Full Text
Otsego County, Michigan 14 Request for Proposal For Repair of the Bus Garage Roof Otsego County, Michigan BID 2019-05 SECTION I. INTRODUCTION Proposals for the repair of the Otsego County Bus Garage roof located at 1254 Energy Drive in Gaylord, Michigan will be received by Otsego County to the attention of Tim Cherwinski, Otsego County Transportation Manager. Bids shall be delivered to the Administration Office, located at 225 West Main Street, Suite 203, Gaylord, Michigan, 49735. Bids will be received until 10:00am on Friday, June 14th, 2019. Bids will be publicly opened and read at 10:05am on Friday, June 14th, 2019 in Room 212 at 225 W. Main Street, Gaylord, MI. Any questions must be received by Thursday, June 13th, 2019 at noon. The County reserves the right to accept, reject or negotiate any or all bids, to waive or not waive informalities or irregularities in bids or bidding procedures, to rebid the project/purchase, and to accept any bid determined by the County to be in the best interest of the County, regardless of price. The reason for rejection may include past performance issues, and compatibility with existing equipment or software. Vendors located in Otsego County are hereby granted a 5% cost variance for low bid determination. ---PAGE BREAK--- Otsego County, Michigan 15 SECTION II. INSTRUCTIONS, INFORMATION AND REQUIREMENTS 1. Purpose: The purpose of this Request for Proposal (RFP) is to receive proposals for selection of a contractor to repair the roof of the Otsego County Bus Garage located at 1254 Energy Drive in Gaylord, Michigan. This RFP does not constitute a contract for services performed or to be performed. After selection of the successful firm (referred to as the contractor), Otsego County, and the contractor will negotiate a contract and a complete scope of services. All proposals submitted become the property of Otsego County and will not be returned. The County is not responsible for any costs incurred by the respondent in proposal preparation, presentations, site visits, or benchmarks performed. 2. Submittal of Proposals/Bids: Submittal of proposals/bids shall be on the form attached hereto in Section IV no later than 10:00am on Friday, June 14th, 2019. Proposals shall be sealed and clearly marked as BID 2019-05 on the outside, and sent to the following: Attn: Tim Cherwinski 225 W. Main Street, Suite 203 Gaylord, Michigan 49735 Bids will be publicly opened and read at 10:05am on Friday, June 14th, 2019 in Room 212 at 225 W. Main Street, Gaylord, MI. 3. Official Signature: An authorized official/person acknowledging full understanding of the information contained in this RFP must sign the Bid/Proposal Form. 4. Inquiries: Questions regarding the RFP should be directed to Tim Cherwinski, Otsego County Transportation Manager by calling [PHONE REDACTED] Ext.2 or emailing to [EMAIL REDACTED] . A site walk through is required. Any questions must be received by Thursday, June 13th at noon. 5. Insurance Requirements: Contractor shall furnish a Certificate of Insurance from an insurance company licensed to do business in the State of Michigan and acceptable to the County for the following: Commercial General Liability Insurance in the amount of $1,000,000. Worker’s Disability Compensation Insurance including employer’s liability coverage, in accordance with applicable statutes of the State of Michigan. ---PAGE BREAK--- Otsego County, Michigan 16 Motor Vehicle Liability Insurance, including Michigan no-fault coverage. Any other Insurance that may be needed by the Contractor in order to fulfill contractual obligations. Copies of subcontractor worker’s disability compensation insurance will be required prior to commencement of work. 6. Licenses: The winning bidder hold any licenses necessary to work in the State of Michigan. 7. References: Bidder shall provide the names of three commercial accounts for similar work performed. References are also required for any subcontractors. 8. Evaluation and Award: Bids/proposals shall be evaluated and awarded by the County as soon as practicable. Award of the bid will be based on quality, service, completion date, experience and price. Information on each of these categories shall be included in bid responses. 9. Compliance with the Law: Contractor shall comply with all applicable Federal, State and local laws and ordinances, rules and regulations, as well as any applicable County policies. 10. Timeline: Construction is to commence any time following project award. Final project completion shall occur no later than November 1st, 2019. ---PAGE BREAK--- Otsego County, Michigan 17 SECTION III. SCOPE OF SERVICE Furnish and provide all materials, supplies, tools, equipment, labor, supervision, and expertise to properly and professionally perform all required services described in this RFP. CONTRACTOR RESPONSIBILITIES The Contractor Responsibilities are below. Note: Contractor must obtain any and all permits necessary to complete the work proposed. The cost of the permits, and any information or documentation required to obtain the permits, should be included in the bid price. Note: All work must be completed by November 1st, 2019. Project Construction The contractor shall be responsible for the following: 1. Prepare offices and garage buildings for re-roofing by removing any debris and attaching any loose metal decking. 2. Install new custom fit EPS styrene flute filler insulation in between the ribs of the entire roof deck area. 3. Install a layer of 1.5” polyisocyanurate insulation board (or equivalent) 4. Install a 50 mil Duro-LastTM (or equivalent brand) mechanically fastened membrane. 5. Install new double coated fasteners. 6. Install new edge detail consisting of a 24 gauge one-piece vinyl coated metal system. The roof membrane should be welded directly to the edge metal, create a one-piece waterproofing layer from roof edge to roof edge. 7. Install new penetration flashings. 8. Replace asphalt shingles on A site walk-through is mandatory and can be arranged by contacting Tim Cherwinski at [PHONE REDACTED] Ext. 2. COUNTY RESPONSIBILITIES 1) Provide access to the facility and work areas as necessary for the project. 2) Provide prompt payment upon receipt of invoices and acceptance of the project work. ---PAGE BREAK--- Otsego County, Michigan 18 SECTION IV. BID/PROPOSAL FORM BID 2019-05 The undersigned proposes to furnish and provide Otsego County with all materials, supplies, tools, equipment, labor, supervision, and expertise to properly and professionally perform all required services described in this RFP in accordance with the attached specifications stated herein for the price listed below. Visited site to view project YES NO I acknowledge the receipt of the following addendums (list all issued): COMPANY NAME: ADDRESS: SIGNATURE: TITLE: TELEPHONE: EMAIL (if any): FAX: DATE: No. Description Qty Unit Unit Price Total Price 1. Repair Otsego County Bus Garage roof as described in Section III. 1 LS $ $ OVERALL TOTAL: $ ---PAGE BREAK--- Include all areas outlined in red in proposal (roughly 35,000 sqft). Include replacement of asphalt shingles on DRAWING IS FOR INFORMATIONAL PURPOSES ONLY. MEASUREMENTS PRESENTED ARE ESTIMATES. CONTRACTOR IS TO FIELD MEASURE AND VERIFY QUANTITIES. CONTRACTOR SHOULD INCLUDE FIELD MEASURED AND VERIFIED QUANTITIES IN PROPOSAL.