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Resolution #2006 - 05 PAHRUMP TOWN BOARD A RESOLUTION TO ESTABLISH A POLICY FOR MAJOR EVENTS AND RESERVATION AND USE OF TOWN FACILITIES WHEREAS the Town of Pahrump desires to establish a policy for major events and reservation and use by the public of Town facilities including but not limited to Honeysuckle, Petrach, and Simkin's parks; and the Pahrump Community Pool; to assist the Town staff in authorizing the use of the subject facilities, proscribe fees, provide notice when necessary to public safety agencies, and set restrictions and rules for control, maintenance, and preservation of the Town facilities; now THEREFORE BE IT RESOLVED the Town policy for major events and reservation and use by the public of Town facilities shall be as follows: Applicable Users Any group of 500 persons or more Reservations All reservations for Town facilities shall be accepted on a "first come - first served" basis. An application shall be completed, all fees paid, compliance with this policy confirmed, and proof of insurance shall be provided prior to use of any Town facility by applicable users. A site map shall accompany any reservation indicating the location of temporary structures to be erected, food preparation and service areas, location of flammable gas sources, electrical needs, locations of other potential hazard, parking and traffic control, and points of ingress and egress. Deposits and Fees A deposit and user fee shall be required of any facility user except governmental agencies, non- profit organizations, and Town sponsored groups, or when waived by the Town Board. Fees must be paid no later than 90 days in advance of the event. Failure to pay required fees may result in cancellation of the planned event. User fees (if applicable) are non-refundable. Deposits shall be paid by certified check or money order, or by personal check at the discretion of the Town Manager, made payable to the Town of Pahrump and shall be refunded if nothing is damaged or missing. All costs related to damage or loss shall be assessed to the signatory of the reservation. ---PAGE BREAK--- Upon completion of the event the facility must be returned to same or better condition than it was found, with food stuffs and any waste removed. Dumpsters, portable toilets, and any event equipment or structures must also be removed immediately. Pool Deposit $500.00 User Fee $50.00 Parks Life Guards: $10.00 an hour for each lifeguard. Two minimum for first 25 attendees. One additional lifeguard for each additional25 attendees. Deposit $300.00 User Fee NA Prohibited Activities Any criminal or illegal activities. Consumption, possession, sale or serving of alcohol except as noted herein. Private parties not open to the public. Organizational events during which alcohol is sold or served and for which a Special Nye County or 72 Hour Liquor License has been obtained. Profit making events by private entities. Safety Buildings and Grounds, Law Enforcement and Fire/EMS agencies shall be notified of the event by the event sponsors 90 days in advance of the event. Confirmation of notification and compliance with all safety requirements shall be provided to the Town office by the event sponsors. Failure to do so may result in cancellation of the event. Sanitation Portable toilets shall be provided at a rate consistent with State Public Health Department standards. Confirmation of contractual agreement with a portable toilet service shall be provided to the Town office 90 days in advance ofthe event. Failure to do so may result in cancellation of the event. Insurance A Certificate of Liability Insurance (with minimum coverage limits as noted in the attached as part of this policy) shall be required naming the Town of Pahrump as "additionally insured" and shall accompany the application for reservation. Confirmation of liability coverage shall be provided to the Town office 30 days in advance of the event. Failure to do so may result in cancellation of the event.