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Page 1 of 5 Ogden City Council Meeting: October 10, 2017 FISCAL YEAR 2018 ARTS GRANTS Action: Adopt/Not Adopt Resolution Executive Summary Each year, the Ogden City Council appropriates grant funding to various local arts entities and programs. The Ogden Arts Advisory Committee and Administration review each application and provide recommendations to the Council. The FY2018 budget includes $80,000 for arts grants. Background September 19, 2017 The Council set a public hearing for consideration of the resolution on October 10, 2017. September 12, 2017 The Council received a presentation of arts grant recommendations from the Administration. Efforts were described to better promote the program publically, and to increase the number and diversity of applicants. The arts grants application and review process included efforts to meet the threshold of having at least 60% of grant funding allocated to project support. An informal guideline was provided by the Administration that general grant applicants were able to request and receive about $4,000 per applicant. However, the Administration has expressed that it intends not to use this guideline in the future but to rather focus on informing applicants of the 60% threshold. Additional Background In 1998, the Council first allocated funds to provide grants to arts groups and organizations in the city. The Ogden Arts Advisory Committee was charged with the responsibility of administering the granting process and developing the criteria for awarding the grants. In March of 2003, because of changes to state law and the outcome of a Utah Supreme Court case, the City Council adopted a resolution that established the process for awarding grants for the arts. The process establishes the requirements to satisfy state law for ---PAGE BREAK--- Page 2 of 5 Ogden City Council Meeting: October 10, 2017 providing municipal grants to nonprofit organizations. It requires that the Council hold a public hearing prior to awarding the grants. In recent years the City Council has appropriated money for the purpose of supporting the arts in Ogden by providing grants to arts organizations. FY2018 Budget Guidelines Arts. The City Council supports the arts through grants. The Ogden Arts Advisory Committee receives and reviews written proposals, recommends the distribution of funds and follows up on how these fund were used. Recipients of the grants are encouraged to have matching funds from other sources, e.g., Utah Arts Council. Utah Code § 10-8-2 and case law require a more rigorous review and approval process before the city can provide grants to nonprofit organizations. The process requires that the city complete a study before the grants are awarded. The study from the Ogden Arts is attached. Process for Awarding Arts Grants City Council approves an amount with the budget to be used as grant money for arts in the city. An application process is completed during which applicants submit requests for grant money from the city. The Arts Committee, in conjunction with the Administration, formulates recommendations outlining which applicants should receive grant money and to what level. The recommendations are accompanied by a study detailing the findings for the recommendations, as per state law. During a work session, the City Council reviews the recommendations for grant awards from the Administration. The Committee’s study accompanies the Administration’s recommendations. The City Council sets a public hearing date. A 14-day notice of the hearing is required. The City Council holds a public hearing and adopts a resolution approving the final grant awards. Agreements between the city and the grantee are developed and signed. Ogden Arts staff monitors and follows up on each grant. ---PAGE BREAK--- Page 3 of 5 Ogden City Council Meeting: October 10, 2017 Proposal The Administration, along with the Ogden City Arts Advisory Committee, has submitted its recommendations for arts grants. The recommendations include summaries and analysis from the committee that satisfy state law regarding the study required. FY2018 Review Process and Applicants There were 26 total applications this year, and the Administration is recommending that all of these organizations receive some level of funding. The grants are a combination of general support and project support. A summary of each proposal is included in the packet. The process for reviewing the FY2018 grant applications consisted of an arts subcommittee, including a Council staff representative, who provided initial review and ranking of the applicants. These rankings were forwarded to the Arts Advisory Committee and ultimately forwarded to the Mayor for review. These have now been provided to the Council for its consideration. In this year’s applicant pool, there were 26 applicants, 6 more than last year. Of these, 17 project support proposals and 2 general support proposals are recommended to receive full funding. General vs. Project Support The Ogden City Code § 3-16-5 outlines the totals that should be recommended for both general and project support grants. This calls for up to 40% of the grant funding to go to general support and leaves the remaining 60% for project support. Ogden Municipal Code § 3-16-5, B-3 “Subject to city council approval, up to forty percent (40%) of appropriated funding may be allocated to general support grants for ongoing community organizations.” With this year’s allocation of $80,000, the General Support category would allow up to $32,000 in grant awards with the Project Support category taking the remaining $48,000. The reason for this is to allow grants to be more focused on developing arts projects and programs, rather than maintaining or supplementing arts organizations for a long period of time. ---PAGE BREAK--- Page 4 of 5 Ogden City Council Meeting: October 10, 2017 Proposed Art Grant Recommendations FY18 Requested FY18 Recommended FY17 Funding Received General Support Chamber Orchestra Ogden $4,000 $4,143.66 $4,333 Eccles Community Art Center $10,000 $4,143.66 $7,333 Ogden Friends of Acoustic Music $8,000 $4,143.66 $6,333 Ogden Ballet Association $10,000 $4,143.66 $3,333 Treehouse Children’s Museum $12,000 $4,143.66 $6,333 WSU Shaw Gallery - - $5,333 WSU Strings Project $4,000 $4,143.66 $1,233 Imagine Ballet Theater - - $3,333 Project Support Ben Lomond High School $1,213 $1,213 - Danielle Susi $500 $500 - Good Company Theatre – Whiteout $10,000 $4,000 - Good Company Theatre – Heights $17,000 $4,000 - Good Company Theatre – Pirated - - $9,334 Jazz Festival $1,500 $1,500 - Joan Effiong $4,000 $4,000 - NEXT Ensemble – FFAS $750 $750 - NEXT Ensemble – Women $2,200 $2,200 - Nurture the Creative Mind – Arts Festival $4,000 $4,000 $4,000 Ogden Downtown Alliance $4,000 $4,000 - 25th Street Association Farmers Market - - $2,000 Ogden First – Platforms $4,000 $4,000 - Ogden First – Panes $4,000 $4,000 - Ogden Inspired - - $1,833 Ogden Nature Center – Bird Houses - - $2,334 Ogden Nature Center – Concerts $4,000 $4,000 - Ogden Nature Center – Earth Day $4,000 $4,000 $2,334 Ogden Opera Guild - - $1,000 Ogden School Foundation $2,000 $2,000 $1,833 St. Anne’s Center – Lantern House - - $1,834 Suzanne Storer - - $3,334 Traces of the West - - $875 Tribalovedancer $300 $300 - Union Station Foundation – Book Fest $4,000 $4,000 - WCCAC for Egyptian Theater $8,000 $4,000 - Weber County Heritage Foundation $500 $500 - Weber-Morgan Health Department $2,175 $2,175 $1,725 Total: $126,138 $80,000 $70,000 ---PAGE BREAK--- Page 5 of 5 Ogden City Council Meeting: October 10, 2017 In this year’s recommendations, the total proposed for general support grants is $24,861.96. This is 31% of the total funding. The project support grants total is $55,138, or 69% of the total. The proposed grant distributions fit within the margins outlined in city code. Attachments 1. Administrative Transmittal 2. Resolution 3. Ogden City Arts Grants Analysis and Report: FY18 4. Ogden City Arts Grant Review Results 2017-18 5. Grant Application Guidelines 6. City of Ogden Arts Grant History Administrative Memos Prepared by: Administrative Contact: Christy McBride, (801)629-8547 Council Staff Contact: Amy Sue Mabey, (801)629-8629