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PAHRUMP PARK AND RECREATION ADVISORY COMMITTEE DRAFT MINUTES SEPTEMBER 21, 2022 Pursuant to NRS, a meeting of the Pahrump Park and Recreation Advisory Committee was held on September 21, 2022, at 6:30 pm at the Bob Ruud Community Center. 1. Call to Order and the Pledge of Allegiance The Pledge of Allegiance was recited at 6:30 pm 2. Roll Call Members Present: Chair Vanessa Simmons, Vice Chair Pam Hiler, Secretary Dave Harris, Dave Clasen, Loyce Seastrunk. Guests: Helen Schneider, Shirley Seastrunk, Tim Bohannon, Ray Wagner, Donna Cox – Board of County Commission. Absent: Jimmy Martinez – Buildings and Grounds, Courtney Kenny – Administrative Coordinator, and Member Mark Broedling 3. Approval of the agenda for October 19, 2022 Dave Harris made a motion to approve the agenda for October 19, 2022 with an agenda item that was left off of a second comment period. Pam Hiler seconded the motion. Vote 5-0 4. GENERAL PUBLIC COMMENT (three minute time limit per person). Action will not be taken on the matter considered during this period until specifically included on an agenda as an agenda item (First). Shirley Seastrunk commented about the allocation of fields. The lack of ability to adjust field allocations based on the number of participants and number of teams after sign-ups are completed. Shirley Seastrunk requested that an item agenda be placed on the agenda each month to deal with this type of problem. Tim Bohannon requested improvements to the baseball diamonds infield especially near home plate, the replacement of the break- away bases, and pitching machine area. Ray Wagner commented about the combined use of athletic fields by soccer and baseball at the same time. ---PAGE BREAK--- 5. For Possible Action – Discussion and deliberation of minutes of the Pahrump Park and Recreation Advisory Committee meeting of September 15, 2022. Pam Hiler made a motion to accept the minutes as written. Dave Clasen seconded the motion. Vote 5-0 6. Announcements (First) Chairperson Vanessa Simmons made an announcement that the approval by the BOCC that the agenda item to approve Helen Schneider was pulled by the Chair and they do not know what they want to do with advisory committee. Dave Harris made an announcement that notes from the Lakeview Golf Course Advisory Committee have been provided if anyone is interested in them. 7. Committee Comments (This item limited to announcements or topics/issues proposed for workshops/agendas). Dave Harris made a comment as requested by the public that from now on there will be an agenda each month from now on to deal with field allocation to deal with issues or problems concerning the use of the athletic fields in the park system. Loyce Seastrunk voiced his support for this new agenda item. 8. For Possible Action – Discussion and deliberation to consider the permanent and alternate member positions on the Parks and Recreation Advisory Committee. After committee discussion – Public Comment No Public Comment No Action Taken 9. For Possible Action – Discussion and deliberation of Major Event Park Reservation Requests. Courtney Kenney Administrative Coordinator for the town has done a very good job the last two months of keeping this committee informed of all the major park requests and they are listed in the minutes of the last two meetings. A concern of the committee is the lack of communication about youth activities in the valley and how to get that type of information out to the public. No Public Comment No Action Taken ---PAGE BREAK--- 10. For Possible Action – Discussion and deliberation regarding the progress and/or updates on the development of the Fairgrounds. After committee discussion – Public Comment. Loyce Seastrunk made the comment that he had heard the bids for the water projects came in extremely high. OHV has used volunteers to start improvements at the track. Forms needs to be filling out to keep track of volunteer hours for the town. Public Comment – Helen Schneider made a comment about the gate entrance and condition to the field at Simkins Park No Action Taken 11. For Possible Action – Discussion and deliberation regarding the progress and/or any updates on the development of Kellogg Park. After committee discussion – Public Comment. No report given at this time by the town staff. Public Discussion - No Public Comment No Action Taken 12. For Possible Action – Discussion and deliberation regarding the progress and/or any updates on the other parks in Pahrump (Ian Deutch, Simkins, Blosser, Petrack Park). after committee discussion – Public Discussion. Ian Deutch Park (Honeysuckle) has had vandalism done to a restroom recently. The parks do have a camera system for some areas of the parks. Town staff usually locks restroom doors at night. Blosser Park is still having trouble keeping small dogs in their assigned areas. Gopher holes are being filled in by town staff. Public Discussion – No Public Comment No Action Taken ---PAGE BREAK--- 13. For Possible Action – Discussion and deliberation regarding the donation process to support Pahrump parks. Sample from another community has been provided to the BOCC. After committee discussion – Public Discussion Sample donation form was provided from Great Falls, Montana. Community is about the same population as the Pahrump Valley. Forms could be developed that could be used by both the town and the county to receive donations. Questions about the responsibility of the town versus the county. Donations have been giving to Pahrump Valley Little League. An organization’s volunteers could be used to improve fields that they use for their sports. Committee may need to be set up donation forms. Public Comment – Tim Bohannon tried to make a donation to Little League but is having a hard time contacting league officers. He stated different types of grants could be used to help out the parks and recreation system and support by the town and county is needed. Requests for money to support parks need to start early in the spring. Recreation grants need matching funds. No Action Taken 14. Possible Action – Discussion and deliberation regarding the last progress report on park facilities done by the advisory committee. After committee comment – Public Discussion Dave Harris reported the last park report was done before the start of Kellogg Park. It listed amenities of each park and possible future needs. Addition to Blosser Park has been a port-a-potty and drinking fountain. Simkins Park has a fence to divide the field and lights have been added to the fields. Petrack Park has built more horseshoe to host tournaments. Ian Duetch Memorial Park still needs improvements at the skate park but waiting financial resources. Parking is a concern at the park. Kellogg Park was updated with restrooms, walking trails and dog park. Public Comment – Helen Schneider stated her dog organization wants to donate to Kellogg Park and wanted this advisory board to hand out donation forms at the field allocation meetings. No Action Taken ---PAGE BREAK--- 15. For Possible Action – Discussion and deliberation regarding progress of the adoption of the by-laws for the Town of Pahrump Park and Recreation Advisory Committee. After committee comment – Public Discussion The BOCC has not had time to look at the proposed changes in the by-laws. Public Comment – No public comment at this time No Action Taken 16. Committee Comments (This item limited to announcements or topics/issues proposed for future workshops/agendas.) (Second) Secretary Dave Harris stated there would be new agenda items to address issues that were brought up during the meeting. Pam Hiler and Loyce Seastrunk commented that members should visit the parks and talk to the groups using the park. Different sports using the same field space not to be allowed on the advice of Tim Sutton 17. GENERAL PUBLIC COMMENT (Second) No public comment at this time. 18. ANNOUNCEMENTS (Second) 19. ADJOURNMENT Our next scheduled meeting of the Town of Pahrump Park and Recreation Advisory Committee will be on October 19, 2022 at 6:30 pm at a location to be determined. Adjournment at 7:42 pm. Pam Hiler made a motion to adjourn the meeting and Loyce Seastrunk seconded the motion. Vote 5-0