Document Redmond_doc_d6710be0ae

June 26, 2019 Mayor John Marchione City of Redmond Box 97010 Redmond WA 98073 Dear Mayor Marchione: Re: 2018 Title VI Annual Report The city’s annual report, for year ending Sept. 2018, has been approved. I noted it has been added to your website. The next Title VI Annual Accomplishment and Update Report will be due Nov. 30, 2019. Guidelines for Title VI reports are contained in Chapter 28 of WSDOT’s Local Agency Guidelines (LAG) Manual. The Annual Accomplishment and Update Report template is Appendix 28.74. I started to review the Title VI Implementation Plan also, but noted the Standard Assurances were not attached. Please submit by July 11, 2019. WSDOT is committed to providing any assistance you may need with Title VI. For assistance, please contact me at [PHONE REDACTED] or at [EMAIL REDACTED] . Sincerely, /s/Gretchen Gleue Title VI Program Specialist NWR, Dayton Office WSDOT – Office of Equal Opportunity ---PAGE BREAK--- ---PAGE BREAK--- Non-Discrimination Agreement Annual Report Population Under 100,000 OEO: NDA Annual Report Form 2 City of Redmond 2018 1. Report any changes in the organizational structure since the last reporting period. (Example: New Title VI Coordinator, new planning or public works director, etc.). a. Report should identify the changes in the racial/gender composition of those persons involved in the transportation decision making, including planning and advisory staff. b. If no changes have been made, please indicate that accordingly. Chief Operating Officer, Maxine Whattam (Caucasian female) Planning Director, Erika Vandenbrande (Caucasian female) Public Works Director, Martin Pastucha (Caucasian male) 2. Using the most current data available (through Census or Washington State Office of Financial Management), describe the demographics within your jurisdiction. The demographic data provided in Figure 1 are based on the 2017-2018 estimates provided by the Washington State Office of Financial Management and the 2017 Household Travel Survey conducted by the Puget Sound Regional Council in coordination with the City of Redmond. Generally, the population has grown by 3% and housing by 2% since the prior year. The City continues to become more diverse, with a 5% increase in diverse populations since 2010. Insignificant changes have occurred within age groups, with 66% of the population represented by working age adults. The City has a diverse, growing and well-educated population due to strong economic sectors in technology, manufacturing and healthcare. 3.2% of the population is unemployed with 4.3% of households on food stamps. Table 1 provides Limited English Proficiency (LEP) data from the 2015 American Community Survey. Table 1. Limited English Proficiency in the City of Redmond Primary language of those who speak English less than well Population Percentage of Total Population Chinese languages 1,477 2.7% Spanish 1,459 2.6% Russian 519 0.9% Other Asian 416 0.7% Portuguese 271 0.5% a. Describe any required Title VI activities and/or studies conducted that provided data relative to minority persons, neighborhoods, income levels, physical environment, and travel habits. b. How was the information utilized or Title VI provisions and needs applied in each study or activity? Community Surveys The City conducts an annual citizen survey to shape budget priorities. This information is used to evaluate concerns regarding affordable housing/cost of living, transportation and other issues. The survey also provides information about how the public obtains information about City projects and activities, which is used to evaluate Title VI needs and priorities. For example, the last survey identified the desire to build more connections to between our diverse communities. This is being reflected in the ---PAGE BREAK--- Non-Discrimination Agreement Annual Report Population Under 100,000 OEO: NDA Annual Report Form 3 City of Redmond 2018 2019-2020 budget and the City’s performance metrics to provide more equitable access to community services. The City participated in the biennial Household Travel Survey conducted by the Puget Sound Regional Council (PSRC) in spring 2017. The City coordinated with PSRC to obtain an additional 526 household surveys focused on the Downtown urban area. Figures 2 and 3 provide socio-demographic survey results. This information is being used to update our Transportation Master Plan in 2019-2020 to update priorities for projects that create better connections for diverse and low-income populations to employment, education and social services. ADA Audit for Parks and Recreational Facilities Parks and Recreation conducted an ADA audit of all 47 parks and 39 miles of trails to develop a transition plan to improve facilities such that they are accessible to everyone. A stakeholder advisory committee was formed to assist in establishing priorities. The committee included service providers, caregivers, parents of those with developmental disabilities and community members with visual disabilities and mobility issues, service providers, caregivers and parents of those with developmental disabilities. The City conducted outreach with Lighthouse for the Blind, Hearing Loss Association of America, seniors and businesses. An online survey was also conducted to help shape priorities for the transition. The transition plan will be headed to Council for adoption in 2019. Title VI Training and Compliance Review The Title VI Coordinator and the Title VI Liaison for the City’s construction division participated in WSDOT training in 2018. The coordinator conducted training for all construction division staff in April. Title VI compliance reviews were conducted for two transportation projects to evaluate current processes and identify areas for improvement to the City’s Title VI program. See Appendix A for a summary of the reviews. Public involvement activities were identified as the area in most need of improvement due to a lack of Title VI information and language accessibility on public outreach and engagement activities. ---PAGE BREAK--- Non-Discrimination Agreement Annual Report Population Under 100,000 OEO: NDA Annual Report Form 4 City of Redmond 2018 Communications staff are already working to upgrade the City website to meet language accessibility needs. The Title VI Coordinator will continue to work with them in 2019 to upgrade our public outreach flyers and postcards to include Title VI policy statements and meet LEP requirements. Improving the Title VI Program The City’s Title VI Program was updated in February 2018. WSDOT approved the program in July 2018. Improvements were made to the City website to provide access to the program from every page and implement a complaint process Communications is currently in the process of upgrading the entire website to provide easier access for the ADA and LEP communities. The new website is scheduled to go live in 2019. 3. List any Public outreach activities during the reporting period such as, public announcements and/or communications for meetings, hearings, project notices. Refer to our online Communications section for an index of all public announcements via press releases and social media. See Appendix B for examples of public outreach and community engagement activities. All meetings are available via the City’s Meeting Information Center. This includes agendas, meetings, hearings, public notices and audio-visual recordings. Meetings are also broadcast live on Redmond City TV Comcast Channel 21 and Frontier Channel 34. Meetings are replayed on Wednesdays at 1:00AM and 3:00PM, Thursdays at 1:00AM and 7:30PM, Fridays at 1:00AM and Sundays at 9:00PM. Anyone can sign up to speak at the meeting directly to the Mayor and City Council at the beginning of each meeting. Speakers are generally limited to three minutes; however, accommodations are made for persons with disabilities or use English as a second language. Assistance for the hearing or visually impaired is available at Council and public meetings with one-week notice made by contacting the City Clerk’s office. All transportation plan and project activities are available the online Plans & Projects section, which includes project summaries, current bid advertisements and community engagement activities for all plans and projects throughout the City. See Table 2 for outreach activities for transportation-related projects. Other public outreach activities and events related to transportation options, incentives and resources are provided through the Go Redmond! Commuter assistance site goredmond.com. ---PAGE BREAK--- Non-Discrimination Agreement Annual Report Population Under 100,000 OEO: NDA Annual Report Form 5 City of Redmond 2018 Figure 1. 2017-2018 City Demographics ---PAGE BREAK--- Non-Discrimination Agreement Annual Report Population Under 100,000 OEO: NDA Annual Report Form 6 City of Redmond 2018 Figure 2. 2017 Household Survey results by percentage of income bracket ---PAGE BREAK--- Non-Discrimination Agreement Annual Report Population Under 100,000 OEO: NDA Annual Report Form 7 City of Redmond 2018 Figure 3. 2017 Household Survey results comparing the downtown urban area to other City neighborhoods Table 2. Transportation-related public outreach activities during reporting period. Project Public Outreach Activities NE 31st Street Improvements Weekly updates (see Appendix B sample) to business owners in region affected during construction 2018 Sidewalk Repairs Postcard flyer to community in region impacted. Briefings to King County Metro and Redmond Library. King County Metro assisted with outreach to transit users about temporary bus stop relocations. Downtown Park Regular updates to community and business owners in region affected; Grand Opening Celebration ---PAGE BREAK--- Non-Discrimination Agreement Annual Report Population Under 100,000 OEO: NDA Annual Report Form 8 City of Redmond 2018 a. How were special language needs assessed? List the special language needs assessments conducted. The City conducts a demographic review to evaluate the potential for special language needs; two languages have been identified as meeting the Safe Harbor threshold: Simplified Chinese and Spanish (Table Translation and interpreter services (Table 3) are also evaluated to determine where language assistance is needed most. Special language assessments are also conducted with each new capital improvement project using the Environmental Justice Screening and Mapping Tool. The Human Services division works with local non-profit groups to assess needs and receives guidance from the Human Services Commission on priorities b. What outreach efforts did you utilize to ensure that minority, women, low-income, and LEP population groups were provided equal opportunity to participate in those outreach activities. (Examples: provided materials in other languages, met with local social services agencies, advertised in a minority publication). City of Redmond staff are available to provide special languages services when requested with advance notice at public outreach activities and Council meetings. Additionally, the City of Redmond provides interactive visual maps online to provide point and click access to the latest projects and traffic impacts going on in the City. Social media is used to promote City events and announce upcoming community meetings and project-related activities. The City opened its new Customer Service Center in December 2017, which provides a welcoming environment for all members of our community with streamlined access to City services and information. The Human Services division has partnered with several local social services agencies to ensure that minorities, seniors, women and low-income groups are included in outreach activities. These agencies provide include outreach activities in multiple languages to meet community needs. The City’s homelessness outreach coordinator provided direct assistance to 211 people in 2018. c. List the special language services provided – note the professional language service provided including the name of the service, date provided, number of persons served, and any other relevant information. The City website is equipped with translator software to convert content into multiple language. The site is in the process of a major upgrade (with a go live date in 2019) to provide better accessibility for ADA and LEP populations. This includes the use of new ---PAGE BREAK--- Non-Discrimination Agreement Annual Report Population Under 100,000 OEO: NDA Annual Report Form 9 City of Redmond 2018 language translation technology for easy conversion of all content and major content changes to provide access for the visually impaired. The City of Redmond has thirty-eight (38) staff members that are available to speak sixteen (16) different languages to provide services to the public. Languages provided include Cantonese, Mandarin, Shanghai, Czech, Dutch, French, German, Haitian Creole, Hindi, Italian, Kannada, Korean, Marathi, Portuguese, Romanian, Russian, Sign Language, Spanish, Telugu, and Vietnamese. The City does not maintain a formal list of the number of persons served when direct staff communication is available. In 2018, the City initiated a new service request portal called “Your Redmond”. This service provides digital translation services to request services or report issues via a website or mobile app. The City is continuing to work with the new technology to provide customer service reports that include the number of persons served that are using digital translation services. Consultant language services are used when City staff are unable to provide direct communication. Refer to Table 3 for details. Table 3. Contracted translation and interpreter languages services provided in reporting period. Timeframe Persons Served Written Translation Verbal/Sign Language Interpreter Languages 1Q FFY2018 35 19 16 22 Spanish 5 Mandarin 4 Farsi 1 ASL 1 Korean 1 Russian 1 Tagalog 2Q FFY 2018 26 13 13 15 Spanish 3 Mandarin 3 Punjabi 1 Hindi 1 Portuguese 3Q FFY 2018 33 17 16 20 Spanish 3 Russian 2 Portuguese 2 Vietnamese 1 Hindi 1 Japanese 1 Korean 1 Punjabi 1 Simplified Chinese 1 Urdu 4Q FFY 2018 17 1 16 10 Spanish 2 Farsi 1 Japanese 1 Mandarin 1 Punjabi 1 Russian 1 Tamil ---PAGE BREAK--- Non-Discrimination Agreement Annual Report Population Under 100,000 OEO: NDA Annual Report Form 10 City of Redmond 2018 d. List any costs incurred for translations and interpreters for each activity. Consultant language service translations and interpreters cost $7,481 during this reporting period. 4. List all the transportation related contracts (Federal and others) that were executed during the reporting period. (Please include construction, consultant agreements for planning, design, engineering, environmental, research, maintenance, etc.) a. Include dollar value of each See Appendix C. b. Other than advertising in your local legal publication, what outreach was made to MWBE firms that a contracting opportunity existed within your agency? In addition to including the Title VI statement when advertising in local publications, the City of Redmond uses the Shared Procurement Portal to notify vendors of contracting opportunities. The Portal provides discounted half-price fees to certified MWBE firms. Refer below for more details. A description of bidding and contracting policies is available online http://www.redmond.gov/business/biddingContracting/. c. Identify the MWBE contracts that were awarded and their dollar amount. See Appendix C. d. Is there a Title VI Non-Discrimination statement included in all contracts and public notices? The City’s non-discrimination policy is included in all contracts, including federally-funded and all other contracts. All federally funded contracts administered by the City of Redmond contain additional Title VI provisions (FHWA form 1273) defining Title VI requirements included in the contract documents with a requirement that these provisions be included in all amendments, supplements and lower tier contracts entered into by the contractor. Contract documents also include GSP 01-07.11 language relating to the Requirements for Non-discrimination. The Title VI Policy is posted on the city website with reference to it on all site pages, including public notices, contracts and contract opportunities. The policy is also available in Spanish and Simplified Chinese. e. How did your organization ensure that minority, women, and disadvantaged firms were provided equal opportunity to participate in the contracting arena? All City of Redmond contracts contain non-discrimination provisions to ensure and heighten awareness that the City of Redmond will not tolerate discriminatory practices. As part of the City of Redmond’s outreach efforts to use minority and female contractors, when appropriate, proposals include a Minority and Women’s Business Enterprise (MWBE) goal. Certified MWBE firms can encompass small minority and women-owned firms. As a condition of award, the successful bidder must make good faith efforts to meet this MWBE goal. The proposer establishes good faith efforts when it documents that ---PAGE BREAK--- Non-Discrimination Agreement Annual Report Population Under 100,000 OEO: NDA Annual Report Form 11 City of Redmond 2018 it has obtained enough participation to meet the goal: or documents that it has made adequate efforts to do so although unsuccessful. Refer to Appendix C for a listing of MWBE contracts. 5. Summarize any transportation projects that identify potential impacts to minority and/or low- income Environmental Justice (EJ) populations impacts such as displacements, increased noise, bisecting neighborhoods, et al). Note the following: a. How impacts were minimized/mitigated. b. Also include a statement, if applicable, on projects that specifically benefit community cohesion such as: adding sidewalks, improving access to properties that improve access for EJ populations. No negative impacts to minorities and/or low-income EJ populations were identified during this reporting period. Projects during this period that improve access for minority and low-income populations by providing sidewalks, creating and updating ADA-accessible ramps, creating non- motorized connections and access to transit include: • Regular rapid flashing beacons along Old Redmond Road at 143rd Ave NE and 146th Ave NE • ADA curb ramps and regular rapid flashing beacon at 160th Ave NE and shopping center driveways • New sidewalk along 134th Ave NE between NE 75th St and NE 80th St • Safe Routes to School sidewalk and bicycle lane completion on Red-Wood Rd at NE 109th St • NE 31st St improvements, including bicycle lanes and new curb ramps The City of Redmond has multiple budgeted programs to improve access to all populations, including: • Pedestrian Projects, Target Safety Improvements and Neighborhood Traffic Calming programs - funding transportation services for low-income, elderly and disabled populations, adding sidewalks, trails, bicycle lanes, crosswalks and pedestrian safety signals from low-income and minority communities to provide safe access to schools and social services • Transit - working with King Country Metro and Sound Transit to improve access to transit by strategically adding bus stops and services to multicultural and low- income neighborhoods • Go Redmond - providing multiple transportation options, including promoting ORCA Lift for low-income persons through incentives and events 6. If Right of Way has been acquired for a transportation project, please describe: a. Identify the number of minority, low-income, elderly and disabled persons affected. b. The efforts that were made to address Limited English Proficiency issues (including use and cost of translators, outreach efforts for each reported activity). ---PAGE BREAK--- Non-Discrimination Agreement Annual Report Population Under 100,000 OEO: NDA Annual Report Form 12 City of Redmond 2018 c. Describe any concerns raised by minorities and women regarding appraisals, negotiations, relocation assistance, and payments. What actions were taken to resolve those issues? Easements were acquired along an existing public street within a commercial area to provide pedestrian and bicycle safety and access improvements. No minority, low-income, elderly, disabled, or LEP persons were affected by this acquisition. No other property was acquired during this reporting period. Table 4. Property acquisitions for transportation projects during reporting period. Project Property Activity Recording Number Tax Parcel Present Land Use Households Affected NE 31st St Improvements Easement 20180329000885 [PHONE REDACTED], [PHONE REDACTED] Commercial 0 NE 31st St Improvements Easement 20180329000886 [PHONE REDACTED] Commercial 0 7. List and describe any Title VI related complaints, as a result of transportation activities and projects. Include: d. What was the allegation or concern? e. Procedures used f. Action taken g. Resolution The City provides a submittal form online for filing Title VI complaints. The Customer Service Center is also available via phone, Skype or in person to receive concerns. No Title VI complaints were received during this period. One MWBE complaint was filed with the WSDOT EEO Office during the reporting period by an MWBE subcontractor against the general contractor on the Redmond Central Connector, Phase 2 contract. Per WSDOT request, the City is withholding final payment to the general contractor until the complaint is resolved. ---PAGE BREAK--- Title VI Compliance – Project Review Compliance Review As per the City of Redmond’s Title VI Program, periodic compliance reviews are conducted of City projects. Compliance reviews measure the effectiveness of our Title VI program in terms of meeting our regulatory requirements with Washington State and federal agencies. The following project has been selected for a Title VI compliance review: Project: #20021606 520 Trail Grade Separation at NE 40th St Functional Lead: Peter Dane Project Manager: Ashraf Habbak Due Date: 4/30/2018 The project manager of the selected project shall complete the following questionnaire and conduct an on-site compliance review of project contractors and subcontractors. The questionnaire and associated documentation will be presented to the Title VI Coordinator by the due date listed above. Upon receipt, the Title VI Coordinator will work with the project manager and Title VI liaisons to mitigate any deficiencies in compliance with Title VI policy. The outcome of this review will help improve the City’s Title VI Program. Title VI Policy Statement The City of Redmond assures that no person shall on the grounds of race, color, national origin, or gender, as provided by Title VI of the Civil Rights Act of 1964 and the Civil Rights Restoration Act of 1987, be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination under any program or activity, regardless of whether or not they are federally funded. Furthermore, the City of Redmond assures that no person shall, on the grounds of age, ethnicity, disability, sexual orientation, income or limited English proficiency be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination under any program or activity. Title VI Program Title VI Coordinator: Angie Venturato, [PHONE REDACTED], [EMAIL REDACTED] Title VI Construction Engineering Liaison: Betsie McLain, [PHONE REDACTED], [EMAIL REDACTED] The City’s Title VI Program and related resources, including the ability to file a complaint, are available online at http://www.redmond.gov/TitleVI. For additional information, refer to WSDOT Local Agency Guidelines M36-63, Ch 28 Please make your project team, contractor and subcontractors aware of the program and resources. Appendix A - Compliance Review ---PAGE BREAK--- Title VI Compliance – Project Review Project: #20021606 520 Trail Grade Separation at NE 40th St Due Date: 4/30/2018 City of Redmond Title VI Program Page 2 Consultant Contract Have Title VI assurances and provisions been included on the consultant contract? ☒ Yes ☐ No ☒ Attach a copy of the signed contract. Resource: City of Redmond Title VI Program, Appendix I: Contract Clauses Are there sub-consultants associated with this contract? ☐ Yes ☒ No If yes, request a review of the contractor’s subcontract(s). Are Title VI clauses included in each subcontract? ☐ Yes ☐ No Is the consultant or any of the sub-consultants a certified Minority or Women-owned business (MWBE)? ☐ Yes ☒ No If yes, provide: ☐ A copy of the business certification by Washington State for each MWBE consultant or sub-consultant ☐ The total MWBE Contract Value: Click or tap here to enter text. Project Demographics ☒ Attach a map of the project area showing the extents of the construction as well as the area of the affected community ☐ Provide demographic data on the communities affected by the project by filling in the table on next page. Include available information (census tract level is acceptable) on population, households, gender, age, ethnicity/race, citizenship, limited English proficiency and low-income threshold. Resources: Public Involvement ☐ Attach a listing of past, current and future anticipated public outreach communications from project initiation to the completion. The listing should include the date and activity for all public outreach events, hearings, committee meetings, and council meetings; as well as, bid advertisements, flyers, postcards, public website or social media postings. Anticipate a Drop-in meeting by late summer 2018 Was the Title VI Policy or how to obtain Title VI information posted on your bid advertisement (RFQ -Design Consultant) ☒ Yes ☐ No Was the Title VI Policy or how to obtain Title VI information posted on notices to the public such as flyers, postcards, website or social media postings? Not yet. ☐ Yes ☐ No Were any of your communications provided in a language other than English, such as a disclaimer on how to obtain language assistance? Not yet. Appendix A - Compliance Review ---PAGE BREAK--- Title VI Compliance – Project Review Project: #20021606 520 Trail Grade Separation at NE 40th St Due Date: 4/30/2018 City of Redmond Title VI Program Page 3 ☐ Yes ☒ No Project Demographics of Impacted Area Category Count Percentage of Total Impacted Population General Population Impacted 5445 N/A Households Impacted 2309 N/A Gender Female Male Age Senior (+65) 426 7.8% Older Adult (40-64) 1,326 24.4% Younger Adult (22-39) 2,332 42.8% College Age (18-21) 71 1.3% Child (0-17) 1,290 23.7% Ethnicity/Race White (Non-Hispanic) 2,501 45.9% White (Hispanic) 157 2.9% Black 334 6.1% Asian 2,300 42.2% Mixed 136 2.5% Other 17 0.3% Language Spoken at home with number/percent of persons that don’t speak English “very well” Chinese 445 8.8% Spanish 130 2.6% Low Income Households that are on Food Stamps N/A Appendix A - Compliance Review 3,568 4,390 45% 55% ---PAGE BREAK--- Appendix A - Compliance Review ---PAGE BREAK--- Appendix A - Compliance Review Project ---PAGE BREAK--- Local Agency A&E Professional Services Negotiated Hourly Rate Consultant Agreement Agreement Number: ~ i y \ Firm/Organization Legal Name (do not use dba's): David Evans and Associates, Inc. Address Federal Aid Number 14432 SE Eastgate Way, #400, Bellevue, WA 98007 UBI Number Federal TIN or SSN Number 600 227 608 93-0661195 Execution Date Completion Date 11\\L, 12/31/18 ~ 1099 Form Required Federal Participation D Yes No 0Yes No Project Title 520 Trail Grade Separation at NE 40th Street Description of Work Engineering Services. See Exhibit A for the Scope of Services. D Yes No DBE Participation Maximum Amount Payable: $1 ,331 ,459 .00 D Yes No MBE Participation D Yes No WBE Participation D Yes No SBE Participation ~ Index of Exhibits Exhibit A Exhibit B Exhibit C Exhibit D Exhibit E Exhibit F Exhibit G Exhibit H Exhibit I Exhibit J Scope of Work DBE Participation - Not Applicable Preparation and Delivery of Electronic Engineering and Other Data - Not Applicable Prime Consultant Cost Computations Sub-consultant Cost Computations Title VI Assurances Certification Documents Liability Insurance Increase - Not Applicable Alleged Consultant Design Error Procedures Consultant Claim Procedures Agreement Number: Local Agency A&E Professional Services Negotiated Hourly Rate Consultant Agreement Revised 411012015 - Page 1 of14 Appendix A - Compliance Review ---PAGE BREAK--- Exhibit F Title VI Assurances During the performance of this AGREEMENT, the CONSULTANT, for itself, its assignees, and successors in interest agrees as follows: 1. Compliance with Regulations: The CONSULTANT shall comply with the Regulations relative to non­ discrimination in federally assisted programs of the AGENCY, Title 49, Code of Federal Regulations, Part 21, as they may be amended from time to time (hereinafter refened to as the "REGULATIONS"), which are herein incorporated by reference and made a part of this A GREEMENT. 2. Non-discrimination: The CONSULTANT, with regard to the work performed during this AGREEMENT, shall not discriminate on the grounds of race, color, sex, or national origin in the selection and retention of sub-consultants, including procurement of materials and leases of equipment. The CONSULTANT shall not participate either directly or indirectly in the discrimination prohibited by Section 21.5 of the REGULATIONS, including employment practices when this AGREEMENT covers a program set forth in Appendix B of the REGULATIONS. 3. Solicitations for Sub-consultants, Including Procurement of Materials and Equipment: In all solicitations either by competitive bidding or negotiations made by the CONSULTANT for work to be performed under a sub-contract, including procurement of materials or leases of equipment, each potential sub­ consultant or supplier shall be notified by the CONSULTANT of the CONSULTANT's obligations under this AGREEMENT and the REGULATIONS relative to non-discrimination on the grounds of race, color, sex, or national origin. 4. Information and Reports: The CONSULTANT shall provide all infmmation and reports required by the REGULATIONS or directives issued pursuant thereto, and shall permit access to its books, records, accounts, other sources of infonnation, and its facilities as may be determined by the AGENCY, the STATE, or the Federal Highway Administration (FHWA) to be pertinent to ascertain compliance with such REGUL ATIONS, orders and instructions. Where any information required of a CONSULTANT is in the exclusive possession of another who fails or refuses to furnish this information, the CONSULTANT shall so certify to the AGENCY, the STATE, or the FHWA as appropriate, and shall set forth what efforts it has made to obtain the infonnation. 5. Sanctions for Non-compliance: In the event of the CONSULTANT's non-compliance with the non­ discrimination provisions of this AGREEMENT, the AGENCY shall impose such AGREEMENT sanctions as it, the STATE, or the FHWA may determine to be appropriate, including, but not limited to: • Withholding of payments to the CONSULTANT under this AGREEMENT until the CONSULTANT complies, and/or; • Cancellation, tennination, or suspension of this AGREEMENT, in whole or in part. 6. Incorporation of Provisions: The CONSULTANT shall include the provisions of paragraphs through ( 5) in every subcontract, including procurement of materials and leases of equipment, unless exempt by the REGULATIONS, or directives issued pursuant thereto. The CONSULTANT shall take such action with respect to any sub-consultant or procurement as the STATE, the AGENCY, or FHWA may direct as a means of enforcing such provisions including sanctions for non-compliance. Provided, however, that in the event a CONSULTANT becomes involved in, or is threatened with, litigation with a sub-consultant or supplier as a result of such direction, the CONSULTANT may request the AGENCY enter into such litigation to protect the interests of the STATE and/or the AGENCY and, in addition, the CONSULTANT may request the United States enter into such litigation to protect the interests of the United States. WSDOT Form 140-089 EF Exhibit F R,:,vi!':t>rl 1n1.101?n14. Agreement Number: Page 1 of 1 Appendix A - Compliance Review ---PAGE BREAK--- CITY OF REDMOND NOTICE TO CONSULTANTS 520 Trail Grade Separation at NE 40th Street Request for Qualifications The City of Redmond (Redmond) is soliciting interest from consulting firms with expertise in civil engineering to provide engineering design services for the 520 Trail Grade Separation at NE 40th Street Project. Background The existing 520 Trail through Redmond includes an at‐grade crossing of NE 40th Street which requires pedestrians and bicyclists to cross eight lanes of traffic. Both the Redmond Transportation Master Plan and the SR 520 Multi‐Modal Corridor Planning Study identified the need to grade separate the trail and the street to improve pedestrian and bicycle safety and comfort on this important regional trail. Washington State’s “Connecting Washington” program has funded this project and it is now ready to begin design. This project will construct an attractive, grade‐separated pedestrian and bike facility for the SR 520 Regional Shared Use Path at the west leg of the NE 40th Street and SR 520 Westbound ramp terminal intersection. Previous plans, some utilities, tentative allowed lane closure, and other related information are posted on Redmond.gov/PWBids. Key design challenges include work within SR 520 Limited Access Right of Way and private property, as well as integration with the landing of Sound Transit’s Overlake Transit Center Pedestrian Bicycle Bridge (included in the E360 Light Rail Project). Project Description This contract will include preliminary and final design, optional right‐of‐way services, and optional construction engineering services. All services are at Redmond’s discretion. Anticipated Tasks Design work is anticipated to include tasks such as: ‐ Project management ‐ Data collection and survey/mapping ‐ Design memorandum ‐ WSDOT Coordination ‐ Coordination with Sound Transit E360 Light Rail Project Appendix A - Compliance Review ---PAGE BREAK--- 2 ‐ Art Work (within project limits): The selected team will have the opportunity to participate in the artist selection process. The artist will be a sub‐contractor to the prime. ‐ Franchise utility coordination ‐ City utility coordination ‐ Private property coordination ‐ Drainage analysis and report ‐ Cultural Resource Survey ‐ Hazardous Material Survey ‐ Environmental/permitting ‐ Detailed curb ramp analysis ‐ Community outreach ‐ Private property restoration ‐ Technical details ‐ Plans, Specifications, and Estimates (30%, 60%, and 100%) Estimated Schedule ‐ August 2016 I Notice to Proceed ‐ December 2017 I PS&E Completion ‐ February 2018 I Construction Begins ‐ August 2019 I Construction Completion Submittal Evaluation Redmond will evaluate the submittals using the following criteria: Project Understanding (25 Pts): Demonstrate project understanding including how the team plans to address the challenges unique to the project. Design Team Qualifications (25 Pts): Show a comprehensive organization chart (or similar explanation of team member roles and responsibilities) including a summary of each firm on the team (office locations, number of staff and area of expertise) and resumes of key team members. Team member qualifications and roles, particularly Project Manager qualifications, are important. Project Approach (25 Pts): Develop a project‐specific approach to managing and delivering this project to Redmond. Include a proposed design scope of work outline showing the major tasks correlated to a schematic design schedule. Please include the estimated consultant hours to complete the work for each major task (used to understand consultant’s project approach and level of effort through assignment of hours; hours will not be used for selection). Include the percentage of time availability of the Project Manager and the team for these projects in relation to anticipated other active projects. Relevant Project Experience (25 Pts): Demonstrate consultant/consultant team experience with relevant projects similar in scope and size, and prior experience on municipal projects Appendix A - Compliance Review ---PAGE BREAK--- 3 within WSDOT limited access. Emphasis is placed on both the Project Manager’s experience managing relevant projects and on the number of months/years the same consultant team staff has worked together. Submittal Requirements FOUR copies of the submittal must be received by 4:00 p.m., Thursday, May 26, 2016. Submittals must be sealed in an envelope and addressed as follows: RFQ: 520 Trail Grade Separation at NE 40th Street Attn: Customer Service Desk Redmond City Hall, 2SPL PO Box 97010 Redmond, WA 98073‐9710 In person or courier submittals shall be delivered to Redmond City Hall, 2nd Floor Customer Service Desk (in Development Services), 15670 NE 85th Street, Redmond, WA 98052. Submissions on May 26 should be delivered in person. Submittals are limited to twelve (12) double‐sided printed pages, excluding cover, cover letter, table of contents, and team member resumes. Font shall not be less than 11 point. Submittals must be in the official name of the firm and are at the consultant’s own cost. All submittals become property of Redmond and will not be returned. Redmond reserves the right to amend the terms of this “Request for Qualifications” (RFQ), to circulate various addenda, or to withdraw the RFQ at any time, regardless of how much time and effort consultants have spent on their responses. Questions All questions regarding the project and this RFQ must be submitted to Peter Dane at [EMAIL REDACTED] or 425‐556‐2816. Redmond staff will not answer questions directly, but will collect questions and post responses on Redmond.gov/PWBids. Answers to questions submitted by Tuesday, May 10, at 4:00 p.m. will be posted on Friday, May 13. Answers to questions submitted by Tuesday, May 17, at 4:00 p.m. will be posted on Friday, May 20. Questions submitted after the May 17 deadline will not be answered. Consultant Selection Following evaluation of the submittals, Redmond will conduct interviews at Redmond City Hall with short‐listed firms. Negotiations with the top ranked firm will be held at Redmond City Hall. Consultant agreement template required on this project is available at Redmond.gov/PWBids. Appendix A - Compliance Review ---PAGE BREAK--- 4 Americans with Disabilities Act (ADA) Information Alternate formats for ADA may be requested by contacting Kendra R. Johnson at [EMAIL REDACTED] or [PHONE REDACTED]. Minority, Small, Veteran, and Women’s Business Enterprise Participation The consultant/consultant team is encouraged to utilize Voluntary goals include: ‐ Minority (10%) ‐ Small ‐ Veteran ‐ Women Title VI Statement “The City of Redmond in accordance with Title VI of the Civil Rights Act of 1964, 78 Stat. 252, 42 U.S.C. 2000d to 2000d‐4 and Title 49, Code of Federal Regulations, Department of Transportation, subtitle A, Office of the Secretary, Part 21, nondiscrimination in federally assisted programs of the Department of Transportation issued pursuant to such Act, hereby notifies all bidders that it will affirmatively ensure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises as defined at 49 CFR Part 26 will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, national origin or sex in consideration for an award.” Dates of Publication Dates of publication in the DJC: May 4, 2016, and May 11, 2016. Appendix A - Compliance Review ---PAGE BREAK--- Appendix A - Compliance Review ---PAGE BREAK--- Appendix A - Compliance Review ---PAGE BREAK--- Appendix A - Compliance Review ---PAGE BREAK--- Appendix A - Compliance Review ---PAGE BREAK--- Appendix A - Compliance Review ---PAGE BREAK--- Appendix A - Compliance Review ---PAGE BREAK--- Appendix A - Compliance Review ---PAGE BREAK--- Appendix A - Compliance Review ---PAGE BREAK--- Appendix A - Compliance Review ---PAGE BREAK--- Appendix A - Compliance Review ---PAGE BREAK--- Appendix A - Compliance Review ---PAGE BREAK--- Appendix A - Compliance Review ---PAGE BREAK--- Appendix A - Compliance Review ---PAGE BREAK--- Appendix A - Compliance Review ---PAGE BREAK--- Appendix A - Compliance Review ---PAGE BREAK--- Appendix A - Compliance Review ---PAGE BREAK--- Appendix A - Compliance Review ---PAGE BREAK--- Appendix A - Compliance Review ---PAGE BREAK--- Appendix A - Compliance Review ---PAGE BREAK--- Appendix A - Compliance Review ---PAGE BREAK--- Appendix A - Compliance Review ---PAGE BREAK--- Appendix A - Compliance Review ---PAGE BREAK--- Appendix A - Compliance Review ---PAGE BREAK--- Appendix B - Samples City of Redmond Title VI Report – FY2018 1 Title VI Program Policy, including language translations and complaint forms ---PAGE BREAK--- Appendix B - Samples City of Redmond Title VI Report – FY2018 2 Go Redmond! – Commute Trip Reduction Program (Spanish version) ---PAGE BREAK--- Appendix B - Samples City of Redmond Title VI Report – FY2018 3 “Your Redmond” App to request services or report an issue (Simplified Chinese version) ---PAGE BREAK--- Appendix B - Samples City of Redmond Title VI Report – FY2018 4 Postcard Mailer (Improvements Underway) ---PAGE BREAK--- Appendix B - Samples City of Redmond Title VI Report – FY2018 5 Weekly Update (Improvements Underway) ---PAGE BREAK--- Appendix B - Samples City of Redmond Title VI Report – FY2018 6 Press Release (New website will provide digital translation capability) ---PAGE BREAK--- Appendix B - Samples City of Redmond Title VI Report – FY2018 7 Bike and Transit Map ---PAGE BREAK--- Appendix B - Samples City of Redmond Title VI Report – FY2018 8 Job Opportunity Notice ---PAGE BREAK--- Appendix C FFY 2018 Consultant Contracts (period from 10-1-2017 to 9-30-2018) Project Name Consultant Sub-Consultant Date Executed Contract Value Federally Funded Sub-Contract MWBE Contract Value Non Discrimination Washington Certified Federal Certified 1 2017 Safe Routes to School Reid-Middleton 3/7/2018 49,974.00 $ No Y N N Supplemental Agreement 2 No subs 2 CFD #2 - 31st St and 51st St Huitt-Zollars 4/26/2018 144,377.00 $ No Y N N Supplemental Agreement 2 TENW 39,011.00 $ Y N N 3 520 EB 40th and 51st Ramp Split Huitt-Zollars 4/26/2018 185,510.00 $ No Y N N Supplemental Agreement 1 TENW 6,931.00 $ Y N N 4 520 EB 40th and 51st Ramp Split Huitt-Zollars 7/9/2018 86,177.00 $ No Y N N Supplemental Agreement 2 No subs City of Redmond Title VI Annual Report - Pop. Under 100,000 2018 ---PAGE BREAK--- Appendix C FFY 2018 Construction Contracts (period from 10-1-2017 to 9-30-2018) Project Name Contractor Subcontractor Date Executed Contract Value Federally Funded Sub-Contract MWBE Contract Value Non Discrimination Washington Certified Federal Certified 1 Safe Routes to School Interwest Construction 3/2/2018 2,137,517.00 $ Yes Y N N All City Sawing and Drilling 1,461.00 $ Y N N Burly Products Corporation 39,836.50 $ 39,836.50 $ Y Y Y Chick of All Trades LLC 255,000.00 $ 255,000.00 $ Y Y Y Colbeck & Company 7,100.00 $ Y N N Emerald Paving Inc 57,000.00 $ Y N N Forest Clouds LLC 13,750.00 $ Y N N Ground Up Road Construction Inc 3,000.00 $ Y N N Guyline Construction Co Inc 9,550.00 $ 9,550.00 $ Y Y Y Joe's Tree & Timber LLC 3,500.00 $ Y N N Malcolm Drilling Co Inc 232,553.00 $ Y N N Net Compliance Environmental Svc LLC 5,000.00 $ Y N N North Hill Resources Inc 4,722.00 $ Y N N NorthLine Surveying Inc 24,076.00 $ Y N N Northwest Traffic Inc 16,905.43 $ Y N N OMA Construction Inc 118,759.60 $ 118,759.60 $ Y Y Y Petersen Brothers Inc 31,701.28 $ Y N N Purcell Painting & Coatings 4,250.00 $ Y N N Ralphs Concrete Pumping 1,324.62 $ Y N N Salinas Sawing & Sealing Inc. 7,697.68 $ 7,697.68 $ Y Y Y Speer Taps Inc 2,862.50 $ Y N N Walltek Construction LLC 8,700.00 $ Y N N West Coast Signal Inc 124,451.50 $ Y N N Western Rebar Consulting Inc 41,250.00 $ 41,250.00 $ Y Y Y Wilson Concrete Construction Inc 113,249.60 $ Y N N 2 NE 31st Street Improvments (CFD) Road Construction NW 5/16/2018 2,177,198.50 $ No Y N N American Surveying and Environmental LLC 15,220.00 $ Y N N Best Parking Lot Cleaning Inc 10,000.00 $ Y N N Dependable Contracting Service LLC 85,379.00 $ Y N N HD Flowler Co Inc 3,155.00 $ Y N N Integrity Networks Inc 18,232.00 $ 18,232.00 $ Y Y N JB Asphalt Paving Inc 144,078.00 $ Y N N OMA Construction Inc 50,000.00 $ 50,000.00 $ Y Y Y PnD Logging & Tree Service 10,500.00 $ Y N N Salinas Sawing & Sealing Inc 1,500.00 $ 1,500.00 $ Y Y Y Skyline Landscape LLC 22,896.00 $ Y N N Speer Taps Inc 3,155.00 $ Y N N Stripe Rite Inc 78,486.00 $ Y N N Totem Electric of Tacoma Inc 374,487.00 $ Y N N 3 2018 Pavement Repairs Razz Construction 5/8/2018 530,340.05 $ No Y Y N Apply A Line LLC 36,430.00 $ Y N N Blackline Inc 37,655.00 $ Y N N Highline Pavement Maintenance Inc 5,500.00 $ 5,500.00 $ Y Y Y JB Asphalt Paving Inc 39,638.95 $ Y N N PR Systems Inc 8,300.00 $ 8,300.00 $ Y Y N Salinas Sawing & Sealing Inc 2,962.42 $ 2,962.42 $ Y Y Y Transportation Systems Inc 5,500.00 $ 5,500.00 $ Y Y N 4 520 EB 40th and 51st Ramp Split McCann Trucking & Excavating 7/25/2018 1,154,791.00 $ No Y N N City of Redmond Title VI Annual Report - Pop. Under 100,000 2018 ---PAGE BREAK--- Appendix C FFY 2018 Construction Contracts (period from 10-1-2017 to 9-30-2018) Project Name Contractor Subcontractor Date Executed Contract Value Federally Funded Sub-Contract MWBE Contract Value Non Discrimination Washington Certified Federal Certified American Surveying and Environmental LLC 18,468.00 $ Y N N Best Parking Lot Cleaning Inc 7,000.00 $ Y N N Evergreen Concrete Cutting Inc 950.00 $ Y N N Lakeside Industries Inc 107,644.75 $ Y N N OMA Construction Inc T&M T&M Y Y Y PR Systems Inc 7,434.00 $ 7,434.00 $ Y Y N R C N W T&M Y N N Salinas Sawing & Sealing Inc 2,000.00 $ 2,000.00 $ Y Y Y Transportation Systems Inc 10,000.00 $ 10,000.00 $ Y Y N City of Redmond Title VI Annual Report - Pop. Under 100,000 2018