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Otsego County, Michigan 1 Request for Quote For Otsego Lake County Park Beach Upgrades Otsego County, Michigan BID 2025-06 SECTION I. INTRODUCTION Otsego County is seeking bids for upgrades to the Otsego Lake County Park Beach areas. Bids are due by May 9, 2025 at 12:00p.m. There will be a public bid opening on May 9, 2025 at 12:15p.m. at 225 West Main Street in room 100. All bids must be sealed and have bid number “2025-06” marked on the envelope’s exterior and addressed to the attention of Jacob Brown, Director of the Otsego County Parks and Recreation Department, 225 West Main Street, Ste. 203, Gaylord, MI 49735. Bids must be submitted in writing, either by mail or dropped off in person at 225 West Main Street Gaylord, MI 49735 in the Administrative Office. Bids are to be based on the following minimum standards and specifications: • Obtain all necessary permits for the project (note: Otsego County Parks & Recreation will obtain the Soil Erosion permit). • Remove the existing grass, top soil, etc. between the sand and the lake along the existing beach to achieve a 4” minimum new sand top layer and 6% minimum gradient to shoreline. • Add sand throughout where the existing grass and riprap shoreline protection is located. • Extend the beach by approximately 75 feet by removing the riprap, grass, top soil and adding sand to the north side of the existing beach in line with bullet points #2 and #3 above. • All surrounding property that may be affected by the construction must be returned to its original state (for example if the grass is tore up from equipment, it must be leveled back out and grass be planted). • The project shall begin after Labor Day (Monday, September 1st, 2025) with an official start date mutually agreed upon with the Otsego County Parks and Recreation Department. • The project must be completed before winter snowfalls ---PAGE BREAK--- Otsego County, Michigan 2 Otsego Lake County Park is located at 1657 County Park Rd in Gaylord, Michigan. Bids will be received until 12:00pm on Friday, May 9, 2025. Bids will be publicly opened and read at 12:15 p.m. on Friday, May 9, 2025 in Room 100 at 225 W. Main Street, Gaylord, MI. Full RFQ details can be found at: Proposals Any questions must be received by email [EMAIL REDACTED]) by Friday, May 2, 2025 at noon. Any answers to questions will be posted on the County website link (above) and entitled as “Q&A Document.” The County reserves the right to accept, reject or negotiate any or all bids, to waive or not waive informalities or irregularities in bids or bidding procedures, to rebid the project/purchase, and to accept any bid determined by the County to be in the best interest of the County, regardless of price. The reason for rejection may include past performance issues, and compatibility with existing equipment or software. Vendors located in Otsego County are hereby granted a 5% cost variance for low bid determination. ---PAGE BREAK--- Otsego County, Michigan 3 SECTION II. INSTRUCTIONS, INFORMATION AND REQUIREMENTS 1. Purpose: The purpose of this Request for Quote (RFQ) is to receive bids for Beach Upgrades listed above and to be conducted at the Otsego Lake County Park located at 1657 County Park Rd in Gaylord, Michigan This RFQ does not constitute a contract for services performed or to be performed. After selection of the successful bidder (referred to as the contractor), Otsego County will award the bidder and request a Contract for Services. All proposals submitted become the property of Otsego County and will not be returned. The County is not responsible for any costs incurred by the respondent in proposal preparation, presentations, site visits, or benchmarks performed. 2. Submittal of Proposals/Bids/Quotes: Submittal of proposals/bids/Quotes shall be on the form attached hereto in Section IV (with supporting documentation attached) no later than 12:00pm on Friday, May 9, 2025. Proposals shall be sealed and clearly marked as BID 2025-06 on the outside of submittal envelope, and sent to the following: Attn: Jacob Brown 225 W. Main Street, Suite 203 Gaylord, Michigan 49735 Bids will be publicly opened and read at 12:15 p.m. on Friday, May 9, 2025 in Room 100 at 225 W. Main Street, Gaylord, MI. 3. Official Signature: An authorized official/person acknowledging full understanding of the information contained in this RFQ must complete and sign the Bid/Proposal Form’s Section IV. 4. Inquiries: Questions regarding this RFQ and the required site visit should be directed to Jacob Brown, Director of Parks and Recreation by calling [PHONE REDACTED] or emailing [EMAIL REDACTED]. A site visit (walk through) is required. Any questions must be received by Friday, May 2 , 2025 at noon. Answers to any/all questions will be posted on the County website: ) no later than 4:30pm on Friday, May 9, 2025. 5. Insurance Requirements: Contractor shall furnish a Certificate of Insurance from an insurance company licensed to do business in the State of Michigan and acceptable to the County following the Otsego County Purchasing Policy for the following: ---PAGE BREAK--- Otsego County, Michigan 4 •Abide by the Otsego County Purchasing Policy’s Lien Waiver (section 2.17) and Insurance (section 2.18) requirements found specifically in the Otsego County Administration Policy Manual found here: Any other Insurance that may be needed by the Contractor in order to fulfill contractual obligations. Copies of subcontractor worker’s disability compensation insurance will be required prior to commencement of work. 6. Licenses: The winning bidder hold any licenses necessary to work in the State of Michigan. 7. References: Bidder shall provide the names of three commercial accounts for similar work performed if available. References are also required for any subcontractors utilized. Any subcontractors must be listed on Attachment A and Attachment must accompany the Section IV submittal. 8. Evaluation and Award: Bids/proposals shall be evaluated and awarded by the County as soon as practicable. Award of the bid will be based on quality, service, completion date, experience and price. Information on each of these categories shall be included in bid responses. 9. Compliance with the Law: Contractor shall comply with all applicable federal, State and local laws and ordinances, rules and regulations, as well as any applicable County policies. 10. Timeline: Access to the site for the required walk through and to accurately create project design can be arranged prior to May 2, 2025 by coordinating with the Parks and Recreation Director, Jacob Brown by calling [PHONE REDACTED]. After an award notification, proper insurance documentation and contract must be submitted to Otsego County for subsequent signature by the Otsego County Administrator. After contract signatures are completed, permitting and construction are to commence immediately. Note: award notification will be made no later than 4:30p.m., May 27, 2025. Final project completion shall occur no later than December 1, 2025. ---PAGE BREAK--- Otsego County, Michigan 5 SECTION III. SCOPE OF SERVICE Furnish and provide all materials, supplies, tools, equipment, labor, supervision, and expertise to properly and professionally perform all required services described in this RFQ. CONTRACTOR RESPONSIBILITIES The Contractor Responsibilities are below. Note: Contractor must obtain any and all permits necessary to complete the work proposed. The cost of the permits, and any information or documentation required to obtain the permits, should be included in the bid price. Note: All work must be completed December 1, 2025. Project Design The contractor shall be responsible for providing a drawing detailing the installation of the stated materials. The drawings must include the following information (required for approval by the Otsego County Building Department): 1. Site plan detailing the location of the new materials 2. Identification of all materials quoted with grade, quality and/or soil specifications. Project Construction The contractor shall be responsible for the following: 1. Provision of all necessary equipment and labor to install new materials and related components (specs to be determined by engineered design), and 2. to dispose of demolished materials or work site construction debris as needed. A site walk-through is mandatory and can be arranged by contacting Jacob Brown at [PHONE REDACTED]. COUNTY RESPONSIBILITIES 1) Provide access to the facility and work areas as necessary for the project. 2) Provide prompt payment upon receipt of invoices and acceptance of the project work. ---PAGE BREAK--- Otsego County, Michigan 6 SECTION IV. BID/PROPOSAL/QUOTE FORM: BID 2025-06 The undersigned proposes to furnish and provide Otsego County with all materials, supplies, tools, equipment, labor, supervision, and expertise to properly and professionally perform all required services described in this RFP in accordance with the attached specifications stated herein for the price listed below. No. Description Qty Unit Unit Price Total Price 1. Project Design/Engineering (if any) 1 LS $ $ Provision of all necessary work 2. as specified herein 1 LS $ $ OVERALL TOTAL: $ Visited site to view project YES NO I acknowledge the receipt of the following addendums (list all issued-if any): COMPANY NAME: ADDRESS: SIGNATURE: TITLE: TELEPHONE: EMAIL (if any): FAX: DATE: ---PAGE BREAK--- Otsego County, Michigan 7 ATTACHMENT 1. Attachment A is to be submitted with the bid if applicable. Insurance certifications will be required for each subcontractor. 2. Names and addresses of all subcontractors (if any) to be employed on this project and which trade, work or item(s) they will perform or provide- to be listed in right column. (Submit additional sheets if necessary) SUBCONTRACTOR