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CITY OF PUYALLUP PURCHASING CARD AGREEMENT Rev120419 As an employee, I understand that the City of Puyallup has authorized my use of a Purchasing Card for approved business related expenses. In accepting and/or using the card, I agree to the following terms and conditions: 1. The card may be used for payment of authorized expenses on behalf of the City of Puyallup. 2. The card may not be used for travel-related meals that are subject to per diem under Policy 4.3.3 3. The card may not be used to obtain cash advances. 4. The card may not be used for personal use or identification. 5. The card may not be used for payments covered by the City of Puyallup's Tuition Reimbursement Program. 6. The card may not be utilized as a substitute for professional service agreements; public works contracts; and/or human service contracts. 7. Utilization of the Purchasing Card for travel and meal expenses is governed by travel policies as established by City Council Resolution #1253, except where issues are specifically addressed by a union contract. 8. Whenever a purchase is made, the cardholder will retain all receipts, packing slips and shipping documents. 9. It is the card holder’s sole responsibility to reconcile, or arrange for reconciliation, of the Purchasing Card statement. It is the card holder’s responsibility to have the statement signed by his/her supervisor. The signed statement and all receipts must be received by the Program Administrator in the Finance Department by the due date each month. 10. The cardholder acknowledges that the Purchasing Card must be surrendered upon request to the Program Administrator, or the City may revoke the Purchasing Card if: the Purchasing Card is used in a manner which is inconsistent with City policy and/or the requirements of this Agreement, the cardholders transfers to another department, resigns, or otherwise terminates City employment, if the reconciled Purchasing Card statement and receipts are not received by the Program Administrator by the 20th day of the month, or if finance charges are incurred as a result of my negligence. 11. It is the cardholder is responsibility to immediately report a lost or stolen card to the Program Administrator. 12. The cardholder will be held personally financially responsible for unauthorized purchases and/or purchases not supported by detailed receipts. Such transactions may be deducted from the cardholder's paycheck. ACKNOWLEDGEMENT OF TERMS AND CONDITIONS I understand that any violation of the conditions of this Agreement will result in card revocation. Misuse of the Purchasing Card may result in disciplinary action, which may include termination of employment and/or personal liability for dishonored charges. I have received the Purchasing Card Training Manual. I have read, understand and accept the above conditions. CARDHOLDER Print Name: Signature/Date: