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Updated December 11, 2025 Gaylord Regional Airport 1100 Aero Drive Gaylord, MI 49735 Tel: [PHONE REDACTED] Fax: [PHONE REDACTED] CONFERENCE ROOM APPLICATION Today’s Date Date(s) of Program Time (including time for setup and cleanup) Name of Organization: Name of Representative: Address: City: Zip: Phone: E-mail Address: Please read the following carefully: • The group will be responsible for any damages other than normal wear and tear (i.e. bulbs). • The organization is responsible for setup and cleanup or room and furniture. Appropriate time before and after meeting should be included in the booking time. As an authorized representative of your organization you will agree to leave the room in good condition. Leave no food or drink behind. • No alcoholic beverages permitted. I certify that I am an authorized representative of the organization named above. I have read and agree to comply with the policies for use of the Gaylord Regional Airport Conference Room. Signature ---PAGE BREAK--- Updated December 11, 2025 Gaylord Regional Airport CONFERENCE ROOM USE POLICY The Gaylord Regional Airport will make its conference room available to the public on an equitable basis, regardless of the beliefs or affiliations of individuals or groups requesting its use. The airport’s conference room is available from 8:00 a.m. to 6:00 p.m., seven days a week. The room is not available during administrative closings or on legal holidays. Regular airport administration takes precedence over all other activities, and the use of the conference room must not interfere with the operation of the Gaylord Regional Airport. The airport conference room is intended to serve the community in its broadest sense. Airport staff will exercise their judgment to prevent any group or individual from monopolizing this resource. For-profit and non-profit groups or individuals may use the room under the following conditions (See Conference Room Application for guidelines for use). The conference room is available on a first come first served basis. While the conference room may be reserved on the day of your meeting or event, reservations in advance are recommended. The name, address and phone number of the airport may not be used as the official address of any organization using the conference room, nor may any non-airport group using the conference room publicize its activities in such a way as to imply airport sponsorship. The airport director reserves the right to refuse the use of the room whenever, the in- airport director’s best judgment, the use does not conform to this policy. Fees for conference room use are as follows: • $50/room/day • No fee for Non-Profit Companies