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1 Ogden City Council Meeting: June 20, 2017 AMENDMENT TO THE FISCAL YEAR 2018-2022 CAPITAL IMPROVEMENT PLAN (CIP) Action: Set/not set a Public Hearing for July 11, 2017 Executive Summary Administration is proposing an amendment to the adopted Fiscal Year 2018-2022 CIP. The proposed amendment would add one project to the adopted plan that is specific to seating at Pioneer Stadium. The project had been included in previous years’ CIPs but was removed due to a lack of funding. The City now has an opportunity to work with several other community partners to upgrade the seating at the stadium and because of that the project is proposed to be included in the adopted FY2018- 2022 CIP. Background Each year, the City develops, reviews, and adopts a five-year Capital Improvement Plan. The purpose of the plan is to establish the capital needs of the City and allow projects to be planned for by articulating the need, the scope of the project, the overall budget, the proposed annual allocations for the project’s development, and the potential sources of funds. Capital projects, meaning those projects in excess of $30,000 which add to the City’s physical plant, that are included in the CIP are then funded in the annual budget. Typically, the CIP is developed toward the end of a calendar year, reviewed by the Planning Commission in December, and then forwarded on to the Council for review with adoption typically taking place in March. This process is repeated each year. From time to time, amendments need to be made to an adopted CIP. This usually is the result of funding opportunities that arise during the first fiscal year of an adopted CIP. Projects that receive new or unanticipated funding may be moved up in funding years identified in the adopted CIP, or may be added to the CIP to allow funding during a given fiscal year. Amendments to the CIP follow the same general review framework as the overall plan itself. This means that a project brief is developed, reviewed by the Planning Commission to ensure consistency with the General Plan, reviewed by the Council and considered at a public hearing. In this case, the City is adding a project that had previously been included in a CIP, but, due to a lack of funding, had been removed several ---PAGE BREAK--- 2 Ogden City Council Meeting: June 20, 2017 years ago. The City now has the opportunity to work with the Pioneer Days Foundation, RAMP, Eccles Foundation, and Wadman Corporation to improve the seating for Pioneer Stadium. The proposal includes removing and rebuilding the north grandstand and replacing the south grandstand. The project also includes improvements to the concrete structure. FY2018-2022 CIP Process Timeline October 31, 2016 The proposed FY2018-2022 CIP was provided to the Council office. The plan was also submitted to the Planning Commission for review and recommendation. December 7, 2016 The Planning Commission reviewed the FY2018-2022 CIP. The plan was given a recommendation of approval with a vote of 6-0 with three projects recommended for exclusion from the plan. December 15, 2016 The Council office received the transmittal containing the Planning Commission’s recommendation. January 17, 2017 – Council Staff Overview Council Staff reviewed the proposed plan and identified issues the Council may want to consider during the plan adoption process. In previous years, the Administration would provide a cursory overview of the proposed plan prior to Council Staff’s review. It was determined that Council Staff’s review was an adequate introduction to the proposed plan and the initial Administrative presentation was not necessary. February 14, 2017 – Specific Projects Review Representatives from the Administration reviewed and discussed their department’s projects and answered questions for the Council. February 21, 2017 – Council Discussion The Council prioritized the proposed FY2018 General Fund projects and had the opportunity to ask any final questions and propose any changes in preparation for adoption of the plan. ---PAGE BREAK--- 3 Ogden City Council Meeting: June 20, 2017 February 28, 2017 City Council Meeting The Council set a Public Hearing for March 21, 2017. March 21, 2017 City Council Meeting Public input on FY2018-2022 CIP The Council adopted the FY2018-2022 CIP May 2, 2017 City Council Meeting Mayor presented the Administration’s proposed budget for Fiscal Year 2018 containing recommendations for funding of CIP projects included in the 2018-2022 CIP. May 16, 2017 City Council Meeting The Council set a public hearing on the Tentative FY2018 budget for June 6, 2017. June 6, 2017 City Council Meeting The Council adopted the Tentative FY2018 budget on June 6, 2017 and set public hearings for the Final FY2018 budget for June 20, 2017, July 11, 2017, and August 8, 2017. June 6, 2017 The Council office received the transmittal for the proposed CIP amendment project PK100 – New Arena Seating. June 20, 2017 The amendment is scheduled to be reviewed during the Council’s work session on June 20, 2017. It is proposed that the Council set a public hearing on this date as well for July 11, 2017. Current Proposal The current proposal is to amend the adopted FY2018-2022 CIP adding one project: PK100 – New Arena Seating This project would be a collaboration among several partners including the Pioneer Days Foundation, RAMP, the Eccles Foundation, and the Wadman Corporation. The project would upgrade seating at Pioneer Stadium by removing and replacing the north grandstand with aluminum stadium-style seating similar to the west stadium seating. The project would also include replacing the south grandstand with low- ---PAGE BREAK--- 4 Ogden City Council Meeting: June 20, 2017 maintenance aluminum seats with back support. Lastly, the project would also include sand blasting and removing layers of paint on the concrete structure and sealing it to alleviate future maintenance needs. The total project cost is shown as $1,350,000, with $250,000 proposed to come from the City’s CIP Fund and the remainder from the Pioneer Days Foundation. A transfer of $250,000 from the BDO Use of Retained Earnings Fund to the City’s CIP Fund is included in Schedule A-1 as part of the Final Fiscal Year 2018 budget set for approval on August 8, 2017. Planning Commission The Planning Commission had previously reviewed and recommended approval for the project with past CIPs. As there is no significant change in scope, the project was not resubmitted to the Planning Commission for its consideration. Attachments 1. Transmittal 2. Ordinance 2017-33 3. PK100 – New Arena Seating Council Staff Contact: Glenn Symes, AICP (801) 629-8164 ---PAGE BREAK--- ---PAGE BREAK--- 2017-33 ---PAGE BREAK--- ---PAGE BREAK--- ---PAGE BREAK--- ---PAGE BREAK---