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REQUEST FOR PRICING (RFP) Body-Worn Camera Systems for Otsego County Sheriff's Office RFP Number: RFP 2025-11 Release Date: August 19, 2025 Response Due Date: September 19, 2025 by 10:00a.m. Contact Person: Matt Muladore, Undersheriff Email: [EMAIL REDACTED] Phone: [PHONE REDACTED] ext. 2782 1. INTRODUCTION The Otsego County Sheriff's Office is seeking sealed bids from qualified vendors to provide body-worn camera (BWC) systems for law enforcement personnel. The department intends to enhance accountability, transparency, and officer safety through the implementation of a reliable and secure BWC solution. This Request for Pricing (RFP) outlines the requirements and expectations for the procurement of BWCs, associated software, data storage, and support services. 2. SCOPE OF WORK Vendors shall provide the following: • Body-worn cameras (minimum 16 units) • Secure cloud-based or on-premises video storage • Camera management and video evidence software • Maintenance, training, and technical support • In-car camera integration • Redaction software for public records compliance ---PAGE BREAK--- 3. PRODUCT REQUIREMENTS 3.1 CAMERA HARDWARE Each body-worn camera must meet or exceed the following specifications: • Minimum resolution: 1080p HD • Field of view: Minimum 120° • Low-light/night vision capabilities • Pre-event recording buffer (at least 30 seconds) • Battery life: Minimum 12 hours continuous use • Water and impact resistance (IP67 or better) • One-touch recording activation • LED recording indicator (optional privacy mode) • Mounting options: uniform and outer vest 3.2 STORAGE & EVIDENCE MANAGEMENT • Cloud or on-premises CJIS-compliant storage • Unlimited or tiered storage options • Retention scheduling per agency policy • Audit trail capabilities • Role-based access controls • Chain of custody logging 3.3 SOFTWARE & INTEGRATION • Video tagging and categorization • Keyword search and video playback tools • Integration with CAD/RMS systems (if applicable) • Ability to share videos securely with prosecutors • Optional AI-based redaction and transcription tools 3.4 TRAINING & SUPPORT • Initial and ongoing user/admin training • 24/7 technical support availability • Firmware and software updates • Replacement/warranty policy details (must be supplied with bid) ---PAGE BREAK--- 4. PRICING FORMAT Please provide pricing in the following structure: Item Description Quantity Unit Price Total Price 1 Body-Worn Cameras 16 $ $ 2 Docking/Charging Stations 2 $ $ 3 Software License (annual) 18 $ $ 4 Data Storage (annual) Unlimited $ $ 5 Training & Support Yes $ $ 6 Maintenance/Extended Warranty 5 years $ $ 7 Molle BWC mounts for vest 16 $ $ - TOTAL - - $ Please include any bulk discounts, multi-year pricing, or alternative purchasing models lease vs purchase). 5. SUBMISSION INSTRUCTIONS All bids must be submitted in sealed physical form no later than: Due Date: September 19, 2025 Time: 10:00a.m. Delivery Method: • Mail/In-Person: Otsego County Sheriff’s Department Attn: Matt Muladore 225 W. Main St. Suite 203 Gaylord, MI 49735 Late submissions will not be accepted. 6. GENERAL TERMS AND CONDITIONS • The Sheriff’s Office reserves the right to accept or reject any or all proposals. • This RFP does not commit the Sheriff’s Office to award a contract. • Pricing must be valid for a minimum of 130 days from the due date. • All hardware/software must be CJIS-compliant. ---PAGE BREAK--- • The successful vendor may be subject to a background investigation. 7. QUESTIONS & CLARIFICATIONS All questions must be submitted in writing by September 15, 2025 to: Undersheriff Matt Muladore Email: [EMAIL REDACTED] Responses to all vendor questions will be shared via written addendum to this RFP.