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IT PROJECT REQUEST FORM Project Name Request Date Project Type ☐ New Application ☐ Application Upgrade ☐ Other Requestor Name Phone Department Division Department Sponsor Phone IT Account Coordinator Phone PROJECT OVERVIEW Description: What is being proposed? Provide a brief description. Mobility: Is there a mobility aspect to this project? Provide a brief description. Timeframe: What is the estimated start and end date? Estimated Start Date: Project Start Date Estimated End Date: Project End Date Milestones: High level dates to assist with resource planning. ESTIMATED HOURS ESTIMATED START DATE ESTIMATED END DATE Requirements Click to enter a start date. Click to enter an end date. Design/RFP Click to enter a start date. Click to enter an end date. Architecture Ready Click to enter a start date. Click to enter an end date. Development/Configuration Click to enter a start date. Click to enter an end date. Testing Click to enter a start date. Click to enter an end date. Operation Ready Click to enter a start date. Click to enter an end date. Go Live Click to enter a start date. Click to enter an end date. RISK Schedule: How likely are there to be project delays? Budget: How likely are there to be budget overruns? Not likely, we will be using quotes that will come from each of the vendors. Costs Amount Is this Funded? Upfront Software Costs $0.00 Annual Software Maintenance Costs $0.00 Estimated Software Life Expectancy (Years) Upfront Hardware Costs $0.00 Annual Hardware Maintenance Costs $0.00 Estimated Hardware Life Expectancy (Years) Quality: How likely will a highly functional solution be delivered? Risks of Doing the Project: Risks of Not Doing the Project: ---PAGE BREAK--- IT PROJECT REQUEST FORM ALIGNMENT Strategic Alignment: How well does the project align to City and department goals? Technology: How well does the solution integrate into existing technology and infrastructure? Core Competency: How likely will new technical skills be required for support staff? URGENCY Required: Is this project required? Flexibility: Is the project timeline flexible? Need of System: Is it an urgent need for the City? IMPACT Reach/Support Customer Base: What users will be impacted? Increase Effectiveness: Does it improve ability of City staff or their customers to do a task? Current State: What is the state of the current system? FINANCIAL Cost Competitiveness: How does this product compare in cost to other solutions? Staff or System Reduction: What is the effect on staff or systems reduction? Operational Cost: Is there a positive ROI? IT ONLY ---PAGE BREAK--- IT PROJECT REQUEST FORM Date Received: Project Cte. Review Date: Click here to enter a date. Business Case Required: ☐ Yes ☐ No Steering Cte. Review Date: Click here to enter a date. Project Approved: ☐ Yes ☐ No Requestor Notify Date: Click here to enter a date. Comments