38 '14,334.10 31,199 ¿14 14,3U 10 31.199 44 34% 0.3 0.5 oo 7q a1 791 81 1,17't 94 't,17't 94 50% Total AFSCME 1818 12,44.23 0.8 Total Full T¡me - 511'l .13 5 52 weeks 1200 1200 57.184.96 8,500 00 1200 8.500.00 500 00 66- t84_96 12,544 23 12,544 23 s8.077.77 54.077.77 8,500 00 8,500 00 8.500.00 8.500.00 500 00 500 00 67-O77.77 Ê7 077 77 235 TRASH-ENGINEERING ô20031-511.1 235 TRASH-ENGINEERING [PHONE REDACTED] ovERlME 235 TRASH-ENGINEERING [PHONE REDACTED] AFSCME siænd Total Partl T¡me - 5ll3 500 00 230 00 o2 1.150 00 33.49.45 0.8 Deoartment Total FY 2012 FY 2013 FY 2014 Variance FUILT¡me Eou¡valent EmÞlo@: o7 o7 08 0't ---PAGE BREAK--- FY 2014 AFSCME l8l8 Union Employee Rates Counc¡l FY 2014 52.2 Mayor FY 2014 s2.2 Dept Requesl FY 2014 52.2 STEP INCREASES Date Rate # Wks Old Ne* Rate FY 2014 2.O% Rate FY 2013 0.0% F T E Voted Ey Counc¡l FY 2013 s2 Hirc Date o,n,oono l,.o fúle Department EMPLOYEE NAi/IE FORGIONE DELLORFANO CLAUDIA DELINDA 235 TRASH-ENGINEERING 235 TRASH-ENGINEERING 620031-5I11 PRINCIPALCLERK 62003'1-5111 PR¡NCTPALCLERK t/il 7,667,06 0 0 785 33 801 M ',10t19t2013 A30.44 7,667-06 300/" 12,54423 '12,544.23 12,5ø423 12,54.23 't2,544.23 '12,54/..23 ---PAGE BREAK--- FY 2014 DETAILED BUDGET REPORT EXPENSES - Trash E ORG OBJECT [PHONE REDACTED] TOTAL 620032 TOTAL TOTAL Total Proposed 23s DESCRIPTION Dept Request 2,364,260 10,700 10 700 6,000 6,000 3,500 1,500 5,000 't 0,000 2.399.210 Mayor 10,700 700 6,000 6,000 3,500 1,500 3,000 8,000 2.357.210 Council SOLID WASTE COLLECTION/DISPOSAL Disposal-$61.S/ton at 13, 240 tons Collection and Transportation-NSC bid, plus additions Sharps Disposal-between $5,000 and $10,000 annually Overthrow Bags 5298 TRASH REMOVAL Baker's lsland Trash - Contractual 5342 POSTAGE Costs of mailing trash bills to consumers 1,400 costs updated by K&R on 2111, increase by 2% 814,260 1,550,000 7,500 5,000 814,260 I,550,000 7,500 5,000 (50,000) 2,326,760 814,260 1,550,000 7,500 5,000 (50,000) 2,326,760 10,700 700 6,000 6,000 8,000 2.357,210 1 [PHONE REDACTED] ACCOUNTING AND AUDITING Annual service for audits, contracted through Finance Dept. 2,500 2,500 2,500 TOTAL 2,500 2,500 2,500 [PHONE REDACTED] EDUCATIONAL TRAINING Continued training on liens, reports, continued improvements in MUNIS system 2,000 2,000 2,000 Attending Profesional organization seminars and meetings 2,000 TOTAL 4,000 2,000 2,000 620032 TOTAL [PHONE REDACTED] PRINTING AND BINDING-printing for brochures, etc. 1,000 500 500 Now Collector's office includes print¡ng costs for billing 620032 il21 OFFTCE SUppLtES (GENERAL) Copy paper - $300 Misc. General office supplies purchased 750 750 750 under State B¡d.$400 CartridgesÆoners $300; color pr¡nter TOTAL 750 750 750 [PHONE REDACTED] RECYCLING EXPENSES Purchase of public recycling containers Website hosting and support-GreenSalem.com General Expenses for events such as Clean Salem-Green Salem, Science Fairs, rentals, et banners, supplies, handouts, displays, etc. 500 500 000 3 3