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I. Gove Purpo It is th Public metho The b II. Scop a. Th A i ii iii iv v vi vii b. Cred depa erning Author ose he policy of t c Act 280 of 1 ods and proc enefits to the Increased Reduced r Improved Reduced c Enhanced pe he County au merican Expr . Animal C . Recreati . Library . Treasure . Clerk . ROD . Building *The O that is it card paym artments acce Credit rity he County of 1995 entitled esses to be u e County may certainty of c eturn check p audit trail ash collection customer con uthorizes the ress, and Deb Control on charges a er (Land use) Otsego Coun tailored spec ments may b epting credit t Card A f Otsego to ac “Financial Tr sed for accep y include: collection processing co n costs nvenience e acceptance bit Cards for th nd fees ty Judicial Sy cifically to its e made onli cards, or by p Accepta ccept credit c ansaction De ptance. osts of payment he following ystem (Courts operations. ne using the phone. ance Po cards as a for evice Payment through VIS Departments viii. Ho ix. Equ x. Pro xi. EM xii. She xiii. Cou s) has a sepa e web, in pe licy m of paymen ts”. This poli SA, MasterCa s: using ualization osecutor MS eriff urts* arate credit c erson over th nt as authoriz cy is to outlin rd, Discover card receipt he counter a zed by ne the Card, policy at the ---PAGE BREAK--- III. Responsibility The County Treasurer or a designee of the Treasurer will oversee payment methods. The credit card transaction fees are paid by the cardholder, not the County. The County will negotiate the lowest possible fee structure to minimize the financial impact to the consumer. The County shall coordinate such methods through the GovPay and the Point and Pay System, a subsidiary of North American Bancard. IV. Data Security All County department employees accepting credit cards must protect and secure all credit card data collected, and shall adhere to the following guidelines: A. Credit card information shall never be acquired or disclosed without the cardholder’s consent. B. Over the counter payments by credit card must be swiped into the electronic card reader. Whenever practical, County employees will not accept payments without the credit card being present. (Point and Pay customers have the option of paying by phone using the secure Point and Pay Interactive Voice Response System 800 number.) C. If, in a rare instance, a transaction is written down on a piece of paper, the paper must be shredded immediately upon completion of the transaction. D. Any electronically generated credit card processing receipt should only display up to the last four digits of the account number. The expiration date should not be displayed at all. E. Credit card information should never be electronically transmitted by e‐mail, any type of text messaging service, or facsimile. V. Approval of the Credit Card Acceptance Policy The Credit Card Acceptance Policy shall be approved and adopted by the governing body of County of Otsego and reviewed periodically as needed. Adopted: September 24, 2015