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OGDEN CITY - BUDGET MODIFICATION REQUEST Budget Form 05-12 Short Description Date Fiscal Year DIVISION DIV MGR SIGNATURE DEPARTMENT DEPT DIR SIGNATURE ACCT# ACCOUNT TITLE EST COST ACCT# ACCOUNT TITLE EST COST PERSONAL SERVICES TOTAL DATA PROCESS TOTAL OPER/MAINT SUPPLIES TOTAL OTH OPER EXP TOTAL TRAVEL/EDUC ATION TOTAL CAP OUTLAY TOTAL EQUIP OPER EXP TOTAL OTHER TOTAL TOTAL CHGS FOR SERVICES TOTAL OFFSET IN REV & COST NET COST Justification Proposed Funding Source Risks (If not funded) Hidden Costs (Installation, Equipment, Replacement, Annual Maintenance, etc.) ROI Approvals Approved Mgt Svc: Costs Reviewed CAO Disapproved $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 ---PAGE BREAK--- EXPLANATION OF ITEMS ALL OF THESE CATEGORIES MAY NOT BE NEEDED FOR THIS MODIFICATION FOLLOWING ARE THE EXPLANATIONS OF WHAT SHOULD BE INCLUDED IN EACH PERSONAL SERVICES – (11xxx Accounts) Total costs for personnel to be added in this request. The calculation of costs for this category should be done by Carolyn McGrath in the Comptroller’s Division. This includes both full time and part time positions. OPERATING AND MAINTENANCE SUPPLIES – (12xxx accounts) This is the amount these accounts need to be increased to cover the costs of office supplies and equipment operations related to this request. TRAVEL & EDUCATION – (13301 & 13302 accounts) Additional travel and education needs related to this request. EQUIPMENT OPERATING EXPENSE – (14xxx accounts related to equipment) Any fleet equipment charges or equipment operating charges related to this request. Fleet and communication equipment charges should be obtained from the fleet division. CHARGES FOR SERVICES - (13xxx accounts other than travel and education) This category contains items like telephone, utilities and contracts. DATA PROCESSING - (15xxx accounts) This is for service costs, new equipment costs and GIS costs related to this request. They should be discussed with and obtained from the IT division. OTHER OPERATING EXPENSE – (14xxx accounts not related to equipment operations listed above) Items in this category include (but not limited to) books & subscriptions, memberships, and expenses not listed elsewhere. CAPITAL OUTLAY – (3xxxx accounts) This includes the cost of additional vehicles, other equipment, and facilities costing over $5,000 but under the $10,000 CIP limit. OTHER – (accounts not covered above) This provides a place to record the anticipated cost necessary for this modification not listed anywhere else. OFFSET IN REVENUE OR COSTS – This is where any anticipated additional revenue to cover this request should be listed. It is also to be used to indicate reductions in any other expenses as a result of this modification. List anything that will reduce the anticipated increases if this modification were to be approved. NARRATIVE IN THE BOTTOM HALF A NOTATION NEEDS TO BE MADE FOR EACH ITEM EVEN IF YOU THINK IT DOESN’T APPLY IT IS STRONGLY RECOMMENDED THAT EACH ITEM HAVE SOME EXPLANATION JUSTIFICATION – This is where you have the opportunity to sell the need for this modification. Explain why it is necessary and what will be accomplished. PROPOSED FUNDING SOURCE – If there is a specific funding source, describe it here. Possibly it is a new revenue item. In any event, this item must be completed, even if is general revenue of the operation. RISK IF NOT FUNDED – Describe the risks to the City or personnel if this modification is not funded. It is important for the review that this item is realistic and specific. HIDDEN COSTS – List here the related items that are not specified in the costs above. Examples are installation costs, replacement costs, and annual maintenance cost. List anything related to this proposal that could be a cost in the future if this modification is approved. ROI – Return on Investment is how long it will take any cost reduction or savings to recoup the costs of this modification. If there is none or if it is not determinable, so state. All comments here will be taken into consideration.