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PAHRUMP PARK AND RECREATION ADVISORY COMMITTEE DRAFT MINUTES OCTOBER 19, 2022 Pursuant to NRS, a meeting of the Pahrump Park and Recreation Advisory Committee was held on October 19, 2022, at 6:30 pm at the Bob Ruud Community Center. 1. Call to Order and the Pledge of Allegiance The Pledge of Allegiance was recited at 6:30 pm 2. Roll Call Members Present: Chair Vanessa Simmons, Vice Chair Pam Hiler, Secretary Dave Harris, Loyce Seastrunk. Guests: Helen Schneider, Shirley Seastrunk, Tim Bohannon, Absent: Donna Cox – Board of County Commission. Jimmy Martinez – Buildings And Grounds 3. Approval of the agenda for November 16, 2022 Loyce Seastrunk made a motion to approve the agenda for November 16, 2022 with an additional seconded Committee Comment after agenda item 18. Vanessa Simmons seconded the motion. Vote 3-0 4. GENERAL PUBLIC COMMENT (three minute time limit per person). Action will not be taken on the matter considered during this period until specifically included on an agenda as an agenda item (First). Tim Bohannon had a question about community events and their location on the master calendar. Loyce Seastrunk mentioned that the county website worked but there is still a problem with the calendar on the town website. 5. For Possible Action – Discussion and deliberation of minutes of the Pahrump Park and Recreation Advisory Committee meeting of October 19, 2022. Loyce Seastrunk made a motion to accept the minutes as written. Vanessa Simmons seconded the motion. Vote 4-0 ---PAGE BREAK--- 6. Announcements (First) Dave Harris made an announcement that notes from the Lakeview Golf Course Advisory Committee have been provided if anyone is interested in them. Helen Schneider mentioned the upcoming dog show to be held locally. 7. Committee Comments (This item limited to announcements or topics/issues proposed for workshops/agendas). Vanessa Simmons and Dave Clasen met to develop ideas for donations to parks in Pahrump from Carson City, NV. Donation program could be used by the town and the county. Possible donations to be used for the parks from the State Department of Forestry, Tree City USA, Memorial Tree Groves and Trees, non-profit organizations used to help support the local parks. Pahrump has applied to be a Tree USA City. 8. For Possible Action – Discussion and deliberation to consider the permanent and alternate member positions on the Parks and Recreation Advisory Committee. After committee discussion – Public Comment Mark Broedling is no longer on the Parks and Recreation Advisory Committee. There are now two open positions on the committee. No Public Comment No Action Taken 9. For Possible Action – Discussion and deliberation of Major Event Park Reservation Requests. Additional events added to use both Petrack Park and the Calvada Eye on October 31 for Halloween. No Public Comment No Action Taken ---PAGE BREAK--- 10. For Possible Action – Discussion and deliberation regarding updating and revising field allocations by the organizations by the organizations using the town’s athletic fields based on changing numbers, time needed and fields required. After committee discussion – Public Descussion Loyce Seastrunk asked to increase the usage of baseball diamonds at Ian Duetch Memorial Park. They are times when fields 3 and 4 are not being used all the time during Monday through Thursday. Different ages in soccer require different size fields. The numbers participating in Little League Fall Baseball have greatly increased. Public Comment – Shirley Seastrunk commented on the need to provide better field usage. Helen Schneider commented on the leagues providing rosters to verify their field needs. Tim Bohannon asked about the teams and sports currently using the fields. He also mentioned a portion of the hotel room tax, impact fees and funds provided by the town/county should go to the parks. No Action Taken 11. For Possible Action – Discussion and deliberation regarding the progress and/or updates on the development of the Fairgrounds. After committee discussion – Public Comment. Jimmy Martinez was not present to provide an update to the committee. Loyce Seastrunk mentioned that county is going ahead with the well development because bids were high. Public Comment – Tim Bohannon said at the BOCC that there is block grants to provide to provide rural internet and companies may support community needs. No Action Taken 12. For Possible Action – Discussion and deliberation regarding the progress and/or any updates on the development of Kellogg Park. After committee discussion – Public Comment. No report given at this time by the town staff. Use of room tax and impact fees to support our park system. Public Discussion – Tim Bohannon mentioned the information should be public knowledge. No Action Taken ---PAGE BREAK--- 13. For Possible Action – Discussion and deliberation regarding the progress and/or any updates on the other parks in Pahrump (Ian Deutch, Simkins, Blosser, Petrack Park). after committee discussion – Public Discussion. Pam Hiler mentioned the need to provide swimming opportunities during the winter. Many communities use their flood detention basins for recreation areas. Blosser Park issue of vandalism. Simkins Park still with horse issue. Ian Duetch Memorial used by different groups at the same time. Petrack Park has an issue with the homeless. Advisory committee may decide to offer suggestions about recommending closing times for parks. Public Discussion – Tim Bohannon stated based on county records the fund balance are on county website No Action Taken 14. For Possible Action – Discussion and deliberation regarding the donation process to support Pahrump parks. Sample from another community has been provided to the BOCC. After committee discussion – Public Discussion A sample from Great Falls, MT has been given to the BOCC. A draft donation sample to be provided by this advisory committee to the BOCC in the future. Public Comment – Pam Hiler made a motion to send our draft donation sample to the BOCC after Modifications made by town/county staff. Loyce Seastrunk seconded the motion. Vote 4-0 15. Possible Action – Discussion and deliberation of a sample donation form that provides for the opportunity to provide volunteer or financial assistance to benefit the Town of Pahrump park system. After committee discussion – Public Discussion Loyce Seastrunk felt that this needs to be developed by the town or county. Public Discussion – No public comment at this time No Action Taken 16. For Possible Action – Discussion and deliberation of a sample form that provides for the opportunity to notify the Town of Pahrump Buildings and Grounds Department of repairs or safety concerns involving the Town of Pahrump park system. After committee discussion – Public Discussion Pam Hiler mentioned there currently a form on the town/county website to deal with this type of concern by the public. Public Comment – No public comment at this time No Action Taken ---PAGE BREAK--- 17. For Possible Action – Discussion and deliberation regarding the progress of the adoption of the by-laws for the Town of Pahrump Parks and Recreation Advisory Committee by the BOCC. After committee discussion – Public Discussion Vanessa Simmons said that Park and Recreation Advisory Committee by-laws were sent to the BOCC for their approval. Loyce Seastrunk mentioned that there is a set of general by-laws for all advisory committees. Approval to be done at the county level. Public Comment – No public comment at this time No Action Taken 18. GENERAL PUBLIC COMMENT (Second) Tim Bohannon mentioned it would be nice what athletics/events were at each park to help families plan their activities they may want to attend during the week. 19. Committee Comments (This item limited to announcements or topics/issues proposed for future workshops/agendas.) (Second) On the next month’s agenda there will be an item discussing possible closing times for the parks in Pahrump. 20. ANNOUNCEMENTS (Second) The next meeting will be on Wednesday/November 16 at 6:30 pm at TBA 21. ADJOURNMENT Adjournment at 7:45 pm. Pam Hiler made a motion to adjourn the meeting and Dave Harris seconded the motion. Vote 4-0