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PAHRUMP OFF HIGHWAY VEHICLE PARK ADVISORY COMMITTEE MEETING MINUTES Veterans Memorial Building 751 East Street, Pahrump, NV 89048 January 9, 2025 5:30 p.m. 1. Pledge of Allegiance and Call to Order. The pledge was recited. 2. Roll Call. Jimmy Lewis (via phone), Ryan Williams, Brad Harris, Loyce Seastrunk, Skip Hadduck, Doug Martin, Joe Toste, Mitchel Paterson (via phone), Charles Ballew (via phone). 3. Approval of the agenda for January 9, 2025. Loyce Seastrunk Motioned to approve, Ryan Williams second. 4. GENERAL PUBLIC COMMENT (Three-minute time limit per person). Action will not be taken on the matters considered during this period until specifically included on an agenda as an action item (First). Public comment made by Maryan Hollis, the comment is attached and below is how the board addressed her comment. 1 - Ryan Williams agreed to follow up and forward a copy over via email (completed). 2 - Committee addressed by clarifying there is not intent to request an additional extension at this time. 3 - Debra Strickland provided additional insight regarding the lack of need for an updated schedule for costs, as it was already queued in DocuSign prior to the deadline. 4 - Debra Strickland confirmed that additional land was not needed for the Pahrump Off Highway Vehicle Park, and the note from April 2022 was most likely in regard to the possibility of a non-off highway vehicle related facility. The committee agreed to follow up on these questions at the following meeting. 5. For Possible Action – Discussion and deliberation of minutes of the Pahrump Off Highway Vehicle Park Advisory Committee meeting of December 5, 2024. Debra Strickland requested an addition to agenda item number 8. Complete updated version below: “Debra Strickland requested the approval of additional backup, a quote from GCW for an engineering proposal. Loyce Seastrunk motioned to accept the additional back, Skip Hadduck second. The committee, along with Debra Strickland and Jimmy Martinez discussed. Debra Strickland clarified “professional service agreements do not require a bidding process.” Loyce Seastrunk motioned to approve, with the above change. Ryan Williams second. 6. Liaison/Nye County Staff/Town Staff Comments (This item limited to announcements or topics/issues proposed for future workshops/agendas). Debra Strickland asked if we had additional backup for this item, or a separate item. Ryan Williams confirmed that there was additional backup for Agenda Item 8. No further comments. 7. For Possible Action – Discussion and deliberation regarding progress of planning and design. Jimmy Lewis stated that there were no additional updates at this time. ---PAGE BREAK--- PAHRUMP OFF HIGHWAY VEHICLE PARK ADVISORY COMMITTEE MEETING MINUTES 8. For Possible Action – Discussion and deliberation regarding the budget, town/county staff to provide a status on how the budget has been spent and what we can expect moving forward. In Town/County Staff’s absence, Ryan Williams explained the additional backup provided by Stephanie Urga with specific budgetary figures. Loyce Seastrunk motioned to accept the additional backup, Brad Harris second. The additional backup was provided to the committee and public. Ryan Williams provided additional insight regarding the budget figures and what that funding was utilized for. During public comment, a member of the public inquired on the total cost of the project. Brad Harris responded noting that there was not a specific figure available for total cost, and that it is dependent on available grant funding. The committee added some additional context as to what the funding was used for, specifically leveling the property, a partial sound barrier, culverts, and various studies / surveys. 9. For Possible Action – Discussion and deliberation regarding the soft-opening of a youth track prior to project completion. Ryan Williams explained the agenda item, providing context as to how this falls in line with the greater project, and presented additional backup. Loyce Seastrunk motioned to approve, Brad Harris second. The additional backup was provided to the committee and public. A member of the public asked whether the youth track would be open to all off-highway vehicle user groups, and what user groups the final park will cater to. Ryan Williams and Brad Harris explained that the initial intent of the youth track was and all-terrain vehicles, with the possibility of youth side by sides, and the final facility would cater to all user groups, including 4x4 users. A member of the public had a specific question regarding prevailing wage being factored in when it comes to planning – Jimmy Lewis asked to move past this, as it is to be determined and not relevant to this agenda item. A member of the public asked whether the facility could be rented out or utilized by different event / series promoters. The committee noted that it is an ideal possibility, though far down the road. He also asked about track layout changes – Jimmy Lewis asked to move past this, as it’s not relevant to the agenda item. Jimmy noted that there is additional public comment at the end. Ryan Williams explained the additional backup, and that this youth track was the completed park design. He provided details regarding a four-phase plan to construct the track, starting with fencing and an access gate, and provided a budget. Further phases to be discussed at future meetings. The committee discussed material needs and location, along with additional steps to procure supplies and equipment. The item was opened to additional public comment. Britt Davis of Nye County Side X Side introduced himself, and suggested January 25, 2025, as a potential date. The committee agreed. Maryan Hollis requested a better explanation of where the location is, in relation to the adjacent roads. Loyce Seastrunk provided a clear explanation of the proposed Youth Track location. She had an additional question, asking if this track was part of the larger plan. The committee confirmed it was always part of the plan and was the first phase of the larger project. Nicole Ryan had a question regarding facilities, specifically whether portable restrooms would be available on site for the soft opening. Jimmy Lewis noted that permanent facilities will be part of the larger project, and portable restrooms will be part of the soft opening planning. ---PAGE BREAK--- PAHRUMP OFF HIGHWAY VEHICLE PARK ADVISORY COMMITTEE MEETING MINUTES 3 A member of the public asked about Emergency Medical Technicians for the soft opening. Ryan Williams confirmed that EMTs are necessary. Debra Strickland confirmed that EMTs will be available and on site at the fairground property for races / events. A member of the public asked about water / power available on site. Loyce Seastrunk provided information regarding power and water being available at the fairground property, but not on site yet. Debra Strickland provided additional information regarding grant funding that is being utilized towards utilities. Jimmy Lewis motioned to accept the four-phase proposal, including a workshop date January 25, 2025. Loyce Seastrunk second. Ryan Williams requested members of the public add their information to the sign-in sheet in the back of the room to get involved. 10. Announcements. Debra Strickland had an announcement regarding the northside trailhead, with $200,000 in grant funding awarded for that project. She also provided details on the southside trailhead. 11. For Possible Action – Discussion and deliberation to set the date and time for the next meeting. Ryan Williams motioned to set the date and time of the next meeting to February 6, 2025, at 5:30 p.m. in the Veteran’s memorial building. Skip Hadduck second. 12. GENERAL PUBLIC COMMENT (Second). A member of the public asked about dust management for the youth track soft opening. Brad Harris noted that there would be a water truck available. Jimmy Lewis noted that dust and sound are two main concerns. Travis Mullaney introduced himself and expressed that he has a list of 72 residents who would be willing to volunteer their time to build a track. The committee explained that there is a specific process that needs to be followed for this project, and that it is not a traditional private motocross track. Jimmy Lewis thanked him for his comment and hoped to see a large turnout of volunteers at the workshop. 13. ADJOURNMENT. Meeting adjourned.