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Schedule How likely are there to be project delays? (Select best one only) Few project unknowns and no probability of delays pts) Few project unknowns and low probability of delays pts) High number of project unknowns and low probability of delays pts) High number of project unknowns and high probability of delays pts) Budget How likely are there to be budget overruns? (Select best one only) Expected to be completed under budget pts) Expected to meet the budget pts) May be over budget, but reserve funds exist pts) Expected to be over budget with no reserve funding pts) Quality How likely will a highly functional solution be delivered? (Select best one only) Well documented requirements and high probability of delivering what is expected pts) Well documented requirements, but low probability of delivering what is expected pts) Poorly documented requirements and low probability of delivering what is expected pts) No clearly defined requirements pts) 0 Strategic Alignment (12) How well does the project align to City and department goals? (Select best one only) Aligned with City and department goals (+12 pts) Aligned with multiple department goals pts) Aligned with department goals pts) No clear alignment with a City or department goal (-12 pts) Technology How well does the solution integrate into existing technology and infrastructure? (Select best one only) Fully integrates with existing infrastructure pts) Mostly integrates with existing infrastructure pts) Minimal integration with existing infrastructure pts) No integration with existing technology pts) Core Competency How likely will new technical skills be required for support staff? (Select best one only) Uses existing in-house skills and includes vendor support pts) Some new skills required and includes vendor support pts) Some new skills required and does not include vendor support pts) Substantial new skills and extensive training required pts) 0 Required Is this project required? (Select best one only) Required to sustain operations pts) Required to reduce risk pts) Required to reduce cost pt) Not Required (0 pts) Flexibility Is the project timeline flexible? (Select best one only) Required in fewer than 12 months pts) Required in fewer than 18 months pts) Required within 2 years pt) No Required Deadline (0 pts) Need of System Is it an urgent need for the City? (Select best one only) Urgent for City pts) Pressing need of the City (3 pts) Urgent for Department pts) Pressing need for Department pts) 0 Reach/support customer base What users will be impacted? (Select best one only) Internal and external? pts) External only? pts) Internal only? pts) Single department only pts) Increase effectiveness Does it improve ability of City staff or their customer to do task? (Select best one only) Improvement for City staff and customer pts) Improvement for City staff or customer pts) No improvement for City staff or customer pt) Current State What is the state of the current system? (Select best one only) Completely inadequate / End of Life / New System pts) Functioning, but close to end of life pts) Functioning, but could be better pt) System Upgrade (0 pts) 0 Cost Competitiveness How does this product compare in cost to other solutions? (Select best one only) Lowest cost option that meets all requirements pts) All costs are equal and meets all requirements pts) Highest cost option that meets all requirements pts) Highest cost option that meets most requirements pts) Staff or System Reduction What is the effect on staff or systems reduction? (Select best one only) Addresses unnecessary / likely redundancy pts) Reduce Staff Time / Systems pt) No Change in Staff or Systems pts) Additional staff / systems needed for support pts) Operational cost (12) Is there a positive ROI? (Select best one only) Will pay for itself and generate revenue? (+12 pts) Implemented to avoid cash expenditure pts) No effect (0 pts) Increase 0 0 IT Project Scoring Form Risk (10) Category Sub-Total Alignment (25) Category Sub-Total Urgency (20) Category Sub-Total Impact (20) Category Sub-Total Financial (25) Category Sub-Total Totaled Priority Score ---PAGE BREAK--- Criteria Weight Risk 10 Alignment 25 Urgency 20 Impact 20 Financial 25 100