Document otsegocountymi_gov_doc_5f8ba81488

OTSEGO COUNTY JAIL Facility Assessment & Master Planning • October 2005 ---PAGE BREAK--- Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 Current Facility Assessment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2 Specific Facility Issues . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4 Proposed 120-Bed Jail Facility . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12 Courthouse Addition Cost Estimates. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16 Conclusions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17 Closing Review . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18 Next Steps . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20 Appendices . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22 Appendix A – Letter of Agreement Appendix B – Jail Comparison Chart Appendix C – Cost, Productivity and Revenue Charts Appendix D – Financial Options Tables Appendix E – Otsego County Demographic Information Appendix F – Support Documents Appendix G – Select Correctional Facility Projects ii 2005 National “Build America” Award Winners for Design/Build GUNDLACH CHAMPION Altogether DifferentSM Gundlach Champion I Altogether Different TABLE OF CONTENTS “About 80% of county jails within Michigan are at or above capacity, and about 40% have declared crowding emergencies…” – Executive Director of the Michigan Sheriff’s Association ---PAGE BREAK--- 1 2005 National “Build America” Award Winners for Design/Build GUNDLACH CHAMPION Altogether DifferentSM Gundlach-Champion, Inc., in conjunction with Harrison/Landmark, was hired by Otsego County in May 2004 to prepare a Jail Assessment on their current facility, in Gaylord, MI. The facility needs assessment is based on information obtained during site visits, meetings, conversations with Otsego County personnel as well as information gathered from previous studies. Included in our original letter dated May 20, 2004 to the former Otsego County Administrator, Ms. Denise Koning, were the following items: • On-site inspections of the current jail facility, along with interviews of County personnel; • A review of existing jail blueprints and relevant studies or information from Michigan Department of Corrections and others; • Preparation of possible options for jail renovation and expansion; • Presentation of options to county officials; • Preliminary budget and financing options. A copy of the letter has been included in Appendix A of this report. Additional Information Also included in the original report were several items not specifically requested: • A review and summary of four possible jail options: 1. Addition to existing facility (32 beds) 2. Addition to existing facility (38 beds) 3. Construct an 80-bed facility at the Alpine Center site 4. Construct a 120-bed facility at the Alpine Center site • Conceptual cost estimates for the 80-bed and 120-bed facilities (with and without a Courthouse addition). • Millage Impact Analysis for the above options • Demographic information for Otsego County • Northern Lower Peninsula and eastern Upper Peninsula jail statistics On Tuesday October 18, 2005, Gundlach Champion, Inc. presented its completed Otsego County Jail Facility Assessment to the Otsego County Jail Utilization Committee in Gaylord, MI. The presenters were Wayne Johnson, VP of Business Development; Patrick Beausoleil, Manager of Business Development, and John Sturos, Engineer/Estimator—all from Gundlach Champion. INTRODUCTION “I have no problems filling our jail with over 50% out-county inmates…I have turned away downstate prisoners because of lack of beds.” – Chippewa County Sheriff Jeff Moran, referring to his 117-bed jail ---PAGE BREAK--- 2 2005 National “Build America” Award Winners for Design/Build GUNDLACH CHAMPION Altogether DifferentSM Also in attendance were a number of individuals including three county board members (as members of the committee); law enforcement, judicial, and probation personnel; the public; and the media. At the conclusion of the presentation and discussion, the Otsego County Jail Utilization Committee unanimously approved a recommendation that: a. The county board proceed with discussion of the 120-bed option (Option 4 of the original report), eliminating the other three options as being too small, inadequate for various reasons, and they did not address the longer-term needs like the 120-bed option does. b. Gundlach Champion will present a report discussing the existing facility findings and the 120-bed jail option to the Otsego County Board of Commissioners on Tuesday, October 25, 2005. c. Gundlach Champion shall request a spot on the agenda for the next meeting of the Otsego County Planning Commission to seek input regarding the 120-bed jail option. d. Gundlach Champion will contact the Otsego County Township Association, and request an opportunity to seek input regarding the 120-bed jail option. has been in existence since 1967. The linear design of the jail (corridor/hallway concept), along with a population of Otsego County that has more than tripled in size since its opening, has placed additional pressures on the facility and staff. There is definitely a need for additional jail space in Otsego County. The facility has been at or above full capacity (34 beds) for some time. In fact, the average inmate population is between 40 to 50 inmates, which is approximately 17%-47% over maximum capacity. In 2004 (a leap year), the Otsego County Jail was overcrowded 299 out of 366 days. According to the county jail personnel, “the jail is always overcrowded.” With this overcrowding, the jail can no longer accommodate the 2,220 outstanding arrest warrants currently in Otsego County. Based on this information, it is difficult to quantify the “public safety” component associated with these individuals. When the Otsego County Jail doesn’t house out inmates to assist with the overcrowding conditions (which is almost always the case), they are letting criminals “walk free.” This is a serious safety issue within the communities of Otsego County. There are going to be additional safety problems in the county with 2,220 outstanding arrest warrants. CURRENT FACILITY ASSESSMENT Significant code violations would have to be addressed if any work were performed on the existing building. The Otsego County Jail ---PAGE BREAK--- 3 2005 National “Build America” Award Winners for Design/Build GUNDLACH CHAMPION Altogether DifferentSM Recidivism is also an issue in Otsego County that may be directly related to the lack of sufficient bed space at the jail. The definition of recidivism is a “tendency to relapse into a previous condition, such as criminal behavior.” This term is used for repeat offenders who could potentially “revisit” the Otsego County Jail. According to Otsego County officials, there are 245 defendants convicted of a crime in 2004 who have also been arrested in 2005 (as of 10/18/05). This staggering figure is approximately 350% more than Crawford and Kalkaska Counties combined. Currently, Crawford and Kalkaska counties together have a total of 70 offenders who were arrested in both 2004 and 2005. The 46th Circuit Trial Court covers all three of these counties – Otsego, Crawford and Kalkaska; therefore, all the judges order similar sentences for similar crimes. Otsego County’s recidivism data is much larger than Crawford and Kalkaska Counties due to an inadequate number of jail beds. The defendants are either being released from jail early or receiving suspended sentences. This places them back into Otsego County’s neighborhoods, thus posing further safety risks for the residents within the county. The lack of space at the current Otsego County Jail also causes officials to selectively choose the types of criminals who are housed there. Of the 42 inmates currently housed at the Otsego County Jail (10/20/05), 32 were held on felony charges – over 75% of the jail population. By selectively choosing inmates, the safety risks within Otsego County are greatly increased. Due to the inadequate number of beds in the current jail facility, Otsego County is on the verge of paying other counties to house its inmates. Even though the Otsego County Jail officials try not to house out inmates to other jails, they occasionally, absolutely have to. The result is lost revenue and additional costs for the County, including lost officer productivity in transporting inmates to neighboring county jails, as well as and lost revenue for housing, medical, vending and phone calls. Due to the interior condition of the building, several significant code violations would need to be addressed if any work were performed on the existing building. Although four different jail options were explored and studied, Otsego County officials made it clear with a unanimous vote at the October 18, 2005 Jail Utilization Committee meeting that only the 120-bed jail facility be further explored. The county’s target bed count is 120 beds. CURRENT FACILITY ASSESSMENT “Yes, we would consider housing some of our inmates at the new Otsego County Jail.” – Presque Isle Co., Grand Traverse Co., Ogemaw Co., Chippewa Co., Manistee Co. ---PAGE BREAK--- 4 2005 National “Build America” Award Winners for Design/Build Altogether DifferentSM SPECIFIC FACILITY ISSUES Above: The current jail site is cramped for space, and offers little room for expansion. Below: Buffer zones between the jail and the public are virtually nonexistent; especially with the public pavilion on Court Street. GUNDLACH CHAMPION 1. The Site The current jail site is limited, and offers little room for expansion. The jail is currently located in the City of Gaylord, and is surrounded by public streets: Otsego Avenue on the west, Court Street on the east, First Street on the south, and Main Street on the north. The existing city/county building limits expansion to the north. The existing Chamber of Commerce also restricts expansion to the north and west. The expansion of the current jail was explored; however, it was turned down by the Jail Utilization Committee due to the space restrictions and other inefficiencies. The site lacks adequate parking for staff, patrol cars and visitors. Buffer zones between the jail and the public are virtually nonexistent; especially with the public pavilion on Court Street. 2. Inmate Beds The jail has a design rated capacity of 34 beds. As mentioned earlier in this report, the average daily inmate population fluctuates between 40 and 50. This overcrowding does not allow proper separation of inmates, which is dangerous for inmates as well as staff. 3. Kitchen The kitchen area of the existing facility is inadequate. It is small and lacks commercial equipment, as well as modern stainless steel food preparation items. The kitchen can barely meet the needs of the jail’s present population, and any increase in the number of inmates will require major kitchen updates. 4. Laundry The laundry room is very small and lacks adequate storage space for clean linen, jail uniforms and laundry supplies. The equipment is residential type, and not the typical commercial grade. ---PAGE BREAK--- 5 2005 National “Build America” Award Winners for Design/Build GUNDLACH CHAMPION Altogether DifferentSM 5. Inmate Programs The jail has one small multipurpose room that is used for all inmate programs. The room is too small to meet the needs of the jail’s curriculum. Therefore, programs such as religion, counseling, etc., have been limited for prisoners. 6. Medical Examination The medical examination room is improperly arranged. It is too small to properly examine the medical needs of the inmates, and is also used to store inmate property. 7. Outside Exercise Yard The outside yard is secure with a top fence enclosure. However, use of the yard is limited due to the northern Michigan climate and personnel shortages. The Michigan Department of Corrections promotes a combined indoor/outdoor exercise yard plan. The space could be used year-round if a roof was constructed and the space was heated and ventilated. 8. Visiting The jail has one non-contact visiting booth which is inadequate for the present size of the jail. Also, the booth is not handicap accessible. Additional booths are required, if the number of jail beds is increased. 9. Attorney/Conference Presently, one unsecured conference room is used for attorney/inmate conferences. This is a security risk, therefore, one secure attorney/inmate conference room is required. 10. Public Lobby The public entrance is not handicap accessible. Steps in the sidewalk restrict barrier free access. Also, the public bathrooms do not meet barrier free standards. There is currently no security vestibule between the public and inmate- accessible areas. SPECIFIC FACILITY ISSUES “Just yesterday, I called 14 different counties looking for a jail to house our inmates – most of them were already full!” – Oscoda County Deputy ---PAGE BREAK--- 6 2005 National “Build America” Award Winners for Design/Build GUNDLACH CHAMPION Altogether DifferentSM 11.Detoxification/Holding Cells The jail currently uses one cell for detoxification and holding, which is insufficient for the jail size. A security hazard is created with the cell front being constructed of steel bars. Detention-type security glass should be used so staff would avoid potential assaults. 12.Booking/Processing Area The jail lacks an area for booking and processing of new inmates. This function is currently conducted in a corridor. An area for search, shower and clothing change is required by the Department of Corrections. 13. Security Garage Several steps pose a potential tripping hazard in the garage area, otherwise it appears adequately sized. A portion of the garage is used for evidence storage and again the facility lacks a security vestibule between the garage and the inmate corridor. 14. Storage The jail lacks adequate storage space, resulting in fire code violations. For example, mattresses are stored in the corridors and inmate property is stored in the medical examination room. Additional storage is necessary for jail supplies, linen, etc. 15. Main Control Room The control room is too small to operate efficiently and the working conditions are poor. The room is not secure, again, allowing no separation between the inmates and the public. 16. Administration The sheriff’s administration area is not conducive to conduct efficient law enforcement business. Additional offices, conference area, record and storage areas are needed. 17. Staff Support Separate locker rooms for male and female officers are required. Some staff lockers are inconveniently located in the garage. The current facility lacks an employee break area and squad room. 18. Heating and Ventilation The jail currently lacks proper ventilation and the heating is unevenly distributed throughout the jail. The electrical systems are outdated. A complete overhaul of these systems is required at this jail location. SPECIFIC FACILITY ISSUES “I had to house out 10 inmates this week to other jails. We’ve been packed for quite awhile. There’s talk of adding 60 beds (to their current 63- bed jail), and we could use them.” – Iosco County Sheriff ---PAGE BREAK--- Building Codes The existing jail does not comply with current building codes and standards. For example, fire protection and fire alarm systems are code requirements. Barrier free codes require selected cell areas to be handicap accessible. Existing Facility Design The Otsego County Jail design is linear: built upon a corridor or hallway concept. In a linearly designed jail, an officer must walk through a hall (or several halls) to observe the inmates. These walks, which can take from 6-10 minutes each, are normally performed twice per hour. A current jail design, called “podular,” or pod design, allows a single officer to view a large number of inmates from one control center which will increase officer efficiency. The video surveillance in the Otsego County jail is inadequate, as many areas are “untouched” by cameras. With a new pod design, the need for surveillance cameras is greatly reduced. Other design issues that result in lost productivity include lack of booking space, inadequate vehicle storage and lack of usable sally port. The current design poses daily opportunities for officer, inmate or public injury. The potential for accidents and resulting litigation due to the existing design is difficult to measure quantitatively, but can be reduced considerably with a modern and improved design. The potential cost of a single, high profile, lawsuit from an inmate or family member, could justify the costs required to renovate or build a new jail facility. Age of Existing Facility The Otsego County jail was built in 1967 or close to 40 years old. In general, jails older than 30 years are considered “out dated.” Jails have traditionally been built with projections based on 20-year needs. The list of observed jail deficiencies, shown earlier in this report, are prime examples that show the current facility is out dated. This being said, the building age is not the only reason for building a new facility. Space requirements, utility costs and an increasing maintenance budget are typical driving forces behind any significant construction project. It stands to reason that a new facility would benefit from modern methods and materials. 7 2005 National “Build America” Award Winners for Design/Build GUNDLACH CHAMPION Altogether DifferentSM SPECIFIC FACILITY ISSUES The video surveillance in the Otsego County jail is inadequate, as many areas are “untouched” by cameras. ---PAGE BREAK--- related to the current jail facility result in lost productivity, excessive operating costs, and/or lost revenue opportunities. These issues can also jeopardize safety of staff, inmates and the general public. The charts and the news articles in the appendices of this report quantify some of these costs and potential savings and lack of safety at the current jail facility. Jail Size The current Otsego County jail is designed for 34 inmates. As mentioned previously, the jail population fluctuates between 40 and 50 inmates – well over the maximum capacity. Otsego County occasionally pays other county jails to house its inmates at a rate of $35 per day. With a new jail facility, the county could avoid outsourcing inmates, or letting inmates out onto the street; instead, the county could be collecting money by housing out-county inmates. One Michigan county budgeted $1.7 million, in 2004, to house prisoners to other county facilities. They currently have about 130 inmates locked up elsewhere. It is our understanding that, if possible, Otsego County would like to “build for the future.” Several counties with smaller populations than Otsego have the opportunity to house more inmates due to larger jail capacity. The Jail Comparison table in Appendix B illustrates that the current Otsego County jail is nearly last when examining the average number of beds per capita based on 16 of the closest geographical counties to Otsego. We surveyed 14 northern Lower Peninsula and two Upper Peninsula county jails and determined an average of 2.58 jail beds per 1,000 residents within the respective county. Otsego County’s average is 1.41 per capita which is well below the 16- county average. The Population, Growth Rate and Jail Beds table in Appendix B shows the increasing population projection of Otsego County with respect to the number of jail beds per 1,000 residents. If the county does not upgrade to additional jail space, by 2020 the number of jail beds per 1,000 residents would be less than one (0.98). If Otsego County upgrades to a 120-bed jail, they would have 3.45 beds per 1,000 residents. This figure would be similar to the number of jail beds per 1,000 residents as when the existing jail was built (1967). So, upgrading to a 120-bed jail today may seem excessive, but, in reality, it provides enough space for current and future use. If the nearby counties were used as a yardstick, Otsego County would need a jail expansion to accommodate for substantial growth and need. One county sheriff commented when referring to his 117-bed jail: “I have no problems filling our jail with over 50% out-county inmates…I have turned away prisoners because of lack of beds.” 8 2005 National “Build America” Award Winners for Design/Build GUNDLACH CHAMPION Altogether DifferentSM SPECIFIC FACILITY ISSUES The current Otsego County jail is designed for 34 inmates – on average there are 40 to 50 inmates housed at the facility, causing overcrowding. Several issues ---PAGE BREAK--- Staffing Issues The Otsego County Jail is “currently understaffed,” according to jail personnel, due to the fact that the jail is overcrowded more than 80% of the time. In other jail expansions of similar size and podular design, sheriffs report that they could double their inmate capacity with little or no increase in staffing needs. In fact, a fairly new jail of nearly 120 beds operates at an average daily rate of 96.5 man-hours for the jail and 17 man-hours for the kitchen. The costs associated with officer travel time for the transport of inmates to other jails can be eliminated with an expanded or new jail. It’s important to note that the need for additional staff may increase if/when a 120-bed jail is constructed, although not as dramatically as may have been conceived, due to a more efficient, podular design. Other Costs The utility, maintenance, inmate food & medical and other costs will change with a new facility. In general, the tables shown in Appendix C were derived by using a factor of the existing versus the new number of beds and square footage within the facility. Revenue Possibilities and Collection As with costs, the revenue possibilities were calculated on a per-inmate or per- booking basis, and factored over the number of available beds within the facility. Collecting on billed charges to inmates are always an issue in county jails. A collection rate of 25% for housing and booking fees was shown to be the norm at the jails we interviewed, including Otsego. Based on these interviews, it was concluded that a more aggressive collection effort is necessary. Collection ranged from 10% to 65%, with the highest being from facilities holding contracts with collection agencies or other county jails who housed out- county inmates. 9 2005 National “Build America” Award Winners for Design/Build GUNDLACH CHAMPION Altogether DifferentSM SPECIFIC FACILITY ISSUES “Jail overcrowding is serious, but so is letting criminals out on the street.” – Father of a child killed by a repeated drunken driver ---PAGE BREAK--- 10 2005 National “Build America” Award Winners for Design/Build GUNDLACH CHAMPION Altogether DifferentSM SPECIFIC FACILITY ISSUES The values obtained in Appendix C are based on 25% of booking and housing charges plus 100% of phone and vending charges. Rent paid to or collected from other county jails, was also figured into the calculations (see the Inmate Rent Table in Appendix With the potential of additional bed space, Otsego County may find itself in a position to rent beds to other county agencies. Otsego County’s geographic location lends itself to potentially large numbers of transferred inmates from various counties. This, in turn, could lead to an excellent source of revenue for the county. “Yes, if there is a need, we’d send up to 5 inmates to the Otsego County Jail.” – Antrim County Jail Administrator ---PAGE BREAK--- 11 2005 National “Build America” Award Winners for Design/Build GUNDLACH CHAMPION Altogether DifferentSM OTSEGO COUNTY JAIL OPTIONS has many options to meet their current jail facility needs. Four primary options were explored by Gundlach Champion, Inc. (GCI), at the request of Otsego County. The four options were presented to the Jail Utilization Committee on October 18, 2005. In our meeting, the committee recommended that GCI only proceed with the new 120-bed jail facility option. An overview of the proposed 120-bed jail, along with the pros and cons, the projected cost estimate and a conceptual site plan are shown on the pages that follow. “If the price is right, we’d definitely consider housing some of our inmates at the new Otsego County Jail.” – Oscoda County Otsego County ---PAGE BREAK--- Overview: The construction of a new 120-bed jail facility is proposed to be located adjacent to the J. Richard Yuill Alpine Center in Gaylord. An ideal location for the jail would be southeast of the existing Alpine Center – built into the existing hillside. This location (above) offers an existing “lay of the land” factor that will help reduce the visibility of the jail facility from the Alpine Center and nearby Gaylord High School. From the high school, the jail facility will not be visible. The new building would be approximately 55,000 sft, including a 10,000-sft basement. The new podular-designed jail would include 120 inmate-housing units (beds), an area for inmate programs, a visiting area, an up-to-date kitchen, a large laundry room, ample storage space and a new intake area with a drive-through security garage. New offices would be constructed for the Sheriff and staff, as well as a locker room for the employees. A partial basement below administration for storage and future use is recommended. A freestanding main- tenance building/pole barn would be constructed for county maintenance and storage, and would be located just east of the jail facility. The size of the building will be assumed at 40’ x 80’ for this exercise. The existing powerhouse, tunnel and storage barn would need to be demolished to make addition space for the new jail facility. During demolition, the existing utility services that run through this area will need to be protected and potentially relocated. There are a number of cost uncertainties involved when demolishing an old, existing structure, including exact location of existing utilities, abatement costs and current landfill costs for disposal of the material. We have included a conservative budget estimate for the demolition of these structures as shown in the Conceptual Estimate. 12 2005 National “Build America” Award Winners for Design/Build GUNDLACH CHAMPION Altogether DifferentSM NEW 12O-BED JAIL FACILITY AT ALPINE CENTER The existing powerhouse, tunnel and storage barn would need to be demolished to make additional space for the new jail facility. ---PAGE BREAK--- A new tunnel connector between the jail and the courts is proposed, providing a secure and efficient inmate transport. The conceptual estimate shows a cost of $13 million to construct the 120-bed jail facility. According to the Oppenheimer tables in Appendix D, the county millage would need to be raised by an average of 0.71 mil to fund the 120-bed jail facility over a 20-year period. Otsego County would generate $788,800 per year with an increase of 0.71 mil. Merits: • Close proximity to District Courts, and eventually Circuit Court, along with other functions located at the Alpine Center • Site is inviting for a partially “sunk” jail facility – built into the existing hillside • Bed count would be sufficient for the long term use of the facility, and would incorporate inmate and staff needs while fully complying with all ADA and DOC requirements • The option to house out-county inmates for revenue exists • Expansion possibilities exist for any number of functions • The existing jail operations would not be affected during the construction process. • The design of the building would not be limited by existing building constraints. • The existing powerhouse, tunnel and storage barn would be removed as a part of this project. • Staff, inmate and public safety will be greatly improved with the facility design. • This option would address current and future bed needs, as well as many of the inmate and staff needs. • Parking spaces would be reconfigured to provide ample parking. • Storage space would be greatly increased • Productivity and employee morale would be greatly increased • Building would be more energy efficient per square foot Drawbacks: • Costs for this option are significant, but the long-term results are positive. • Public perception regarding the proximity of the jail and school • Public perception of need may not be realized, but are very justifiable. • The existing jail facility will need to be addressed • Additional costs to demolish the powerhouse, tunnel and storage barn, while protecting the existing utilities. 13 2005 National “Build America” Award Winners for Design/Build GUNDLACH CHAMPION Altogether DifferentSM NEW 12O-BED JAIL FACILITY AT ALPINE CENTER A 120-bed jail facility will generate revenue for many years and the county will grow into the beds. ---PAGE BREAK--- 14 2005 National “Build America” Award Winners for Design/Build GUNDLACH CHAMPION Altogether DifferentSM NEW 12O-BED JAIL FACILITY AT ALPINE CENTER ---PAGE BREAK--- 15 2005 National “Build America” Award Winners for Design/Build GUNDLACH CHAMPION Altogether DifferentSM NEW 12O-BED JAIL FACILITY AT ALPINE CENTER Sitework $325,000 Jail/Sheriff 45,000 sft $10,200,000 Basement 10,000 sft $800,000 New Pole Barn 40 x 80 $210,000 Demolition of Powerhouse $375,000 Including abatement Protect/Relocate Utilities in Powerhouse $112,500 Demolition of Tunnel $65,000 Demolition of Storage Barn $37,500 Moving Expenditures (allowance) $75,000 Owner’s FF & E and Administrative $300,000 (allowance) Existing Jail Allowance $500,000 TOTAL ANTICIPATED BUDGET $13,000,000 ---PAGE BREAK--- has expressed in- terest in adding on to the existing Circuit Court portion of the Alpine Center, and has asked Gundlach Champion, Inc. to provide a conceptual cost estimate. The 18,000-sft addition would consist of a Courthouse and judicial offices. The following estimate shows the conceptual budget costs for this addition, plus the cost of the new 120-bed jail facility. The Courthouse addition adds approximately $3 million to the project total cost. 16 2005 National “Build America” Award Winners for Design/Build GUNDLACH CHAMPION Altogether DifferentSM The 18,000-sft addition would consist of a Courthouse and judicial offices. COURTHOUSE ADDITION FIRST ESTIMATE Otsego County Sitework $325,000 Jail/Sheriff 45,000 sft $10,200,000 Basement 10,000 sft $800,000 Courthouse/Judicial Office Additions $3,000,000 New Pole Barn 40 x 80 $210,000 Demolition of Powerhouse $375,000 Including abatement Protect/Relocate Utilities in Powerhouse $112,500 Demolition of Tunnel $65,000 Demolition of Storage Barn $37,500 Moving Expenditures (allowance) $75,000 Owner’s FF & E and Administrative $300,000 (allowance) Existing Jail Allowance $500,000 TOTAL ANTICIPATED BUDGET $16,100,000 ---PAGE BREAK--- facility is perfectly efficient. And, as this report suggests, Otsego County’s jail facility fits into that category. Hopefully, by considering the alternatives in this report, Otsego County can begin the process of navigating toward a more efficient and spacious facility. The list below highlights some the important topics discussed in this report: • The immediate liability that faces the county at this time is the overcrowded jail conditions. Overcrowding in corrections is dangerous for the staff as well as the inmates. Extra jail beds in the near future are a must, especially with the projected growth of the county. • As the report suggests, the 120-bed facility seems to be the best route to take. A 120-bed jail will generate revenue for many years, and the county will grow into the extra beds. When looking at the 10 to 20 year projection, the 120-bed jail will be less costly to build now, and Otsego County would be getting a jump on other counties who are also looking at upgrading to larger jails. • Otsego County offers an excellent geographic locale for housing out- county inmates. The locality, combined with an increase in jail space, provides for a formula that has potential of producing significant revenue for the county for years to come. • In other jail expansions of similar size and design, sheriffs report that they could double their inmate capacity with little or no increase in staff needs. • With a maximum average millage increase of 0.71 mil to fund the proposed 120-bed jail facility, Otsego County won’t have a problem paying for the project over 20 years. Currently, Otsego County would generate approximately $788,800 per year if the millage were increased by 0.71. A recent news article printed in the Gaylord Herald Times, and shown in Appendix F of this report, indicates that a 14-year-old inmate lodged at the Otsego County Jail was allegedly assaulted by three men who were sharing the same jail cell. This is very disturbing news to the community of Gaylord and the county as a whole. This is an unfortunate example of inadequate inmate safety at the current Otsego County Jail. This concern is a direct correlation to the space issues that currently plague the existing facility. A new 120-bed jail would most likely have a designated area for minors. A larger facility would prove to be safer not only for Otsego County, but also for the inmates who are housed there. 17 2005 National “Build America” Award Winners for Design/Build GUNDLACH CHAMPION Altogether DifferentSM CONCLUSIONS Overcrowding in corrections is dangerous for the staff as well as inmates. No county jail ---PAGE BREAK--- Closing Review Otsego County was established in 1840, and was first given the name Okkudo. The County was later renamed Otsego, meaning “Clear Water” in 1843. The area was first settled by a small group of individuals for the purpose of logging in the late 1860’s, and the first villages were established in the 1870’s. Since the humble beginnings, Otsego County has grown to a year-round population of over 24,000 with a thriving industry. Otsego County is currently one of the fastest growing counties in Michigan. Due to the continually growing population, combined with a seasonal population influx, pressures have been placed on some of the core services provided to the public, such as inadequate inmate space at the current jail facility. The jail was built in 1967, when Otsego County had a population of approximately 7,000 people. Since then, the population of Otsego County has nearly quadrupled, leaving the jail in desperate need of additional space. Gundlach Champion, Inc. in combination with Harrison / Landmark, was asked to evaluate the current facility, and provide options to alleviate the pressures being placed on the current correctional facility. The results of the study led to four options that were presented to the Otsego County Jail Utilization Committee. As stated earlier in this report, the aforementioned committee unanimously approved a recommendation that Gundlach Champion present only the 120-bed jail option to the County Board of Commissioners at their next meeting (10/25/05). The 120-bed jail and sheriff’s office building at the Alpine Center site is a long-range solution to the current and future jail bed need in Otsego County. The intention of consolidating all county functions on one campus – that being the J. Richard Yuill Alpine Center – is a long- term goal for Otsego County. 18 2005 National “Build America” Award Winners for Design/Build GUNDLACH CHAMPION Altogether DifferentSM CLOSING REVIEW ---PAGE BREAK--- Thank You Gundlach Champion, Inc. and Harrison/Landmark would like to extend our thanks for welcoming us into your community at the cross roads of what could be a critical point in your County’s future. Unfortunately, no one can see into the future, and the decisions that will be made will not come easily. Please remember you will always have a partner in Gundlach Champion, Inc. and Harrison/Landmark. We can offer help in whatever capacity you may need. 19 2005 National “Build America” Award Winners for Design/Build GUNDLACH CHAMPION Altogether DifferentSM CLOSING REVIEW Gundlach Champion office in Houghton, Michigan ---PAGE BREAK--- Programming and Beyond Programming is the process of paying a firm (usually a Design-Builder, Architectural/Engineering firm—or a combination such as Gundlach Champion and Harrison/Landmark) “to determine specific budget and time criteria, space requirements and relationships, flexibility and expandability requirements, special equipment and systems, and site requirements.” —Quoted from Associated General Contractors (AGC) of America Document No. 400. Programming is considered an initial description of “the Owner’s” (Otsego County) objectives. During the Programming Phase, you and the hired firm refine design, budget and time criteria, and thus determine simply: What you’d like to do (Objective); When you’d like to do it (Time); How much it will cost (Budget) Also, during Programming, the initial Environmental Analysis will generally occur. At the end of the Programming phase, you’ll have a Preliminary Design and a budget based on that Preliminary Design. With discussion and changes, the Preliminary Design will be refined, have greater detail and will be known as a Schematic Design. An updated budget will also be provided during the Schematic Design Phase. All of the above can be accomplished with a standard contract known as the AGC Document No. 400. At the conclusion of Schematic drawings and budgets, you would either proceed with or abandon the project. For the record, the order of drawings, with budget revisions, is as follows: Preliminary Schematic (through Document No. 400) Design Development Construction Documents 20 2005 National “Build America” Award Winners for Design/Build GUNDLACH CHAMPION Altogether DifferentSM NEXT STEPS ---PAGE BREAK--- If, after Programming, you are confident that your goals and budgets are within reach, the process can proceed further. This will involve designing the new structure in the detail required to successfully construct it. The contract known as the AGC Document No. 410 takes you through Design Development and Construction Documents. It also provides for a Guaranteed Maximum Price, Schedules, Competitive Bid Management, Management of the project and actually constructing the building(s) through qualified subcontractors. Public entities in Michigan are permitted to engage professional firms like Gundlach Champion, Inc. to guide them through this process without putting the planning service out on bid, provided that the actual construction work is placed on competitive bid, when that time comes: “The procedure shall require a competitive solicitation in the award of any contract for construction, repair, remodeling, or demolition of a facility.” – Michigan Compiled Laws 18.1241(1) This means that all local contractors will have the opportunity to competitively bid any portion of work on the project. The key, for Otsego County, is moving forward with as much information as is available, and this comes with the next steps: Programming, continued design and budget refinement. 21 2005 National “Build America” Award Winners for Design/Build GUNDLACH CHAMPION Altogether DifferentSM NEXT STEPS ---PAGE BREAK--- 22 2005 National “Build America” Award Winners for Design/Build GUNDLACH CHAMPION Altogether DifferentSM APPENDIX A: LETTER OF AGREEMENT ---PAGE BREAK--- 2005 National “Build America” Award Winners for Design/Build GUNDLACH CHAMPION Altogether DifferentSM APPENDIX B Appendix B Comparison Chart Growth and Beds per Resident Chart Bed to Head Ratio Chart Door Scenario Table ---PAGE BREAK--- 2005 National “Build America” Award Winners for Design/Build GUNDLACH CHAMPION Altogether DifferentSM APPENDIX B: JAIL COMPARISON CHART ---PAGE BREAK--- 2005 National “Build America” Award Winners for Design/Build GUNDLACH CHAMPION Altogether DifferentSM APPENDIX B: POPULATION, GROWTH & BEDS PER RESIDENT ---PAGE BREAK--- 2005 National “Build America” Award Winners for Design/Build GUNDLACH CHAMPION Altogether DifferentSM APPENDIX B: POPULATION, GROWTH & BEDS PER RESIDENT ---PAGE BREAK--- 2005 National “Build America” Award Winners for Design/Build GUNDLACH CHAMPION Altogether DifferentSM APPENDIX C: COST, PRODUCTIVITY AND REVENUE CHARTS Appendix C Summary Sheet: 120-Bed Jail Facility for Upcoming Charts New Facility: Cost Projection for 120 Inmates Revenue When at Max Capacity Rent: Desired 120-Bed Scenario C.6..................Maintenance Costs Costs Food Costs Medical Costs ---PAGE BREAK--- 2005 National “Build America” Award Winners for Design/Build GUNDLACH CHAMPION Altogether DifferentSM Appendix D Taxable Values 120-Bed Jail Facility Value Chart APPENDIX D: FINANCIAL OPTIONS TABLES ---PAGE BREAK--- 2005 National “Build America” Award Winners for Design/Build GUNDLACH CHAMPION Altogether DifferentSM APPENDIX D: FINANCIAL OPTIONS TABLES ---PAGE BREAK--- 2005 National “Build America” Award Winners for Design/Build GUNDLACH CHAMPION Altogether DifferentSM APPENDIX D: FINANCIAL OPTIONS TABLES ---PAGE BREAK--- 2005 National “Build America” Award Winners for Design/Build GUNDLACH CHAMPION Altogether DifferentSM APPENDIX D: FINANCIAL OPTIONS TABLES ---PAGE BREAK--- 2005 National “Build America” Award Winners for Design/Build GUNDLACH CHAMPION Altogether DifferentSM Appendix E County Population Statistics Projections APPENDIX E: OTSEGO COUNTY DEMOGRAPHICS ---PAGE BREAK--- 2005 National “Build America” Award Winners for Design/Build GUNDLACH CHAMPION Altogether DifferentSM APPENDIX E: OTSEGO COUNTY DEMOGRAPHICS OTSEGO COUNTY, MICHIGAN POPULATION STATISTICS ---PAGE BREAK--- 2005 National “Build America” Award Winners for Design/Build GUNDLACH CHAMPION Altogether DifferentSM APPENDIX E: POPULATION PROJECTIONS ---PAGE BREAK--- 2005 National “Build America” Award Winners for Design/Build GUNDLACH CHAMPION Altogether DifferentSM APPENDIX E: POPULATION PROJECTIONS ---PAGE BREAK--- 2005 National “Build America” Award Winners for Design/Build GUNDLACH CHAMPION Altogether DifferentSM Appendix F Herald Times News Article (dated 10/20/05) Herald Times News Article (dated 10/12/05) City Record Eagle News Article (dated 8/28/05) of Gaylord Map Center Location Map APPENDIX F: SUPPORT DOCUMENTS ---PAGE BREAK--- 2005 National “Build America” Award Winners for Design/Build GUNDLACH CHAMPION Altogether DifferentSM APPENDIX F: SUPPORT DOCUMENTS ---PAGE BREAK--- 2005 National “Build America” Award Winners for Design/Build GUNDLACH CHAMPION Altogether DifferentSM APPENDIX F: SUPPORT DOCUMENTS ---PAGE BREAK--- 2005 National “Build America” Award Winners for Design/Build GUNDLACH CHAMPION Altogether DifferentSM APPENDIX G SELECT CORRECTIONAL FACILITY PROJECTS Appendix G Correctional Facility Projects from Gundlach Champion Correctional Facility Projects from Harrison/Landmark Design ---PAGE BREAK--- 2005 National “Build America” Award Winners for Design/Build GUNDLACH CHAMPION Altogether DifferentSM Select Projects I Altogether Different CORRECTIONAL FACILITY PROJECTS Alger County Maximum Correctional Facility Built for the State of Michigan Munising, Michigan Project cost: $66.2 million Owner Representative: Robert McComb Office of Facilities Director ---PAGE BREAK--- 2005 National “Build America” Award Winners for Design/Build GUNDLACH CHAMPION Altogether DifferentSM Select Projects I Altogether Different CORRECTIONAL FACILITY PROJECTS Chippewa County Jail Expansion & Addition Sault Ste. Marie, Michigan Project cost: $4.7 million Owner Representative: Jeff Moran, Sheriff ---PAGE BREAK--- 2005 National “Build America” Award Winners for Design/Build GUNDLACH CHAMPION Altogether DifferentSM CORRECTIONAL FACILITY PROJECTS Select Projects I Altogether Different Baraga County New Sheriff’s Dept. and Correctional Facility Iron Mountain, Michigan Project cost: $1.8 million Owner Representative: Bob Teddy, Sheriff ---PAGE BREAK--- 2005 National “Build America” Award Winners for Design/Build GUNDLACH CHAMPION Altogether DifferentSM Select Projects I Altogether Different CORRECTIONAL FACILITY PROJECTS Florence County Jail New Public Safety Building Florence, Wisconsin Project cost: $1.7 million Owner Representative: Jeff Rickaby, Sheriff ---PAGE BREAK--- 2005 National “Build America” Award Winners for Design/Build GUNDLACH CHAMPION Altogether DifferentSM Select Projects I Altogether Different CORRECTIONAL FACILITY PROJECTS Gogebic County Jail Needs Assessment Study Bessemer, Michigan Gundlach Champion, Inc. is often requested to conduct a needs assessments report for counties who are in the planning stages of a new facility. The reports and analysis resulting from these studies help county officials determine needs, budgets and schedules as they plan modern, efficient facilities. Gundlach Champion furnished the Gogebic County Board of Commissioners a detailed report regarding their needs for renovation and expansion of their existing structure. This report included: • On-site inspections of facility with interviews of county personnel • Review of existing jail blueprints and relevant studies and statistics from Michigan Department of Corrections and others • Proposed floor plan for jail renovation and expansion • Cost and income analysis including productivity loss, out-of-county housing and transport, and current vs. new revenue potential • 30-year projections for a variety of expansion scenarios with “significant” operating costs • Translation of the 30-year financing scenarios into millage numbers • Financing options and taxpayer impact • County Sheriff Department/Jail statistics with comparisons ---PAGE BREAK--- ---PAGE BREAK---