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CAPITAL IMPROVEMENT PLAN 2024-2029 OTSEGO COUNTY, MICHIGAN Approved by the Planning Commission on 12/18/2023 Adopted by the Board of Commissioners on 12/19/2023 Photo Credit: Thom Marquard ---PAGE BREAK--- 2 TABLE OF CONTENTS MICHIGAN PLANNING ENABLING ACT 3 CAPITAL IMPROVEMENTS 4 LIMITATION ON AUTHORITY 5 PROCEDURES 6 PROJECT PRIORITIZING 7 OTSEGO COUNTY COURT BUILDING 8 OTSEGO LAKE DRAIN REPLACEMENT 9 OTSEGO LAKE CAMPGROUND UPGRADES 10 ALPINE CENTER REPAIRS: ROOF, WINDOWS, HVAC, PLUMBING 11 GAYLORD REGIONAL AIRPORT REHABILITATE RUNWAY 9-27 12 GAYLORD REGIONAL AIRPORT SNOW REMOVAL PLOW TRUCK 13 OCRC 2024 PROJECTS 14 REPAVE ROAD TO CROSS ST. BUILDING 15 PARKS & RECREATION TRACTOR PURCHASE 16 BUS GARAGE STRUCTURAL MAINTENANCE 17 GROEN HOTEL RESTORATION PHASE I 18 GROEN HOTEL RESTORATION PHASE II 19 OTSEGO COUNTY FIVE YEAR CAPITAL IMPROVEMENT PLAN - APPENDIX A 20 ---PAGE BREAK--- 3 INTRODUCTION MICHIGAN PLANNING ENABLING ACT The Michigan Planning Enabling Act requires local municipalities that have adopted a master plan to annually prepare a capital improvements program. This language is contained in Article IV, Section 65, subparts and which reads: To further the desirable future development of the local unit of government under the master plan, a planning commission, after adoption of a master plan, shall annually prepare a capital improvements program of public structures and improvements, unless the planning commission is exempted from this requirement by charter or otherwise. If the planning commission is exempted, the legislative body either shall prepare and adopt a capital improvements program, separate from or as a part of the annual budget, or shall delegate the preparation of the capital improvements program to the chief elected official or a nonelected administrative official, subject to final approval by the legislative body. The capital improvements program shall show those public structures and improvements, in the general order of their priority that in the commission's judgment will be needed or desirable and can be undertaken within the ensuing 6-year period. The capital improvements program shall be based upon the requirements of the local unit of government for all types of public structures and improvements. Consequently, each agency or department of the local unit of government with authority for public structures or improvements shall upon request furnish the planning commission with lists, plans, and estimates of time and cost of those public structures and improvements. Any township may prepare and adopt a capital improvement program. However, subsection is only mandatory for a township if the township, alone or jointly with 1 or more other local units of government, owns or operates a water supply or sewage disposal system. ---PAGE BREAK--- 4 CAPITAL IMPROVEMENTS Capital Improvements are generally additions to the County’s assets, including the construction or purchase of land, buildings or facilities or major renovations of the same, and are long lasting and involve a substantial investment. For purposes of this Capital Improvement Program (CIP), only the following type of projects that meet this definition of a capital improvement, are included in the program, such as: • New and expanded physical facilities. • The acquisition of land for a community facility. • Major Renovation or replacement of existing facilities costing over $75,000. Inclusion of a project in this Plan fulfills the requirements of MCL 125.3861. ---PAGE BREAK--- 5 LIMITATION ON AUTHORITY This CIP is not meant to appropriate the power of the Otsego County Board of Commissioners in their duty to regulate the expenditure of County funds, but merely to provide guidance and recommendations to projects that may have a long-term impact on the community. To that end, the following limitations on authority will be observed: A. The Otsego County Board, its departments, and agencies have every right and an obligation to make emergency repairs without prior comment from the Otsego County Planning Commission. Information on such emergency repairs, will however, be submitted as soon as practicable to the Chairperson of the Planning Commission. B. Grant Applications that are attempting to obtain funds for projects that would fall under the CIP guidelines will be presented to the Planning Commission as soon as practicable. ---PAGE BREAK--- 6 PROCEDURES A. The Capital Improvements Program Committee is charged with gathering project information for inclusion into the CIP. The Committee consists of the Chairperson of the Otsego County Planning Commission or his/her designee; the Otsego County Land Use Services Director; the Otsego County Planning/Zoning Director, the Otsego County Board Chairperson or his/her designee, an additional representative of the Otsego County Planning Commission; and the Otsego County Administrator. The Otsego County Planning/Zoning Director will act as the CIP Coordinator, with the responsibility of coordinating data gathering. B. The CIP Committee will create a draft CIP. C. The draft CIP will be sent to the Otsego County Planning Commission for comment/changes each year. D. The Planning Commission will conduct a public hearing on the draft CIP each year. E. Planning Commission will forward draft CIP, along with recommendation, to the Otsego County Board each year. F. Otsego County Board will adopt, modify, or reject with reasons, the CIP. G. The Capital Improvements Program Committee will annually update the CIP, and follow the above process. ---PAGE BREAK--- 7 PROJECT PRIORITIZING Projects will be prioritized using the following categories: A. Urgent (imperative, must do) • Satisfies a legal obligation (legal mandate) • Corrects a condition dangerous to public health or safety • Alleviates an emergency service disruption or deficiency • Prevents irreparable damage to a valuable public facility B. Important (essential, should do) • Rehabilitates or replaces an obsolete public facility or attachment to the facility • Stimulates economic growth and private capital investment • Reduces future operating and maintenance costs • Leverages available state or federal funds C. Desirable (important, could do) • Provides a new or expanded level of service • Promotes intergovernmental cooperation • Enhances cultural or natural resources ---PAGE BREAK--- 8 OTSEGO COUNTY COURT BUILDING • Agency: Otsego County • Project Type: New Construction • Year(s) of Project: Target 2025 • Project Description: o The proposed facility would consist of a State compliant full-court facility to house Circuit, District, Probate and Family Courts. Analysis suggests the need for at least a 10,000 ft2 building. • Schedule: o Design: Single Story : TBD o Construction: TBD • Estimated Cost with 20-year operations and interest included: $3,500,000.00 • Basis of Cost Estimate: Architect Estimate • Alternative Financing: o Funding anticipated from ARPA fund source • Agency Reported Priority: Urgent • Planning Commission Reported Priority: Urgent ---PAGE BREAK--- 9 OTSEGO LAKE DRAIN REPLACEMENT • Agency: Otsego County • Project Type: New Construction • Year(s) of Project: 2026 • Project Description: o This project involves the replacement of Otsego Lake’s Drain structure located on the east side of Otsego Lake. The structure is responsible for maintaining the court specified lake level and preventing excess lake level rise. The current structure (ca. 1970’s) has extensive damage due to ice and age. Project to include new concrete weir, all drain egress piping, and needed safety features. • Schedule: Summer 2026 • Estimated Cost: TBD • Basis of Cost Estimate: Currently, awaiting material/labor pricing via Engineering Co. • Alternative Funding: o Special Assessment District • Agency Reported Priority: Urgent • Planning Commission Reported Priority: Urgent ---PAGE BREAK--- 10 OTSEGO LAKE COUNTY CAMPGROUND IMPROVEMENTS • Agency: Otsego County Parks and Recreation • Project Type: Renovation Year(s) of Project: 2025 • Project Description: o Otsego County Parks and Recreation is proposing to improve campsites at Otsego Lake County Park with fire pits, picnic tables, campground lights and gravel. The purchase of these items will enhance the Park's campsites and make it a more attractive, safe and user- friendly place to visit and stay. • Schedule: 2025 • Estimated Cost: $75,000 • Basis of Cost Estimate: Market Estimate • Alternative Financing o None o Otsego County Parks and Recreation Capital Improvements Fund contribution • Agency Reported Priority: Important • Planning Commission Reported Priority: Important ---PAGE BREAK--- 11 ALPINE CENTER UPKEEP: ROOF, WINDOWS, HVAC, & PLUMBING • Agency: Otsego County Administration • Project Type: Maintenance • Year of Project: 2024 and forward as needed • Project Description: o The Alpine Center (ca. 1902) is experiencing water infiltration from roof, windows, and plumbing as these systems degrade and subsequently fail. Heating system is also unreliable. • Schedule: Commence 2024 and until personnel relocation (all departments) finalized • Estimated Cost: $50,000 o Basis of Cost Estimate: Prior maintenance cost history for 2023 • Alternative Financing: NA • Agency Reported Priority: Urgent • Planning Commission Reported Priority: Urgent ---PAGE BREAK--- 12 GAYLORD REGIONAL AIRPORT REHABILITATE RUNWAY 9-27 • Agency: Otsego County • Project Type: New Construction • Year(s) of Project: 2023 (Design) – 2024 (Construction) • Project Description: o This project is to rehabilitate the bituminous pavement of Runway 9-27. The existing runway is 6,579' x 150'. The existing pavement was last rehabilitated in 2002 and will be 21 years old at the time of this project. According to the PCI data taken in 2015, the existing pavement was listed at 73. The reports indicate low to medium severity longitudinal\transverse cracking and low severity weathering, but no significant structural concerns. The PCI for Runway 9-27 is forecasted to be at 59 in 2023. The rehabilitation will consist of a 4-inch mill and fill with full depth crack repair. Also included in this project will be the rehabilitation of the shoulders, blast pads, and existing taxiway connectors from Runway 9-27 to the hold lines. A full airfield remarking is included. • Schedule: TBD • Estimated Cost: Design $200,000 (completed); Construction $6,700,000 • Basis of Cost Estimate: Engineer Estimate • Alternative Financing: o FAA Non-Primary Entitlement Grants (3.17% share): $ 218,730 o FAA Federal Apportionment (86.83% share): $ 6,831,000 o State Funds share): $ 335,000 o Local Funds share): $ 335,000 • Agency Reported Priority: Important Planning Commission Reported Priority: Important ---PAGE BREAK--- 13 GAYLORD REGIONAL AIRPORT SNOW REMOVAL PLOW TRUCK • Agency: Otsego County • Project Type: Acquisition • Year(s) of Project: 2025 • Project Description: o Snow removal equipment replacement (Plow Truck) for airport facility. • Schedule: 2025 • Estimated Cost: $300,000 • Basis of Cost Estimate: Market • Alternative Financing: o FAA Non-Primary Entitlement Grants (3.17% share): $ 9,510 o FAA Federal Apportionment (86.83% share): $ 260,490 o State Funds share): $ 15,000 o Local Funds share): $ 15,000 • Agency Reported Priority: Important • Planning Commission Reported Priority: Important ---PAGE BREAK--- 14 OCRC 2024 PROJECTS • Agency: Otsego County Road Commission • Project Type: Major Renovations • Year(s) of Project: 2024 • Project Description(s): o Work will include crush and shape (CS) with new HMA surface, or wedge and overlay (WO) as needed Sparr Rd. (Sawyer Rd. to Wolf Rd.) $645,646.89 (Bid)(CS) Sparr Rd. (Dover to Sawyer Road) $964,720.34 (Bid) (CS) Patrick Dr., Greentree Dr., Pinetum Ln. $248,000.00 (Bid) (CS) Sturgeon Valley Rd. (Fontinalis Rd. east 1.5mile to “Green Timbers” area) $412,500.00 (Bid) (CS) Highlands (Trillium Trl., Edelweiss Trl.) $412,500.00 (Pending Bidding) (CS) Michaywe Dr. (Bobwhite Way, Snowmass Ct., Golden Elk Ct.) $312,000.00 (Pending Bidding) (WO) • Basis of Cost Estimate: Engineer Estimates or Bid Results • Agency Reported Priority: Important Planning Commission Reported Priority: Important ---PAGE BREAK--- 15 REPAVE ROAD TO CROSS STREET BUILDING (LIVINGSTON BLVD. BRANCH OFF TO CROSS ST. TERMINATION) Agency: Otsego County Capital Projects/Administration Project Type: Major Repair Year(s) of Project: 2026 Project Description: o Due to traffic patterns, and freeze/thaw cycles, road is deteriorated and will require intermittent patching until project undertaken as detailed. The existing pavement will be crushed and paved with two courses of HMA. At some locations, the top layer of existing pavement may be milled and resurfaced with a single course of HMA. Additional improvements may include paved shoulders and possible curb and gutter at intersections Schedule: Spring-Summer 2026 Estimated Cost: $TBD Basis of Cost Estimate: TBD Alternative Financing: TBD Agency Reported Priority: Important Planning Commission Reported Priority: Important ---PAGE BREAK--- 16 PARKS & RECREATION TRACTOR PURCHASE • Agency: Otsego County Parks and Recreation • Project Type: Major Purchase • Year(s) of Project: 2024 • Project Description: o Purchase of utility tractor: make, model and options “open” pending Board discussions • Schedule: 2024 • Estimated Cost: $75,000 (contingent on budgeting) • Basis of Cost Estimate: Market Estimate • Alternative Financing: None at this time • Agency Reported Priority: Important Planning Commission Reported Priority: Important ---PAGE BREAK--- 17 BUS GARAGE STRUCTURAL MAINTENANCE • Agency: Otsego County Bus System • Project Type: Maintenance • Year(s) of Project: 2024 • Project Description: o Pole building’s metal sill plates and stud repairs, with siding and insulation as needed • Schedule: 2024 • Estimated Cost: $125,000 • Basis of Cost Estimate: Market Estimate • Alternative Financing: o None • Agency Reported Priority: Important • Planning Commission Reported Priority: Important ---PAGE BREAK--- 18 GROEN HOTEL RESTORATION PHASE I • Project Description:160’X16’ Roof replacement, including trusses, sheathing, framing as needed, windows, doors, sidewalks and all applicable ADA compliances. • Agency: Otsego County via Groen Board • Year of project: 2024 • Schedule: 2024 • Estimated cost: $175,000 • Basis of Cost Estimate: estimate by Roger Latuszak, with no formal bidding to date • Agency Reported Priority: Desirable • Planning Commission Reported Priority: Desirable ---PAGE BREAK--- 19 GROEN HOTEL RESTORATION PHASE II • Project Description: Tongue and groove rear wall replacement, with added partitions, walk through areas upgraded, and full concrete float where needed for floors and walkways. • Agency: Otsego County via Groen Board • Year of project: 2025 • Schedule: 2025 • Estimated cost: $90,000 • Basis of Cost Estimate: estimate by Roger Latuszak, with no formal bidding to date • Agency Reported Priority: Desirable • Planning Commission Reported Priority: Desirable ---PAGE BREAK--- 20 ---PAGE BREAK--- 21 Thom Marquard Director of Planning, Zoning, Capital Projects and Grants Otsego County, Michigan [EMAIL REDACTED]