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Non-Discrimination Agreement Annual Report Population Under 100,000 Washington State Department of Transportation City of Redmond (Name of Recipient) 2015 (Reporting Year, i.e.: "2009," "201 etc., based on end date of reporting period) 10-1-2014 thru 9-30-2015 (Reporting Period, i.e., March 1, 2009 - February 28, 2010) As stipulated in this agency's Title VI Program Non-Discrimination Agreement, WSDOT"s approval letter to that agreement, and WSDOT's Highways and Local Programs Local Agency Guidelines Manual (Chapter 28), the annual accomplishment and update report for the reporting period reflected above is hereby submitted. Current Chief Executive Officer: • Name: John Marchione • Title: r _ Planning or Public Works Director: • Name: Linda E. DeBoldt • Title: Public Works Director Title VI Coordinator: • Name: • Title: Planner SUBMITTED by: OEO: NDA Annual Report Form (Dec 1, 2010) 1 1 Signature _ _ Peter Dane _ Typed/Printed Name Planner Title May 23, 2015 _ _ Date ---PAGE BREAK--- Non-Discrimination Agreement Annual Report Population Under 100,000 1. Report any changes in the organizational structure since the last reporting period. (Example: New Title VI Coordinator, new planning or public works director, etc). Title VI Coordinator, Peter Dane a. Report should identify the changes in the racial/gender composition of those persons involved in the transportation decision making, including planning and advisory staff. None during this reporting period. b. If no changes have been made, please indicate that accordingly. No Changes. 2. Using the most current data available (through Census or Washington State Office of Financial Management), describe the demographics within your jurisdiction. Class White African American Native American Asian Pacific Islander From Other Races From Two or More Races Hispanic or Latino of any Race % 65.2% 1.7% 0.45% 25.4% 0.2% 3.2% 4.0% 7.8% Source: Census 2010 Summary File 1. Prepared by the U.S. Census Bureau 2011. a. Describe any required Title VI activities and/or studies conducted that provided data relative to minority persons, neighborhoods, income levels, physical environment, and travel habits. None During This Reporting Period. b. How was the information utilized or Title VI provisions and needs applied in each study or activity? NA OEO: NOA Annual Report Form (Dec 1, 2010) 2 ---PAGE BREAK--- Non-Discrimination Agreement Annual Report Population Under 100,000 3. List any Public outreach activities during the reporting period such as, public announcements and/or communications for meetings, hearings, project notices. Include the following: Redmond City Council meetings: All City of Redmond construction contracts and consultant agreements are approved @ City of Redmond Council meetings. City of Redmond City Council meetings are open to the public and held on the 1st and 3rd Tuesday of each month @ Redmond City Hall. City of Redmond web page: The meeting agendas, notices and minutes are available@ http://www.redmond.gov/insidecityhall/citycouncil/agenda.asp. Audio tapes: of the meetings are available @ the City of Redmond library or @ http://redmond.gov/aboutredmond/rctv/ondemandindex.asp. Redmond City TV 21 Comcast/Channel 34 Frontier: All upcoming city council meetings are cable cast live on RCTV. In addition all meetings are replayed during the week at the following times Wednesday 1 :00 am & 3 pm, Thursday and Friday 1 :OOam, Thursday 7:30 pm and Sunday 9:00 pm. The meetings are on demand for 2417 viewing. Items from the Audience: Anyone can sign up prior to the meeting to speak (3 minute maximum) directly to the Mayor and City Council @ the beginning of each meeting beginning @ 7;30 pm. For Assistance at Council, Meetings for The Hearing of Visually Impaired: Please contact the City Clerk's office at (425) 556-2190 one week in advance of the meeting. Daily Journal of Commerce: All City of Redmond construction contracts greater than $300,000.00 are advertised two consecutive weeks in the Daily Journal of Commerce. Projects less than $300,000.00 are advertised on the shared electronic small works roster, (ecity.gov.). Redmond Public Works Projects Website: Projects advertised in the Daily Journal of Commerce are also included on Redmond's public works projects page @ http:l/redmond .gov/pwbids Builders exchange of Washington: In addition, access is provided free of charge to prime Bidders, subcontractors, and vendors@http:bxwa.com Bidders may register to receive Automatic email notification of future addenda and be placed on a bidders list. a. How were special language needs assessed? List the special language needs assessments conducted. For Assistance at Council, Meetings for The Hearing of Visually Impaired: Please contact the City Clerk's office at (425) 556-2190 one week in advance of the meeting. OEO: NDA Annual Report Form (Dec 1, 2010) 3 ---PAGE BREAK--- Non-Discrimination Agreement Annual Report Population Under 100,000 b. What outreach efforts did you utilize to ensure that minority, women, low-income, and LEP population groups were provided equal opportunity to participate in those outreach activities. (Examples: provided materials in other languages, met with local social services agencies, advertised in a minority publication). Advertisement included statement "The City of Redmond in accordance with Title VI of the Civil Rights Act of 1964, 78 Stat. 252, 42 USC 200d to 220d-4 and Title 49, Code of Federal Regulations, Department of Transportation, subtitle A, Office of the Secretary disadvantaged business enterprise will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color or national origin in consideration for an award." For Assistance at Council, Meetings for The Hearing of Visually Impaired: Please contact the City Clerk's office at (425) 556-2190 one week in advance of the meeting. c. List the special language services provided - note the professional language service provided including the name of the service, date provided, number of persons served, and any other relevant information. Special language services: The City of Redmond has a directory of staff with the ability to speak foreign languages as a resource. For Assistance at Council, Meetings for The Hearing of Visually Impaired: Please contact the City Clerk's office at ( 425) 556-2190 one week in advance of the meeting. d. List any costs incurred for translations and interpreters for each activity. None during this reporting period. 4. List all the transportation related contracts (Federal and others) that were executed during the reporting period. (Please include construction, consultant agreements for planning, design, engineering, environmental, research, maintenance, etc.) OEO: NOA Annual Report Form (Dec 1, 2010) 4 ---PAGE BREAK--- Non-Discrimination Agreement Annual Report Population Under 100,000 a. Include dollar value of each SEE ATTACHMENT b. Other than advertising in your local legal publication, what outreach was made to DMWBE firms that a contracting opportunity existed within your agency? Redmond City TV 21 Comcast/Channel 34 Frontier: All upcoming city council meetings are cable cast live on RCTV. In addition all meetings are replayed during the week at the following times Wednesday 1 :00 am & 3 pm, Thursday and Friday 1 :OOam, Thursday 7:30 pm and Sunday 9:00 pm. The meetings are on demand for 24/7 viewing. City of Redmond web page: The meetings are available on demand for 24/7 viewing at the following link: http://redmond.gov/cms/One.aspx?portal ld=169&pageld=2377 c. Identify the DMWBE contracts that were awarded and their dollar amount. SEE ATTACHMENT d. Is there a Title VI Non-Discrimination statement included in all contracts and public notices? Yes. All federally funded contracts administered by the City of Redmond contain Title VI provisions (FHWA form 1273) defining Title VI requirements included in the contract documents with a requirement that these provisions be included in all amendments, supplements and lower tier contracts entered into by the contractor. Contract documents also include GSP 01-07 .11 language relating to the Requirements for Non-discrimination. Goals are established for the participation of Disadvantaged Business Enterprises, where applicable. All City of Redmond federally funded contracts, contain non- discrimination provisions to ensure and heighten awareness that the City of Redmond will not tolerate discriminatory practices. e. How did your organization ensure that minority, women, and disadvantaged firms were provided equal opportunity to participate in the contracting arena? OEO: NOA Annual Report Form (Dec 1, 2010) 5 ---PAGE BREAK--- Non-Discrimination Agreement Annual Report Population Under 100,000 All City of Redmond federally assisted contracts, contain non-discrimination provisions to ensure and heighten awareness that the City of Redmond will not tolerate discriminatory practices. As part of the City of Redmond's outreach efforts to use minority and female contractors, when appropriate, proposals include a Disadvantaged Business Enterprise (DBE) goal. Certified DBE firms can encompass small minority and women-owned firms. As a condition of award, the successful bidder must make good faith efforts to meet this DBE goal. The proposer establishes good faith efforts when it documents that it has obtained enough DBE participation to meet the DBE goal: or documents that it has made adequate efforts to do so although unsuccessful. 5. Summarize any transportation projects that identify potential impacts to minority and/or low- income Environmental Justice (EJ) populations impacts such as displacements, increased noise, bisecting neighborhoods, et al). Note the following: a. How impacts were minimized/mitigated. b. Also include a statement, if applicable, on projects that specifically benefit community cohesion such as: adding sidewalks, improving access to properties that improve access for EJ populations. None during this reporting period 6. If Right of Way has been acquired for a transportation project, please describe: a. Identify the number of minority, low-income, elderly and disabled persons affected. b. The efforts that were made to address Limited English Proficiency issues (including use and cost of translators, outreach efforts for each reported activity). c. Describe any concerns raised by minorities and women regarding appraisals, negotiations, relocation assistance, and payments. What actions were taken to resolve those issues? 2 minority and 4 elderly property owners were affected by Right of Way acquisition. Right of Way was acquired in compliance with Federal standards. There were no issues communicating and no concerns raised. OEO: NDA Annual Report Form (Dec 1, 2010) 6 ---PAGE BREAK--- Non-Discrimination Agreement Annual Report Population Under 100,000 7. List and describe any Title VI related complaints, as a result of transportation activities and projects. Include: a. What was the allegation or concern? b. Procedures used c. Action taken d. Resolution NONE OEO: NDA Annual Report Form (Dec 1, 2010) 7 ---PAGE BREAK--- FFY 2015 Consultant Contracts (period from 10-1-2014 to 9-30-2015) Project Name Consultant Sub-Consultant Date Executed Contract Value Sub-Contract MWBE Contract Value Non Discrimination Washington Certified Federal Certified 1 Union Hill Road Phase III and SE Redmond Regional Ponds (Supplemental 1) Reid-Middleton 2/3/2015 142,772 $ Y N N Louis Berger 33,863.00 $ Y N N ESA 31,098.00 $ Y N N GeoEngineers 29,438.00 $ Y N N DKS 3,024.00 $ Y N N 2 2015 Pavement Repairs CM Design Group, Inc. 2/20/2015 82,781 $ $82,781 Y Y Y PACE Consulting Engineers 8,808.00 $ Y N N 3 148th Ave NE & NE 51st Street Pavement Preservation David Evans and Associates 6/9/2015 247,172 $ Y N N HWA GeoSciences 15,246.00 $ Y N N 4 Cleveland Streetscape (Supplemental 7) KPG, Inc. 6/10/2015 298,000 $ Y N N CH2MHill 120,000.00 $ Y N N HWA GeoSciences Inc. (sub to CH2MHILL) 33,100.00 $ Y N N Bright Engineering 10,000.00 $ $10,000 Y Y Y 5 Redmond Way and Cleveland Street Couplet Conversion (Supplemental 8) KPG, Inc. 6/16/2015 1,111,000 $ Y N N Bravo Environmental 16,479.75 $ Y N N CH2MHILL 155,000.00 $ Y N N CivilTech Engineers 15,000.00 $ $15,000 Y Y Y DKS 20,000.00 $ Y N N GeoDesign 22,500.00 $ Y N N APS (sub to GeoDesign) 9,253.00 $ Y N N GeoEngineers 11,000.00 $ Y N N GPR Contractor (sub to GeoEngineers) 2,500.00 $ Y N N Roland Resources 314,000.00 $ Y N N Valbridge-Allen Bracket Shedd (sub to Roland) 74,000.00 $ Y N N Christopher Eldred, MAI (sub to Roland) 18,000.00 $ Y N N 6 2013-2014 Sidewalk Improvement Program (Supplemental 2) Tetra Tech, Inc. 9/3/2015 79,966 $ Y N N no subs 5/19/2016 ---PAGE BREAK--- FFY 2015 Construction Contracts (period from 10-1-2014 to 9-30-2015) Project Name Contractor Subcontractor Date Executed Contract Value Sub-Contract MWBE Contract Value Non Discrimination Washington Certified Federal Certified 1 Combined TSIP 2014 Projects Razz Construction 12/9/2014 538,134.98 $ Y N N Apply-A-Line, Inc. 22,434.00 $ Y N N Evergreen Concrete Cutting 5,130.00 $ Y N N Highmark Concrete 12,511.19 $ Y N N Horizontal Technologies 3,000.00 $ Y N N MT Electric, Inc. 160,000.00 $ Y N N Petersen Brothers, Inc. 14,800.00 $ Y N N PLS dba Professional Land Surveyors 4,545.00 $ Y N N 2 Union Hill Road Phase III and SE Redmond Regional Ponds Johansen Excavating 2/3/2015 7,520,537.79 $ Y N N ACF West Construction 108,825.20 $ Y N N All City Sawing & Drilling 1,500.00 $ Y N N American Surveying 46,517.50 $ Y N N Apply A Line 20,645.05 $ Y N N Brundage Bone Concrete Pumping 29,815.00 $ Y N N C&P Fencing 90,488.72 $ Y N N Castle Walls 107,279.65 $ Y N N CEMEX Construction Materials (Highmark) T&M Y N N CEMEX Construction Materials (JEI) 481,910.00 $ Y N N Channel Right 16,325.00 $ Y N N Designed Groundwater Services 125,875.00 $ Y N N Doolittle Construction 125,000.00 $ Y N N Ellestad Trucking 4,522.50 $ Y N N Frontline Transfer Services 675.00 $ Y N N GJR Trucking 2,475.00 $ Y N N Highmark Concrete 508,087.50 $ Y N N Holt Services 24,911.25 $ Y N N Lakeridge Paving T&M Y N N Environmental 33,000.00 $ Y N N Northwest Concrete Cutting 57,000.00 $ Y N N P R Systems 13,128.50 $ Y N N Pavement Surface Control (Construction Ahead) 73,587.50 $ 73,587.50 $ Y N Y Penhall Company 23,821.00 $ Y N N Penny Lee Trucking 130,000.00 $ 130,000.00 $ Y Y Y Purcell Painting & Coating 10,800.80 $ Y N N Ralph's Concrete Pumping 11,532.55 $ Y N N Rebar International 67,594.00 $ 67,594.00 $ Y Y Y Riverside Sand & Gravel (Louis F. Matheson) 3,171.25 $ Y N N Rock It Trucking 3,865.00 $ Y N N Silverstreak Inc 27,930.00 $ 27,930.00 $ Y Y Y Springbrook Nursery & Trucking 8,556.25 $ Y N N Sure Would Motors 5,750.00 $ Y N N Terra Dynamics 294,557.60 $ 294,557.60 $ Y Y Y Transportation Systems 238,433.00 $ Y N N Van Dam Welding 3,000.00 $ Y N N 3 148th Ave NE Bridge Seismic Retrofit Razz Construction 4/3/2015 212,724.77 $ Y N N Image Crane Services 596.78 $ Y N N Ralph's Concrete Pumping 2,660.44 $ Y N N 5/19/2016 ---PAGE BREAK--- FFY 2015 Construction Contracts (period from 10-1-2014 to 9-30-2015) Project Name Contractor Subcontractor Date Executed Contract Value Sub-Contract MWBE Contract Value Non Discrimination Washington Certified Federal Certified 4 2015 Pavement Repairs and Speed Humps CEMEX Construction Materials Pacific 7/23/2015 882,006.00 $ Y N N CEMEX Construction Materials 10,432.37 $ Y N N DC Transport 4,117.50 $ Y N N Frontline Transfer Service 3,245.00 $ Y N N GJR Trucking 1,451.25 $ Y N N Great Western Transport, Inc 2,140.00 $ Y N N Highline Pavement Maintenance 2,000.00 $ 2,000.00 $ Y Y N Louis F Matheson (Riverside Sand & Gravel) 8,596.25 $ Y N N National Concrete Cutting, Inc 4,737.50 $ Y N N Northwest Traffic, Inc 11,734.26 $ 11,734.26 $ Y Y N Penny Lee Trucking 4,353.75 $ 4,353.75 $ Y Y Y PR Systems 35,246.79 $ Y N N Precision Concrete Cut & Drill 789.90 $ Y N N Rock It Trucking 3,382.50 $ Y N N Service Electric 29,950.00 $ Y N N Springbrook Nursery/Trucking 23,642.50 $ Y N N Sure Would Motors 4,342.50 $ Y N N Wilson Concrete Construction 44,097.42 $ Y N N 5 2013-2014 Sidewalk Improvement Program A-1 Landscaping and Construction 9/3/2015 2,095,907.00 $ Y Y N Applied Organics 20,000.00 $ Y N N CAD of Puget Sound 390.00 $ Y N N Fidalgo Paving and Construction 89,500.00 $ Y N N Finishing Edge 25,800.00 $ Y N N Hamd Enterprise 14,360.00 $ Y N N Joshua's Trucking 697.50 $ Y N N M T Electric 175,000.00 $ Y N N Penny Lee Trucking 3,600.00 $ $3,600.00 Y Y Y Petersen Brothers 22,100.47 $ Y N N RAM Surveying 15,000.00 $ Y N N Reece Construction Company 3,443.50 $ 3,443.50 $ Y N Y Salinas Sawing and Sealing Inc 1,500.00 $ 1,500.00 $ Y Y N Speer Taps 3,800.00 $ Y N N Stanley Patrick Striping 14,120.00 $ Y N N Versatile Drilling 136,775.00 $ Y N N T&M contracts not finalized as of this report date 5/19/2016