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Otsego County, Michigan 1 Request for Proposal for Roof Replacement on Various Buildings at the Groen Nature Preserve Otsego County, Michigan BID 2021-04 SECTION I. INTRODUCTION Proposals to replace the roof on four buildings at the Groen Nature Preserve will be received by Otsego County to the attention of Chris Churches in the Administration Office, 225 West Main Street, Suite 203, Gaylord, Michigan, 49735 until 10:00 a.m. local time on Friday, February 5th, 2021. Bids will be publicly opened and read at 10:05 a.m. on Friday, February 5th in Room 100 at 225 W. Main Street, Gaylord, MI. Any questions must be received by Monday, January 18th, 2021 at noon. The County reserves the right to accept, reject or negotiate any or all bids, to waive or not waive informalities or irregularities in bids or bidding procedures, to rebid the project/purchase, and to accept any bid determined by the County to be in the best interest of the County, regardless of price. The reason for rejection may include past performance issues, and compatibility with existing equipment or software. Vendors located in Otsego County are hereby granted a 5% cost variance for low bid determination. ---PAGE BREAK--- Otsego County, Michigan 2 SECTION II. INSTRUCTIONS, INFORMATION AND REQUIREMENTS 1. Purpose: The purpose of this Request for Proposal (RFP) is to receive proposals for selection of a contractor to re-shingle four roofs at the Groen Nature Preserve located at 2043 Gingell Road in Johannesburg, MI. The specific buildings which need roof replacement are as follows: a. Lakehouse Garage Roof b. Stone Barn Roof c. Gambrel Garage Roof d. Horse Through Roof (See Appendices A through D for photos of each building). This RFP does not constitute a contract for services performed or to be performed. After selection of the successful firm (referred to as the contractor), Otsego County, and the contractor will negotiate a contract and a complete scope of services. All proposals submitted become the property of Otsego County and will not be returned. The County is not responsible for any costs incurred by the respondent in proposal preparation, presentations, site visits, or benchmarks performed. 2. Submittal of Proposals/Bids: Submittal of proposals/bids shall be on the form attached hereto in Section IV no later than noon on Friday, February 5th, 2021. Proposals shall be sealed and clearly marked as BID 2021-04 on the outside, and sent to the following: Attn: Tom Pratt 225 W. Main Street, Suite 203 Gaylord, Michigan 49735 Bids will be publicly opened and read at 10:05 a.m. on Friday, February 5th in Room 100 at 225 W. Main Street, Gaylord, MI. 3. Official Signature: An authorized official/person acknowledging full understanding of the information contained in this RFP must sign the Bid/Proposal Form. 4. Inquiries: Questions regarding the RFP should be directed to Tom Pratt by calling [PHONE REDACTED] or emailing to [EMAIL REDACTED]. Any questions must be received by Monday, January 18th, 2021 at noon. ---PAGE BREAK--- Otsego County, Michigan 3 5. Insurance Requirements: Contractor shall furnish a Certificate of Insurance from an insurance company licensed to do business in the State of Michigan and acceptable to the County for the following: a. Workers Compensation and Employers’ Liability, Michigan Statutory Limits of Liability. b. Commercial General Liability Insurance. c. Motor Vehicle Liability Coverage, and Michigan No-Fault Coverages including all owned, non-owned, and hired vehicles. Otsego County will be named as Additional Insured on all insurance coverage, with the exception of Workers Compensation and Employers’ Liability insurance. Limits of Liability for General Liability, and Vehicle Liability shall be within the following guidelines based on contract amount: • Projects up to $750,000: Minimum of $1,000,000 per occurrence and aggregate. • Projects $750,001 to $1,750,000: Minimum of $2,000,000 per occurrence and aggregate. • Projects $1,750,001 to $2,750,000: Minimum of $3,000,000 per occurrence and aggregate. • The required amounts continue to escalate by adding $1,000,000 to the beginning and ending project range and to the minimum insurance requirement. • A Waiver of Subrogation is required on the certificate of liability insurance. • The certificate of liability insurance is required to have a 30-day notice of cancellation. 6. Bid and Performance Bonds: Bid bonds are required for construction or repair projects in the amount of $100,000 or more. Bid bonds and performance bonds are required for construction or repair projects in the amount of $250,000 or more. Bid bonds shall be in the amount of 10% of the total contract price. Performance bonds will be in the amount of 100% of the total contract price. Bond requirements cannot be waived. 7. Lien Waivers: For construction or repair projects in the amount of $50,000 or more, the contractor is required to provide partial lien waivers, verifying all subcontractors and suppliers have been paid for their work to date, for payment requests beyond 25% of the total contract price. The final 10% of the contract price can be paid prior to receipt of lien waivers. The contractor will provide final lien waivers within 30 days of contract completion. In the event that a contractor does not provide the required lien waivers, the contract will not be eligible for future County projects without the consent of the County Infrastructure Committee. ---PAGE BREAK--- Otsego County, Michigan 4 8. Licenses: The winning bidder hold any licenses necessary to work in the State of Michigan. 9. References: Bidder shall provide the names of three commercial accounts for similar work performed. References are also required for any subcontractors. 10. Evaluation and Award: Bids/proposals shall be evaluated and awarded by the County as soon as practicable. Award of the bid will be based on quality, service, completion date, experience and price. Information on each of these categories shall be included in bid responses. 11. Compliance with the Law: Contractor shall comply with all applicable federal, State and local laws and ordinances, rules and regulations, as well as any applicable County policies. 12. Timeline: Project is to commence upon board approval. Substantial Project Completion shall be July 2nd, 2021. 13. Delay Liquidated Damages: If Substantial Completion occurs after the Substantial Completion Date, Contractor shall pay to the Owner liquidated damages in the amount of .125% of the total contracted dollar amount per day for each day that such non-performing party has failed to perform; provided, that upon termination of the contract agreement, such damages determined under this Section shall cease to accrue and the performing party shall be entitled to recover such damages from the non-performing party as the performing party may have suffered in addition to the damages specified in this Section. The payment of any of the foregoing amounts shall not be deemed to constitute a forfeiture or a penalty. ---PAGE BREAK--- Otsego County, Michigan 5 SECTION III. SCOPE OF SERVICE Furnish and provide all materials, supplies, tools, equipment, labor, supervision, and expertise to properly and professionally perform all required services described in this RFP. CONTRACTOR RESPONSIBILITIES General Information: • Contractor must obtain any and all permits necessary to complete the work described herein. The cost of the permits should be included in the bid price. • All work must be completed by July 2nd, 2021. • Bid will be awarded based upon the lump-sum cost of all buildings. Project will not be split up per building. Work to be completed: 1. Remove and replace all shingles and underlayment on the Lakehouse Garage Roof, Stone Barn Roof, Gambrel Garage Roof, and Horse Trough Roof. See Appendices A through D below for photos of each building. 2. Repair/replace all necessary sheeting, fascia, and/or soffit on the Lakehouse Garage Roof, Stone Barn Roof, Gambrel Garage Roof, and Horse Trough Roof. 3. Clean the site and remove and/or dispose of all garbage and debris generated from the work described in 1 and 2 above. The site should be in the same and/or better condition as it was prior to the project. 4. Protect existing asphalt, concrete, and buildings from damage by equipment and/or debris during the duration of the project. 5. Contractor must include a 30-year workmanship and materials warranty. A site visit is required and can be arranged by contacting Roger Latuszak (Groen Property Manager) at [PHONE REDACTED]. COUNTY RESPONSIBILITIES 1) Provide access to the facility and work areas as necessary for the project; and coordinate with County security services. 2) Provide prompt payment upon receipt of invoices and acceptance of the project work. ---PAGE BREAK--- Otsego County, Michigan 6 SECTION IV. BID/PROPOSAL FORM BID 2021-04 The undersigned proposes to furnish all necessary equipment and labor to perform the work described above for Otsego County in accordance with the attached specifications stated herein for the price listed below. AS REQUIRED ABOVE, PLEASE ATTACH THE NAMES OF THREE COMMERCIAL ACCOUNTS FOR WHICH SIMILAR WORK WAS PREVIOUSLY PERFORMED Visited site to view project YES NO I acknowledge the receipt of the following addendums (list all issued): COMPANY NAME: ADDRESS: SIGNATURE: (include evidence of authority if applicable) TITLE: TELEPHONE: EMAIL: DATE: No. Description Qty Unit Total Price 1. Lakehouse Garage Roof 1 LS $ 2. Stone Barn Roof 1 LS $ 3. Gambrel Garage Roof. 1 LS $ 3. Horse Trough Roof 1 LS $ OVERALL TOTAL: $ Corporate Seal Here ---PAGE BREAK--- Otsego County, Michigan 14 APPENDIX A Photos of Lakehouse Garage Roof ---PAGE BREAK--- ---PAGE BREAK--- ---PAGE BREAK--- Otsego County, Michigan 15 APPENDIX B Photos of Stone Barn Roof ---PAGE BREAK--- ---PAGE BREAK--- ---PAGE BREAK--- Otsego County, Michigan 16 APPENDIX C Photos of Gambrel Garage Roof ---PAGE BREAK--- ---PAGE BREAK--- Otsego County, Michigan 17 APPENDIX D Photos of Horse Trough Roof ---PAGE BREAK---