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Ogden City City Council January 17, 2017 City Council Chambers Municipal Building – Third Floor 2549 Washington Boulevard, Ogden, Utah 84401 3:30 p.m. Work Session City Council Work Room The purpose of the work session includes presentations and discussions regarding:  Weber State University 10-year Plan;  FY2018-2022 Capital Improvements Plan;  Council member comments; and  Council business. Any items not fully addressed prior to the City Council meeting, which begins at 6:00 p.m., may be addressed immediately following that meeting. 6:00 p.m. City Council Meeting City Council Chambers 1. Roll Call. 2. Pledge of Allegiance. 3. Moment of Silence. 4. Request to be on the Agenda: a. Oportunidad Program and Dining for Dollars. Presentation by Steven Ballard regarding the Oportunidad Program and upcoming Dining for Dollars event. 5. Approval of Minutes: (voice vote) a. Minutes of the Special Meeting of September 13, 2016 – Council member Garner b. Minutes of the Joint Work Session of September 21, 2016 – Council member Nadolski c. Minutes of the Joint Work Session of September 27, 2016 – Council member Lopez d. Minutes of the Regular Meeting of September 27, 2016 – Council member Blair e. Minutes of the Joint Work Session of October 25, 2016 – Council member Stephens 6. Common Consent: (voice vote) a. Board of Zoning Adjustment. Consideration of the appointment of Charles Casperson and reappointments of Scott Larsen and Stephan Call to the Board of Zoning Adjustment. (Approve appointment/reappointments) b. Golden Hours Advisory Committee. Consideration of the appointment of Christine Stegen to the Golden Hours Advisory Committee. (Approve appointment) 7. New Business: a. Council Rules of Procedure and Council Norms. Resolution 2017-2 approving modifications to Council Rules of Procedure and Council Norms. (Adopt/not adopt resolution – roll call vote) ---PAGE BREAK--- January 17, 2017 Page 2 of 2 8. Public Comments. This is an opportunity to address the Council regarding concerns or ideas on any topic. To be considerate of everyone at this meeting, public comments will be limited to three minutes per person. Participants are to state their name and address for the record. Comments which cannot be made within these limits should be submitted in writing to the City Council Office ([EMAIL REDACTED]). The Council encourages civil discourse for everyone who participates in our meetings. Comments pertaining to an agenda item that includes a public hearing or public input should be given during the meeting as that item is discussed. 9. Comments: a. Mayor. b. Council members. 10. Closed Executive Session. Consideration of adjourning into a Closed Executive Session pursuant to one or more of the provisions of Section 52-4-205(1) of the Open and Public Meetings Law: a. Discussion of the character, professional competence, or physical or mental health of an individual b. Strategy session to discuss collective bargaining c. Strategy session to discuss pending or reasonably imminent litigation d. Strategy session to discuss the purchase, exchange, or lease of real property e. Strategy session to discuss the sale of real property f. Discussion regarding deployment of security personnel, devices, or systems g. Investigative proceedings regarding allegations of criminal misconduct. (Adjourn/not adjourn into closed session – roll call vote) 11. Adjournment. Continuation of Work Session if Necessary Public meetings may be held electronically in accordance with Utah Code Annotated 52-4-207 to allow Council members to participate via teleconference. The anchor location for the meeting shall be on the 3rd Floor of the Ogden Municipal Building, 2549 Washington Blvd., Ogden Utah. In compliance with the Americans with Disabilities Act, persons needing auxiliary communicative aids and services for this meeting should contact the Management Services Department at 629-8701 (TDD # 629-8949) or by email: [EMAIL REDACTED] at least 48 hours in advance of the meeting. CERTIFICATE OF POSTING The undersigned, duly appointed City Recorder, does hereby certify that the above notice and/or agenda was posted in accordance with Utah State Code Annotated 52-4-202(3) on this 13th day of January, 2017 in the following places: 2nd floor foyer of the Ogden City Municipal Building; the Utah State Public Notice website, the Ogden City website, and provided to the Standard-Examiner. TRACY HANSEN, MMC OGDEN CITY RECORDER Visit the City Council Meetings page at: councilmeetings.ogdencity.com Ogden City Council Agenda Information Line – [PHONE REDACTED] ---PAGE BREAK--- Page 1 of 1 Ogden City Council Work Session: January 17, 2017 WEBER STATE UNIVERSITY 10-YEAR CAMPUS MASTER PLAN Purpose of Discussion To receive a presentation from Weber State University. Background Weber State University has requested an opportunity to present its newly developed Campus Master Plan. This is intended to serve as a guide to WSU during the next ten years. The content of the presentation and any other associated materials will be provided to the Council during this meeting. Attachments None Council Staff Contact: Bill Cook, (801)629-8153 ---PAGE BREAK--- 1 Ogden City Council Work Session: January 17, 2017 FISCAL YEAR 2018-2022 CAPITAL IMPROVEMENT PLAN (CIP) Purpose of Work Session: To receive Council Staff’s presentation on the proposed FY2018- 2022 CIP Planning CommissionRecommendation Approval of the CIP with the following exceptions (6-0) - AR086 Airport Commercial Terminal - AR074 Airport Land Acquisition - FI021 Fire Training Tower Executive Summary Council Staff will review the proposed FY2018-2022 Capital Improvement Plan (CIP). The CIP is presented with the Administration’s priorities for capital expenditures for the next five years. This is the first in a series of work sessions scheduled to discuss the CIP. During these work sessions, the Council will consider the proposed projects and make recommendations for changes. The CIP will be adopted after receiving public input and will then be used to prioritize the funding of capital projects during the fiscal year 2018 budget process. Background Capital investment decisions have been an important part of Ogden City government for more than 150 years. Construction of every water and sewer line, every City facility, and every roadway in the City was the result of a capital investment decision. Because these investments come with large price tags and because City resources are limited, the City Council must work with the Administration to prioritize and allocate the public funds to the projects the City finds most important. While the CIP lists and articulates needed capital improvements and provides a format for the prioritization of individual projects, the CIP also acts as a major policy document. Similar to the City’s annual budget, the CIP sets the course for and highlights which investments the City feels are most important to the community. The inclusion of some projects, the exclusion of others, and the overall prioritization of how the City wishes to invest in the City’s physical plant is a critical step in implementing the City’s adopted goals and objectives. ---PAGE BREAK--- 2 Ogden City Council Work Session: January 17, 2017 CIP Process Objectives The overall objectives for the CIP process are as follows:  Develop a plan that reflects the values of the City  Ensure the plan relates to the City’s General Plan, including community plans, and adopted City policies  Create an appropriate balance between capital improvements and operating budgets  Provide opportunities for public input  Adopt a CIP plan In order to meet these objectives, the Council reviews and prioritizes potential capital projects prior to the annual budget process. Five Year Planning The Capital Improvement Plan provides a projected schedule of capital improvements to be undertaken in the next budget year and within the following four years. It contains projects that can be accomplished through one-year budget allocations as well as those which need to be spread over multiple years. Planning Commission Review The Planning Commission reviews the CIP to determine if the proposed capital improvements are consistent with the City’s General Plan. The CIP is to be submitted to the Planning Commission concurrent with submission to the City Council. The Planning Commission reviews the proposed plan and reports its determination to the City Council within forty-five (45) days of submission. Funding Sources for Capital Projects Funding sources for capital projects include:  General Fund  Federal Funding  State Funding  B & C Road Funds  Citizen Participation  Enterprise Funds  Bonds  Other (RAMP, Special Assessment Areas, Etc.) In addition, a portion of BDO lease revenue is used for capital projects. ---PAGE BREAK--- 3 Ogden City Council Work Session: January 17, 2017 Budget Guidelines The following Budget Guideline relating to the CIP was adopted as part of the FY2017 budget: Capital Improvement Plan. The Capital Improvement Plan (CIP) is to be submitted for Council review no later than November 1 of each year. The Mayor’s priorities are to be submitted by November 1 as well. The Planning Commission’s recommendations are to be provided to the Council within 45 days (December 15) after the CIP is submitted to the Council. The Council expects to adopt the CIP by March 31 each year. CIP Summary – Past and Current Plans CIP Plan Years Total Proposed for Five-year Plan CIP Total for First Fiscal Year General Fund Total for First Fiscal Year Total General Fund Approved in Budget for First Fiscal Year 2018-2022 $219 M $46.8 M $10.7 M TBD 2017-2021 $198.7 M $37.8 M $4.3 M $4.7 M 2016-2020 $133.6 M $66.3 M $10.4 M $1.75 M 2015-2019 $93.5 M $19.6 M $4.1 M $11.25 M 2014-2018 $87.8 M $38.9 M $2.25 M $2.7 M 2013-2017 $102.3 M $17 M $4.7 M $2.5 M 2018-2022 CIP Process Schedule – Tentative October 31, 2016 The proposed FY2018-2022 CIP was provided to the Council office. The plan was also submitted to the Planning Commission for review and recommendation. December 7, 2016 The Planning Commission reviewed the FY2018-2022 CIP. The plan was given a recommendation of approval with a vote of 6-0 with three projects recommended for exclusion from the plan. ---PAGE BREAK--- 4 Ogden City Council Work Session: January 17, 2017 December 15, 2016 The Council office received the transmittal containing the Planning Commission’s recommendation. January 17, 2017 – Council Staff Overview Council Staff will review the proposed plan and identify issues the Council may want to consider during the plan adoption process. In previous years, the Administration would provide a cursory overview of the proposed plan prior to Council Staff’s review. It was determined that Council Staff’s review was an adequate introduction to the proposed plan and the initial Administrative presentation was not necessary. February 14, 2017 – Specific Projects Review Representatives from the Administration will review and discuss their department’s projects and answer questions for the Council. February 21, 2017 – Council Discussion The Council will prioritize the proposed FY2018 General Fund projects and identify any final questions and changes in preparation for adoption of the plan. February 28, 2017 City Council Meeting Set Public Hearing for March 21, 2017 March 21, 2017 City Council Meeting  Public input on FY2018-2022 CIP  Adoption of FY2018-2022 CIP May 2, 2017 City Council Meeting Mayor presents the Administration’s proposed budget for Fiscal Year 2018 containing recommendations for funding of CIP projects included in the 2018-2022 CIP. Current Proposal The current proposal is to approved the FY2018-2022 Capital Improvement Plan. The proposed plan contains the following: ---PAGE BREAK--- 5 Ogden City Council Work Session: January 17, 2017 Projects by Department Proposed FY18 Funding Proposed Future Funding Total CIP Funding General Fund Comm. & Econ. Dev’t $12,466,350 $56,626,850 $69,093,200 Fire Department $0 $3,246,450 $3,246,450 Management Services $1,575,000 $3,527,000 $5,102,000 Non-Departmental $271,500 $15,646,000 $15,917,500 Police Department $132,000 $0 $132,000 Public Services $23,788,750 $32,680,000 $56,468,750 RAMP $489,000 $0 $489,000 Enterprise Funds Airport Enterprise Fund $3,507,700 $13,433,000 $16,940,700 Golf Course Enterprise Fund $290,000 $1,160,000 $1,450,000 Sanitary Sewer Ent. Fund $1,150,000 $6,850,000 $8,000,000 Storm Sewer Ent. Fund $1,500,000 $8,000,000 $9,500,000 Water Utility Ent. Fund $1,680,000 $31,129,961 $32,809,961 Totals $46,850,300 $172,299,261 $219,149,561 Administration’s Ranking and Top 10 The proposed CIP also includes the Administration’s ranking of all of the proposed projects. The top 10 Projects are summarized as follows: Rank Project Number Project Description Total Funding FY18 General Fund FY18 Other Funding Future Funding 1 CD040 Former Dee School Site Development $500,000 $500,000 $0 $0 2 CD122 East Central Projects $21,324,900 $808,850 $1,584,750 $18,931,300 3 EN004 Sidewalks, Curb, Gutter Replacement $3,800,000 $522,740 $237,260 $3,040,000 4 EN006 Street Construction $2,750,000 $550,000 $0 $2,200,000 5 PK142 Lester Park Improvements $1,750,000 $280,000 $220,000 $1,250,000 ---PAGE BREAK--- 6 Ogden City Council Work Session: January 17, 2017 New Projects in the FY2018-2022 CIP Because the CIP is a rolling five-year plan, projects that have been funded or that have been withdrawn no longer appear as newer CIP plans are developed. Likewise, each year there are new projects that are added to the CIP. The following projects have been added to this year’s CIP: Project # Project Description Total Funding FY18 General Funding FY18 Other Funding Future Funding Future Funding Years AM004 Amphitheater Upgrades $283,300 $40,750 $135,000 $107,550 FY19, FY20 CD122 East Central Projects $21,324,900 $808,850 $1,584,750 $18,931,300 FY19- FY22 AR038 Seismic Proofing of Tower $55,000 $0 $0 $55,000 FY19 AR053 Airport Master/Layout Plan $134,300 $6,800 $127,500 $0 AR073 Fair Air Roof Replacement $50,000 $0 $0 $50,000 FY21 AR088 Airport/Mall Clean- up $300,000 $0 $0 $300,000 FY22 GC026 Downtown Signage and Amenities $60,000 $10,000 $10,000 $40,000 FY19- FY22 6 FL007 General Facilities Improvements $2,500,000 $500,000 $0 $2,000,000 7 PK124 General Park Improvements $907,500 $301,500 $0 $606,000 8 IT013 Disaster Recovery Location $175,000 $175,000 $0 $0 9 PK137 Backflow Prevention Replacement $200,000 $200,000 $0 $0 10 GF032 Golf Course Irrigation System Replacement $1,450,000 $290,000 $0 $1,160,000 ---PAGE BREAK--- 7 Ogden City Council Work Session: January 17, 2017 FL001 CNG Station Expansion $600,000 $300,000 $300,000 $0 FL009 Union Station Asbestos Remediation $300,000 $300,000 $0 $0 IT011 Radio Infrastructure Replacement $796,800 $0 $0 $796,800 FY21, FY22 IT012 Security & Alerting Infrastructure Replacement $380,200 $0 $0 $380,200 FY19 IT013 Disaster Recovery Location $175,000 $175,000 $0 $0 PD003 FPSB Public Safety Fitness Room Expansion $132,000 $132,000 $0 $0 DI008 Trail Pavement Upgrade/Repair $31,000 $0 $0 $31,000 FY22 DI013 Exterior Electrical Upgrades $45,000 $0 $0 $45,000 FY20 EN040 Valley Drive Roadway Improvements $5,000,000 $0 $5,000,000 $0 EN041 20th St. Washington to Monroe Reconstruction $6,518,900 $0 $0 $6,518,900 FY20 EN066 East Central Public Improvements $779,750 $0 $0 $779,750 FY21 EN097 26th St., Wall to Washington $4,886,600 $0 $4,886,600 $0 EN098 21st St. West of Wall to Washington $5,802,300 $0 $0 $5,802,300 FY19 EN099 2nd St. Washington to Monroe $4,000,000 $0 $0 $4,000,000 FY19 EN100 17th St. Wall to Washington $3,000,000 $0 $0 $3,000,000 FY19 PK137 Backflow Prevention Replacement $200,000 $200,000 $0 $0 PK139 High Adventure Park – East $450,000 $150,000 $0 $300,000 FY19, FY20 ---PAGE BREAK--- 8 Ogden City Council Work Session: January 17, 2017 PK142 Lester Park Improvements $1,750,000 $280,000 $220,000 $1,250,000 FY19- FY22 PK143 Weber River Restoration/Kayak Park $1,350,000 $270,000 $0 $1,080,000 FY19- FY22 RG069 Miles Goodyear Park Complex $161,000 $0 $0 $161,000 FY20 WU071 46th St. Pump House Reconstruction $220,000 $0 $220,000 $0 Planning Commission The Planning Commission reviewed the proposed plan at the December 7, 2016 meeting and forwarded a recommendation of approval of the plan with a vote of 6-0. The Commission’s recommendation included the exclusion of three projects: AR086 Airport Commercial Terminal; AR074 Airport Land Acquisition; and FI021 Fire Training Tower. The Commission found that these three projects were not consistent with the City’s General Plan. Public Comments No comments were received at the Commission’s December 7, 2016 meeting. Attachments 1. CIP Plan Summaries a. General Fund projects with proposed FY18 funding b. Enterprise Fund projects with proposed FY18 funding c. Projects proposed for future funding 2. Transmittal 3. Ordinance 4. Planning Commission Report 5. FY2018-2022 CIP Council Staff Contact: Glenn Symes, AICP (801) 629-8164 ---PAGE BREAK--- Admin Ranking Project # Project Description Total Project FY2018 General Fund FY2018 Other Funding Future Funding Other Funding Source 12 AR070 Airport - West Ogden Water Line Upgrade $320,000 $320,000 18 AR077 Apron Rehabilitation $1,153,400 $103,400 $1,050,000 Federal 30 AR046 Rehab 7/25 for Cargo Access $1,100,000 $186,250 $913,750 State, Federal 34 AR053 Airport Master/Layout Plan $134,300 $6,800 $127,500 Federal 40 AR074 Land Acquisition $4,000,000 $800,000 $3,200,000 1 CD040 Former Dee School Site Development $500,000 $500,000 2 CD122 East Central Projects $21,324,900 $808,850 $1,584,750 $18,931,300 Loans, QN, RDA 11 AM004 Amphitheater Upgrades $283,300 $40,750 $135,000 $107,550 Public Arts, RAMP/State 49 CD100 Downtown Parking Lots $46,985,000 $3,397,000 $6,000,000 $37,588,000 Special Assessment Area 15 GC025 Critical Project Contingency $100,000 $100,000 29 GC030 City-owned Parking Lot Improvements $757,500 $151,500 $606,000 31 GC026 Downtown Signage and Amenities $60,000 $10,000 $10,000 $40,000 Weber Morgan Health Dept. 10 GF032 Golf Courses Irrigation System Replacement $1,450,000 $290,000 $1,160,000 6 FL007 General Facilities Improvements $2,500,000 $500,000 $2,000,000 8 IT013 Disaster Recovery Location $175,000 $175,000 14 FL009 Union Station Asbestos Remediation $300,000 $300,000 17 FL001 CNG Station Expansion $600,000 $300,000 $300,000 Federal 13 PD003 FPSB Public Safety Fitness Room Expansion $132,000 $132,000 3 EN004 Sidewalk, Curb and Gutter Replacement $3,800,000 $522,740 $237,260 $3,040,000 B & C Road Funds 4 EN006 Street Construction $2,750,000 $550,000 $2,200,000 5 PK142 Lester Park Improvements $1,750,000 $280,000 $220,000 $1,250,000 Rotary Club, Weber Co. 7 PK124 General Park Improvements $907,500 $301,500 $606,000 9 PK137 Backflow Prevention Replacement $200,000 $200,000 16 EN021 Bike Master Plan Projects $500,000 $100,000 $400,000 20 EN050 Grant Avenue Promenade $10,730,000 $10,730,000 Federal, State 23 EN097 26th Street, Wall to Washington $4,886,600 $4,886,600 WACOG 27 EN040 Valley Drive Roadway Improvements $5,000,000 $5,000,000 WACOG 32 EN085 15th St. & Grant Ave. Intersection $250,000 $175,000 $75,000 Storm Sewer Ent. Public Services Airport General Non-Departmental Community & Economic Development Police Department FY2018-2022 Capital Improvement Plan Projects Considered for Funding in FY2018 General Fund Projects Golf Course Enterprise Fund Management Services ---PAGE BREAK--- 33 PK139 High Adventure Park - East $450,000 $150,000 $300,000 50 RG060 Marshall White Improvements $75,000 $25,000 $50,000 54 PK143 Weber River Restoration/Kayak Park $1,350,000 $270,000 $1,080,000 55 PY006 Repair Asphalt Ogden River Parkway $328,250 $65,650 $262,600 RM028 Trailhead Entry Points $199,000 $24,000 $175,000 RAMP RM034 Lindquist Field Enhancements $120,000 $120,000 RAMP RM035 Enhance Scoreboard $85,000 $85,000 RAMP RM036 Futsal Court $85,000 $85,000 RAMP Total - All Projects $115,341,750 Total - FY2018 General Fund $10,785,440 Total - FY2018 Other Funding $31,734,860 Total - Future Funding $72,821,450 RAMP ---PAGE BREAK--- Admin Ranking Project # Project Description Total Project FY2018 Enterprise FY2018 Other Funding Future Funding Other Funding Source SA009 Sanitary Sewer Master Plan Projects $8,000,000 $1,150,000 $6,850,000 Total - Sanitary Sewer Fund $8,000,000 $1,150,000 $0 $6,850,000 SU010 Storm Sewer Master Plan Projects $9,500,000 $1,500,000 $8,000,000 Total - Storm Sewer Fund $9,500,000 $1,500,000 $0 $8,000,000 WU036 36 inch Transmission Line Replacement $17,220,508 $300,000 $16,920,508 WU071 46th Street Pump House Reconstruction $220,000 $220,000 WU106 Wheeler Creek Intake Structure $660,000 $660,000 WU107 Pineview Wellfield $500,000 $500,000 Total - Water Utility Fund $18,600,508 $1,680,000 $0 $16,920,508 Water Utility FY2018-2022 Capital Improvement Plan Projects Considered for Funding in FY2018 Enterprise Funds Sanitary Sewer Fund Storm Sewer Fund ---PAGE BREAK--- Admin Ranking Project # Project Description Total Project General Fund Other Funding Other Funding Source Proposed Timing 45 AR038 Seismic Proofing of Tower $55,000 $2,750 $52,250 Federal, State FY19 47 AR045 Terminal Ramp $400,000 $100,000 $300,000 Federal FY19 48 AR051 Airport Perimeter Fencing (West) $50,000 $25,000 $25,000 Roy City FY19 53 AR054 Terminal Upgrades $103,000 $103,000 FY20 57 AR062 Runway 25 Hangar Area $265,000 $40,000 $225,000 Federal FY20 59 AR071 Airport Old Fire Hosue Remodel $30,000 $30,000 TRT Muni tax FY21 60 AR073 Fair Air Roof Replacement $50,000 $50,000 FY21 61 AR075 Commercial Counter/Baggage Remodel $245,000 $245,000 TRT Muni tax FY21 62 AR076 Commercial Baggage/Equipment Protection $160,000 $160,000 TRT Muni tax FY21 43 AR086 Airport Commercial Terminal $8,300,000 $8,300,000 Fed., TRT, Parking, Airline FY22 63 AR087 Airport Lighting & Parking for Commercial Service $218,000 $218,000 TRT Muni tax FY22 64 AR088 Airport/Mall Clean-up $300,000 $300,000 FY22 65 AR090 Airport Basement Remodel $57,000 $57,000 TRT Muni tax FY22 22 FI032 Seismic Retrofit and Remodel Station 4 $1,343,100 $1,343,100 Enterprise funds FY19 56 FI021 Replace Fire Training Facility $1,903,350 $1,903,350 Bond, property sale FY22 21 US035 Union Station Renovation $15,000,000 $15,000,000 Donations FY22 35 IT012 Security & Alerting Infrastructure Replacement $380,200 $380,200 FY19 37 IT002 Fiber Infrastructure Replacement $350,000 $350,000 FY20 41 IT011 Radio Infrastructure Replacement $796,800 $796,800 FY21, FY22 24 EN098 21st Street, West of Wall to Washington $5,802,300 $5,802,300 WACOG FY19 25 EN100 17th Street, Wall to Washington $3,000,000 $3,000,000 WACOG FY19 26 EN099 2nd Street, Washington to Monroe $4,000,000 $4,000,000 WACOG FY19 38 PK141 City-wide Tree Inventory $125,000 $125,000 FY19 42 RG058 Basketball Courts/Shelter Marshall White Park $145,000 $145,000 FY19 44 PK115 Lindquist Field Lighting Upgrades $250,000 $250,000 FY19 19 EN096 Green Bike Share Program $784,700 $332,850 $451,850 Federal FY19, FY20, FY21, FY22 28 EN041 20th Street Washington to Monroe Reconstruction $6,518,900 $203,331 $6,315,569 Federal, WACOG FY20 36 DI013 (Dino Park) Exterior Electrical Upgrades $45,000 $45,000 FY20 46 RG069 Miles Goodyear Park Complex $161,000 $161,000 FY20 51 EN066 East Central Public Improvements $779,750 $779,750 FY21 39 DI008 (Dino Park) Trail Pavement Upgrade/Repair $31,000 $31,000 FY22 52 PK140 High Adventure Park - West $1,800,000 $1,800,000 FY22 58 RG044 Message Board and Entrance at 4th Street $48,750 $48,750 FY22 General Non-Departmental Management Services Public Services Fire FY2018-2022 Capital Improvement Plan Projects Considered for Future Funding General Fund Projects Airport ---PAGE BREAK--- Total - All Projects $53,497,850 Total - General Fund $6,099,431 Total - Other Funding $47,398,419 Admin Ranking Project # Project Description Total Project Enterprise Fund Other Funding Other Funding Source Proposed Timing WU015 Distribution, Fire Flow, & Pressure Improvements $14,209,453 $14,209,453 Enterprise FY20, FY21, FY22 Total - Water Fund $14,209,453 $0 $14,209,453 Enterprise Funds Water Utility ---PAGE BREAK--- ---PAGE BREAK--- ---PAGE BREAK--- ---PAGE BREAK--- ---PAGE BREAK--- ---PAGE BREAK--- ---PAGE BREAK--- ---PAGE BREAK--- ---PAGE BREAK--- Capital Improvements Proposed for Plan Year 2018 (Fiscal Years 2018—2022) ---PAGE BREAK--- ---PAGE BREAK--- Ogden City Capital Improvement Plan Priority Ranking Report 2018 – 2022 ---PAGE BREAK--- General Funds City‐Wide General CIP Projects 1 CD040 2 CD122 3 EN004 4 EN006 5 PK142 6 FL007 7 PK124 8 IT013 9 PK137 10 GF032 11 AM004 12 AR070 13 PD003 14 FL009 15 GC025 16 EN021 17 FL001 18 AR077 19 EN096 20 EN050 21 US035 22 FI032 23 EN097 24 EN098 25 EN100 City‐Wide Priorities By Fund FY 2018‐2022 Plan CIP Fund Project # Project Name Total Funds Airport ‐ West Ogden Water Line 320,000 $ East Central Projects 21,324,900 $ Sidewalk, Curb and Gutter Replacement 3,800,000 $ Amphitheater Upgrades 283,300 $ Lester Park Improvements 1,750,000 $ Street Construction 2,750,000 $ General Facilities Improvements 2,500,000 $ Golf Courses Irrigation System Replacement 1,450,000 $ Critical Project Contingency 100,000 $ Bike Master Plan Projects 500,000 $ Former Dee School Site Development 500,000 $ 26th Street, Wall‐Washington 4,886,600 $ 17th Street, Wall‐Washington 3,000,000 $ Grant Avenue Promenade 10,730,000 $ 21st Street, West of Wall‐Washington 5,802,300 $ General Park Improvements 907,500 $ Backflow Prevention Replacement 200,000 $ Green Bike Share Program 784,700 $ FPSB Public Safety Fitness Room Expansion 132,000 $ Disaster Recovery Location 175,000 $ Union Station Asbestos Remediation 300,000 $ CNG Station Expansion 600,000 $ Seismic Retrofit and Remodel Station #4 1,343,100 $ Apron Rehabilitation 1,153,400 $ Administration Rating Union Station Renovation 15,000,000 $ ---PAGE BREAK--- General Funds City‐Wide General CIP Projects 26 EN099 27 EN040 28 EN041 29 GC030 30 AR046 31 GC026 32 EN085 33 PK139 34 AR053 35 IT012 Security & Alerting Infrastructure Replacement 36 DI013 Dino Park Exterior Electrical Upgrades 37 IT002 Fiber Infrastructure Replacement 38 PK141 City Wide Tree Inventory 39 DI008 Dino Park Trail Pavement Upgrade/Repair 40 AR074 Airport Land Acquisition 41 IT011 Radio Infrastructure Replacement 42 RG058 Basketball Courts/Shelter MWC Park 43 AR086 Airport Commercial Terminal 44 PK115 Lindquist Field Lighting Upgrade 45 AR038 Seismic Proofing of Tower 46 RG069 Miles Goodyear Park Complex 47 AR045 48 AR051 49 CD100 50 RG060 31,000 $ Downtown Parking Lots 46,985,000 $ 161,000 $ Terminal Ramp 380,200 $ 400,000 $ 145,000 $ 55,000 $ 350,000 $ Airport Master/Layout Plan 134,300 $ Downtown Signage and Amenities 4,000,000 $ 796,800 $ 45,000 $ 125,000 $ Airport Perimeter Fencing (West) 50,000 $ 250,000 $ 15th Street and Grant Avenue Intersection 250,000 $ City‐Owned Parking Lot Improvements 757,500 $ Rehab 7/25 for Cargo Access 1,100,000 $ 2nd Street, Washington‐Monroe 4,000,000 $ Marshall White Improvements 75,000 $ 8,300,000 $ Valley Drive Roadway Improvements 5,000,000 $ 60,000 $ Administration Rating Project # Project Name Total Funds High Adventure Park ‐ East 450,000 $ 20th Street, Washington to Monroe 6,518,900 $ City‐Wide Priorities By Fund FY 2018‐2022 Plan CIP Fund ---PAGE BREAK--- General Funds City‐Wide General CIP Projects City‐Wide General CIP Projects 51 EN066 East Central Public Improvements 52 PK140 High Adventure Park ‐ West 53 AR054 54 PK143 55 PY006 56 FI021 57 AR062 58 RG044 59 AR071 60 AR073 61 AR075 62 AR076 63 AR087 64 AR088 65 AR090 Airport Mall Clean‐Up 300,000 $ Commercial Counter/Baggage Remodel Project # CIP Fund Fair Air Roof Replacement 50,000 $ Project Name Total Funds General Funds City‐Wide Priorities By Fund FY 2018‐2022 Plan Airport Old Fire House Remodel 30,000 $ Administration Rating 779,750 $ 1,800,000 $ Terminal Upgrades 103,000 $ Runway‐25 Hanger Area 265,000 $ Message Board and Entrance at 4th Street 48,750 $ Weber River Restoration/Kayak Park 1,350,000 $ Repair Asphalt Ogden River Parkway 328,250 $ Replace Fire Training Facility 1,903,350 $ 168,350,600 $ 218,000 $ 245,000 $ Airport Basement Remodel 57,000 $ Commercial Baggage/Equip Protection 160,000 $ Airport Lighting & Parking Commercial ---PAGE BREAK--- Enterprise Funds Enterprise Funds Sanitary Sewer Utility 1 SA009 Storm Sewer Utility 1 SU010 Water Utility 1 WU107 2 WU015 3 WU071 4 WU106 5 WU036 32,809,961 $ City‐Wide Priorities By Fund FY 2018‐2022 Plan Enterprise Utility Funds Distribution, Fire Flow, & Pressure Improvements 14,209,453 $ 46th Street Pump House Reconstruction 220,000 $ 36" Water Transmission Line Replacement 17,220,508 $ 9,500,000 $ Pineview Wellfield 500,000 $ Sanitary Sewer Master Plan Projects 8,000,000 $ 8,000,000 $ Storm Sewer Master Plan Projects 9,500,000 $ Enterprise Funds Project # Project Name Total Funds Administration Rating Wheeler Creek Intake Structure 660,000 $ ---PAGE BREAK--- RAMP Funds RAMP Funds 1 RM028 2 RM036 3 RM035 4 RM034 City‐Wide Priorities By Fund FY 2018‐2022 Plan RAMP Grant Funds Total Funds 489,000 $ Administration Rating Enhance Scoreboards 85,000 $ Lindquist Field Enhancements 120,000 $ Trailhead Entry Points and Cameras 199,000 $ Futsal Court 85,000 $ Project # Project Name ---PAGE BREAK--- Ogden City Capital Improvement Plan Summary Reports Total of Project Summary by Project Group: Provides funding detail for each project group alphabetically by group name beginning with General CIP fund, followed by Enterprise funds. Funding Forecast – Project by Fund Type: Provides funding detail for each department. Note: Reports are based on current available project estimates. Project estimates do not suppose future budgets. ---PAGE BREAK--- Ogden City Capital Improvement Plan Total of Project Summary By Fund Type Total Project Summary 2018-2022 General CIP Projects 7,719,750 4,746,600 0 0 0 0 0 0 7,001,275 0 0 0 0 0 0 9,896,190 4,307,700 0 0 0 0 0 0 9,628,780 4,253,925 0 0 0 0 0 0 9,628,780 4,415,700 0 0 0 0 0 0 0 7,494,500 0 0 0 0 0 0 0 General Federal State B & C Road Citizen Enterprise Bond Other 24,725,200 0 0 0 0 0 0 44,368,000 FY 2018 69,093,200 Source FY 2019 FY 2020 FY 2021 FY 2022 Beyond Total Community & Economic Development 12,466,350 16,897,465 13,936,480 13,882,705 11,910,200 0 Total 0 0 0 0 0 0 0 0 0 0 0 0 0 1,343,100 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1,463,350 0 440,000 0 0 0 0 0 0 0 General Federal State B & C Road Citizen Enterprise Bond Other 0 0 0 0 0 1,343,100 1,463,350 440,000 FY 2018 3,246,450 Source FY 2019 FY 2020 FY 2021 FY 2022 Beyond Total Fire Department 0 1,343,100 0 0 1,903,350 0 Total 0 1,275,000 300,000 0 0 0 0 0 880,200 0 0 0 0 0 0 0 850,000 0 0 0 0 0 0 0 898,400 0 0 0 0 0 0 0 898,400 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 General Federal State B & C Road Citizen Enterprise Bond Other 4,802,000 300,000 0 0 0 0 0 0 FY 2018 5,102,000 Source FY 2019 FY 2020 FY 2021 FY 2022 Beyond Total Management Services 1,575,000 880,200 850,000 898,400 898,400 0 Total Page 1 of 5 ---PAGE BREAK--- Total Project Summary 2018-2022 10,000 261,500 0 0 0 0 0 0 161,500 0 0 0 0 0 0 0 161,500 0 0 0 0 0 0 0 161,500 0 0 0 0 0 0 0 161,500 0 0 0 0 0 0 0 15,000,000 0 0 0 0 0 0 0 General Federal State B & C Road Citizen Enterprise Bond Other 907,500 0 0 0 0 0 0 15,010,000 FY 2018 15,917,500 Source FY 2019 FY 2020 FY 2021 FY 2022 Beyond Total Non‐Departmental 271,500 161,500 161,500 161,500 15,161,500 0 Total 0 132,000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 General Federal State B & C Road Citizen Enterprise Bond Other 132,000 0 0 0 0 0 0 0 FY 2018 132,000 Source FY 2019 FY 2020 FY 2021 FY 2022 Beyond Total Police Department 132,000 0 0 0 0 0 Total 20,536,600 2,639,890 0 0 237,260 0 375,000 0 2,637,740 451,850 0 237,260 0 0 0 12,952,300 2,594,221 2,796,669 0 237,260 0 0 0 3,618,900 2,789,640 0 0 237,260 0 0 0 0 3,889,640 0 0 237,260 0 0 0 0 0 0 0 0 0 0 0 0 General Federal State B & C Road Citizen Enterprise Bond Other 14,551,131 3,248,519 0 1,186,300 0 375,000 0 37,107,800 FY 2018 56,468,750 Source FY 2019 FY 2020 FY 2021 FY 2022 Beyond Total Public Services 23,788,750 16,279,150 9,247,050 3,026,900 4,126,900 0 Total 465,000 24,000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 General Federal State B & C Road Citizen Enterprise Bond Other 24,000 0 0 0 0 0 0 465,000 FY 2018 489,000 Source FY 2019 FY 2020 FY 2021 FY 2022 Beyond Total RAMP 489,000 0 0 0 0 0 Total Page 2 of 5 ---PAGE BREAK--- Total Project Summary 2018-2022 9,078,990 300,000 0 237,260 0 375,000 0 28,731,350 10,680,715 451,850 0 237,260 0 1,343,100 0 22,848,490 7,913,421 2,796,669 0 237,260 0 0 0 13,247,680 8,103,465 0 0 237,260 0 0 0 9,628,780 9,365,240 0 0 237,260 0 0 1,463,350 22,934,500 0 0 0 0 0 0 0 0 45,141,831 3,548,519 0 1,186,300 0 1,718,100 1,463,350 97,390,800 B & C Road General Federal State Citizen Enterprise Bond Other Source Total FY 2019 FY 2020 FY 2021 FY 2022 Beyond Total Total General CIP Projects 38,722,600 35,561,415 24,195,030 17,969,505 34,000,350 0 150,448,900 FY 2018 Page 3 of 5 ---PAGE BREAK--- Total Project Summary 2018-2022 Enterprise Funds 0 1,416,450 1,905,000 186,250 0 0 0 0 927,750 349,500 2,750 0 0 0 0 25,000 943,000 225,000 0 0 0 0 0 0 880,000 0 0 0 0 0 0 405,000 1,100,000 5,400,000 0 0 0 0 2,670,000 0 505,000 0 0 0 0 0 0 0 General Federal State B & C Road Citizen Enterprise Bond Other 5,267,200 7,879,500 189,000 0 0 0 2,670,000 935,000 FY 2018 16,940,700 Source FY 2019 FY 2020 FY 2021 FY 2022 Beyond Total Airport Fund 3,507,700 1,305,000 1,168,000 1,285,000 9,675,000 0 Total 0 290,000 0 0 0 0 0 0 290,000 0 0 0 0 0 0 0 290,000 0 0 0 0 0 0 0 290,000 0 0 0 0 0 0 0 290,000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 General Federal State B & C Road Citizen Enterprise Bond Other 1,450,000 0 0 0 0 0 0 0 FY 2018 1,450,000 Source FY 2019 FY 2020 FY 2021 FY 2022 Beyond Total Golf Course Fund 290,000 290,000 290,000 290,000 290,000 0 Total 0 0 0 0 0 0 1,150,000 0 0 0 0 0 0 1,150,000 0 0 0 0 0 0 0 1,150,000 0 0 0 0 0 0 0 2,600,000 0 0 0 0 0 0 0 1,950,000 0 0 0 0 0 0 0 0 0 0 General Federal State B & C Road Citizen Enterprise Bond Other 0 0 0 0 0 8,000,000 0 0 FY 2018 8,000,000 Source FY 2019 FY 2020 FY 2021 FY 2022 Beyond Total Sanitary Sewer Fund 1,150,000 1,150,000 1,150,000 2,600,000 1,950,000 0 Total Page 4 of 5 ---PAGE BREAK--- Total Project Summary 2018-2022 0 0 0 0 0 0 1,500,000 0 0 0 0 0 0 1,500,000 0 0 0 0 0 0 0 1,500,000 0 0 0 0 0 0 0 2,500,000 0 0 0 0 0 0 0 2,500,000 0 0 0 0 0 0 0 0 0 0 General Federal State B & C Road Citizen Enterprise Bond Other 0 0 0 0 0 9,500,000 0 0 FY 2018 9,500,000 Source FY 2019 FY 2020 FY 2021 FY 2022 Beyond Total Storm Sewer Fund 1,500,000 1,500,000 1,500,000 2,500,000 2,500,000 0 Total 0 0 0 0 0 0 1,680,000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 4,736,484 0 0 0 0 0 0 0 13,196,738 0 0 0 0 0 0 0 13,196,739 0 0 0 0 0 0 0 0 0 0 General Federal State B & C Road Citizen Enterprise Bond Other 0 0 0 0 0 32,809,961 0 0 FY 2018 32,809,961 Source FY 2019 FY 2020 FY 2021 FY 2022 Beyond Total Water Utility Fund 1,680,000 0 4,736,484 13,196,738 13,196,739 0 Total 28,731,350 10,785,440 2,205,000 186,250 237,260 0 4,705,000 0 11,898,465 801,350 2,750 237,260 0 3,993,100 0 22,873,490 9,146,421 3,021,669 0 237,260 0 7,386,484 0 13,247,680 9,273,465 0 0 237,260 0 18,296,738 0 10,033,780 10,755,240 5,400,000 0 237,260 0 17,646,739 4,133,350 23,439,500 0 0 0 0 0 0 0 0 51,859,031 11,428,019 189,000 1,186,300 0 52,028,061 4,133,350 98,325,800 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 Beyond Total B & C Road General Federal State Citizen Enterprise Bond Other Source Total 219,149,561 Total - All Projects 46,850,300 39,806,415 33,039,514 37,841,243 61,612,089 0 Page 5 of 5 ---PAGE BREAK--- Ogden City Capital Improvement Plan Funding Forecast Project By Fund Type Source FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 Beyond Community & Economic Development AM004 Amphitheater Upgrades 283,300 General 53,775 53,775 0 0 0 Federal 0 0 0 0 0 State B & C Road Citizen Enterprise Bond 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 40,750 135,000 Other CD040 Former Dee School Site Development 500,000 General 0 0 0 0 0 Federal 0 0 0 0 0 State B & C Road Citizen Enterprise Bond 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 500,000 0 Other CD100 Downtown Parking Lots 46,985,000 General 3,397,000 3,397,000 3,397,000 3,397,000 0 Federal 0 0 0 0 0 State B & C Road Citizen Enterprise Bond 0 0 0 0 0 0 6,000,000 0 0 0 0 0 6,000,000 0 0 0 0 0 6,000,000 0 0 0 0 0 6,000,000 0 0 0 0 0 0 0 0 0 0 0 3,397,000 6,000,000 Other Page 1 of 33 ---PAGE BREAK--- Ogden City Capital Improvement Plan Funding Forecast Project By Fund Type Source FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 Beyond CD122 East Central Projects 21,324,900 General 3,550,500 856,925 856,925 1,018,700 0 Federal 0 0 0 0 0 State B & C Road Citizen Enterprise Bond 0 0 0 0 0 0 3,896,190 0 0 0 0 0 3,628,780 0 0 0 0 0 3,628,780 0 0 0 0 0 1,494,500 0 0 0 0 0 0 0 0 0 0 0 808,850 1,584,750 Other 7,719,750 4,746,600 0 0 0 0 0 0 7,001,275 0 0 0 0 0 0 9,896,190 4,307,700 0 0 0 0 0 0 9,628,780 4,253,925 0 0 0 0 0 0 9,628,780 4,415,700 0 0 0 0 0 0 7,494,500 0 0 0 0 0 0 0 General Federal State B & C Road Citizen Enterprise Bond Other 24,725,200 0 0 0 0 0 0 44,368,000 FY 2018 69,093,200 Source FY 2019 FY 2020 FY 2021 FY 2022 Beyond Total 12,466,350 16,897,465 13,936,480 13,882,705 11,910,200 0 69,093,200 16,897,465 13,936,480 13,882,705 11,910,200 0 FUNDING SOURCES : TOTAL OF PROJECTS' COST : 0 12,466,350 Page 2 of 33 ---PAGE BREAK--- Ogden City Capital Improvement Plan Funding Forecast Project By Fund Type Source FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 Beyond Airport Enterprise Fund AR038 Seismic Proofing of Tower 55,000 General 2,750 0 0 0 0 Federal 49,500 0 0 0 0 State B & C Road Citizen Enterprise Bond 0 0 0 0 0 2,750 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Other AR045 Terminal Ramp 400,000 General 100,000 0 0 0 0 Federal 300,000 0 0 0 0 State B & C Road Citizen Enterprise Bond 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Other AR046 Rehab 7/25 for Cargo Access 1,100,000 General 0 0 0 0 0 Federal 0 0 0 0 0 State B & C Road Citizen Enterprise Bond 186,250 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 727,500 186,250 0 Other Page 3 of 33 ---PAGE BREAK--- Ogden City Capital Improvement Plan Funding Forecast Project By Fund Type Source FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 Beyond AR051 Airport Perimeter Fencing (West) 50,000 General 25,000 0 0 0 0 Federal 0 0 0 0 0 State B & C Road Citizen Enterprise Bond 0 0 0 0 0 0 25,000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Other AR053 Airport Master/Layout Plan 134,300 General 0 0 0 0 0 Federal 0 0 0 0 0 State B & C Road Citizen Enterprise Bond 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 127,500 6,800 0 Other AR054 Terminal Upgrades 103,000 General 0 103,000 0 0 0 Federal 0 0 0 0 0 State B & C Road Citizen Enterprise Bond 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Other Page 4 of 33 ---PAGE BREAK--- Ogden City Capital Improvement Plan Funding Forecast Project By Fund Type Source FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 Beyond AR062 Runway-25 Hangar Area 265,000 General 0 40,000 0 0 0 Federal 0 225,000 0 0 0 State B & C Road Citizen Enterprise Bond 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Other AR070 Airport - West Ogden Water Line Upgrade 320,000 General 0 0 0 0 0 Federal 0 0 0 0 0 State B & C Road Citizen Enterprise Bond 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 320,000 0 Other AR071 Airport Old Fire House Remodel 30,000 General 0 0 30,000 0 0 Federal 0 0 0 0 0 State B & C Road Citizen Enterprise Bond 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Other Page 5 of 33 ---PAGE BREAK--- Ogden City Capital Improvement Plan Funding Forecast Project By Fund Type Source FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 Beyond AR073 Fair Air Roof Replacement 50,000 General 0 0 50,000 0 0 Federal 0 0 0 0 0 State B & C Road Citizen Enterprise Bond 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Other AR074 Land Aquistion 4,000,000 General 800,000 800,000 800,000 800,000 0 Federal 0 0 0 0 0 State B & C Road Citizen Enterprise Bond 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 800,000 0 Other AR075 Commercial Counter/Baggage Remodel 245,000 General 0 0 0 0 0 Federal 0 0 0 0 0 State B & C Road Citizen Enterprise Bond 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 245,000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Other Page 6 of 33 ---PAGE BREAK--- Ogden City Capital Improvement Plan Funding Forecast Project By Fund Type Source FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 Beyond AR076 Commercial Baggage/Equipment Protection 160,000 General 0 0 0 0 0 Federal 0 0 0 0 0 State B & C Road Citizen Enterprise Bond 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 160,000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Other AR077 Apron Rehabilitation 1,153,400 General 0 0 0 0 0 Federal 0 0 0 0 0 State B & C Road Citizen Enterprise Bond 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1,050,000 103,400 0 Other AR086 Airport Commercial Terminal 8,300,000 General 0 0 0 0 0 Federal 0 0 0 5,400,000 0 State B & C Road Citizen Enterprise Bond 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 230,000 2,670,000 0 0 0 0 0 0 0 0 0 0 0 0 Other Page 7 of 33 ---PAGE BREAK--- Ogden City Capital Improvement Plan Funding Forecast Project By Fund Type Source FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 Beyond AR087 Airport Lighting & Parking for Commercial Service 218,000 General 0 0 0 0 0 Federal 0 0 0 0 0 State B & C Road Citizen Enterprise Bond 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 218,000 0 0 0 0 0 0 0 0 0 0 0 0 0 Other AR088 Airport/Mall Clean-Up 300,000 General 0 0 0 300,000 0 Federal 0 0 0 0 0 State B & C Road Citizen Enterprise Bond 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Other AR090 Airport Basement Remodel 57,000 General 0 0 0 0 0 Federal 0 0 0 0 0 State B & C Road Citizen Enterprise Bond 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 57,000 0 0 0 0 0 0 0 0 0 0 0 0 0 Other Page 8 of 33 ---PAGE BREAK--- Ogden City Capital Improvement Plan Funding Forecast Project By Fund Type Source FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 Beyond 0 1,416,450 1,905,000 186,250 0 0 0 0 927,750 349,500 2,750 0 0 0 0 25,000 943,000 225,000 0 0 0 0 0 0 880,000 0 0 0 0 0 0 405,000 1,100,000 5,400,000 0 0 0 0 2,670,000 505,000 0 0 0 0 0 0 0 General Federal State B & C Road Citizen Enterprise Bond Other 5,267,200 7,879,500 189,000 0 0 0 2,670,000 935,000 FY 2018 16,940,700 Source FY 2019 FY 2020 FY 2021 FY 2022 Beyond Total 3,507,700 1,305,000 1,168,000 1,285,000 9,675,000 0 16,940,700 1,305,000 1,168,000 1,285,000 9,675,000 0 FUNDING SOURCES : TOTAL OF PROJECTS' COST : 0 3,507,700 Page 9 of 33 ---PAGE BREAK--- Ogden City Capital Improvement Plan Funding Forecast Project By Fund Type Source FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 Beyond Fire Department FI021 Replace Fire Training Facility 1,903,350 General 0 0 0 0 0 Federal 0 0 0 0 0 State B & C Road Citizen Enterprise Bond 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 440,000 1,463,350 0 0 0 0 0 0 0 0 0 0 0 0 Other FI032 Seismic Retrofit and Remodel Station 4 1,343,100 General 0 0 0 0 0 Federal 0 0 0 0 0 State B & C Road Citizen Enterprise Bond 0 0 0 0 0 0 0 0 1,343,100 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Other 0 0 0 0 0 0 0 0 0 0 0 0 0 1,343,100 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1,463,350 440,000 0 0 0 0 0 0 0 General Federal State B & C Road Citizen Enterprise Bond Other 0 0 0 0 0 1,343,100 1,463,350 440,000 FY 2018 3,246,450 Source FY 2019 FY 2020 FY 2021 FY 2022 Beyond Total 0 1,343,100 0 0 1,903,350 0 3,246,450 1,343,100 0 0 1,903,350 0 FUNDING SOURCES : TOTAL OF PROJECTS' COST : 0 0 Page 10 of 33 ---PAGE BREAK--- Ogden City Capital Improvement Plan Funding Forecast Project By Fund Type Source FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 Beyond General Non‐Departmental GC025 Critical Project Contingency 100,000 General 0 0 0 0 0 Federal 0 0 0 0 0 State B & C Road Citizen Enterprise Bond 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 100,000 0 Other GC026 Downtown Signage and Amenities 60,000 General 10,000 10,000 10,000 10,000 0 Federal 0 0 0 0 0 State B & C Road Citizen Enterprise Bond 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 10,000 10,000 Other GC030 City-Owned Parking Lot Improvements 757,500 General 151,500 151,500 151,500 151,500 0 Federal 0 0 0 0 0 State B & C Road Citizen Enterprise Bond 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 151,500 0 Other Page 11 of 33 ---PAGE BREAK--- Ogden City Capital Improvement Plan Funding Forecast Project By Fund Type Source FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 Beyond US035 Union Station Renovation 15,000,000 General 0 0 0 0 0 Federal 0 0 0 0 0 State B & C Road Citizen Enterprise Bond 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 15,000,000 0 0 0 0 0 0 0 0 0 0 0 0 0 Other 10,000 261,500 0 0 0 0 0 0 161,500 0 0 0 0 0 0 0 161,500 0 0 0 0 0 0 0 161,500 0 0 0 0 0 0 0 161,500 0 0 0 0 0 0 15,000,000 0 0 0 0 0 0 0 General Federal State B & C Road Citizen Enterprise Bond Other 907,500 0 0 0 0 0 0 15,010,000 FY 2018 15,917,500 Source FY 2019 FY 2020 FY 2021 FY 2022 Beyond Total 271,500 161,500 161,500 161,500 15,161,500 0 15,917,500 161,500 161,500 161,500 15,161,500 0 FUNDING SOURCES : TOTAL OF PROJECTS' COST : 0 271,500 Page 12 of 33 ---PAGE BREAK--- Ogden City Capital Improvement Plan Funding Forecast Project By Fund Type Source FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 Beyond Golf Course Enterprise Fund GF032 Golf Courses Irrigation System Replacement 1,450,000 General 290,000 290,000 290,000 290,000 0 Federal 0 0 0 0 0 State B & C Road Citizen Enterprise Bond 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 290,000 0 Other 0 290,000 0 0 0 0 0 0 290,000 0 0 0 0 0 0 0 290,000 0 0 0 0 0 0 0 290,000 0 0 0 0 0 0 0 290,000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 General Federal State B & C Road Citizen Enterprise Bond Other 1,450,000 0 0 0 0 0 0 0 FY 2018 1,450,000 Source FY 2019 FY 2020 FY 2021 FY 2022 Beyond Total 290,000 290,000 290,000 290,000 290,000 0 1,450,000 290,000 290,000 290,000 290,000 0 FUNDING SOURCES : TOTAL OF PROJECTS' COST : 0 290,000 Page 13 of 33 ---PAGE BREAK--- Ogden City Capital Improvement Plan Funding Forecast Project By Fund Type Source FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 Beyond Management Services FL001 CNG Station Expansion 600,000 General 0 0 0 0 0 Federal 0 0 0 0 0 State B & C Road Citizen Enterprise Bond 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 300,000 300,000 0 Other FL007 General Facilities Improvements 2,500,000 General 500,000 500,000 500,000 500,000 0 Federal 0 0 0 0 0 State B & C Road Citizen Enterprise Bond 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 500,000 0 Other FL009 Union Station Asbestos Remediation 300,000 General 0 0 0 0 0 Federal 0 0 0 0 0 State B & C Road Citizen Enterprise Bond 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 300,000 0 Other Page 14 of 33 ---PAGE BREAK--- Ogden City Capital Improvement Plan Funding Forecast Project By Fund Type Source FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 Beyond IT002 Fiber Infrastructure Replacement 350,000 General 0 350,000 0 0 0 Federal 0 0 0 0 0 State B & C Road Citizen Enterprise Bond 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Other IT011 Radio Infrastructure Replacement 796,800 General 0 0 398,400 398,400 0 Federal 0 0 0 0 0 State B & C Road Citizen Enterprise Bond 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Other IT012 Security & Alerting Infrastructure Replacement 380,200 General 380,200 0 0 0 0 Federal 0 0 0 0 0 State B & C Road Citizen Enterprise Bond 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Other Page 15 of 33 ---PAGE BREAK--- Ogden City Capital Improvement Plan Funding Forecast Project By Fund Type Source FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 Beyond IT013 Disaster Recovery Location 175,000 General 0 0 0 0 0 Federal 0 0 0 0 0 State B & C Road Citizen Enterprise Bond 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 175,000 0 Other 0 1,275,000 300,000 0 0 0 0 0 880,200 0 0 0 0 0 0 0 850,000 0 0 0 0 0 0 0 898,400 0 0 0 0 0 0 0 898,400 0 0 0 0 0 0 0 0 0 0 0 0 0 0 General Federal State B & C Road Citizen Enterprise Bond Other 4,802,000 300,000 0 0 0 0 0 0 FY 2018 5,102,000 Source FY 2019 FY 2020 FY 2021 FY 2022 Beyond Total 1,575,000 880,200 850,000 898,400 898,400 0 5,102,000 880,200 850,000 898,400 898,400 0 FUNDING SOURCES : TOTAL OF PROJECTS' COST : 0 1,575,000 Page 16 of 33 ---PAGE BREAK--- Ogden City Capital Improvement Plan Funding Forecast Project By Fund Type Source FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 Beyond Police Department PD003 FPSB Public Safety Fitness Room Expansion 132,000 General 0 0 0 0 0 Federal 0 0 0 0 0 State B & C Road Citizen Enterprise Bond 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 132,000 0 Other 0 132,000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 General Federal State B & C Road Citizen Enterprise Bond Other 132,000 0 0 0 0 0 0 0 FY 2018 132,000 Source FY 2019 FY 2020 FY 2021 FY 2022 Beyond Total 132,000 0 0 0 0 0 132,000 0 0 0 0 0 FUNDING SOURCES : TOTAL OF PROJECTS' COST : 0 132,000 Page 17 of 33 ---PAGE BREAK--- Ogden City Capital Improvement Plan Funding Forecast Project By Fund Type Source FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 Beyond Public Services DI008 Trail Pavement Upgrade/Repair 31,000 General 0 0 0 31,000 0 Federal 0 0 0 0 0 State B & C Road Citizen Enterprise Bond 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Other DI013 Exterior Electrical Upgrades 45,000 General 0 45,000 0 0 0 Federal 0 0 0 0 0 State B & C Road Citizen Enterprise Bond 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Other EN004 Sidewalk, Curb and Gutter Replacement3,800,000 General 522,740 522,740 522,740 522,740 0 Federal 0 0 0 0 0 State B & C Road Citizen Enterprise Bond 0 0 0 0 237,260 0 0 0 0 0 237,260 0 0 0 0 0 237,260 0 0 0 0 0 237,260 0 0 0 0 0 237,260 0 0 0 0 0 0 0 522,740 0 Other Page 18 of 33 ---PAGE BREAK--- Ogden City Capital Improvement Plan Funding Forecast Project By Fund Type Source FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 Beyond EN006 Street Construction 2,750,000 General 550,000 550,000 550,000 550,000 0 Federal 0 0 0 0 0 State B & C Road Citizen Enterprise Bond 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 550,000 0 Other EN021 Bike Master Plan Projects 500,000 General 100,000 100,000 100,000 100,000 0 Federal 0 0 0 0 0 State B & C Road Citizen Enterprise Bond 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 100,000 0 Other EN040 Valley Drive Roadway Improvements 5,000,000 General 0 0 0 0 0 Federal 0 0 0 0 0 State B & C Road Citizen Enterprise Bond 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 5,000,000 Other Page 19 of 33 ---PAGE BREAK--- Ogden City Capital Improvement Plan Funding Forecast Project By Fund Type Source FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 Beyond EN041 20th Street Washington to Monroe Reconstruction 6,518,900 General 0 203,331 0 0 0 Federal 0 2,796,669 0 0 0 State B & C Road Citizen Enterprise Bond 0 0 0 0 0 0 0 0 0 0 0 0 3,518,900 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Other EN050 Grant Avenue Promenade 10,730,000 General 0 0 0 0 0 Federal 0 0 0 0 0 State B & C Road Citizen Enterprise Bond 0 0 300,000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 10,430,000 Other EN066 East Central Public Improvements 779,750 General 0 0 779,750 0 0 Federal 0 0 0 0 0 State B & C Road Citizen Enterprise Bond 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Other Page 20 of 33 ---PAGE BREAK--- Ogden City Capital Improvement Plan Funding Forecast Project By Fund Type Source FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 Beyond EN085 15th St. & Grant Ave. Intersection 250,000 General 0 0 0 0 0 Federal 0 0 0 0 0 State B & C Road Citizen Enterprise Bond 0 0 75,000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 175,000 0 Other EN096 Green Bike Share Program 784,700 General 32,850 100,000 100,000 100,000 0 Federal 451,850 0 0 0 0 State B & C Road Citizen Enterprise Bond 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Other EN097 26th Street, Wall - Washington 4,886,600 General 0 0 0 0 0 Federal 0 0 0 0 0 State B & C Road Citizen Enterprise Bond 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 4,886,600 Other Page 21 of 33 ---PAGE BREAK--- Ogden City Capital Improvement Plan Funding Forecast Project By Fund Type Source FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 Beyond EN098 21st Street, West of Wall - Washington 5,802,300 General 0 0 0 0 0 Federal 0 0 0 0 0 State B & C Road Citizen Enterprise Bond 0 0 0 0 0 0 5,802,300 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Other EN099 2nd Street, Washington - Monroe 4,000,000 General 0 0 0 0 0 Federal 0 0 0 0 0 State B & C Road Citizen Enterprise Bond 0 0 0 0 0 0 4,000,000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Other EN100 17th Street, Wall - Washington 3,000,000 General 0 0 0 0 0 Federal 0 0 0 0 0 State B & C Road Citizen Enterprise Bond 0 0 0 0 0 0 3,000,000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Other Page 22 of 33 ---PAGE BREAK--- Ogden City Capital Improvement Plan Funding Forecast Project By Fund Type Source FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 Beyond PK115 Lindquist Field Lighting Upgrade 250,000 General 250,000 0 0 0 0 Federal 0 0 0 0 0 State B & C Road Citizen Enterprise Bond 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Other PK124 General Park Improvements 907,500 General 151,500 151,500 151,500 151,500 0 Federal 0 0 0 0 0 State B & C Road Citizen Enterprise Bond 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 301,500 0 Other PK137 Backflow Prevention Replacement 200,000 General 0 0 0 0 0 Federal 0 0 0 0 0 State B & C Road Citizen Enterprise Bond 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 200,000 0 Other Page 23 of 33 ---PAGE BREAK--- Ogden City Capital Improvement Plan Funding Forecast Project By Fund Type Source FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 Beyond PK139 High Adventure Park - East 450,000 General 150,000 150,000 0 0 0 Federal 0 0 0 0 0 State B & C Road Citizen Enterprise Bond 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 150,000 0 Other PK140 High Adventure Park - West 1,800,000 General 0 0 0 1,800,000 0 Federal 0 0 0 0 0 State B & C Road Citizen Enterprise Bond 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Other PK141 City Wide Tree Inventory 125,000 General 125,000 0 0 0 0 Federal 0 0 0 0 0 State B & C Road Citizen Enterprise Bond 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Other Page 24 of 33 ---PAGE BREAK--- Ogden City Capital Improvement Plan Funding Forecast Project By Fund Type Source FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 Beyond PK142 Lester Park Improvements 1,750,000 General 250,000 250,000 250,000 250,000 0 Federal 0 0 0 0 0 State B & C Road Citizen Enterprise Bond 0 0 0 0 0 0 150,000 0 0 0 0 0 100,000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 280,000 220,000 Other PK143 Weber River Restoration/Kayak Park 1,350,000 General 270,000 270,000 270,000 270,000 0 Federal 0 0 0 0 0 State B & C Road Citizen Enterprise Bond 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 270,000 0 Other PY006 Repair Asphalt Ogden River Parkway 328,250 General 65,650 65,650 65,650 65,650 0 Federal 0 0 0 0 0 State B & C Road Citizen Enterprise Bond 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 65,650 0 Other Page 25 of 33 ---PAGE BREAK--- Ogden City Capital Improvement Plan Funding Forecast Project By Fund Type Source FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 Beyond RG044 Message Board and Entrance at 4th Street 48,750 General 0 0 0 48,750 0 Federal 0 0 0 0 0 State B & C Road Citizen Enterprise Bond 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Other RG058 Basketball Courts/Shelter Marshall White Park 145,000 General 145,000 0 0 0 0 Federal 0 0 0 0 0 State B & C Road Citizen Enterprise Bond 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Other RG060 Marshall White Improvements 75,000 General 25,000 25,000 0 0 0 Federal 0 0 0 0 0 State B & C Road Citizen Enterprise Bond 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 25,000 0 Other Page 26 of 33 ---PAGE BREAK--- Ogden City Capital Improvement Plan Funding Forecast Project By Fund Type Source FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 Beyond RG069 Miles Goodyear Park Complex 161,000 General 0 161,000 0 0 0 Federal 0 0 0 0 0 State B & C Road Citizen Enterprise Bond 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Other 20,536,600 2,639,890 0 0 237,260 0 375,000 0 2,637,740 451,850 0 237,260 0 0 0 12,952,300 2,594,221 2,796,669 0 237,260 0 0 0 3,618,900 2,789,640 0 0 237,260 0 0 0 0 3,889,640 0 0 237,260 0 0 0 0 0 0 0 0 0 0 0 General Federal State B & C Road Citizen Enterprise Bond Other 14,551,131 3,248,519 0 1,186,300 0 375,000 0 37,107,800 FY 2018 56,468,750 Source FY 2019 FY 2020 FY 2021 FY 2022 Beyond Total 23,788,750 16,279,150 9,247,050 3,026,900 4,126,900 0 56,468,750 16,279,150 9,247,050 3,026,900 4,126,900 0 FUNDING SOURCES : TOTAL OF PROJECTS' COST : 0 23,788,750 Page 27 of 33 ---PAGE BREAK--- Ogden City Capital Improvement Plan Funding Forecast Project By Fund Type Source FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 Beyond RAMP RM028 Trailhead Entry Points 199,000 General 0 0 0 0 0 Federal 0 0 0 0 0 State B & C Road Citizen Enterprise Bond 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 24,000 175,000 Other RM034 Lindquist Field Enhancements 120,000 General 0 0 0 0 0 Federal 0 0 0 0 0 State B & C Road Citizen Enterprise Bond 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 120,000 Other RM035 Enhance Scoreboards 85,000 General 0 0 0 0 0 Federal 0 0 0 0 0 State B & C Road Citizen Enterprise Bond 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 85,000 Other Page 28 of 33 ---PAGE BREAK--- Ogden City Capital Improvement Plan Funding Forecast Project By Fund Type Source FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 Beyond RM036 Futsal Court 85,000 General 0 0 0 0 0 Federal 0 0 0 0 0 State B & C Road Citizen Enterprise Bond 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 85,000 Other 465,000 24,000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 General Federal State B & C Road Citizen Enterprise Bond Other 24,000 0 0 0 0 0 0 465,000 FY 2018 489,000 Source FY 2019 FY 2020 FY 2021 FY 2022 Beyond Total 489,000 0 0 0 0 0 489,000 0 0 0 0 0 FUNDING SOURCES : TOTAL OF PROJECTS' COST : 0 489,000 Page 29 of 33 ---PAGE BREAK--- Ogden City Capital Improvement Plan Funding Forecast Project By Fund Type Source FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 Beyond Sanitary Sewer Utility Fund SA009 Sanitary Sewer Master Plan Projects 8,000,000 General 0 0 0 0 0 Federal 0 0 0 0 0 State B & C Road Citizen Enterprise Bond 0 0 1,150,000 0 0 0 0 0 1,150,000 0 0 0 0 0 1,150,000 0 0 0 0 0 2,600,000 0 0 0 0 0 1,950,000 0 0 0 0 0 0 0 0 0 0 0 Other 0 0 0 0 0 0 1,150,000 0 0 0 0 0 0 1,150,000 0 0 0 0 0 0 0 1,150,000 0 0 0 0 0 0 0 2,600,000 0 0 0 0 0 0 0 1,950,000 0 0 0 0 0 0 0 0 0 General Federal State B & C Road Citizen Enterprise Bond Other 0 0 0 0 0 8,000,000 0 0 FY 2018 8,000,000 Source FY 2019 FY 2020 FY 2021 FY 2022 Beyond Total 1,150,000 1,150,000 1,150,000 2,600,000 1,950,000 0 8,000,000 1,150,000 1,150,000 2,600,000 1,950,000 0 FUNDING SOURCES : TOTAL OF PROJECTS' COST : 0 1,150,000 Page 30 of 33 ---PAGE BREAK--- Ogden City Capital Improvement Plan Funding Forecast Project By Fund Type Source FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 Beyond Storm Sewer Utility Fund SU010 Storm Sewer Master Plan Projects 9,500,000 General 0 0 0 0 0 Federal 0 0 0 0 0 State B & C Road Citizen Enterprise Bond 0 0 1,500,000 0 0 0 0 0 1,500,000 0 0 0 0 0 1,500,000 0 0 0 0 0 2,500,000 0 0 0 0 0 2,500,000 0 0 0 0 0 0 0 0 0 0 0 Other 0 0 0 0 0 0 1,500,000 0 0 0 0 0 0 1,500,000 0 0 0 0 0 0 0 1,500,000 0 0 0 0 0 0 0 2,500,000 0 0 0 0 0 0 0 2,500,000 0 0 0 0 0 0 0 0 0 General Federal State B & C Road Citizen Enterprise Bond Other 0 0 0 0 0 9,500,000 0 0 FY 2018 9,500,000 Source FY 2019 FY 2020 FY 2021 FY 2022 Beyond Total 1,500,000 1,500,000 1,500,000 2,500,000 2,500,000 0 9,500,000 1,500,000 1,500,000 2,500,000 2,500,000 0 FUNDING SOURCES : TOTAL OF PROJECTS' COST : 0 1,500,000 Page 31 of 33 ---PAGE BREAK--- Ogden City Capital Improvement Plan Funding Forecast Project By Fund Type Source FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 Beyond Water Utility Fund WU015 Distribution, Fire Flow, & Pressure Improvements 14,209,453 General 0 0 0 0 0 Federal 0 0 0 0 0 State B & C Road Citizen Enterprise Bond 0 0 0 0 0 0 0 0 0 0 0 0 0 0 4,736,484 0 0 0 0 0 4,736,484 0 0 0 0 0 4,736,485 0 0 0 0 0 0 0 0 0 0 0 Other WU036 36-inch Transmission Line Replacement17,220,508 General 0 0 0 0 0 Federal 0 0 0 0 0 State B & C Road Citizen Enterprise Bond 0 0 300,000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 8,460,254 0 0 0 0 0 8,460,254 0 0 0 0 0 0 0 0 0 0 0 Other WU071 46th Street Pump House Reconstruction 220,000 General 0 0 0 0 0 Federal 0 0 0 0 0 State B & C Road Citizen Enterprise Bond 0 0 220,000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Other Page 32 of 33 ---PAGE BREAK--- Ogden City Capital Improvement Plan Funding Forecast Project By Fund Type Source FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 Beyond WU106 Wheeler Creek Intake Structure 660,000 General 0 0 0 0 0 Federal 0 0 0 0 0 State B & C Road Citizen Enterprise Bond 0 0 660,000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Other WU107 Pineview Wellfield 500,000 General 0 0 0 0 0 Federal 0 0 0 0 0 State B & C Road Citizen Enterprise Bond 0 0 500,000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Other 0 0 0 0 0 0 1,680,000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 4,736,484 0 0 0 0 0 0 0 13,196,738 0 0 0 0 0 0 0 13,196,739 0 0 0 0 0 0 0 0 0 General Federal State B & C Road Citizen Enterprise Bond Other 0 0 0 0 0 32,809,961 0 0 FY 2018 32,809,961 Source FY 2019 FY 2020 FY 2021 FY 2022 Beyond Total 1,680,000 0 4,736,484 13,196,738 13,196,739 0 32,809,961 0 4,736,484 13,196,738 13,196,739 0 FUNDING SOURCES : TOTAL OF PROJECTS' COST : 0 1,680,000 Page 33 of 33 ---PAGE BREAK--- Ogden City Capital Improvement Plan Project Briefs 2018 Plan Year (Project briefs are in alphabetical order by category indicator.) Ogden Amphitheater………….……………………………… (AM) Ogden-Hinckley (AR) Community and Economic Development………….… (CD) Dinosaur (DI) (EN) Fire (FI) Fleet and (FL) General (GC) Golf Courses Enterprise (GF) Information (IT) Police (PD) (PK) (PY) Recreation – General (RG) (RM) Sanitary Sewer (SA) Storm Sewer (SU) Union (US) Water (WU) ---PAGE BREAK--- Project Name: Amphitheater Upgrades Project Number: AM004 Type of Project: Remodel, Upgrades, Install Sign Map Location: C-7-IV Date Prepared: 9 / 23 / 2016 Location: 343 25th Street Planning Area: CBD Prepared by: Christy McBride Ogden City Capital Improvement Plan Project Information Brief Project Priority: Necessary Description and Justifications: Amphitheater Shade - The sun shades were installed in 2009 and have been used each summer. They are weathered and deteriorating and will not last another year. We have repaired them and expect them to last through 2016. Amphitheater Sound and Lighting - The original sound and lighting that was installed in the amphitheater was when it was built in 2002 and has not been upgraded or replaced since. It is very out of date and newer technology is necessary to accommodate today's musicians. Electronic Message Board on 25th and Washington - Ogden City does not currently have an electronic message board to announce and promote the 300 or more events that happen downtown. Much of the feedback that has come from the community and businesses states that an outdoor display would better communicate what was happening and could offer a platform for other important communication from every Ogden City department. How this project relates to adopted plans or policies: CBD Plan 15.B.C.4 - Focus on community gathering at defined locations. CBD Plan 15.B.C.2 - Expand community pride, educate the public on happenings downtown. Consequences of deferring this project to later years: The shade tents will fall apart and there will be no shade for our guests at the amphitheater. The number of events at the amphitheater has grown from 40 per year to over 90 in the 2016 season. No shade for the guests would cause a decline in attendance and revenue. The sun in the face of the entertainers on the stage would create a very hard environment for the performing artists. Without an upgrade to the sound and lighting we will lose the opportunity to work with higher caliber bands and artists. This will decrease our chance of revenue for the venue. The lack of communication to the public on community events and happenings will continue to be poor. Current Status of project: Shade tents are falling apart, sound and lighting is drastically outdated, and an electronic message board does not currently exist. Bids have been obtained, awaiting funding. Page 1 of 152 ---PAGE BREAK--- Project Schedule and Budget Duration (Months) Budget Planning and Design Land Acquisition Site Improvements Equipment/Furniture 1 % for Art Total Expenditures Fund: General (CIP Fund) Fund: Other (Public Art Funds) Fund: Other (RAMP/State Arts Grant) Total Resources Other Resource that were explored: Debt Service Personnel Operations/Maintenance Total Sources of Operating Funds: 0 Concerns or issues related to the operation and maintenance of this project: Sun shades last about 7-8 years. Sound and lighting upgrades should be sufficient for another 15 years. The electronic sign is anticipated to last for 25-50 years. Fund: None Annual Operating Budget Impact (annual average for the first three years after construction) General Funds Enterprise Funds Special Improvement District Revenue Bond Other Dept Financing X Federal or State Grant Funds Other 6 90,000 0 3 40,700 3 152,600 0 283,300 148,300 10,000 125,000 0 283,300 0 0 0 0 Page 2 of 152 ---PAGE BREAK--- Project Name: Seismic Proofing of Tower Project Number: AR038 Type of Project: Construction Map Location: E - 9 - III Date Prepared: 7 / 21 / 2016 Location: 3909 Airport Road Planning Area: West Ogden Prepared by: Jon Greiner Ogden City Capital Improvement Plan Project Information Brief Project Priority: Desirable Description and Justifications: Over the past three years, Ogden, Utah and the FAA have invested more than $500,000 to upgrade parts of the 50-year-old terminal at the airport. A 1995 survey of the terminal recommended seismic proofing of the old tower located atop the terminal. In the fall of 2013, Ogden Facilities Management boarded up the tower to prevent continued destruction from pigeons. At that time, a bid was received to enhance it, paint it, and board it up for approximately $15,000. There has been interest by the Airport Advisory Board to renovate the tower and create a room for use by Boy Scouts and other groups to learn about aviation. Information has been requested concerning creating a 501(c)(3) account to receive community donations. How this project relates to adopted plans or policies: Airport Master Plan calls for continued use of the terminal for the future. Consequences of deferring this project to later years: Risk of an earthquake of a magnitude to collapse the present support structure, thereby dropping the tower into the terminal, is very real. Execution of this project will reduce this risk. Current Status of project: Unfunded. Page 3 of 152 ---PAGE BREAK--- Project Schedule and Budget Duration (Months) Budget Planning and Design Land Acquisition Site Improvements Equipment/Furniture 1 % for Art Total Expenditures Fund: General (City Portion) Fund: Federal (FAA Grant) Fund: State (FAA Match) Total Resources Other Resource that were explored: Debt Service Personnel Operations/Maintenance Total Sources of Operating Funds: 0 Concerns or issues related to the operation and maintenance of this project: An alternative would be the removal of the tower, which would be comparable in cost. Tower is unused, but it is a highly visible historical site and has been used in movies. Fund: None Annual Operating Budget Impact (annual average for the first three years after construction) General Funds Enterprise Funds Special Improvement District Revenue Bond Other Dept Financing X Federal or State Grant Funds X Other 4 5,000 0 3 50,000 0 0 55,000 2,750 49,500 2,750 0 55,000 0 0 0 0 Page 4 of 152 ---PAGE BREAK--- Project Name: Terminal Ramp Project Number: AR045 Type of Project: Construction Map Location: E - 9 - III Date Prepared: 7 / 21 / 2016 Location: 3909 Airport Road Planning Area: West Ogden Prepared by: Jon Greiner Ogden City Capital Improvement Plan Project Information Brief Project Priority: Necessary Description and Justifications: Project overlays and strengthens taxiway C and concrete terminal ramp to accommodate aircraft up to 200,000 #GWTO. Enables the airport to keep pace with commercial airplane developments. How this project relates to adopted plans or policies: Airport Master Plan of 1995 and recent additional economic development plans of the city. Currently being used by Allegiant with 150,000-pound aircraft. Ramp is cracked and showing its age. Consequences of deferring this project to later years: Airport may be bypassed as commercial aircraft increases in size and weight. It will deny the use of airport to newer 737 all 757 class aircraft. Current Status of project: Awaiting funding. Page 5 of 152 ---PAGE BREAK--- Project Schedule and Budget Duration (Months) Budget Planning and Design Land Acquisition Site Improvements Equipment/Furniture 1 % for Art Total Expenditures Fund: Federal (FAA Grant) Fund: General (City Portion) Fund: None Total Resources Other Resource that were explored: Debt Service Personnel Operations/Maintenance Total Sources of Operating Funds: 500 Concerns or issues related to the operation and maintenance of this project: Low priority of FAA & state to keep pace with national aviation developments. Fund: None Annual Operating Budget Impact (annual average for the first three years after construction) General Funds Enterprise Funds Special Improvement District Revenue Bond Other Dept Financing X Federal or State Grant Funds X Other 5 0 0 0 400,000 0 0 400,000 300,000 100,000 0 0 400,000 0 0 500 500 Page 6 of 152 ---PAGE BREAK--- Project Name: Rehab 7/25 for Cargo Access Project Number: AR046 Type of Project: Construction Map Location: E - 9 - III Date Prepared: 7 / 21 / 2016 Location: 3909 Airport Road Planning Area: West Ogden Prepared by: Jon Greiner Ogden City Capital Improvement Plan Project Information Brief Project Priority: Necessary Description and Justifications: Project rehabs center 150-feet for length of runway western end to Runway 21 for use as a taxiway for larger aircraft accessing new terminals. How this project relates to adopted plans or policies: This project relates to the Airport Master Plan and recent plans to increase economic development of the airport. Consequences of deferring this project to later years: Denies full use of northwest area of airport, including new terminals. Current Status of project: Unfunded. May become a part of the FAA AIP going forward. An increase of commercial service of over five flights a day will create a situation of immediate attention. Page 7 of 152 ---PAGE BREAK--- Project Schedule and Budget Duration (Months) Budget Planning and Design Land Acquisition Site Improvements Equipment/Furniture 1 % for Art Total Expenditures Fund: Federal (FAA Grant) Fund: State (State Match) Fund: General (City Portion) Total Resources Other Resource that were explored: Debt Service Personnel Operations/Maintenance Total Sources of Operating Funds: 1000 Concerns or issues related to the operation and maintenance of this project: Low priority by Federal and state but essential for future development of airport. Fund: None Annual Operating Budget Impact (annual average for the first three years after construction) General Funds Enterprise Funds Special Improvement District Revenue Bond Other Dept Financing X Federal or State Grant Funds X Other 5 100,000 0 0 1,000,000 0 0 1,100,000 727,500 186,250 186,250 0 1,100,000 0 1,000 1,000 2,000 Page 8 of 152 ---PAGE BREAK--- Project Name: Airport Perimeter Fencing (West) Project Number: AR051 Type of Project: Construction Map Location: E - 9 - III Date Prepared: 7 / 21 / 2016 Location: 3909 Airport Road Planning Area: West Ogden Prepared by: Jon Greiner Ogden City Capital Improvement Plan Project Information Brief Project Priority: Necessary Description and Justifications: The project will enhance the fencing of airport perimeter in the southwest corner. The Roy City mayor has requested Ogden City consider sharing the cost of redoing this section of fencing. How this project relates to adopted plans or policies: Airport Master Plan. Consequences of deferring this project to later years: Airport will invite safety and security problems. Current Status of project: Awaiting funding. Page 9 of 152 ---PAGE BREAK--- Project Schedule and Budget Duration (Months) Budget Planning and Design Land Acquisition Site Improvements Equipment/Furniture 1 % for Art Total Expenditures Fund: General (CIP Fund) Fund: Other (Roy City) Fund: None Total Resources Other Resource that were explored: Debt Service Personnel Operations/Maintenance Total Sources of Operating Funds: 0 Concerns or issues related to the operation and maintenance of this project: Fund: None Annual Operating Budget Impact (annual average for the first three years after construction) General Funds X Enterprise Funds Special Improvement District Revenue Bond Other Dept Financing X Federal or State Grant Funds Other 3 0 0 3 50,000 0 0 50,000 25,000 25,000 0 0 50,000 0 0 0 0 Page 10 of 152 ---PAGE BREAK--- Project Name: Airport Master/Layout Plan Project Number: AR053 Type of Project: FAA AIP Planning Map Location: E - 9 - III Date Prepared: 7 / 21 / 2016 Location: 3909 Airport Road Planning Area: West Ogden Prepared by: Jon Greiner Ogden City Capital Improvement Plan Project Information Brief Project Priority: Necessary Description and Justifications: The project updates the 2007 Master Plan to reflect altered plans and direction of development which includes the economic impact study, the business plan and commercial service study. How this project relates to adopted plans or policies: The Master Plan for the airport reflects City plans and City vision and is a guide for all airport development, goals and objectives. Consequences of deferring this project to later years: Currently funded FAA. Current Status of project: The next airport layout plan is will be due in 2017. Page 11 of 152 ---PAGE BREAK--- Project Schedule and Budget Duration (Months) Budget Planning and Design Land Acquisition Site Improvements Equipment/Furniture 1 % for Art Total Expenditures Fund: General (CIP Fund) Fund: State (State (No Match)) Fund: Federal (FAA) Total Resources Other Resource that were explored: Debt Service Personnel Operations/Maintenance Total Sources of Operating Funds: 0 Concerns or issues related to the operation and maintenance of this project: Not a factor. Fund: None Annual Operating Budget Impact (annual average for the first three years after construction) General Funds X Enterprise Funds Special Improvement District Revenue Bond Other Dept Financing X Federal or State Grant Funds Other 10 134,300 0 0 0 0 134,300 6,800 0 127,500 0 134,300 0 0 0 0 Page 12 of 152 ---PAGE BREAK--- Project Name: Terminal Upgrades Project Number: AR054 Type of Project: Rehabilitation of the Terminal Roof Map Location: E - 9 - III Date Prepared: 7 / 21 / 2016 Location: 3909 Airport Road Planning Area: West Ogden Prepared by: Jon Greiner Ogden City Capital Improvement Plan Project Information Brief Project Priority: Desirable Description and Justifications: The project provides a new roof and roof drainage system for the existing 75-year-old terminal. How this project relates to adopted plans or policies: Relates to the Airport Master Plan/City General Plan to improve Community and Economic Development Plan. Consequences of deferring this project to later years: Will continue to degrade the initial impression to aviation visitors, including prospective business owners. Current Status of project: At the planning stage with initial drawings and estimates. Page 13 of 152 ---PAGE BREAK--- Project Schedule and Budget Duration (Months) Budget Planning and Design Land Acquisition Site Improvements Equipment/Furniture 1 % for Art Total Expenditures Fund: General (CIP Fund) Fund: None Fund: None Total Resources Other Resource that were explored: Debt Service Personnel Operations/Maintenance Total Sources of Operating Funds: 0 Concerns or issues related to the operation and maintenance of this project: Fund: None Annual Operating Budget Impact (annual average for the first three years after construction) General Funds Enterprise Funds Special Improvement District Revenue Bond Other Dept Financing X Federal or State Grant Funds Other 6 3,000 0 6 100,000 0 0 103,000 103,000 0 0 0 103,000 0 0 0 0 Page 14 of 152 ---PAGE BREAK--- Project Name: Runway-25 Hangar Area Project Number: AR062 Type of Project: Infrastructure for Aircraft Hangar Construction Map Location: E - 9 - III Date Prepared: 8 / 7 / 2016 Location: 3909 Airport Road Planning Area: West Ogden Prepared by: Jon Greiner Ogden City Capital Improvement Plan Project Information Brief Project Priority: Necessary Description and Justifications: Level area and install basic utility infrastructure for proposed hangar area. Work is currently being done to prepare an adjacent area for an avionics hangar, Borsight, which would facilitate future expansion. All hangar building areas at the airport are built out. This area will accommodate 50 new hangars. There are presently 245 hangars at the airport. How this project relates to adopted plans or policies: Had ADG redraw this area in 2014 airport layout plan. Consequences of deferring this project to later years: No more growth of hangars at the airport. Current Status of project: Planning. Page 15 of 152 ---PAGE BREAK--- Project Schedule and Budget Duration (Months) Budget Planning and Design Land Acquisition Site Improvements Equipment/Furniture 1 % for Art Total Expenditures Fund: Federal (FAA Grant) Fund: General (City Portion) Fund: None Total Resources Other Resource that were explored: Debt Service Personnel Operations/Maintenance Total Sources of Operating Funds: 0 Concerns or issues related to the operation and maintenance of this project: Fund: None Annual Operating Budget Impact (annual average for the first three years after construction) General Funds Enterprise Funds Special Improvement District Revenue Bond Other Dept Financing X Federal or State Grant Funds Other 15,000 0 250,000 0 0 265,000 225,000 40,000 0 0 265,000 0 0 0 0 Page 16 of 152 ---PAGE BREAK--- Project Name: Airport - West Ogden Water Line Upgrade Project Number: AR070 Type of Project: Infrastructure Map Location: E - 9 - III Date Prepared: 7 / 21 / 2016 Location: Ogden Airport Planning Area: West Ogden Prepared by: Jon Greiner Ogden City Capital Improvement Plan Project Information Brief Project Priority: Necessary Description and Justifications: There exists within the boundaries of the Ogden Airport, a primary water line that services West Ogden. In working with developers, it was discovered that this pipe, probably placed in the ground around 1945, would, in the event of failure, be a serious problem for the residents of West Ogden and the Ogden Airport. The pipeline, beginning at the intersection of and U-79 heading in a southeast direction for approximately 3,200 feet to the west edge of Airport Road, is overdue for upgrading consideration and is critical for development on the airport. How this project relates to adopted plans or policies: This water line will help with future development of the airport which could have an economic impact on future tourism in the City. Consequences of deferring this project to later years: If the water line were to be compromised, there would be severe water disruption to the West Ogden community. Current Status of project: Preliminary planning. Page 17 of 152 ---PAGE BREAK--- Project Schedule and Budget Duration (Months) Budget Planning and Design Land Acquisition Site Improvements Equipment/Furniture 1 % for Art Total Expenditures Fund: General (CIP Fund) Fund: None Fund: None Total Resources Other Resource that were explored: Debt Service Personnel Operations/Maintenance Total Sources of Operating Funds: Concerns or issues related to the operation and maintenance of this project: Fund: None Annual Operating Budget Impact (annual average for the first three years after construction) General Funds X Enterprise Funds Special Improvement District Revenue Bond Other Dept Financing Federal or State Grant Funds Other 20,000 0 300,000 0 0 320,000 320,000 0 0 0 320,000 0 0 0 0 Page 18 of 152 ---PAGE BREAK--- Project Name: Airport Old Fire House Remodel Project Number: AR071 Type of Project: Construction Map Location: E - 9 - III Date Prepared: 7 / 21 / 2016 Location: 3909 Airport Road Planning Area: West Ogden Prepared by: Jon Greiner Ogden City Capital Improvement Plan Project Information Brief Project Priority: Desirable Description and Justifications: There is contained on the Ogden Airport, an old fire station adjacent to the new passenger terminal, 16 feet by 18 feet. It has plumbing and other utilities. TSA Real Estate Division is looking for space on the airport to rent for their personnel. This space could be remodeled and rented, as it contains what the real estate people are looking for. A simple remodel was done in 2015 for $6,000, and is currently rented to TSA. The balance of the area that could be remodeled is still available. How this project relates to adopted plans or policies: This project could provide future rental income to help fund airport operations. Consequences of deferring this project to later years: Potential loss of rental income. Current Status of project: Pre-planning. Page 19 of 152 ---PAGE BREAK--- Project Schedule and Budget Duration (Months) Budget Planning and Design Land Acquisition Site Improvements Equipment/Furniture 1 % for Art Total Expenditures Fund: Other (TRT Municipal Tax) Fund: None Fund: None Total Resources Other Resource that were explored: Debt Service Personnel Operations/Maintenance Total Sources of Operating Funds: Concerns or issues related to the operation and maintenance of this project: Fund: None Annual Operating Budget Impact (annual average for the first three years after construction) General Funds Enterprise Funds Special Improvement District Revenue Bond Other Dept Financing Federal or State Grant Funds Other 0 0 30,000 0 0 30,000 30,000 0 0 0 30,000 0 0 0 0 Page 20 of 152 ---PAGE BREAK--- Project Name: Fair Air Roof Replacement Project Number: AR073 Type of Project: Roof Replacement Map Location: E - 9 - III Date Prepared: 7 / 21 / 2016 Location: 3909 Airport Road Planning Area: West Ogden Prepared by: Jon Greiner Ogden City Capital Improvement Plan Project Information Brief Project Priority: Necessary Description and Justifications: Ogden City owns a large maintenance hangar, one of the largest on the airport and one of the original ones built. The Ogden Airport leases this hangar to the Fair Air International Maintenance and Repair Organization. During a storm on September 1, 2015, a roughly 25% piece of the roof was damaged through separation of materials. This damage is going to need to be dealt with before winter. A second storm in 2016 took off more of the roof and again a patch job was done to get it by. How this project relates to adopted plans or policies: The City needs to adequately maintain our buildings and structures. Consequences of deferring this project to later years: More damage to facility and its contents. Current Status of project: Awaiting Funding. Page 21 of 152 ---PAGE BREAK--- Project Schedule and Budget Duration (Months) Budget Planning and Design Land Acquisition Site Improvements Equipment/Furniture 1 % for Art Total Expenditures Fund: General (CIP Fund) Fund: None Fund: None Total Resources Other Resource that were explored: Debt Service Personnel Operations/Maintenance Total Sources of Operating Funds: Concerns or issues related to the operation and maintenance of this project: Fund: None Annual Operating Budget Impact (annual average for the first three years after construction) General Funds Enterprise Funds Special Improvement District Revenue Bond Other Dept Financing Federal or State Grant Funds Other 0 0 50,000 0 0 50,000 50,000 0 0 0 50,000 0 0 0 0 Page 22 of 152 ---PAGE BREAK--- Project Name: Land Aquistion Project Number: AR074 Type of Project: Airprort Expansion Map Location: E - 9 - III Date Prepared: 7 / 21 / 2016 Location: 1900 West & U79 Planning Area: West Ogden Prepared by: Jon Greiner Ogden City Capital Improvement Plan Project Information Brief Project Priority: Desirable Description and Justifications: On the northeast corner of 1900 West and U79 in Weber County exists a 75-acre tract of unincorporated Weber County. This ground is currently vacant and would fit into one scenario of the 2015 Airport Feasibility Study for a future passenger terminal and parking lot for the airport. How this project relates to adopted plans or policies: Airport Feasibility Study. Consequences of deferring this project to later years: The purchase price of the property could continue to rise in future years. Current Status of project: Awaiting funding. Page 23 of 152 ---PAGE BREAK--- Project Schedule and Budget Duration (Months) Budget Planning and Design Land Acquisition Site Improvements Equipment/Furniture 1 % for Art Total Expenditures Fund: General (CIP Fund) Fund: None Fund: None Total Resources Other Resource that were explored: Debt Service Personnel Operations/Maintenance Total Sources of Operating Funds: Concerns or issues related to the operation and maintenance of this project: Fund: None Annual Operating Budget Impact (annual average for the first three years after construction) General Funds Enterprise Funds Special Improvement District Revenue Bond Other Dept Financing Federal or State Grant Funds Other 0 4,000,000 0 0 0 4,000,000 4,000,000 0 0 0 4,000,000 0 0 0 0 Page 24 of 152 ---PAGE BREAK--- Project Name: Commercial Counter/Baggage Remodel Project Number: AR075 Type of Project: Construction Map Location: E - 9 - III Date Prepared: 7 / 21 / 2016 Location: 3909 Airport Road Planning Area: West Ogden Prepared by: Jon Greiner Ogden City Capital Improvement Plan Project Information Brief Project Priority: Desirable Description and Justifications: There currently exists a 2-counter check-in area at the airport with a minimum luggage handling area. If Ogden were able to obtain the services of another commercial carrier, there may exist problems with handling commercial customers and their luggage, especially if there were two flights by different carriers at the same time and the carriers were not using the same ground handling subcontractor. How this project relates to adopted plans or policies: Increasing the current commercial airline carrier flights at the Ogden Airport could have an economic impact on future tourism in Ogden City. Consequences of deferring this project to later years: Potential delays in attracting additional commercial airline carriers. Current Status of project: Pre-planning. Page 25 of 152 ---PAGE BREAK--- Project Schedule and Budget Duration (Months) Budget Planning and Design Land Acquisition Site Improvements Equipment/Furniture 1 % for Art Total Expenditures Fund: Other (TRT Municipal) Fund: None Fund: None Total Resources Other Resource that were explored: Debt Service Personnel Operations/Maintenance Total Sources of Operating Funds: Concerns or issues related to the operation and maintenance of this project: Fund: None Annual Operating Budget Impact (annual average for the first three years after construction) General Funds Enterprise Funds Special Improvement District Revenue Bond Other Dept Financing Federal or State Grant Funds Other 2 25,000 0 3 200,000 20,000 0 245,000 245,000 0 0 0 245,000 0 0 0 0 Page 26 of 152 ---PAGE BREAK--- Project Name: Commercial Baggage/Equipment Protection Project Number: AR076 Type of Project: Construction Map Location: E - 9 - III Date Prepared: 7 / 21 / 2016 Location: 3909 Airport Road Planning Area: West Ogden Prepared by: Jon Greiner Ogden City Capital Improvement Plan Project Information Brief Project Priority: Desirable Description and Justifications: Adjacent to CIP project AR071 exists several areas wherein the fenceline could be moved to facilitate the building of a covered carport-type structure. Equipment used by ground handlers for commercial service have little space to store their equipment, except out in the open elements. This includes the scissor loading ramp for passengers for commercial service operations. A covered structure would allow for some relief of the elements and allow for better flow of luggage tugs and trailers to the baggage area of the terminal. This would become a necessity if the airport had multiple ground handler crews for multiple airlines. How this project relates to adopted plans or policies: Increasing the current commercial carrier flights at the Ogden Airport could have an economic impact on future tourism in Ogden City. Consequences of deferring this project to later years: Potential delays in attracting additional commercial airline carriers. Current Status of project: Pre-planning. Page 27 of 152 ---PAGE BREAK--- Project Schedule and Budget Duration (Months) Budget Planning and Design Land Acquisition Site Improvements Equipment/Furniture 1 % for Art Total Expenditures Fund: Other (TRT Municipal) Fund: None Fund: None Total Resources Other Resource that were explored: Debt Service Personnel Operations/Maintenance Total Sources of Operating Funds: Concerns or issues related to the operation and maintenance of this project: Fund: None Annual Operating Budget Impact (annual average for the first three years after construction) General Funds Enterprise Funds Special Improvement District Revenue Bond Other Dept Financing Federal or State Grant Funds Other 2 10,000 0 150,000 0 0 160,000 160,000 0 0 0 160,000 0 0 0 0 Page 28 of 152 ---PAGE BREAK--- Project Name: Apron Rehabilitation Project Number: AR077 Type of Project: Rehabilitation Map Location: E - 9 - III Date Prepared: 7 / 21 / 2016 Location: 3909 Airport Road Planning Area: West Ogden Prepared by: Jon Greiner Ogden City Capital Improvement Plan Project Information Brief Project Priority: Necessary Description and Justifications: Beginning construction for apron rehabilitation, Phase 1. The Ogden Airport now receives $1 million per year of AIP funds from the FAA. Ogden City needs to budget cash match of $100,000 per year for its match in order to receive funds. How this project relates to adopted plans or policies: FAA regulates standards for apron conditions. Consequences of deferring this project to later years: Apron condition will continue to deteriorate, loss of FAA grant revenue. Current Status of project: Awaiting funding. Page 29 of 152 ---PAGE BREAK--- Project Schedule and Budget Duration (Months) Budget Planning and Design Land Acquisition Site Improvements Equipment/Furniture 1 % for Art Total Expenditures Fund: Federal (FAA Grant) Fund: General (City Portion) Fund: None Total Resources Other Resource that were explored: Debt Service Personnel Operations/Maintenance Total Sources of Operating Funds: Concerns or issues related to the operation and maintenance of this project: Fund: None Annual Operating Budget Impact (annual average for the first three years after construction) General Funds Enterprise Funds Special Improvement District Revenue Bond Other Dept Financing X Federal or State Grant Funds Other 50,000 0 1,103,400 0 0 1,153,400 1,050,000 103,400 0 0 1,153,400 0 0 0 0 Page 30 of 152 ---PAGE BREAK--- Project Name: Airport Commercial Terminal Project Number: AR086 Type of Project: Construction / Infrastructure Map Location: E - 9 - III Date Prepared: 7 / 21 / 2016 Location: 3909 Airport Road Planning Area: West Ogden Prepared by: Jon Greiner Ogden City Capital Improvement Plan Project Information Brief Project Priority: Necessary Description and Justifications: The Ogden Airport has acquired the services of a commercial carrier which utilizes the passenger terminal area two days per week. Ogden CED and airport personnel are working to get this number to four flights per day. In the event carriers desire to make this route from Ogden to some other destination, there will need to be a relatively short construction period to accommodate the carrier. A placeholder request has been put on the FAA CIP timeline for 6 years from 2014. This timeline will need a quicker adjustment if carriers become interested in Ogden service. FAA funds will pay for a large percentage of this project. How this project relates to adopted plans or policies: The Ogden Airport expanding its commercial flight offerings could improve the economic impact of additional tourism throughout the City. Consequences of deferring this project to later years: Ogden Airport would not be able to accommodate the growing commercial carrier needs. Current Status of project: Pre-planning. Page 31 of 152 ---PAGE BREAK--- Project Schedule and Budget Duration (Months) Budget Planning and Design Land Acquisition Site Improvements Equipment/Furniture 1 % for Art Total Expenditures Fund: Federal (FAA) Fund: Bond (Parking revenue) Fund: Other (TRT Municipal Tax) Total Resources Other Resource that were explored: Debt Service Personnel Operations/Maintenance Total Sources of Operating Funds: Concerns or issues related to the operation and maintenance of this project: Fund: Other (Airline Charges) Annual Operating Budget Impact (annual average for the first three years after construction) General Funds Enterprise Funds Special Improvement District Revenue Bond Other Dept Financing Federal or State Grant Funds Other 6 100,000 0 6,700,000 1,500,000 0 8,300,000 5,400,000 2,670,000 180,000 50,000 8,300,000 0 0 0 0 Page 32 of 152 ---PAGE BREAK--- Project Name: Airport Lighting & Parking for Commercial Service Project Number: AR087 Type of Project: Infrastructure Map Location: E - 9 - III Date Prepared: 7 / 21 / 2016 Location: 3909 Airport Road Planning Area: West Ogden Prepared by: Jon Greiner Ogden City Capital Improvement Plan Project Information Brief Project Priority: Urgent Description and Justifications: Contained within the east terminal adjacent to Airport Road area of the Ogden Airport is a 220-stall numbered parking lot. This parking lot was established with the intention of creating revenue for the airport. This lot needs lighting (see below) and a data machine to track the parked individuals. Several options exist for types of parking control machines. A simple machine with data link and power has been bid for this CIP project. The Ogden Airport will be beginning nighttime commercial flights four times per week in October 2016 to February 2017. Scheduled arrival times are later than 1800 hours, which in these months is after dark. There currently is no lighting for the parking lot, minimal lighting for passenger pick-up area, minimal lighting for passenger deplaning area, and non-working lighting for the passenger outside waiting area. Paid parking is now in force. How this project relates to adopted plans or policies: Improving the safety of our airport passengers helps to eliminate future risk management issues. Consequences of deferring this project to later years: Safety concerns for passengers using airport facilities at night with no or marginal lighting. Current Status of project: Pre-planning. Page 33 of 152 ---PAGE BREAK--- Project Schedule and Budget Duration (Months) Budget Planning and Design Land Acquisition Site Improvements Equipment/Furniture 1 % for Art Total Expenditures Fund: Other (TRT Municipal Tax) Fund: None Fund: None Total Resources Other Resource that were explored: Debt Service Personnel Operations/Maintenance Total Sources of Operating Funds: 0 Concerns or issues related to the operation and maintenance of this project: Fund: None Annual Operating Budget Impact (annual average for the first three years after construction) General Funds Enterprise Funds Special Improvement District Revenue Bond Other Dept Financing Federal or State Grant Funds Other 0 0 208,000 10,000 0 218,000 218,000 0 0 0 218,000 0 0 0 0 Page 34 of 152 ---PAGE BREAK--- Project Name: Airport/Mall Clean-Up Project Number: AR088 Type of Project: Clean-up of construction debris Map Location: E - 9 - III Date Prepared: 7 / 21 / 2016 Location: 3909 Airport Road Planning Area: West Ogden Prepared by: Jon Greiner Ogden City Capital Improvement Plan Project Information Brief Project Priority: Desirable Description and Justifications: Over the last 25 years, Ogden City has been dumping construction debris in an area on the west side of the airport. One of these areas contains the cement and rebar from the old Ogden City Mall and just east of that debris is another cement debris pile from other city projects. A local contractor submitted a bid of $250,000 to clear the mall piece. This bid was used to estimate the total cost. How this project relates to adopted plans or policies: Will need to be cleaned up for any future development. Consequences of deferring this project to later years: Future development will continue to be delayed. Current Status of project: Pre-planning. Page 35 of 152 ---PAGE BREAK--- Project Schedule and Budget Duration (Months) Budget Planning and Design Land Acquisition Site Improvements Equipment/Furniture 1 % for Art Total Expenditures Fund: General (CIP Fund) Fund: None Fund: None Total Resources Other Resource that were explored: Debt Service Personnel Operations/Maintenance Total Sources of Operating Funds: Concerns or issues related to the operation and maintenance of this project: Fund: None Annual Operating Budget Impact (annual average for the first three years after construction) General Funds Enterprise Funds Special Improvement District Revenue Bond Other Dept Financing Federal or State Grant Funds Other 0 0 300,000 0 0 300,000 300,000 0 0 0 300,000 0 0 0 0 Page 36 of 152 ---PAGE BREAK--- Project Name: Airport Basement Remodel Project Number: AR090 Type of Project: Construction Map Location: E - 9 - III Date Prepared: 7 / 21 / 2016 Location: 3909 Airport Road Planning Area: West Ogden Prepared by: Jon Greiner Ogden City Capital Improvement Plan Project Information Brief Project Priority: Desirable Description and Justifications: Contained within the basement of the Ogden Airport terminal are two rooms that could be converted into one room for office space. Also within this same area are two restrooms, one male and one female, that could support the remodeled office. TSA real estate people have visited the airport and are looking for adequate space to provide an office and break area for their five employees who work the commercial flights. They would be willing to enter into a rental contract, possibly, if the space was remodeled. The other alternative is to remodel this space to help create a West Ogden disaster gathering area for Ogden City. How this project relates to adopted plans or policies: This project could help continue to improve the relationships with commercial flight employees or also help to improve our emergency preparedness for disaster recovery. Consequences of deferring this project to later years: Airport basement will continue to be underutilized. Current Status of project: Pre-planning. Page 37 of 152 ---PAGE BREAK--- Project Schedule and Budget Duration (Months) Budget Planning and Design Land Acquisition Site Improvements Equipment/Furniture 1 % for Art Total Expenditures Fund: Other (TRT Municipal Tax) Fund: None Fund: None Total Resources Other Resource that were explored: Debt Service Personnel Operations/Maintenance Total Sources of Operating Funds: 0 Concerns or issues related to the operation and maintenance of this project: Fund: None Annual Operating Budget Impact (annual average for the first three years after construction) General Funds Enterprise Funds Special Improvement District Revenue Bond Other Dept Financing Federal or State Grant Funds Other 1 2,000 0 3 50,000 5,000 0 57,000 57,000 0 0 0 57,000 0 0 0 0 Page 38 of 152 ---PAGE BREAK--- Project Name: Former Dee School Site Development Project Number: CD040 Type of Project: Acquisition, Demolition, Street Construction Map Location: C - 6 - II Date Prepared: 8 / 5 / 2016 Location: 550 22nd Street Planning Area: East Central Prepared by: Ward Ogden Ogden City Capital Improvement Plan Project Information Brief Project Priority: Urgent Description and Justifications: Acquisition of the former Dee Elementary School, demolition, site improvements, construction of street, curb/gutter, sidewalk, and underground utilities to facilitate a new single-family home subdivision. Homes will be single-family, owner-occupied, constructed with scale, massing, design, and detail which corresponds with and compliments the existing historic architecture in the East Central Community. Ogden City and Ogden School District entered into an Interlocal Agreement (ILA) on 3/20/13. Section 6 of the ILA provides for the transfer of the school site to Ogden City for appraised value. Stated budget is the estimated cost, and will be amended as needed to comply with the terms of the ILA. Development of this site is one element of the overall plan for revitalization of the Dee School corridor, extending from the renovated Ogden LDS Temple through the new Dee Elementary School to the redesigned Liberty Park. $50,000 is anticipated for street improvements to tie the new Porter Ave into 21st and 22nd Streets on each end of the project. Another $50,000 is estimated for storm drain improvements to the project. How this project relates to adopted plans or policies: The 3/20/13 ILA requires the purchase for future housing development. East Central Community Plan provides for infill housing development. East Central zoning ordinances include provisions for subdivision and housing design. Consequences of deferring this project to later years: The 3/20/13 ILA required acquisition to take place four months following the completion and occupancy of the new Dee Elementary and subsequent vacation of the former school. The construction period provides for completion of the new school for occupancy in September 2016. Therefore, the acquisition must take place 1/1/17. However, the existing school will be vacated in June 2016. Acquisition and development will begin in July 2016. Current Status of project: Awaiting funding. Page 39 of 152 ---PAGE BREAK--- Project Schedule and Budget Duration (Months) Budget Planning and Design Land Acquisition Site Improvements Equipment/Furniture 1 % for Art Total Expenditures Fund: General (CIP Fund) Fund: None Fund: None Total Resources Other Resource that were explored: Debt Service Personnel Operations/Maintenance Total Sources of Operating Funds: 0 Concerns or issues related to the operation and maintenance of this project: Fund: None Annual Operating Budget Impact (annual average for the first three years after construction) General Funds Enterprise Funds Special Improvement District Revenue Bond Other Dept Financing X Federal or State Grant Funds Other 0 0 500,000 0 0 500,000 500,000 0 0 0 500,000 0 0 0 0 Page 40 of 152 ---PAGE BREAK--- Project Name: Downtown Parking Lots Project Number: CD100 Type of Project: Construction of Parking Lots Map Location: C-6 Date Prepared: 8 / 10 / 2016 Location: Downtown Planning Area: CBD Prepared by: Greg Montgomery Ogden City Capital Improvement Plan Project Information Brief Project Priority: Necessary Description and Justifications: This project is designed to centrally locate parking structures in the downtown area. This will provide for better use of land, encourage walking and use of transit. The CBD plan anticipated several locations for these structured parking lots. The locations are: 1. East side of the 2300 block of Washington-250 stalls $3,750,000 2. City property on 2400 block between Kiesel and Grant- 350 stalls $5,950,000 3. Replacement of south Junction structure -967 stalls $16,923,000 4. Replacement of north Junction parking structure- 550 stalls $9,262,000 5. 2400 block between Lincoln and Wall- 230 stalls -$3,500,000 6. 2300 block between Lincon and Grant- 150 stalls- $3,250,000 7. East side of 2100 block of Washington- 250 stalls $3,750,000 Total required funding for all years - $46,385,000 How this project relates to adopted plans or policies: 15.B.C.5. of the CBD plan states,"Provide for more efficient use of land for parking in the downtown." To accomplish this the plan then notes in 15.B.C.5.b. that parking would be looked at on a block need shared basis rather than individual land uses supplying parking. The land use map then indicates general locations where those block parking structures could be located. Consequences of deferring this project to later years: Reuse of buildings and new uses will need parking. If parking options are not available, buildings will remain vacant or buildings will be torn down to make individual lots. This creates a suburban feel. It will decrease the ability of having transit because of loss of density. This will also decrease walkability. Current Status of project: The project has five locations. While most of the locations are only spotted based on need, the City has acquired the land for the 2400 block of Kiesel and has a timeframe needed to provide 100 stalls for the county of the parking structure. The 2300 block of Washington also has a concept drawing developed and a joint project with the county is possible as their structure is failing. Page 41 of 152 ---PAGE BREAK--- Project Schedule and Budget Duration (Months) Budget Planning and Design Land Acquisition Site Improvements Equipment/Furniture 1 % for Art Total Expenditures Fund: General (CIP Fund) Fund: Other (Special Assessment Area) Fund: None Total Resources Other Resource that were explored: Debt Service Personnel Operations/Maintenance Total Sources of Operating Funds: Parking Fees Concerns or issues related to the operation and maintenance of this project: The City will need to determine if parking will be free downtown or if it will be paid and validated. What is done with the existing public parking will dictate how these structures will operate. Fund: None Annual Operating Budget Impact (annual average for the first three years after construction) X General Funds Enterprise Funds X Special Improvement District Revenue Bond X Other Dept Financing X Federal or State Grant Funds Other 600,000 0 46,385,000 0 0 46,985,000 16,985,000 30,000,000 0 0 46,985,000 0 0 100,000 100,000 Page 42 of 152 ---PAGE BREAK--- Project Name: East Central Projects Project Number: CD122 Type of Project: Acquisition, Construction, Improvements Map Location: B&C - 6,7,8 - II,III,&IV Date Prepared: 7 / 19 / 2016 Location: East Central Planning Area: East Central Prepared by: Brandon Cooper Ogden City Capital Improvement Plan Project Information Brief Project Priority: Urgent Description and Justifications: The East Central project is a vital piece to the revitalization of Ogden. Funding will be prioritized based on the following phases and any other opportunities that might arise in the East Central area. 2200 Jefferson Infill - Acquisition of approximately 3.7 acres for infill development that includes 68 marginal rental housing units. This phase includes unit reduction and sale to owner-occupants of six historic homes which were converted to apartments and a single-family housing development. 2300 Quincy Infill - Acquisition of five homes to combine with 1.19 acres of vacant land at 2325 Quincy Ave. to consolidate residential units in homes that have been converted to apartments. 550 24th Street Infill - Acquisition of two commercial buildings to create a 2.2 acre higher density owner-occupied housing development. East Temple Project, 21st and 22nd Street - This phase contemplates the creation of new residential homes and senior units bound together by green space and pedestrian thoroughfares that connect the upper section of the block to the lower section, between Ogden Avenue and Adams Avenue. The 24th Street Village - This phase comprises the block between 24th Street and 25th Street, Quincy and Monroe and would develop this area into a neighborhood village center. This development would include neighborhood commercial, housing, additional retail, assisted living, and multi-family housing. How this project relates to adopted plans or policies: This project is consistent with the East Central plan and corresponds with the City's long-term Community and Economic Development strategy. The East Central Community Plan provides for infill housing on vacant and underutilized parcels, and for consolidation of improper multi-unit buildings. East Central zoning ordinances include provisions for subdivision and housing design. The East Central Community Plan and East Central revitalization strategy include provisions for dealing with deteriorated infrastructure. Revitalization of the near downtown neighborhoods is also vital to the success of the Central Business District. Consequences of deferring this project to later years: These projects are important next steps in the revitalization of the Dee School corridor and the success of the infill housing projects on the former Dee School site and 2300 Fowler as well as the revitalization of the 24th/Monroe commercial center. If not developed, some of these properties will suffer further deterioration and vandalism and the East Central Community Plan and zoning changes will not be fulfilled. Deferring these projects could also result in delayed development by third parties. Current Status of project: Awaiting Funding. Page 43 of 152 ---PAGE BREAK--- Project Schedule and Budget Duration (Months) Budget Planning and Design Land Acquisition Site Improvements Equipment/Furniture 1 % for Art Total Expenditures Fund: General (CIP Fund) Fund: Other (Loans (Including Fund: Other (Quality Neighborhoods) Total Resources Other Resource that were explored: Debt Service Personnel Operations/Maintenance Total Sources of Operating Funds: 0 Concerns or issues related to the operation and maintenance of this project: Fund: Other (Land Trades, RDA Housing) Annual Operating Budget Impact (annual average for the first three years after construction) General Funds Enterprise Funds Special Improvement District Revenue Bond Other Dept Financing Federal or State Grant Funds Other 348,850 16,126,050 4,850,000 0 0 21,324,900 7,091,900 9,425,000 3,705,000 1,103,000 21,324,900 0 0 0 0 Page 44 of 152 ---PAGE BREAK--- Project Name: Trail Pavement Upgrade/Repair Project Number: DI008 Type of Project: Upgrade/Repair Asphalt Map Location: B-5-II Date Prepared: 7 / 13 / 2016 Location: Dinosaur Park Planning Area: Canyon Road Prepared by: Ogden Dinosaur Foundation Ogden City Capital Improvement Plan Project Information Brief Project Priority: Necessary Description and Justifications: The project is to repair and upgrade the trails. The Dinosaur Park has 1.25 miles of trails. About 3,500 square feet of asphalt trail needs to be replaced due to root damage (cracks and raised ridges or mounds) which makes walking difficult and dangerous. Another 2,500 square feet of existing gravel trail needs to be upgraded to asphalt to lower maintenance costs and easier negotiation for wheelchairs and strollers. How this project relates to adopted plans or policies: Repairs will make the trails safer and lower the risk of injury due to falls. Consequences of deferring this project to later years: Spot repairs are costly, and last less than 1 year. Further degradation will require more extensive repairs and pose unnecessary personal injury risk to visitors. Current Status of project: New proposal. Page 45 of 152 ---PAGE BREAK--- Project Schedule and Budget Duration (Months) Budget Planning and Design Land Acquisition Site Improvements Equipment/Furniture 1 % for Art Total Expenditures Fund: General (CIP Fund) Fund: None Fund: None Total Resources Other Resource that were explored: Debt Service Personnel Operations/Maintenance Total Sources of Operating Funds: 0 Concerns or issues related to the operation and maintenance of this project: Fund: None Annual Operating Budget Impact (annual average for the first three years after construction) General Funds Enterprise Funds Special Improvement District Revenue Bond Other Dept Financing Federal or State Grant Funds Other 0 0 0 0.5 31,000 0 0 31,000 31,000 0 0 0 31,000 0 0 0 0 Page 46 of 152 ---PAGE BREAK--- Project Name: Exterior Electrical Upgrades Project Number: DI013 Type of Project: Upgrade Map Location: B-5-II Date Prepared: 7 / 13 / 2016 Location: George S. Eccles Dinosaur Park Planning Area: Canyon Road Prepared by: Casey Allen, Dino Park Ogden City Capital Improvement Plan Project Information Brief Project Priority: Necessary Description and Justifications: The existing power box on the grey conex is too small and does not have the capacity to service the power needs of the west section of the exterior park. The main power to the exterior of the east side of the park near the rock shelter is also greater than capacity and needs to be upgraded. By upgrading these areas, new and repaired exterior lighting will create the safe conditions required to host the Halloween carnival and other nighttime events. How this project relates to adopted plans or policies: This will enhance safety throughout the park and provide additional security. In addition, it will enable the park to hold evening events. Consequences of deferring this project to later years: Postponing the project will create issues with the viability of the Halloween carnival and other evening events at the park potentially resulting in a decrease in revenues. Current Status of project: Awaiting funding. Page 47 of 152 ---PAGE BREAK--- Project Schedule and Budget Duration (Months) Budget Planning and Design Land Acquisition Site Improvements Equipment/Furniture 1 % for Art Total Expenditures Fund: General (CIP Fund) Fund: None Fund: None Total Resources Other Resource that were explored: Debt Service Personnel Operations/Maintenance Total Sources of Operating Funds: Concerns or issues related to the operation and maintenance of this project: Fund: None Annual Operating Budget Impact (annual average for the first three years after construction) General Funds Enterprise Funds Special Improvement District Revenue Bond Other Dept Financing Federal or State Grant Funds Other 0 0 45,000 0 0 45,000 45,000 0 0 0 45,000 0 0 0 0 Page 48 of 152 ---PAGE BREAK--- Project Name: Sidewalk, Curb and Gutter Replacement Project Number: EN004 Type of Project: Concrete Reconstruction Map Location: City Wide Date Prepared: 8 / 8 / 2016 Location: City Wide Planning Area: None Prepared by: Justin_Anderson Ogden City Capital Improvement Plan Project Information Brief Project Priority: Necessary Description and Justifications: Description: This is an ongoing project for the continual replacement/upgrade of sidewalks and curb and gutter sections within the city. Concrete problems throughout the city come from a variety of issues; deterioration from age, trees, utility cuts, etc. The objective is threefold: 1) correct concrete deficiencies that do not meet city engineering standards and pose potential safety hazards - city-wide concrete replacement; 2) provide upgrades to school sidewalk routes - safe routes to school; 3) give members of the community opportunities to perform concrete improvements in an expedited manner by covering a percentage of costs associated with concrete replacement – citizen 50/50 program. The funds shown are for five years. Justification: The two primary reasons for consistent, long-term concrete maintenance are safety and storm water drainage. The city is responsible for the condition of curbs, gutters and sidewalks, and has a duty to maintain streets and sidewalks in a reasonable and safe condition. How this project relates to adopted plans or policies: The project will improve the infrastructure and reduce risk. Consequences of deferring this project to later years: The city may be liable for trip and fall accidents due to deficient sidewalks. Poor drainage can decrease the adjacent pavement life. Current Status of project: This is a continual project with amounts planned for completion during the next 5 years. Recommended annual budget of $40,000 for engineering/design, $580,000 for city-wide concrete, $100,000 for school sidewalks and $40,000 for citizen 50/50. Awaiting funding. Page 49 of 152 ---PAGE BREAK--- Project Schedule and Budget Duration (Months) Budget Planning and Design Land Acquisition Site Improvements Equipment/Furniture 1 % for Art Total Expenditures Fund: General (CIP Fund) Fund: BCRoad (Active Transportation Funds) Fund: None Total Resources Other Resource that were explored: Debt Service Personnel Operations/Maintenance Total Sources of Operating Funds: Concerns or issues related to the operation and maintenance of this project: This CIP is addressing concrete deficiencies and therefore is maintenance. Fund: None Annual Operating Budget Impact (annual average for the first three years after construction) X General Funds Enterprise Funds Special Improvement District Revenue Bond Other Dept Financing X Federal or State Grant Funds X Other 200,000 0 3,600,000 0 0 3,800,000 2,613,700 1,186,300 0 0 3,800,000 0 0 0 0 Page 50 of 152 ---PAGE BREAK--- Project Name: Street Construction Project Number: EN006 Type of Project: Street Improvements Map Location: City Wide Date Prepared: 8 / 8 / 2016 Location: City Wide Planning Area: None Prepared by: Justin_Anderson Ogden City Capital Improvement Plan Project Information Brief Project Priority: Necessary Description and Justifications: Description: This is an ongoing project for the continual upgrade of the most severely deficient streets in the city. This project provides funds for various road reconstruction projects identified by Engineering and Public Ways & Parks divisions and are allocated each year based on the most seriously deteriorated street sections. At times, and deemed applicable by the City Engineer, road conditions may be addressed that have not been identified in previous years due to unforeseen failures/circumstances. The funds shown are for five years. Justification: The city is responsible to keep city streets in traversable, safe conditions. Safety of streets for pedestrians, bicyclists and vehicles is needed to increase the sense of comfort and pride for those who live in the city. How this project relates to adopted plans or policies: Streets to be rehabilitated with these funds are included in the annual pavement condition inventory or as deemed necessary by the City Engineer. Consequences of deferring this project to later years: Public is at a higher risk of having an accident occur. Current Status of project: This is a continual project with amounts planned for completion during the next 5 years. Recommended annual budget of $50,000 for engineering/design and $500,000 for project budget. Awaiting funding. Page 51 of 152 ---PAGE BREAK--- Project Schedule and Budget Duration (Months) Budget Planning and Design Land Acquisition Site Improvements Equipment/Furniture 1 % for Art Total Expenditures Fund: General (CIP Fund) Fund: None Fund: None Total Resources Other Resource that were explored: Debt Service Personnel Operations/Maintenance Total Sources of Operating Funds: 0 Concerns or issues related to the operation and maintenance of this project: Fund: None Annual Operating Budget Impact (annual average for the first three years after construction) General Funds Enterprise Funds Special Improvement District Revenue Bond Other Dept Financing Federal or State Grant Funds Other 250,000 0 2,500,000 0 0 2,750,000 2,750,000 0 0 0 2,750,000 0 0 0 0 Page 52 of 152 ---PAGE BREAK--- Project Name: Bike Master Plan Projects Project Number: EN021 Type of Project: Bicycle Facilities Upgrades Map Location: City Wide Date Prepared: 8 / 8 / 2016 Location: City Wide Planning Area: None Prepared by: Justin_Anderson Ogden City Capital Improvement Plan Project Information Brief Project Priority: Desirable Description and Justifications: This is an ongoing project for upgrades of bicycle facilities within the city. A bicycle master plan was completed in FY2016. The objective is yearly implementation of bicycle infrastructure identified in the Master Plan. This will allow for bicycle facilities to be implemented as other city capital improvement projects are constructed. The funds shown are for five years. How this project relates to adopted plans or policies: The City's goal is to a achieve platinum status designation by the League of American Bicyclists. This will allow for bicycle improvements to be implemented. Consequences of deferring this project to later years: Delay the benefits of the bike master plan. Current Status of project: Recommended funding FY2018 $100,000 - FY2019 $100,000 - FY2020 $100,000 - FY2021 $100,000 - FY2022 $100,000. It is proposed to fund CIP EN021 on an annual basis beginning in 2018; design at $10,000, construction at $90,000. Page 53 of 152 ---PAGE BREAK--- Project Schedule and Budget Duration (Months) Budget Planning and Design Land Acquisition Site Improvements Equipment/Furniture 1 % for Art Total Expenditures Fund: General (CIP Fund) Fund: None Fund: None Total Resources Other Resource that were explored: Debt Service Personnel Operations/Maintenance Total Sources of Operating Funds: Concerns or issues related to the operation and maintenance of this project: Fund: None Annual Operating Budget Impact (annual average for the first three years after construction) General Funds Enterprise Funds Special Improvement District Revenue Bond Other Dept Financing Federal or State Grant Funds X Other 50,000 0 450,000 0 0 500,000 500,000 0 0 0 500,000 0 0 0 0 Page 54 of 152 ---PAGE BREAK--- Project Name: Valley Drive Roadway Improvements Project Number: EN040 Type of Project: Road Construction and Widening Map Location: A-5-III, B-5-II, B-6-I & IV Date Prepared: 8 / 9 / 2016 Location: 20th Street to SR39 Planning Area: Taylor Prepared by: Justin_Anderson Ogden City Capital Improvement Plan Project Information Brief Project Priority: Necessary Description and Justifications: Ogden City will be requesting $5.0 million for roadway improvements on Valley Drive between 20th Street and SR39 from WACOG. Recently Regional Transportation Plan was amended to include Valley Drive. Being added to the RTP allows for an application to be submitted to WACOG. Funds from EN038 Valley Drive Slide repair will be used as leverage for Valley Drive Roadway Improvements application to WACOG. The roadway is narrow and continues to see increases in traffic volume. This project proposes to re-align the intersection of 20th Street and Harrison Boulevard with Valley Drive. Traffic conflicts and congestion in this intersection create safety concerns for motorists as well as pedestrians. Changes to the intersection alignment need to be considered. Ogden will need to work with UDOT to assist with incorporating changes to the intersection. How this project relates to adopted plans or policies: To provide safe travel for local motorists and to address intersection confusion. Consequences of deferring this project to later years: Currently this intersection does not meet traffic standards. Current Status of project: It is anticipated to submit a WACOG application in June of 2017 for Valley Drive. If the application is funded it is anticipated to start design in FY2018 with construction to follow. Page 55 of 152 ---PAGE BREAK--- Project Schedule and Budget Duration (Months) Budget Planning and Design Land Acquisition Site Improvements Equipment/Furniture 1 % for Art Total Expenditures Fund: Other (WACOG) Fund: None Fund: None Total Resources Other Resource that were explored: Debt Service Personnel Operations/Maintenance Total Sources of Operating Funds: 1000. Concerns or issues related to the operation and maintenance of this project: Fund: None Annual Operating Budget Impact (annual average for the first three years after construction) General Funds Enterprise Funds Special Improvement District Revenue Bond Other Dept Financing Federal or State Grant Funds Other 0 800,000 0 0 0 4,200,000 0 0 0 5,000,000 5,000,000 0 0 0 5,000,000 0 0 0 0 Page 56 of 152 ---PAGE BREAK--- Project Name: 20th Street Washington to Monroe Reconstruction Project Number: EN041 Type of Project: Road Reconstruction Map Location: C-6-I & IV Date Prepared: 8 / 12 / 2016 Location: Area Wide Planning Area: East Central Prepared by: Justin Anderson Ogden City Capital Improvement Plan Project Information Brief Project Priority: Necessary Description and Justifications: This project is to reconstruct 20th Street from Washington Boulevard to Monroe Boulevard. The road is in need of repair and this will allow for increased use. The project will also reconstruct the pavement section to be able to handle the traffic the streets currently experience. Improvements for the intersections along 20th Street will be performed. Improvements to sidewalks will be performed. Grades to the roadway will be changed such that they match the cross streets in elevation. The city approached WFRC for Transportation Improvement Project money for this area and was chosen to receive funding. The funding amount to be awarded through WFRC is $3,000,000. Of this amount $203,331.00 or 6.77% will be a required match. Ogden will also request funding from WACOG in the amount of $3,518,900.00. How this project relates to adopted plans or policies: Improvements to our public right-of-way allows for continued safety and improved roadway functionality. Consequences of deferring this project to later years: Potential traffic congestion, increased risk for accidents, and further degradation the roadway. Current Status of project: STP has been applied for in the amounts listed above. It is anticipated STP funding will be available in FY 2020. WACOG funding has been applied for and is planned for FY 2020. Once a design has been completed, the construction can move forward in an expedited manner. Page 57 of 152 ---PAGE BREAK--- Project Schedule and Budget Duration (Months) Budget Planning and Design Land Acquisition Site Improvements Equipment/Furniture 1 % for Art Total Expenditures Fund: General (CIP Funds - Match) Fund: Federal (STP) Fund: Other (WACOG) Total Resources Other Resource that were explored: Debt Service Personnel Operations/Maintenance Total Sources of Operating Funds: 3000. Concerns or issues related to the operation and maintenance of this project: Amendment to UDOT Maintenance Agreement required. Permit from UDOT required. Fund: None Annual Operating Budget Impact (annual average for the first three years after construction) X General Funds Enterprise Funds Special Improvement District Revenue Bond Other Dept Financing X Federal or State Grant Funds Other 651,890 99,700 5,767,310 0 0 6,518,900 203,331 2,796,669 3,518,900 0 6,518,900 0 0 0 0 Page 58 of 152 ---PAGE BREAK--- Project Name: Grant Avenue Promenade Project Number: EN050 Type of Project: Complete Street / Road Reconstruction Map Location: C-6-III & IV and C-7-IV Date Prepared: 8 / 8 / 2016 Location: Grant Ave River to 25th Str Planning Area: CBD Prepared by: Justin_Anderson Ogden City Capital Improvement Plan Project Information Brief Project Priority: Necessary Description and Justifications: The proposed promenade project will create dedicated bike lanes and decorative pedestrian pathways along Grant Avenue to promote a walkable downtown corridor. 23rd Street from the Intermodal Hub to the Junction is also proposed to be reconstructed to link the promenade to transit options as part of a UTA TIGER grant. This will enhance active transportation while incorporating complete street concepts. In addition to the walkway being widened, trees will be planted on both sides of the sidewalk to create a pleasant atmosphere, to separate bicyclist and motorists, and to act as a bio-swale for storm water runoff. Lighting will extend along the corridor to continue the downtown theme. This would be the premier complete street in Ogden. The project will be constructed in phases. Improvements to existing buried infrastructure will also need to be addressed. Phase I has been funded (CD098 & CP008) and constructed from 22nd Street north to 20th Street. Phase II - Is anticipated to connect from 20th Street north to 18th Street and continue south from 22nd Street toward 25th Street (as funding becomes available). Phasing is dependent on funding. Additional phases may be added to the identified project area as funding is obtained. Transportation Alternatives Program (TAP) funds have been awarded through Wasatch Front Regional Council in the amount of $348,000 with a required city match of $25,270. Phase III - Is to connect the Grant promenade to the Intermodal Hub via 23rd Street. This will link pedestrians and bicyclists to transit options. This will also improve 23rd Street to connect the preferred Bus Rapid Transit (BRT) route that has been proposed by UTA. UTA received a TIGER grant that will require a $800,000 match. The match is anticipated to be met by UTA Prop 1 Funds. At this time, it is not known how much, if any, match will be required by Ogden City. How this project relates to adopted plans or policies: The CBD plan calls for an enhanced pedestrian/bicycle connection from the river to 25th Street by way of Grant Avenue. "Certain corridors shall be developed as pedestrian connection linkages where pedestrian travel shall be afforded enhancements and automobile traffic will be de-emphasized....Grant Avenue from the river to 25th Street. This connection should be enhanced by a widened and tree covered pedestrian walkway and defined bike lanes." Consequences of deferring this project to later years: Phase I has been constructed and has received a substantial amount of positive feedback. Community and Economic Development Department is wanting the promenade completed to help in revitalizing the downtown area. Current Status of project: The design has been funded for the Grant promenade in FY2017. Design of Phase III (TIGER grant) will be for FY2018. Construction using TAP funds and city match is for FY2018. The timing of this project is dependent upon funding. Construction funding identified in EN050 is for FY2018 and beyond. Page 59 of 152 ---PAGE BREAK--- Project Schedule and Budget Duration (Months) Budget Planning and Design Land Acquisition Site Improvements Equipment/Furniture 1 % for Art Total Expenditures Fund: Other (Federal or State) Fund: Enterprise (Water WU015) Fund: Enterprise (Sanitary SA009) Total Resources Other Resource that were explored: Debt Service Personnel Operations/Maintenance Total Sources of Operating Funds: 0 Concerns or issues related to the operation and maintenance of this project: Ongoing personnel needed to maintain Grant Avenue promenade, medians, tree grates, and special project areas. Recommend funding 1 full-time and 2 part-time employees. Fund: Other (RDA Funds) Annual Operating Budget Impact (annual average for the first three years after construction) General Funds Enterprise Funds Special Improvement District Revenue Bond Other Dept Financing Federal or State Grant Funds Other 200,000 0 10,450,000 80,000 0 10,730,000 10,150,000 150,000 150,000 280,000 10,730,000 0 100,000 0 100,000 Page 60 of 152 ---PAGE BREAK--- Project Name: East Central Public Improvements Project Number: EN066 Type of Project: Public Improvements Map Location: B & C - 6, 7, 8 - I-IV Date Prepared: 8 / 10 / 2016 Location: 20th-30th Streets, Washington-Harrison Planning Area: East Central Prepared by: Greg Montgomery Ogden City Capital Improvement Plan Project Information Brief Project Priority: Necessary Description and Justifications: Public improvements to block faces in the East Central community, specifically along the entry corridors of 24th Street and 25th Street from Harrison to Monroe. Deterioration and aging of infrastructure in some of the oldest neighborhoods in Ogden presents hazards and is a deterrent to private investment. Items included are: replacing deteriorated curb, gutter, sidewalk, drive approaches, street trees, and lighting. This is a 3-year project. Planning staff recommends an initial allocation in FY18, with two future year allocations, subject to City Council approval. The first-year project will focus on the 900 block of 24th Street to correspond with the new infill housing project. Year two will focus on the remaining six block faces on the 24th Street corridor. Year three will complete the project by improving the 25th Street corridor. Anticipated funding for year 1: $287,546 Anticipated funding for year 2: $250,000 Anticipated funding for year 3: $250,000 How this project relates to adopted plans or policies: East Central Community Plan and East Central revitalization strategy include provisions for dealing with deteriorated infrastructure. Revitalization of the near downtown neighborhoods is also vital to the success of the Central Business District. Specific priority is given to entry corridors. The 24th Street and 25th Street corridors are important as linkages to the 2300 Fowler infill housing project and the neighborhood village center at 24th and Monroe. The 2300 Fowler infill project began in FY14. Consequences of deferring this project to later years: Alters and delays the effectiveness of other ongoing revitalization efforts in the East Central neighborhoods and Central Business District, specifically the neighborhood village center at 24th and Monroe, and the new infill housing project at 900 24th Street. Current Status of project: Planned. Page 61 of 152 ---PAGE BREAK--- Project Schedule and Budget Duration (Months) Budget Planning and Design Land Acquisition Site Improvements Equipment/Furniture 1 % for Art Total Expenditures Fund: General (CIP Fund) Fund: None Fund: None Total Resources Other Resource that were explored: Debt Service Personnel Operations/Maintenance Total Sources of Operating Funds: Concerns or issues related to the operation and maintenance of this project: Fund: None Annual Operating Budget Impact (annual average for the first three years after construction) General Funds Enterprise Funds Special Improvement District Revenue Bond Other Dept Financing Federal or State Grant Funds X Other 6 20,000 0 759,750 0 0 779,750 779,750 0 0 0 779,750 0 0 0 0 Page 62 of 152 ---PAGE BREAK--- Project Name: 15th St. & Grant Ave. Intersection Project Number: EN085 Type of Project: Road Improvement Map Location: 5-C-IV Date Prepared: 8 / 8 / 2016 Location: 15th and Grant Planning Area: None Prepared by: Justin_Anderson Ogden City Capital Improvement Plan Project Information Brief Project Priority: Necessary Description and Justifications: The cross gutter in the road at 15th Street and Grant Avenue is a safety concern. The intersection needs to be repaired to remove the deep cross gutter dip. This would require improvements to the roadway and the storm drain system. These improvements would need to be performed on Grant Avenue and 15th Street. How this project relates to adopted plans or policies: 14.I.C.8.A of the Mountain View plan. Consequences of deferring this project to later years: Continue to have complaints about intersection. Current Status of project: It is proposed to fund the replacement of this intersection in FY2018. Page 63 of 152 ---PAGE BREAK--- Project Schedule and Budget Duration (Months) Budget Planning and Design Land Acquisition Site Improvements Equipment/Furniture 1 % for Art Total Expenditures Fund: General (CIP Funds) Fund: Enterprise (Storm Sewer SU010) Fund: None Total Resources Other Resource that were explored: Debt Service Personnel Operations/Maintenance Total Sources of Operating Funds: 0 Concerns or issues related to the operation and maintenance of this project: Should not change present road maintenance. Fund: None Annual Operating Budget Impact (annual average for the first three years after construction) General Funds Enterprise Funds Special Improvement District Revenue Bond Other Dept Financing Federal or State Grant Funds Other 25,000 0 225,000 0 0 250,000 175,000 75,000 0 0 250,000 0 0 0 0 Page 64 of 152 ---PAGE BREAK--- Project Name: Green Bike Share Program Project Number: EN096 Type of Project: Bike Share Map Location: City Wide Date Prepared: 8 / 8 / 2016 Location: City Wide Planning Area: None Prepared by: Justin_Anderson Ogden City Capital Improvement Plan Project Information Brief Project Priority: Desirable Description and Justifications: A Green Bike program is meant to link commuters from regional transit to local destinations. It offers a convenient, flexible, and affordable transportation option by connecting major transit stops to a network of Green Bike kiosk rental areas. Green Bike rentals are available to members or anyone with a debit or credit card. Users are not required to return to the same station and may leave the rented bike at any other Green Bike kiosk; this system avoids the time drain of a long walk, taxi ride or the hassle of lugging a bicycle onto a bus or train. The bicycle master plan is now complete. Funding through the Wasatch Front Regional Council, Congestion Mitigation Air Quality (CMAQ) program, has been obtained to implement 6 Bike Share locations. It is suggested that $30,000 be allocated to further study implementation and expansion of the Bike Share program, specifically looking at locations identified by the bicycle master plan. In future years, RAMP major project funding could be considered to match the city contribution in implementing the Bike Share program. CMAQ funds can also continue to be applied for. Ogden City was awarded $451,873 in Federal CMAQ funds with a required match of $32,813. This funding will need to be available to coincide with UTA's TIGER Grant as it was used as leverage towards the Grant. It is anticipated that matching funds will be needed for FY2019. Additional ongoing funds are requested each year after the Green Bike program is commenced for $100,000 FY2020-FY2022. How this project relates to adopted plans or policies: This coincides with Ogden City’s effort to provide biking and walking options for people within our community and to reduce carbon emissions city wide. The Green Bike program was partially addressed as part of a citywide bicycle master plan. The Plan provided recommendations concerning implementation and location of the program. Consequences of deferring this project to later years: Delay the benefits of the Bike Share program. Current Status of project: Awaiting funding. Page 65 of 152 ---PAGE BREAK--- Project Schedule and Budget Duration (Months) Budget Planning and Design Land Acquisition Site Improvements Equipment/Furniture 1 % for Art Total Expenditures Fund: General (Matching CIP Fund) Fund: Federal (CMAQ) Fund: General (General Fund - Ongoing funds) Total Resources Other Resource that were explored: Debt Service Personnel Operations/Maintenance Total Sources of Operating Funds: 0 Concerns or issues related to the operation and maintenance of this project: Fund: None Annual Operating Budget Impact (annual average for the first three years after construction) General Funds Enterprise Funds Special Improvement District Revenue Bond Other Dept Financing Federal or State Grant Funds Other 0 0 0 784,700 0 784,700 32,850 451,850 300,000 0 784,700 0 0 0 0 Page 66 of 152 ---PAGE BREAK--- Project Name: 26th Street, Wall - Washington Project Number: EN097 Type of Project: Road Reconstruction Map Location: C-7-IV and D-7-I Date Prepared: 8 / 12 / 2016 Location: 26th Street, Wall to Washington Planning Area: CBD Prepared by: Justin Anderson Ogden City Capital Improvement Plan Project Information Brief Project Priority: Necessary Description and Justifications: This project is to reconstruct 26th Street from Wall Avenue to Washington Boulevard. The road is in need of repair and this will allow for increased use. The project will also reconstruct the pavement section to be able to handle the traffic the streets currently experience including the bus related traffic. Improvements also include sidewalk and landscape with the addition of bike lanes, street lighting, and storm drain facilities. The city approached WACOG for funding in the amount of $4,886,600. How this project relates to adopted plans or policies: Improvements to our public right-of-way allows for continued safety and improved roadway functionality. Consequences of deferring this project to later years: Potential traffic congestion, increased risk for accidents, and further degradation the roadway. Current Status of project: Currently the roadway is awaiting approval on Regional Transportation Plan. The timing of the project is dependent on said acceptance, then design will begin. The design is anticipated to start FY 2018. Page 67 of 152 ---PAGE BREAK--- Project Schedule and Budget Duration (Months) Budget Planning and Design Land Acquisition Site Improvements Equipment/Furniture 1 % for Art Total Expenditures Fund: Other (WACOG) Fund: None Fund: None Total Resources Other Resource that were explored: Debt Service Personnel Operations/Maintenance Total Sources of Operating Funds: 0 Concerns or issues related to the operation and maintenance of this project: Amendment to UDOT Maintenance Agreement required. Permit from UDOT required. Fund: None Annual Operating Budget Impact (annual average for the first three years after construction) X General Funds Enterprise Funds Special Improvement District Revenue Bond Other Dept Financing X Federal or State Grant Funds Other 488,660 62,600 4,335,340 0 0 4,886,600 4,886,600 0 0 0 4,886,600 0 0 0 0 Page 68 of 152 ---PAGE BREAK--- Project Name: 21st Street, West of Wall - Washington Project Number: EN098 Type of Project: Road Reconstruction Map Location: C-6-IV and D-6-I Date Prepared: 8 / 12 / 2016 Location: 21st Street, west of Wall to Washington Planning Area: CBD Prepared by: Justin Anderson Ogden City Capital Improvement Plan Project Information Brief Project Priority: Necessary Description and Justifications: This project is to reconstruct 21st Street from west of Wall Avenue to Washington Boulevard. The road is in need of repair and this will allow for increased use. The project will also reconstruct the pavement section to be able to handle the traffic the streets currently experience. Improvements also include sidewalk and landscape with the addition of bike lanes, street lighting, traffic signals, and storm drain facilities. The city approached WACOG for funding in the amount of $5,802,300. How this project relates to adopted plans or policies: Improvements to our public right-of-way allows for continued safety and improved roadway functionality. Consequences of deferring this project to later years: Potential traffic congestion, increased risk for accidents, and further degradation the roadway. Current Status of project: It is proposed to fund the design costs, land acquisition and construction. It is anticipated the funding for this project will be provided through WACOG in FY 2019. Page 69 of 152 ---PAGE BREAK--- Project Schedule and Budget Duration (Months) Budget Planning and Design Land Acquisition Site Improvements Equipment/Furniture 1 % for Art Total Expenditures Fund: Other (WACOG) Fund: None Fund: None Total Resources Other Resource that were explored: Debt Service Personnel Operations/Maintenance Total Sources of Operating Funds: 0 Concerns or issues related to the operation and maintenance of this project: Amendment to UDOT Maintenance Agreement required. Permit from UDOT required. Fund: None Annual Operating Budget Impact (annual average for the first three years after construction) X General Funds Enterprise Funds Special Improvement District Revenue Bond Other Dept Financing X Federal or State Grant Funds Other 580,230 82,500 5,139,570 0 0 5,802,300 5,802,300 0 0 0 5,802,300 0 0 0 0 Page 70 of 152 ---PAGE BREAK--- Project Name: 2nd Street, Washington - Monroe Project Number: EN099 Type of Project: Road Reconstruction Map Location: C-3-II & III Date Prepared: 8 / 12 / 2016 Location: 2nd Street, Washington to Monroe Planning Area: HillCrest Bonneville Prepared by: Justin Anderson Ogden City Capital Improvement Plan Project Information Brief Project Priority: Necessary Description and Justifications: This project is to reconstruct 2nd Street from Washington Boulevard to Monroe Boulevard. The road is in need of repair and this will allow for increased use. The project will also reconstruct the pavement section to be able to handle the traffic the streets currently experience. Improvements also include sidewalk and landscape with the addition of bike lanes, street lighting, and storm drain facilities. How this project relates to adopted plans or policies: Improvements to our public right-of-way allows for continued safety and improved roadway functionality. Consequences of deferring this project to later years: Potential traffic congestion, increased risk for accidents, and further degradation the roadway. Current Status of project: Currently the roadway is awaiting approval on Regional Transportation Plan. The timing of the project is dependent on said acceptance, then design will begin. The design is anticipated to start FY 2019. Page 71 of 152 ---PAGE BREAK--- Project Schedule and Budget Duration (Months) Budget Planning and Design Land Acquisition Site Improvements Equipment/Furniture 1 % for Art Total Expenditures Fund: Other (WACOG) Fund: None Fund: None Total Resources Other Resource that were explored: Debt Service Personnel Operations/Maintenance Total Sources of Operating Funds: 0 Concerns or issues related to the operation and maintenance of this project: Fund: None Annual Operating Budget Impact (annual average for the first three years after construction) X General Funds Enterprise Funds Special Improvement District Revenue Bond X Other Dept Financing Federal or State Grant Funds Other 400,000 45,000 3,555,000 0 0 4,000,000 4,000,000 0 0 0 4,000,000 0 0 0 0 Page 72 of 152 ---PAGE BREAK--- Project Name: 17th Street, Wall - Washington Project Number: EN100 Type of Project: Road Reconstruction Map Location: C-5-III and D-5-II Date Prepared: 8 / 12 / 2016 Location: 17th Street, Wall to Washington Planning Area: None Prepared by: Justin Anderson Ogden City Capital Improvement Plan Project Information Brief Project Priority: Necessary Description and Justifications: This project is to reconstruct 17th Street from Wall Avenue to Washington Boulevard. The road is in need of repair and this will allow for increased use. The project will also reconstruct the pavement section to be able to handle the traffic the streets currently experience. Improvements also include sidewalk and landscape with the addition of bike lanes, and street lighting. How this project relates to adopted plans or policies: Improvements to our public right-of-way allows for continued safety and improved roadway functionality. Consequences of deferring this project to later years: Potential traffic congestion, increased risk for accidents, and further degradation the roadway. Current Status of project: Currently the roadway is awaiting approval on Regional Transportation Plan. The timing of the project is dependent on said acceptance, then design will begin. The design is anticipated to start FY 2019. Page 73 of 152 ---PAGE BREAK--- Project Schedule and Budget Duration (Months) Budget Planning and Design Land Acquisition Site Improvements Equipment/Furniture 1 % for Art Total Expenditures Fund: Other (WACOG) Fund: None Fund: None Total Resources Other Resource that were explored: Debt Service Personnel Operations/Maintenance Total Sources of Operating Funds: 0 Concerns or issues related to the operation and maintenance of this project: Amendment to UDOT Maintenance Agreement required. Permit from UDOT required. Fund: None Annual Operating Budget Impact (annual average for the first three years after construction) X General Funds Enterprise Funds Special Improvement District Revenue Bond Other Dept Financing X Federal or State Grant Funds Other 300,000 25,000 2,675,000 0 0 3,000,000 3,000,000 0 0 0 3,000,000 0 0 0 0 Page 74 of 152 ---PAGE BREAK--- Project Name: Replace Fire Training Facility Project Number: FI021 Type of Project: Replace Current Fire Training Facility Map Location: To Be Determined Date Prepared: 8 / 10 / 2016 Location: To Be Determined Planning Area: None Prepared by: Mathew Schwenk Ogden City Capital Improvement Plan Project Information Brief Project Priority: Necessary Description and Justifications: 08-10-2016: Continued project separate from station #3 with an additional 10% increase due to inflation. 08-10-2015: Continued project separate from Station #3 with an additional 10% increase due to inflation. 09-05-2104: Continued project separate from Station #3 with a 10% increase due to inflation. 09-12-2013: Continued project separate from Station 09-05-2012: Added back in as a project to be considered for replacement without Station #3 being in this project. 9-28-2011: Per Chief Mathieu, drop to combine with FI016, Replace Station 9-15-2010; No changes but continued per Chief Mathieu. 8-21-09: Revised and resubmitted. Competing tower improvements dropped. 9-2-08 Added back in per e-mail from Janine Sherwood. No cost increase. 8-30-07: Resubmited. 8-31-2006 No increase of costs update. Replace existing fire training facility to: 1 - Provide the current land the training tower sits on to BDO for future business development. 2 - Provide an improved location for firefighter training that is more centrally located. 3 - Replace the current facility that is almost 30 years old. We currently maintain it at minimal levels. 4 - Provide more modern technology that will dramatically increase the quality, quantity, and safety of firefighter training. How this project relates to adopted plans or policies: The BDO development plan does not include keeping the current fire training facility, which has frontage on 12th Street. 12th Street is a main artery that provides a high priority for retail development. Consequences of deferring this project to later years: Project is in a holding pattern not knowing the long-term future of the existing facility and tower. BDO has offered $400,000 for the current property. If the tower is going to stay in place, the city should invest in this facility for future use. This is at a critical junction and a decision regarding this issue is of great importance. Current Status of project: Research has been done on new facilities with modern technology applied. "Clean" burning props would be used that utilize propane rather than traditional regular combustible items which has implications to EPA clean air compliance. Improved training props would enhance firefighter training. Page 75 of 152 ---PAGE BREAK--- Project Schedule and Budget Duration (Months) Budget Planning and Design Land Acquisition Site Improvements Equipment/Furniture 1 % for Art Total Expenditures Fund: Other (Sale to BDO) Fund: Bond (General Fund) Fund: None Total Resources Other Resource that were explored: Debt Service Personnel Operations/Maintenance Total Sources of Operating Funds: General Fund - Fire Operations Maintenance Account Concerns or issues related to the operation and maintenance of this project: Doors, windows, and simulated props would need annual maintenance and repair. The tower will produce expenses for maintenance and repair of the props and structure. Fund: None Annual Operating Budget Impact (annual average for the first three years after construction) X General Funds Enterprise Funds Special Improvement District Revenue Bond Other Dept Financing X Federal or State Grant Funds X Other 6 39,950 0 6 1,530,650 2 332,750 0 1,903,350 440,000 1,463,350 0 0 1,903,350 0 0 2,090 2,090 Page 76 of 152 ---PAGE BREAK--- Project Name: Seismic Retrofit and Remodel Station 4 Project Number: FI032 Type of Project: Major Seismic Retrofit and Remodel Map Location: E - 6 - II Date Prepared: 8 / 10 / 2016 Location: 730 W 24th St. Planning Area: West Ogden Prepared by: Mathew Schwenk Ogden City Capital Improvement Plan Project Information Brief Project Priority: Necessary Description and Justifications: 08-31-2016: Reviewed and resubmitted as is. 08-10-2015: Reviewed and resubmitted with a 10% increase due to inflation. 09-05-2014: Reviewed and resubmitted. 09-12-2013: Reviewed and resubmitted. 09-05-2012: Reviewed and resubmitted. Need still exists. No new funding sources have been identified. 09-28-2011: Reviewed and resubmitted. Need still exists. No new funding sources have been identified. 9-15-2010: Reviewed and resubmitted. Major seismic retrofit and remodel of Station #4 which is a "critical infrastructure component". This would bring this facility up to current seismic codes to increase its survivability in a large seismic event. Remodeling of the facility would occur while the structure is undergoing the seismic renovation. All work would be updated using the same methods and patterns that were utilized on the Station #5 remodel. How this project relates to adopted plans or policies: Maintaining viability of "critical infrastructure" using most cost efficient methods and extending usable life of existing infrastructure. Consequences of deferring this project to later years: Increased costs. Extending risk of the station, equipment, and crew (including possible loss of life) being rendered unusable in the occurrance of a major seismic event. Current Status of project: This project is awaiting funding. The updated cost projections are based on the FY2013 remodel of Station Page 77 of 152 ---PAGE BREAK--- Project Schedule and Budget Duration (Months) Budget Planning and Design Land Acquisition Site Improvements Equipment/Furniture 1 % for Art Total Expenditures Fund: Enterprise (Medical Fund) Fund: None Fund: None Total Resources Other Resource that were explored: Debt Service Personnel Operations/Maintenance Total Sources of Operating Funds: 0 Concerns or issues related to the operation and maintenance of this project: Fund: None Annual Operating Budget Impact (annual average for the first three years after construction) X General Funds X Enterprise Funds Special Improvement District Revenue Bond Other Dept Financing X Federal or State Grant Funds Other 0 0 9 1,343,100 0 0 1,343,100 1,343,100 0 0 0 1,343,100 0 0 0 0 Page 78 of 152 ---PAGE BREAK--- Project Name: CNG Station Expansion Project Number: FL001 Type of Project: Improvements Map Location: D - 8 - I Date Prepared: 9 / 12 / 2016 Location: 133 W. 29th Street Planning Area: None Prepared by: Monica Kapp Ogden City Capital Improvement Plan Project Information Brief Project Priority: Desirable Description and Justifications: Install a fast fill CNG filling station at the City's public works complex. Currently the City utilizes a compressor which was purchased used 2 years ago. The CNG station provides fuel for 10 refuse trucks, two trolleys, and a patrol vehicle. The compress has failed due to normal age and wear and tear on a few occasions. The new fast fill compressor will provide a new first line fuel filing station and will allow us to utilize the existing used compress as a backup. The fast fill compressor will also allow additonal fleet type units to be added and fueled on site. The current fueling system requires the vehicles to be hooked to the fill station over night. With the new compressor the fuel time would be comparable to that of fueling an unleaded vehicle. Grant funding is available for 50% of the cost of upgrading the fueling station. How this project relates to adopted plans or policies: The project is relative to the City's policy of developing envirnmentally friendly alternates of energy. Consequences of deferring this project to later years: The 50% match funding will be lost. Current Status of project: Costs for the compressor have been obtained. Draft plans and construction estimates have also been obtained. Page 79 of 152 ---PAGE BREAK--- Project Schedule and Budget Duration (Months) Budget Planning and Design Land Acquisition Site Improvements Equipment/Furniture 1 % for Art Total Expenditures Fund: General (CIP Fund) Fund: Federal (Grant Funds) Fund: None Total Resources Other Resource that were explored: Debt Service Personnel Operations/Maintenance Total Sources of Operating Funds: 0 Concerns or issues related to the operation and maintenance of this project: Fund: None Annual Operating Budget Impact (annual average for the first three years after construction) General Funds X Enterprise Funds Special Improvement District Revenue Bond Other Dept Financing X Federal or State Grant Funds Other 0 0 600,000 0 0 600,000 300,000 300,000 0 0 600,000 0 0 0 0 Page 80 of 152 ---PAGE BREAK--- Project Name: General Facilities Improvements Project Number: FL007 Type of Project: Improvements / Renovations Map Location: City Wide Date Prepared: 9 / 4 / 2016 Location: City Wide Planning Area: None Prepared by: Monica Kapp Ogden City Capital Improvement Plan Project Information Brief Project Priority: Necessary Description and Justifications: The City has conducted a facilities assessment study on all major city buildings. The outcome of this assessment has outlined which facilities need improvements immediately and the order in which improvements should be completed. The facilities assessment also identified approximately $7 million in non-critical items that will need to be addressed in future budgets. This project will follow the recommendations for $1,750,000 in critical projects as outlined in the study, unless an urgent need arises. This project also includes other general facilities improvements prioritized by need and available funding. How this project relates to adopted plans or policies: This project will correlate with the Ogden City facilities assessment study that has been conducted and with recommendations from the Fleet and Facilities Committee. Consequences of deferring this project to later years: Deferring facilities improvements will result in more costly repairs in later years and increase the City's liability if a critical project were to fail or cause injury. Current Status of project: Awaiting funding. FY2017 was funded at $405,825 with $100,000 specifically identified for the Francom Public Safety Building. Recommended funding at $500,000 per year. Page 81 of 152 ---PAGE BREAK--- Project Schedule and Budget Duration (Months) Budget Planning and Design Land Acquisition Site Improvements Equipment/Furniture 1 % for Art Total Expenditures Fund: General (CIP Fund) Fund: None Fund: None Total Resources Other Resource that were explored: Debt Service Personnel Operations/Maintenance Total Sources of Operating Funds: Concerns or issues related to the operation and maintenance of this project: Fund: None Annual Operating Budget Impact (annual average for the first three years after construction) General Funds Enterprise Funds Special Improvement District Revenue Bond Other Dept Financing Federal or State Grant Funds Other 0 0 2,500,000 0 0 2,500,000 2,500,000 0 0 0 2,500,000 0 0 0 0 Page 82 of 152 ---PAGE BREAK--- Project Name: Union Station Asbestos Remediation Project Number: FL009 Type of Project: Site Improvements Map Location: D - 7 - I Date Prepared: 9 / 4 / 2016 Location: 25th St and Wall Ave Planning Area: CBD Prepared by: Monica Kapp Ogden City Capital Improvement Plan Project Information Brief Project Priority: Urgent Description and Justifications: Removal of construction debris and asbestos at the Union Station is critical. Asbestos is harmful and makes repairing the steam lines costly due to this hazard. The tunnels are currently blocked off due to this issue. The areas that have asbestos are tunnels, steam lines and flooring. How this project relates to adopted plans or policies: This will help us meet current OSHA standards. Consequences of deferring this project to later years: Repairs to the steam lines are costly and with the tunnels sealed off they are hard to detect. Current Status of project: Cost of remediation has been obtained and all areas sealed off. Page 83 of 152 ---PAGE BREAK--- Project Schedule and Budget Duration (Months) Budget Planning and Design Land Acquisition Site Improvements Equipment/Furniture 1 % for Art Total Expenditures Fund: General (CIP Fund) Fund: None Fund: None Total Resources Other Resource that were explored: Debt Service Personnel Operations/Maintenance Total Sources of Operating Funds: 0 Concerns or issues related to the operation and maintenance of this project: Fund: None Annual Operating Budget Impact (annual average for the first three years after construction) General Funds Enterprise Funds Special Improvement District Revenue Bond Other Dept Financing Federal or State Grant Funds Other 0 0 300,000 0 0 300,000 300,000 0 0 0 300,000 0 0 0 0 Page 84 of 152 ---PAGE BREAK--- Project Name: Critical Project Contingency Project Number: GC025 Type of Project: General Map Location: City Wide Date Prepared: 8 / 5 / 2016 Location: City Wide Planning Area: None Prepared by: Lisa Stout Ogden City Capital Improvement Plan Project Information Brief Project Priority: Urgent Description and Justifications: From time to time there are emergency repairs or critical need projects in the city. An annual appropriation to maintain a fund for such projects would be beneficial. This would eliminate the necessity of trying to budget in advance for possible or probable replacement situations, which would tie up funding for other planned projects. This action would allow such emergency coverage with replacement of the funds used in a subsequent appropriation (in the same or a subsequent year). How this project relates to adopted plans or policies: Section 4-1 B-4.D. of the Capital Improvement Fund states that a contingency account shall be created within the general fund category of the CIP fund. This account would allow funding for unanticipated projects fitting the CIP criteria without the normal extensive review and approval process. These would be emergency or critical project expenditures that would not require Planning Commission review to fit zoning or code requirements. Consequences of deferring this project to later years: Continued efforts would be necessary to plan for such critical or emergency repairs. Current Status of project: Replenish contingency fund to $100,000 funding level. Page 85 of 152 ---PAGE BREAK--- Project Schedule and Budget Duration (Months) Budget Planning and Design Land Acquisition Site Improvements Equipment/Furniture 1 % for Art Total Expenditures Fund: General (CIP Fund) Fund: None Fund: None Total Resources Other Resource that were explored: Debt Service Personnel Operations/Maintenance Total Sources of Operating Funds: 0 Concerns or issues related to the operation and maintenance of this project: This in or of itself is a maintenance issue and, as such, would have no additional operation or maintenance issues. Fund: None Annual Operating Budget Impact (annual average for the first three years after construction) General Funds Enterprise Funds Special Improvement District Revenue Bond Other Dept Financing Federal or State Grant Funds Other 0 0 100,000 0 0 100,000 100,000 0 0 0 100,000 0 0 0 0 Page 86 of 152 ---PAGE BREAK--- Project Name: Downtown Signage and Amenities Project Number: GC026 Type of Project: Urban Design Enhancements Map Location: C-6 Date Prepared: 8 / 10 / 2016 Location: CBD Area of City Planning Area: CBD Prepared by: Greg Montgomery Ogden City Capital Improvement Plan Project Information Brief Project Priority: Desirable Description and Justifications: This project is to develop the second phase of wayfinding signage in the downtown area to provide directional and informational signage. The first phase focused on the Crossroads of the West area, but signs for the rest of the downtown are needed. Temporary signs were in place during the temple open house but a more permanent wayfinding sign is needed. The need for the signs was discussed during the branding efforts recently done by the City Council. These types of details aid in the quality of the downtown experience and are important as an enhancement item. The signs serve to direct visitors to important areas and provide pedestrians with information about Ogden. This instills pride in the community. It also includes streetscape amenities such as planters, drinking fountains, seating and covered bus stops. How this project relates to adopted plans or policies: 8.G.3.C.8 of the General Plan explains the need for wayfinding signs. 8.G.2 and 3 explain the other features needed. This is also consistent with the Crossroads of the West plan which maps the sign locations and information that should be on the signs. Consequences of deferring this project to later years: Changing impressions of the downtown area is a blend of large projects and attention to detail. This is the detail portion of the development of the downtown and without a change in this area there is always a question if the area is really the pride of the community. Current Status of project: Once branding effort is complete, need to design signs that will reflect brand and use data developed during temple open house. Page 87 of 152 ---PAGE BREAK--- Project Schedule and Budget Duration (Months) Budget Planning and Design Land Acquisition Site Improvements Equipment/Furniture 1 % for Art Total Expenditures Fund: General (CIP Fund) Fund: Other (Weber Morgan Health Dept) Fund: None Total Resources Other Resource that were explored: Debt Service Personnel Operations/Maintenance Total Sources of Operating Funds: 0 Concerns or issues related to the operation and maintenance of this project: There will be a need to maintain the cleanliness of the signs and remove graffiti when necessary. Fund: None Annual Operating Budget Impact (annual average for the first three years after construction) X General Funds Enterprise Funds Special Improvement District Revenue Bond Other Dept Financing Federal or State Grant Funds X Other 6 8,000 0 52,000 0 0 60,000 50,000 10,000 0 0 60,000 0 0 1,000 1,000 Page 88 of 152 ---PAGE BREAK--- Project Name: City-Owned Parking Lot Improvements Project Number: GC030 Type of Project: Improvements Map Location: City Wide Date Prepared: 8 / 5 / 2016 Location: City Wide Planning Area: None Prepared by: PH Ogden City Capital Improvement Plan Project Information Brief Project Priority: Necessary Description and Justifications: Ogden City has 39 Parking lots with a total of 1,518,554 square feet of asphalt. Current treatments of these parking lots include 10 recommended for overlay and 27 recommended for slurry/seal coat. The Municipal building and Parks shops have both been paved in the last 3 years. This project will fund improvements to city-owned parking lots. These parking lots include the main city facilities along with the various city parks. The project will include crack sealing, rotomilling, pavement overlays, and general asphalt repair to all the city-owned asphalted parking lots. The average annual life of a parking lot is 10-20 years. Annual allocation of $151,500 requested for 5 years. How this project relates to adopted plans or policies: This project ensures compliance with the city-wide property management plan. Consequences of deferring this project to later years: Failure of city-owned parking lot infrastructure. Current Status of project: Awaiting funding. Recommended funding of $151,500 annually. Page 89 of 152 ---PAGE BREAK--- Project Schedule and Budget Duration (Months) Budget Planning and Design Land Acquisition Site Improvements Equipment/Furniture 1 % for Art Total Expenditures Fund: General (CIP Fund) Fund: None Fund: None Total Resources Other Resource that were explored: Debt Service Personnel Operations/Maintenance Total Sources of Operating Funds: 0 Concerns or issues related to the operation and maintenance of this project: Funding will be needed to maintain new parking lots over the 10-year useful life Fund: None Annual Operating Budget Impact (annual average for the first three years after construction) General Funds Enterprise Funds Special Improvement District Revenue Bond Other Dept Financing Federal or State Grant Funds Other 0 0 757,500 0 0 757,500 757,500 0 0 0 757,500 0 0 7,500 7,500 Page 90 of 152 ---PAGE BREAK--- Project Name: Golf Courses Irrigation System Replacement Project Number: GF032 Type of Project: Replacement / Construction Map Location: A-8-III & IV and B-5-II & III Date Prepared: 7 / 6 / 2016 Location: Mt. Ogden and El Monte Golf Courses Planning Area: None Prepared by: Todd Brenkman Ogden City Capital Improvement Plan Project Information Brief Project Priority: Urgent Description and Justifications: The current irrigation systems at both Mt. Ogden and El Monte golf courses are in need of replacement. The systems are beyond their useful lives and are inefficient and costly to operate. This project would include the replacement of all pipe, heads, controllers, and trenching equipment in an effort to create more efficient and cost saving systems. The total project cost for complete replacement of the irrigation systems is estimated to be approximately $3.6 million. $677,000 has been funded in previous years, leaving approximately $2.9 million remaining. Due to the large nature of this project, $290,000 per year is requested to begin work on this project and replace the most critical sections of the systems. The new irrigation system designs will be completed in-house utilizing the Ogden City Engineering division. How this project relates to adopted plans or policies: Investment in recreation venues that will provide revenue for the City. Consequences of deferring this project to later years: The current systems are continually being repaired resulting in unbudgeted expenditures due to labor and material costs. Current Status of project: Awaiting funding. It is recommended to fund this project at $290,000 each year. Page 91 of 152 ---PAGE BREAK--- Project Schedule and Budget Duration (Months) Budget Planning and Design Land Acquisition Site Improvements Equipment/Furniture 1 % for Art Total Expenditures Fund: General (CIP Fund) Fund: None Fund: None Total Resources Other Resource that were explored: Debt Service Personnel Operations/Maintenance Total Sources of Operating Funds: 0 Concerns or issues related to the operation and maintenance of this project: Fund: None Annual Operating Budget Impact (annual average for the first three years after construction) General Funds Enterprise Funds Special Improvement District Revenue Bond Other Dept Financing Federal or State Grant Funds Other 0 0 1,450,000 0 0 1,450,000 1,450,000 0 0 0 1,450,000 0 0 0 0 Page 92 of 152 ---PAGE BREAK--- Project Name: Fiber Infrastructure Replacement Project Number: IT002 Type of Project: Fiber Infrastructure Map Location: City Wide Date Prepared: 8 / 8 / 2016 Location: City Wide Planning Area: None Prepared by: Andy Lefgren Ogden City Capital Improvement Plan Project Information Brief Project Priority: Necessary Description and Justifications: The city has been on a privately operated optical fiber network since 1998. Currently, all fiber strands are in use, thus limiting expansion and bandwidth. The current optical fiber network connects the Public Safety Building, Public Works Building and Municipal Building to the city’s LAN (local area network) and provides a 10 Gigabit Ethernet connection. Current fiber offers no redundancy between buildings and in places exposed to weather elements. This project is to replace and/or increase the fiber count to all city infrastructure using our own fiber, a partnership with UDOT, and other ISPs to decrease cost of the city's infrastructure. How this project relates to adopted plans or policies: This project is aligned with the Information Technology mission statement to consolidate technology and commit to single technology platform. Consequences of deferring this project to later years: The city continues to be asked for additional bandwidth. There is no room to expand or provide redundancy between buildings with the current infrastructure. Areas of fiber are exposed to water which may cause failures. Life cycle of an optical fiber network within an unprotected underground conduit is 20 years. The city is in year 18 and will start seeing degraded performance on the city's optical fiber network. Users will start seeing outages with applications. If fiber infrastructure in need of repair fails, the city will be forced to allocate emergency funds for such repairs. Current Status of project: Wating for funding. Page 93 of 152 ---PAGE BREAK--- Project Schedule and Budget Duration (Months) Budget Planning and Design Land Acquisition Site Improvements Equipment/Furniture 1 % for Art Total Expenditures Fund: General (CIP Fund) Fund: None Fund: None Total Resources Other Resource that were explored: Debt Service Personnel Operations/Maintenance Total Sources of Operating Funds: 0 Concerns or issues related to the operation and maintenance of this project: Fund: None Annual Operating Budget Impact (annual average for the first three years after construction) General Funds Enterprise Funds Special Improvement District Revenue Bond Other Dept Financing Federal or State Grant Funds Other 30,000 0 0 320,000 0 350,000 350,000 0 0 0 350,000 0 0 0 0 Page 94 of 152 ---PAGE BREAK--- Project Name: Radio Infrastructure Replacement Project Number: IT011 Type of Project: IT Infrastructure Replacement Map Location: City Wide Date Prepared: 7 / 21 / 2016 Location: City Wide Planning Area: None Prepared by: Andy Lefgrern Ogden City Capital Improvement Plan Project Information Brief Project Priority: Urgent Description and Justifications: The UCA (Utah Communications Authority) is preparing to update its state-wide system to offer better communications options to all local and state agencies. The city has 250 radios that will not be supported by the UCA after this upgrade (approximately $3,000 each). Funding is requested to replace or upgrade these devices. There is also a need to perform a software upgrade on an additional 78 radios(approximately $600 per radio). How this project relates to adopted plans or policies: This project is aligned with the Information Technology mission statement to consolidate technology and commit to single technology platform. Consequences of deferring this project to later years: The city continues to be in the position of running hardware older than industry standards. Failure to properly upgrade our radios could lead to decrease of public safety communications. Current Status of project: Currently awaiting funding. Page 95 of 152 ---PAGE BREAK--- Project Schedule and Budget Duration (Months) Budget Planning and Design Land Acquisition Site Improvements Equipment/Furniture 1 % for Art Total Expenditures Fund: General (CIP Fund) Fund: None Fund: None Total Resources Other Resource that were explored: Debt Service Personnel Operations/Maintenance Total Sources of Operating Funds: 0 Concerns or issues related to the operation and maintenance of this project: Fund: None Annual Operating Budget Impact (annual average for the first three years after construction) General Funds Enterprise Funds Special Improvement District Revenue Bond Other Dept Financing Federal or State Grant Funds Other 796,800 0 0 0 0 796,800 796,800 0 0 0 796,800 0 0 0 0 Page 96 of 152 ---PAGE BREAK--- Project Name: Security & Alerting Infrastructure Replacement Project Number: IT012 Type of Project: Infrastructure Map Location: City Wide Date Prepared: 7 / 21 / 2016 Location: City Wide Planning Area: None Prepared by: Andy Lefgren Ogden City Capital Improvement Plan Project Information Brief Project Priority: Necessary Description and Justifications: Ogden City is currently in the process of updating the aging security & alerting infrastructure system. The security & alerting infrastructure system covers video cameras, access badges, doors and motion detection. This system covers 33 locations, including many critical city infrastructure sites such as water sites. Funding is requested to replace and upgrade these devices to be on a single platform for faster maintenance and cheaper support. The plan is to replace 165 cameras, access panels to control 123 doors, and 33 intrusion systems. It is estimated it will cost $380,200 to completely move off the old system and cameras. How this project relates to adopted plans or policies: This project is aligned with the Information Technology mission statement to consolidate technology and commit to single technology platform. Consequences of deferring this project to later years: The city continues to be in the position of running systems older than industry standards. Failure to properly upgrade our security & alerting infrastructure could lead to decrease of security throughout the city. Current Status of project: Currently awaiting funding. Page 97 of 152 ---PAGE BREAK--- Project Schedule and Budget Duration (Months) Budget Planning and Design Land Acquisition Site Improvements Equipment/Furniture 1 % for Art Total Expenditures Fund: General (CIP Fund) Fund: None Fund: None Total Resources Other Resource that were explored: Debt Service Personnel Operations/Maintenance Total Sources of Operating Funds: 0 Concerns or issues related to the operation and maintenance of this project: Fund: None Annual Operating Budget Impact (annual average for the first three years after construction) General Funds Enterprise Funds Special Improvement District Revenue Bond Other Dept Financing Federal or State Grant Funds Other 380,200 0 0 0 0 380,200 380,200 0 0 0 380,200 0 0 0 0 Page 98 of 152 ---PAGE BREAK--- Project Name: Disaster Recovery Location Project Number: IT013 Type of Project: Network Infrastructure Map Location: City Wide Date Prepared: 7 / 21 / 2016 Location: City Wide Planning Area: None Prepared by: Andy Lefgren Ogden City Capital Improvement Plan Project Information Brief Project Priority: Description and Justifications: This project provides funding to provide a redundant location for all Ogden City technology infrastructure and computer systems processing capability as guided by the Disaster Recovery Study (FY17), Risk Assessment (FY16) and IT Audit (FY14). The disaster recovery and business resumption planning is to function effectively in the event of a severe disruption to normal operations. Severe disruptions can arise in several ways, including natural disasters (lightning, earthquakes, fire, etc.), equipment failures, process failures, or even from malicious acts (such as network intrusions viruses and other invasive attacks). How this project relates to adopted plans or policies: This project is aligned with the Information Technology mission statement and IT assessment to provide an "IT DR Plan" city wide. Consequences of deferring this project to later years: The development of the "IT DR Plan" will be delayed. Reduce ability to provide services during a disaster. Current Status of project: Awaiting funding. Page 99 of 152 ---PAGE BREAK--- Project Schedule and Budget Duration (Months) Budget Planning and Design Land Acquisition Site Improvements Equipment/Furniture 1 % for Art Total Expenditures Fund: General (CIP Fund) Fund: None Fund: None Total Resources Other Resource that were explored: Debt Service Personnel Operations/Maintenance Total Sources of Operating Funds: 0 Concerns or issues related to the operation and maintenance of this project: Fund: None Annual Operating Budget Impact (annual average for the first three years after construction) General Funds Enterprise Funds Special Improvement District Revenue Bond Other Dept Financing Federal or State Grant Funds Other 175,000 0 0 0 0 175,000 175,000 0 0 0 175,000 0 0 0 0 Page 100 of 152 ---PAGE BREAK--- Project Name: FPSB Public Safety Fitness Room Expansion Project Number: PD003 Type of Project: Expansion/Remodel Map Location: 6-D-II Date Prepared: 8 / 16 / 2016 Location: 2186 Lincoln Ave Planning Area: CBD Prepared by: Chief Ashment Ogden City Capital Improvement Plan Project Information Brief Project Priority: Necessary Description and Justifications: Ogden City police officers and fire fighter/paramedics are required to pass a fitness standard that is tested annually to retain their employment with the city. When the Francom Public Safety Building was constructed in 2000, it was equipped with a small atrium exercise room with enough space and equipment to accommodate approximately ten people in a 15-foot by 66-foot area. The exercise room is used by police, fire, and the dispatchers. The dispatch center is slated for a significant expansion of the building in 2017. There are close to 350 personnel between police, fire, and dispatch that would benefit from this expanded fitness room. This CIP request for $132,000 would be used to remodel the existing facility by expanding the atrium east to the parking lot by approximately 15 feet. This will increase the existing space by 100%. The facility improvements would be $100,000 and $32,000 would be for additional equipment in the new space. How this project relates to adopted plans or policies: 10 8-5.A. of the Ogden City Employee Manual Fitness For Duty Policy states: It is the policy of the city to protect the health and safety of employees by providing an environment where all employees and volunteers are "fit for duty" when performing on the job. Subject to the terms and conditions of this policy and other related policies in this manual, the city will not allow or permit any employee to perform work or service, when there is a concern that they are not able to do so safely and effectively. Consequences of deferring this project to later years: This project would correspond with the expansion of the 911 Center in 2017. Current Status of project: Awaiting funding. Page 101 of 152 ---PAGE BREAK--- Project Schedule and Budget Duration (Months) Budget Planning and Design Land Acquisition Site Improvements Equipment/Furniture 1 % for Art Total Expenditures Fund: General (CIP Fund) Fund: None Fund: None Total Resources Other Resource that were explored: Debt Service Personnel Operations/Maintenance Total Sources of Operating Funds: Concerns or issues related to the operation and maintenance of this project: Fund: None Annual Operating Budget Impact (annual average for the first three years after construction) General Funds Enterprise Funds Special Improvement District Revenue Bond Other Dept Financing Federal or State Grant Funds Other 0 0 100,000 32,000 0 132,000 132,000 0 0 0 132,000 0 0 0 0 Page 102 of 152 ---PAGE BREAK--- Project Name: Lindquist Field Lighting Upgrade Project Number: PK115 Type of Project: Parks / Electrical Map Location: 6-D-III Date Prepared: 10 / 6 / 2016 Location: 2330 Lincoln Avenue Planning Area: CBD Prepared by: Perry Huffaker Ogden City Capital Improvement Plan Project Information Brief Project Priority: Urgent Description and Justifications: Lindquist Field, home of the Ogden Raptors, is in need of field lighting upgrade in order to meet USA professional baseball standards. Costs associated with the upgrade include the complete replacement of the existing ballasts, lenses, and updating the electrical service to LED. How this project relates to adopted plans or policies: This upgrade will bring Lindquist Field into compliance with USA baseball standards. Consequences of deferring this project to later years: Potential loss of professional baseball standards and possible injury to players due to inadequate lighting. Current Status of project: Waiting on funding. Page 103 of 152 ---PAGE BREAK--- Project Schedule and Budget Duration (Months) Budget Planning and Design Land Acquisition Site Improvements Equipment/Furniture 1 % for Art Total Expenditures Fund: General (CIP Fund) Fund: None Fund: None Total Resources Other Resource that were explored: Debt Service Personnel Operations/Maintenance Total Sources of Operating Funds: 0 Concerns or issues related to the operation and maintenance of this project: Annual maintenance funding will be needed to replace the light bulbs and clean the lenses as needed. Fund: None Annual Operating Budget Impact (annual average for the first three years after construction) General Funds Enterprise Funds Special Improvement District Revenue Bond Other Dept Financing Federal or State Grant Funds Other 0 0 50,000 200,000 0 250,000 250,000 0 0 0 250,000 0 0 5,000 5,000 Page 104 of 152 ---PAGE BREAK--- Project Name: General Park Improvements Project Number: PK124 Type of Project: Improvements / Renovations Map Location: City Wide Date Prepared: 8 / 7 / 2016 Location: City Wide Planning Area: None Prepared by: Perry Huffaker Ogden City Capital Improvement Plan Project Information Brief Project Priority: Urgent Description and Justifications: This project would include basic and general improvements to the facilities in the entire park system city wide and updates to the major parks in the system. Priority parks are: Lester, 9th Street, Marshall White, and Jaycee. Improvements include landscaping, restrooms, and pavilions. The East Central Community Plan identifies that Lester Park needs upgraded park facilities and lighting. Part of the Hillcrest-Bonneville plan noted that the park located at 9th and Liberty is lacking in amenities that make it usable to those who live nearby. The park lacks trees to shade picnic areas and also create curb appeal. Paths need to be installed from playground to pavilion and parking and the restroom needs improvement. The Mt. Lewis Community Plan states “In light of the fitness issues facing our nation’s youth, this community seized up on the slogan of ‘Getting Families Active and Involved’ as a principal recreational goal. This means getting children out and involved in activities in the parks. This feeling is that family-oriented recreational amenities should be added along with trees for shade and creation of small intimate spaces for family enjoyment." Ogden City has a unique opportunity to use the site of the vacated Edison Elementary School to expand Mt. Lewis park. The Ogden School District is planning to demolish the former school during FY2017 and will allow the City to use this property for additional park space. Plans include grading, expanding the sprinkler system, two additional soccer fields, and adding an updated restroom/pavilion for visitors to enjoy active time together as a family. How this project relates to adopted plans or policies: With the vision and plan to make Ogden City a high adventure mecca, the need to improve existing outdoor facilities is becoming more important. Not only will upgrading the park system help with the adventure vision, it will also help promote a healthy lifestyle for residents of Ogden and provide a fun family atmosphere to help strengthen the community. In addition, safe passageways need to be provided for the school children who pass by the parks by installing new sidewalks or renovating old sidewalks. Consequences of deferring this project to later years: Increased costs due to the rising costs of materials, as well as continuing deterioration making the renovations more immense and costly. Current Status of project: In planning and design. Requested funding of $301,500 in FY 2018 to complete Mt. Lewis Park expansion and $151,500 annually thereafter. Finishing the Mt. Lewis Park expansion project is Administration's recommendation for Community Plan funding in FY2018. Page 105 of 152 ---PAGE BREAK--- Project Schedule and Budget Duration (Months) Budget Planning and Design Land Acquisition Site Improvements Equipment/Furniture 1 % for Art Total Expenditures Fund: Other (Community Plan Funds) Fund: General (CIP Funds) Fund: None Total Resources Other Resource that were explored: Debt Service Personnel Operations/Maintenance Total Sources of Operating Funds: 0 Concerns or issues related to the operation and maintenance of this project: Fund: None Annual Operating Budget Impact (annual average for the first three years after construction) General Funds Enterprise Funds Special Improvement District Revenue Bond Other Dept Financing Federal or State Grant Funds Other 0 0 907,500 0 0 907,500 150,000 757,500 0 0 907,500 0 0 0 0 Page 106 of 152 ---PAGE BREAK--- Project Name: Backflow Prevention Replacement Project Number: PK137 Type of Project: System Repair Map Location: City Wide Date Prepared: 10 / 17 / 2016 Location: City Owned Property Planning Area: None Prepared by: Perry Huffaker Ogden City Capital Improvement Plan Project Information Brief Project Priority: Urgent Description and Justifications: State and federal statutes dictate that any culinary water line that also is used in part as a secondary or outdoor watering system must be protected from contamination. This most easily occurs by installing a backflow preventer and at times a vacuum breaker to protect the culinary water system from possible contaminants entering the drinking water system. With close to 100 backflow preventers in the city, many of them, due to age and wear, could possibly not pass a backflow test. The project would include upgrading and or retrofitting existing preventers to ensure they will meet state and federal guidelines. How this project relates to adopted plans or policies: Protecting our drinking water from possible contaminants is paramount. Consequences of deferring this project to later years: Failure of current system and possible contamination of drinking water. Current Status of project: Awaiting funding. Page 107 of 152 ---PAGE BREAK--- Project Schedule and Budget Duration (Months) Budget Planning and Design Land Acquisition Site Improvements Equipment/Furniture 1 % for Art Total Expenditures Fund: General (CIP Fund) Fund: None Fund: None Total Resources Other Resource that were explored: Debt Service Personnel Operations/Maintenance Total Sources of Operating Funds: 1800 Concerns or issues related to the operation and maintenance of this project: Fund: None Annual Operating Budget Impact (annual average for the first three years after construction) X General Funds Enterprise Funds Special Improvement District Revenue Bond Other Dept Financing Federal or State Grant Funds Other 0 0 0 6 200,000 0 200,000 200,000 0 0 0 200,000 0 0 1,800 1,800 Page 108 of 152 ---PAGE BREAK--- Project Name: High Adventure Park - East Project Number: PK139 Type of Project: Improvements Map Location: C-6-IV Date Prepared: 9 / 12 / 2016 Location: 18th and Grant Avenue Planning Area: None Prepared by: Perry Huffaker Ogden City Capital Improvement Plan Project Information Brief Project Priority: Description and Justifications: This project would complete the east portion of the High Adventure Park. Remaining items include site improvements and landscaping, cement paths, shade sails, top soil, and sod. How this project relates to adopted plans or policies: This project is consistent with 14.I.C.6 that prior to the development of the High Adventure Park East there were no parks in this community. Within the Ogden River Redevelopment plan, there is an open space to be developed along the Ogden River. This will help serve the park needs for this end of the neighborhood and provide public park items on the north side of the river near Childs Ave. Consequences of deferring this project to later years: The High Adventure Park East will not be completed until funding is allocated. Additional site improvements and landscaping amenities need to be established to further the enjoyment and functionality of the park. Current Status of project: Awaiting funding. Page 109 of 152 ---PAGE BREAK--- Project Schedule and Budget Duration (Months) Budget Planning and Design Land Acquisition Site Improvements Equipment/Furniture 1 % for Art Total Expenditures Fund: General (CIP Fund) Fund: None Fund: None Total Resources Other Resource that were explored: Debt Service Personnel Operations/Maintenance Total Sources of Operating Funds: 0 Concerns or issues related to the operation and maintenance of this project: Fund: None Annual Operating Budget Impact (annual average for the first three years after construction) General Funds Enterprise Funds Special Improvement District Revenue Bond Other Dept Financing Federal or State Grant Funds Other 0 0 450,000 0 0 450,000 450,000 0 0 0 450,000 0 0 0 0 Page 110 of 152 ---PAGE BREAK--- Project Name: High Adventure Park - West Project Number: PK140 Type of Project: Improvements Map Location: D-5-II Date Prepared: 8 / 7 / 2016 Location: 18th Street between Lincoln and Wall Planning Area: Other Prepared by: PH Ogden City Capital Improvement Plan Project Information Brief Project Priority: Desirable Description and Justifications: This project is in conjunction with CED to acquire land and create the west portion of the High Adventure Park. This project is in addition to prior funding awarded to RM003. Funding is recommended as follows: CED land acquisition and demolition - $300,000 CED land acquisition and demolition - $950,000 Public Services site improvements and playground equipment - $550,000 How this project relates to adopted plans or policies: This project is consistent with 14.I.C.6. Consequences of deferring this project to later years: The High Adventure Park West will not be completed until funding is allocated. Current Status of project: Awaiting funding. Page 111 of 152 ---PAGE BREAK--- Project Schedule and Budget Duration (Months) Budget Planning and Design Land Acquisition Site Improvements Equipment/Furniture 1 % for Art Total Expenditures Fund: General (CIP Fund) Fund: None Fund: None Total Resources Other Resource that were explored: Debt Service Personnel Operations/Maintenance Total Sources of Operating Funds: 0 Concerns or issues related to the operation and maintenance of this project: Fund: None Annual Operating Budget Impact (annual average for the first three years after construction) General Funds Enterprise Funds Special Improvement District Revenue Bond Other Dept Financing Federal or State Grant Funds Other 80,000 1,250,000 0 470,000 0 1,800,000 1,800,000 0 0 0 1,800,000 0 0 0 0 Page 112 of 152 ---PAGE BREAK--- Project Name: City Wide Tree Inventory Project Number: PK141 Type of Project: Tree Inventory Map Location: City Wide Date Prepared: 8 / 19 / 2016 Location: City Wide Planning Area: None Prepared by: Monte Stewart Ogden City Capital Improvement Plan Project Information Brief Project Priority: Necessary Description and Justifications: The first step to a sound management plan is knowing the inventory. By ordinance, the city is responsible for any risk of injuries caused by its trees. This study would educate us on current inventory and then allow designation of the greatest risks and mitigate foreseeable incidents. A city-wide tree inventory will help prepare for emergencies and assist in prioritizing current and future workloads. This information is vital for future planning and will aid in educating the public regarding the forest resource. With the imminent infestation of the Emerald Ash Borer (EAB), every untreated Ash will be lost. This inventory will provide crucial information regarding the X, Y coordinates, condition rating, species and diameter, and is necessary in formulating a strategic management plan to mitigate damaging effects of EAB to the urban forest. The health of the urban forest is tied directly to numerous, and sometimes seemingly unrelated, aspects of the city. The loss of 10% of the street trees over a short period will directly affect the storm water system, as trees are directly responsible for storm water interception. The health of the urban forest is also directly tied to the health of the neighborhoods. Large stature trees can help in creating a sense of place. Healthy trees can increase home values. They calm traffic, conserve energy, sequester carbon, provide habitat for many animals and mitigate the urban heat island affect. Canopy cover over roads saves money over time, as shaded asphalt degrades more slowly. This study will also help in diversifying the forests, which helps to curb future loss due to large scale infestation of invasive insects and damaging pathogens. Ogden City has numerous outdoor recreation amenities that attract outdoor enthusiasts. These enthusiasts appreciate living in an area with a diverse and healthy urban forest. How this project relates to adopted plans or policies: This project will help in trying to alleviate risk management incidents throughout the city. The current ordinance puts responsibility of tree related incidents on the city. The urban forestry ordinance, arboricultural regulations, and Planning's recommendation that 75 percent of the right-of-way is coverage with vegetation would all benefit from an updated city-wide tree inventory. Consequences of deferring this project to later years: Possible risk management issues and lawsuits due to deteriorating condition of trees. With the EAB potential infestation in the next few years, having an inventory to identify treatment areas will be essential to saving the Ash trees throughout the city. Current Status of project: Awaiting funding. Page 113 of 152 ---PAGE BREAK--- Project Schedule and Budget Duration (Months) Budget Planning and Design Land Acquisition Site Improvements Equipment/Furniture 1 % for Art Total Expenditures Fund: General (CIP Fund) Fund: None Fund: None Total Resources Other Resource that were explored: Debt Service Personnel Operations/Maintenance Total Sources of Operating Funds: 0 Concerns or issues related to the operation and maintenance of this project: Fund: None Annual Operating Budget Impact (annual average for the first three years after construction) General Funds Enterprise Funds Special Improvement District Revenue Bond Other Dept Financing Federal or State Grant Funds Other 125,000 0 0 0 0 125,000 125,000 0 0 0 125,000 0 0 0 0 Page 114 of 152 ---PAGE BREAK--- Project Name: Lester Park Improvements Project Number: PK142 Type of Project: Community Plan Project Map Location: C-7-I Date Prepared: 9 / 12 / 2016 Location: Lester Park - 24th and Jefferson Ave Planning Area: East Central Prepared by: Greg Montgomery Ogden City Capital Improvement Plan Project Information Brief Project Priority: Necessary Description and Justifications: Ogden City and Weber County have been working on a change to Lester Park. The county is expanding the library and as part of that expansion the library board is conducting a design competition for the entire park. Once the design is selected by the public activity, the implementation of the design will be the next step. The county will move forward with its improvements and the rest of the park needs to follow in its upgrades. It is not clear what the final design is, so much of the request is anticipation of either a first phase or things that will make a significant difference to make the plan functional while the entire plan is priced out. In either case, the public workshops ending with this competition raise expectations that improvements will be made to the entire park. How this project relates to adopted plans or policies: 14.B.C.14 of the East Central plan states ,'Enhance existing parks." Lester park has gone without enhancement except for the recent restroom for many years. Upgrades to play equipment and connective walkways are needed. 14.B.C.14.D states, "Prohibit expansion of parking and buildings into Lester Park. Additional parking not to exceed 20 new stalls may be considered provided that the improvements to the park are made that create a holistic design for the park and provide connections and amenities to all users." The improvements to Lester Park will create the "holistic design" to allow the county expansion of the parking lot. Consequences of deferring this project to later years: The county will be looking to make the final improvements to its portion of the site and it would be good for the sidewalks and landscaping to connect into a seamless design rather than one part improved and the other left as is and disconnected. A complete redesign would show this is a planned project as part of the Quality Neighborhood Initiative. Current Status of project: Master Plan design competition to conclude on August 29, 2016. After that point, expect county to submit to rework its portion of the library land at Lester Park and be completed by October of 2017. Need to combine work with the design plan to have first stage done. Page 115 of 152 ---PAGE BREAK--- Project Schedule and Budget Duration (Months) Budget Planning and Design Land Acquisition Site Improvements Equipment/Furniture 1 % for Art Total Expenditures Fund: General (CIP Fund) Fund: Other (Rotary Club) Fund: Other (Community Plan) Total Resources Other Resource that were explored: Debt Service Personnel Operations/Maintenance Total Sources of Operating Funds: 8000 Concerns or issues related to the operation and maintenance of this project: The new design would require more attention in maintenance than what typically happens in parks. There may be more trimming or cleaning than presently exists. Fund: Other (Weber County) Annual Operating Budget Impact (annual average for the first three years after construction) General Funds Enterprise Funds Special Improvement District Revenue Bond Other Dept Financing Federal or State Grant Funds Other 50,000 0 1,500,000 200,000 0 1,750,000 1,280,000 140,000 250,000 80,000 1,750,000 0 0 8,000 8,000 Page 116 of 152 ---PAGE BREAK--- Project Name: Weber River Restoration/Kayak Park Project Number: PK143 Type of Project: New Construction Map Location: 7 - D - IV Date Prepared: 8 / 5 / 2016 Location: Serge Simmons/Weber River Corridor Planning Area: West Ogden Prepared by: Perry Huffaker Ogden City Capital Improvement Plan Project Information Brief Project Priority: Necessary Description and Justifications: This project will allow for the Weber River corridor to be constructed and restored in a similar fashion to what was done on the Ogden River in 2010. One of the most heavily impacted areas of the 2011 flooding was the kayak park. Restoration on Serge Simmons ball fields and the damaged parkway trail has been completed. The only unfinished portion is the kayak park and the adjoining river corridor. This project will also help to improve this corridor of the river in conjunction with the Trackline Business Park opening and the increased pedestrian traffic expected in that area. How this project relates to adopted plans or policies: 14.N.10 of the West Ogden Community Plan mentions that the kayak park is a regional park. It is important to restore this park for future use in the community. Consequences of deferring this project to later years: It is important to restore this portion of the Weber River and kayak park in conjunction with the anticipated increase in pedestrian traffic to this area once the Trackline Business Park is open. There is also the risk of potential flooding and log jams at the railroad trestle bridge until the kayak park and Weber River corridor are restored. Current Status of project: Awaiting Funding. Page 117 of 152 ---PAGE BREAK--- Project Schedule and Budget Duration (Months) Budget Planning and Design Land Acquisition Site Improvements Equipment/Furniture 1 % for Art Total Expenditures Fund: General (CIP Fund) Fund: None Fund: None Total Resources Other Resource that were explored: Debt Service Personnel Operations/Maintenance Total Sources of Operating Funds: 0 Concerns or issues related to the operation and maintenance of this project: Fund: None Annual Operating Budget Impact (annual average for the first three years after construction) General Funds Enterprise Funds Special Improvement District Revenue Bond Other Dept Financing Federal or State Grant Funds Other 350,000 0 1,000,000 0 0 1,350,000 1,350,000 0 0 0 1,350,000 0 0 0 0 Page 118 of 152 ---PAGE BREAK--- Project Name: Repair Asphalt Ogden River Parkway Project Number: PY006 Type of Project: General Improvement Map Location: B-5 Date Prepared: 9 / 3 / 2016 Location: Ogden River Parkway Trail Planning Area: Canyon Road Prepared by: Perry Huffaker Ogden City Capital Improvement Plan Project Information Brief Project Priority: Necessary Description and Justifications: Project is to repair and maintain 6.1 miles of Ogden River Parkway trail. Where possible, certain sections of the parkway trail could be widened when feasible. This project also includes laying fiber conduit along the parkway trail for future IT fiber infrastructure needs. How this project relates to adopted plans or policies: This plan is to maintain park amenities to ensure safe, accessible facilities to all. Consequences of deferring this project to later years: Deferring would cause continued deterioration of the parkway trail. Current Status of project: Waiting for funding. Annual allocation of $65,650 requested. Page 119 of 152 ---PAGE BREAK--- Project Schedule and Budget Duration (Months) Budget Planning and Design Land Acquisition Site Improvements Equipment/Furniture 1 % for Art Total Expenditures Fund: General (CIP Fund) Fund: None Fund: None Total Resources Other Resource that were explored: Debt Service Personnel Operations/Maintenance Total Sources of Operating Funds: 0 Concerns or issues related to the operation and maintenance of this project: Fund: None Annual Operating Budget Impact (annual average for the first three years after construction) General Funds Enterprise Funds Special Improvement District Revenue Bond Other Dept Financing Federal or State Grant Funds Other 0 0 0 328,250 0 0 328,250 328,250 0 0 0 328,250 0 0 0 0 Page 120 of 152 ---PAGE BREAK--- Project Name: Message Board and Entrance at 4th Street Project Number: RG044 Type of Project: Message Board and Entrance at 4th Street Map Location: D-3-I&II Date Prepared: 8 / 30 / 2016 Location: 502 Wall Avenue, 4th Street Ball Park Planning Area: Lynn Prepared by: Edd Bridge Ogden City Capital Improvement Plan Project Information Brief Project Priority: Desirable Description and Justifications: Recreation Division does not have an electronic message board to advertise registrations, recreation news, tournaments and events to the public. An electronic message board at 4th Street Park would market programs in a high-traffic area and at a major recreation facility. Renovation of the entrance, including an electronic message board, would update the facility, making it more appealing to potential leagues and tournaments and more competitive with other ball park facilities in the region. It would better facilitate customer service to citizens utilizing the facility and our programs. Repairs and updating are necessary to accommodate the increasing usage and popularity of the facility. How this project relates to adopted plans or policies: Maintain city facilities, infrastructure and properties within the city and enhance customer service by allowing residents to get information more readily. Consequences of deferring this project to later years: Lack of information to the community, which will impact participation levels in programs and events. Lower interest in the facility for potential tournaments and events. A facility that does not meet with today's standards for customers. Current Status of project: Awaiting funding. Page 121 of 152 ---PAGE BREAK--- Project Schedule and Budget Duration (Months) Budget Planning and Design Land Acquisition Site Improvements Equipment/Furniture 1 % for Art Total Expenditures Fund: General (CIP Fund) Fund: None Fund: None Total Resources Other Resource that were explored: Debt Service Personnel Operations/Maintenance Total Sources of Operating Funds: Concerns or issues related to the operation and maintenance of this project: Fund: None Annual Operating Budget Impact (annual average for the first three years after construction) General Funds Enterprise Funds Special Improvement District Revenue Bond Other Dept Financing Federal or State Grant Funds Other 3,000 0 18,250 27,500 0 48,750 48,750 0 0 0 48,750 0 0 0 0 Page 122 of 152 ---PAGE BREAK--- Project Name: Basketball Courts/Shelter Marshall White Park Project Number: RG058 Type of Project: Marshall White Court Improvements Map Location: C-7-II Date Prepared: 8 / 17 / 2016 Location: Marshall White Center Planning Area: Jefferson Prepared by: Edd Bridge Ogden City Capital Improvement Plan Project Information Brief Project Priority: Description and Justifications: This project is to build a post-tension concrete basketball court with basketball standards, painted lines and benches that will help provide another recreation option to families that are frequently visiting this park. It would also be possible to look at other funding sources such as RAMP funding. How this project relates to adopted plans or policies: This would enhance and improve city facilities, infrastructure and properties within a neighborhood and making a safe playing environment. Consequences of deferring this project to later years: Basketball courts will continue to be out of basketball standards and be undesirable for families to use. Current Status of project: Awaiting funding. Page 123 of 152 ---PAGE BREAK--- Project Schedule and Budget Duration (Months) Budget Planning and Design Land Acquisition Site Improvements Equipment/Furniture 1 % for Art Total Expenditures Fund: General (CIP Fund) Fund: None Fund: None Total Resources Other Resource that were explored: Debt Service Personnel Operations/Maintenance Total Sources of Operating Funds: Concerns or issues related to the operation and maintenance of this project: Fund: None Annual Operating Budget Impact (annual average for the first three years after construction) General Funds Enterprise Funds Special Improvement District Revenue Bond Other Dept Financing Federal or State Grant Funds Other 0 0 145,000 0 0 145,000 145,000 0 0 0 145,000 0 0 0 0 Page 124 of 152 ---PAGE BREAK--- Project Name: Marshall White Improvements Project Number: RG060 Type of Project: Improvements to Marshall White Center Map Location: C-7-II Date Prepared: 8 / 9 / 2016 Location: Marshall White Center Planning Area: Jefferson Prepared by: Edd Bridge Ogden City Capital Improvement Plan Project Information Brief Project Priority: Necessary Description and Justifications: These improvements will include enhancing the front desk at Marshall White Center to have a more updated, welcoming and efficient first stop for visitors. It will also included improvements to the sound barriers for the pool, new scoreboards and sport netting in the gym. This project will also include cameras for improved security at Marshall White Center. How this project relates to adopted plans or policies: This project would improve and enhance city facilities, infrastructure and properties within a neighborhood and make a safe and secure playing environment. Consequences of deferring this project to later years: Marshall White Center will continue to be outdated and not a desirable location for families to utilize. Current Status of project: Awaiting funding. Page 125 of 152 ---PAGE BREAK--- Project Schedule and Budget Duration (Months) Budget Planning and Design Land Acquisition Site Improvements Equipment/Furniture 1 % for Art Total Expenditures Fund: General (CIP Fund) Fund: None Fund: None Total Resources Other Resource that were explored: Debt Service Personnel Operations/Maintenance Total Sources of Operating Funds: Concerns or issues related to the operation and maintenance of this project: Fund: None Annual Operating Budget Impact (annual average for the first three years after construction) General Funds Enterprise Funds Special Improvement District Revenue Bond Other Dept Financing Federal or State Grant Funds Other 0 0 75,000 0 0 75,000 75,000 0 0 0 75,000 0 0 0 0 Page 126 of 152 ---PAGE BREAK--- Project Name: Miles Goodyear Park Complex Project Number: RG069 Type of Project: Improvements Map Location: D-7-IV Date Prepared: 8 / 12 / 2016 Location: Miles Goodyear Park Planning Area: West Ogden Prepared by: Edd Bridge Ogden City Capital Improvement Plan Project Information Brief Project Priority: Necessary Description and Justifications: This project will replace the current outfield grass and lights at Casteel Field, also improving the space between Serge Simmons Field and Casteel Field. For the safety of the players, the grass at Casteel Field is in need of being replaced along with laser grading the grass before new grass is put down. This project does have a possibility of matching funds through the Baseball Tomorrow grant. How this project relates to adopted plans or policies: 14.N.3.C of the West Ogden Community Plan has a vision strategy to work with City Recreation Division to organize community programs and sporting activities that accommodate gathering opportunities for the community. Additionally, 14.N.10 of the West Ogden Community Plan states that the parks are a wonderful asset to the community and wish to see them retained for future use. Consequences of deferring this project to later years: The outfield area will continue to deteriorate. Current Status of project: Awaiting funding. Page 127 of 152 ---PAGE BREAK--- Project Schedule and Budget Duration (Months) Budget Planning and Design Land Acquisition Site Improvements Equipment/Furniture 1 % for Art Total Expenditures Fund: General (CIP Fund) Fund: None Fund: None Total Resources Other Resource that were explored: Debt Service Personnel Operations/Maintenance Total Sources of Operating Funds: 0 Concerns or issues related to the operation and maintenance of this project: Fund: None Annual Operating Budget Impact (annual average for the first three years after construction) General Funds Enterprise Funds Special Improvement District Revenue Bond Other Dept Financing Federal or State Grant Funds X Other 0 0 161,000 0 0 161,000 161,000 0 0 0 161,000 0 0 0 0 Page 128 of 152 ---PAGE BREAK--- Project Name: Trailhead Entry Points Project Number: RM028 Type of Project: Construction Map Location: City Wide Date Prepared: 8 / 16 / 2016 Location: City Wide Planning Area: None Prepared by: Perry Huffaker Ogden City Capital Improvement Plan Project Information Brief Project Priority: Necessary Description and Justifications: Arguably one of Ogden’s greatest assets is the expansive and diverse trail system. These trails vary from paved to dirt, road bike to mountain bike, flat and smooth to twisting and challenging. Now that the very detailed signage along the trail system is complete, the next challenge would be to install identifying trailhead entry points. The current trailhead entry point signs are either vague, improperly signed, or dilapidated to the point that they need to be enhanced. This project will make it easier for the trail user to know exactly where the trailhead begins and the name of the trailhead, which would allow for those who are not familiar with the trails to recognize that location coming back. These entry points are envisioned to capture some of Ogden’s railway past. The concept is to design signs that will have roughsawn timbers, metal connecting points, and laser jetted metal signs designating each trailhead. Phase I will incorporate the “major” trail heads. These include: 29th Street, Mouth of the Canyon, 36th Street, Nature Center North, and 22nd Street. This project will also include adding new cameras to the trailheads, as several trailheads do not currently have cameras and others need to be upgraded. This will help to increase the safety of our citizens as they utilize the trail systems throughout Ogden City. How this project relates to adopted plans or policies: This project is in line with the city's open space plan. Consequences of deferring this project to later years: Now that the signage along the trail system is completed and the trails are adequately marked, it is the city's responsibility to identify how to get to the trails. Without this next piece, the usership enhancement will be diminished. Current Status of project: Awaiting funding. Page 129 of 152 ---PAGE BREAK--- Project Schedule and Budget Duration (Months) Budget Planning and Design Land Acquisition Site Improvements Equipment/Furniture 1 % for Art Total Expenditures Fund: Other (RAMP Grant) Fund: General (CIP Fund) Fund: None Total Resources Other Resource that were explored: Debt Service Personnel Operations/Maintenance Total Sources of Operating Funds: 0 Concerns or issues related to the operation and maintenance of this project: Fund: None Annual Operating Budget Impact (annual average for the first three years after construction) General Funds Enterprise Funds Special Improvement District Revenue Bond Other Dept Financing Federal or State Grant Funds Other 0 0 199,000 0 0 199,000 175,000 24,000 0 0 199,000 0 0 0 0 Page 130 of 152 ---PAGE BREAK--- Project Name: Lindquist Field Enhancements Project Number: RM034 Type of Project: Improvements Map Location: 6-D-III Date Prepared: 8 / 5 / 2016 Location: Lindquist Field, 2330 Lincoln Ave Planning Area: CBD Prepared by: Edd Bridge Ogden City Capital Improvement Plan Project Information Brief Project Priority: Necessary Description and Justifications: Lindquist Field is in need of some enhancements to keep the field up to MLB standards. As the only major league field in Weber County, it is important to maintain the facility so residents county-wide can enjoy watching a professional baseball game and youth can experience playing on a major league field. 80% of baseball games are played on the dirt. There are currently rocks coming up in the dirt that could cause potential risks to players. In addition to the poor dirt condition, there is improper drainage on the field which could lead to increased game cancellations. This project is going to excavate and remove the current dirt on the infield and warning track. It will be replaced with 4 inches of infield dirt and conditioner. This project also includes replacing the outfield grass. How this project relates to adopted plans or policies: The Ogden Raptors are the only professional baseball team that Ogden has, and is very important to the community. Ogden City utilizes Lindquist Field for youth all-star and high school showcase games. The youth competitive baseball league also plays on this field. Consequences of deferring this project to later years: Failure to maintain professional baseball standards could forfeit use of the facility by Major League Baseball, removing its endorsement and approval of the facility. The facility was built in 1997 and after 20 years, it is need of some improvements to maintain the safety of the players. The field has a significant amount of poa grass and needs to be replaced. Current Status of project: Awaiting funding. Page 131 of 152 ---PAGE BREAK--- Project Schedule and Budget Duration (Months) Budget Planning and Design Land Acquisition Site Improvements Equipment/Furniture 1 % for Art Total Expenditures Fund: Other (RAMP Grant) Fund: None Fund: None Total Resources Other Resource that were explored: Debt Service Personnel Operations/Maintenance Total Sources of Operating Funds: 0 Concerns or issues related to the operation and maintenance of this project: Fund: None Annual Operating Budget Impact (annual average for the first three years after construction) General Funds Enterprise Funds Special Improvement District Revenue Bond Other Dept Financing Federal or State Grant Funds Other 0 0 120,000 0 0 120,000 120,000 0 0 0 120,000 0 0 0 0 Page 132 of 152 ---PAGE BREAK--- Project Name: Enhance Scoreboards Project Number: RM035 Type of Project: Improvements Map Location: City Wide Date Prepared: 10 / 6 / 2016 Location: City Wide Planning Area: None Prepared by: Edd Bridge Ogden City Capital Improvement Plan Project Information Brief Project Priority: Necessary Description and Justifications: Ogden City Recreation scoreboards are not only antiquated but also frequently broken. This project will allow scoreboards to be upgraded to ensure consistent operation. Currently, replacement parts are costly and difficult to find due to the age of the scoreboards. How this project relates to adopted plans or policies: This project will help maintain city facilities, infrastructure and properties within the surrounding neighborhood. It will also improve softball park aesthetics by providing better looking, more functional scoreboards as well as improve player and spectator recreational experience. Consequences of deferring this project to later years: Currently, some of the scoreboards are not working and look run down. Obsolete, non-functioning scoreboards promote a bad perception of Ogden City Recreation programs and facilities. Current Status of project: Awaiting funding. Page 133 of 152 ---PAGE BREAK--- Project Schedule and Budget Duration (Months) Budget Planning and Design Land Acquisition Site Improvements Equipment/Furniture 1 % for Art Total Expenditures Fund: Other (RAMP Grant) Fund: None Fund: None Total Resources Other Resource that were explored: Debt Service Personnel Operations/Maintenance Total Sources of Operating Funds: 0 Concerns or issues related to the operation and maintenance of this project: Fund: None Annual Operating Budget Impact (annual average for the first three years after construction) General Funds Enterprise Funds Special Improvement District Revenue Bond Other Dept Financing Federal or State Grant Funds Other 0 0 85,000 0 0 85,000 85,000 0 0 0 85,000 0 0 0 0 Page 134 of 152 ---PAGE BREAK--- Project Name: Futsal Court Project Number: RM036 Type of Project: Improvement Map Location: 2-B-IV Date Prepared: 10 / 6 / 2016 Location: Mt. Lewis Park Planning Area: None Prepared by: Edd Bridge Ogden City Capital Improvement Plan Project Information Brief Project Priority: Desirable Description and Justifications: This project will include construction of a post tension futsal court and Mt. Lewis Park. This will allow more soccer to be played in the park without rotating goals and wearing out grass. Possible additional funding source is Real Salt Lake Soccer. How this project relates to adopted plans or policies: This project would improve and enhance city park facilities and properties within a neighborhood and make a safe and secure playing environment. 14.G.B.4. of the Mt. Lewis Community Plan states "In light of the fitness issues facing our nation's youth, this community seized upon the slogan of "Getting Families Active and Involved" as a principle recreational goal. This means getting children out and involved in activities in the parks." Consequences of deferring this project to later years: This park space will be continue to be underutilized and the loss of a possible partnership with Real Salt Lake Soccer to help fund this project. Current Status of project: Awaiting Funding. Page 135 of 152 ---PAGE BREAK--- Project Schedule and Budget Duration (Months) Budget Planning and Design Land Acquisition Site Improvements Equipment/Furniture 1 % for Art Total Expenditures Fund: Other (RAMP Grant) Fund: None Fund: None Total Resources Other Resource that were explored: Debt Service Personnel Operations/Maintenance Total Sources of Operating Funds: 0 Concerns or issues related to the operation and maintenance of this project: Fund: None Annual Operating Budget Impact (annual average for the first three years after construction) General Funds Enterprise Funds Special Improvement District Revenue Bond Other Dept Financing Federal or State Grant Funds Other 0 0 85,000 0 0 85,000 85,000 0 0 0 85,000 0 0 0 0 Page 136 of 152 ---PAGE BREAK--- Project Name: Sanitary Sewer Master Plan Projects Project Number: SA009 Type of Project: Sewer Utility Repairs and Upgrades Map Location: City Wide Date Prepared: 8 / 5 / 2016 Location: City Wide Planning Area: None Prepared by: Justin Anderson Ogden City Capital Improvement Plan Project Information Brief Project Priority: Urgent Description and Justifications: The sanitary sewer master plan prepared by Sunrise Engineering identified various sewer problem areas in the city that need sewer lines to be addressed based upon historical data, maintenance lists, infiltration and so forth. These projects are organized into 19 drainage basins. The master plan has identified projects being replaced and/or rehabilitated in different ways, such as reconstruction and slip lining. The City Engineer would have discretion should a problem arise with another sewer facility not listed which needs to be addressed immediately. The projects include: perform an I&I study on the sewer system; replace the 8-inch main along Kiesel Avenue between 24th Street and 2475 Street; replace the 15-inch main in 2550 South at 600 West; replace the 8-inch line along Washington Blvd. between 9th and 10th Street and 11th and 1150 Street; replace the 8-inch main in Stephens Avenue between 31st and 33rd Street; Replace the 8-inch main in 25th Street between Jefferson Avenue and Madison Avenue, and in Orchard Avenue between 25th and 26th Street; and replace the 8-inch main in Liberty Avenue along with multiple other locations in the vicinity. Theses are a few of the proposed lines being replaced due to insufficient capacity, pipe deterioration, and infiltration and inflow. These pipes will be replaced according to known system deficiencies and as failures occur. Yearly scheduled replacement of sanitary sewer infrastructure is intended to address deficiencies prior to total failure. This will also include monies to cover sewer backup no fault claims as they occur. How this project relates to adopted plans or policies: The completion of these projects allows Sewer Utility to address many of the problems and insurance claims associated with sewer backups and failures. This is part of a ongoing maintenance program. Eliminating infiltration and inflow will lower treatment costs paid to Central Weber Sewer Improvement District. This is part of an ongoing replacement program, the goal of which is to correct the most severe deficiencies first. Consequences of deferring this project to later years: More sewer backups, more insurance claims, higher costs, and increased time spent repairing failing sewer lines. Current Status of project: Recommended funding FY2018 $1,150,000 - FY2019 $1,150,000 - FY2020 $1,150,000 - FY2021 $2,600,000 - FY2022 $1,950,000. It is proposed to fund CIP SA009 on an annual basis for FY2018-2020 for design at $65,000 and construction at $1,085,000. In FY2021 for design at $200,000 and construction at $2,400,000. FY2022 for design at $150,000 and construction at $1,800,000. Page 137 of 152 ---PAGE BREAK--- Project Schedule and Budget Duration (Months) Budget Planning and Design Land Acquisition Site Improvements Equipment/Furniture 1 % for Art Total Expenditures Fund: Enterprise (Sanitary Sewer Utility) Fund: None Fund: None Total Resources Other Resource that were explored: Debt Service Personnel Operations/Maintenance Total Sources of Operating Funds: 0 Concerns or issues related to the operation and maintenance of this project: Fund: None Annual Operating Budget Impact (annual average for the first three years after construction) General Funds X Enterprise Funds Special Improvement District X Revenue Bond Other Dept Financing Federal or State Grant Funds Other 545,000 0 7,455,000 0 0 8,000,000 8,000,000 0 0 0 8,000,000 0 0 0 0 Page 138 of 152 ---PAGE BREAK--- Project Name: Storm Sewer Master Plan Projects Project Number: SU010 Type of Project: Storm Sewer Upgrades Map Location: City Wide Date Prepared: 8 / 5 / 2016 Location: City Wide Planning Area: None Prepared by: Justin_Anderson Ogden City Capital Improvement Plan Project Information Brief Project Priority: Necessary Description and Justifications: Ogden City storm sewer is in need of being improved on a consistent basis. Pipes and other infrastructure have worn due to age, material type and wear and tear during storm events. Ogden City's storm sewer master plan addresses: 1) pipeline replacement and rehabilitation; 2) dipstone replacement & rehabilitation; 3) water quality retrofit projects. Storm sewer infrastructure will be replaced accordingly, to known system deficiencies and as failures occur. The City Engineer would have discretion should a problem arise with another storm sewer facility not listed which needs to be addressed immediately. Yearly scheduled replacement of storm sewer infrastructure is intended to address deficiencies prior to total failure. How this project relates to adopted plans or policies: Completion of these projects allows Sewer Utility to address many of the problems and insurance claims associated with storm sewer failures. This is part of an ongoing replacement program, the goal of which is to correct the most severe deficiencies first. Consequences of deferring this project to later years: Run the risk of failures, insurance claims, and additional maintenance costs. When failures occur there are increased costs associated with damage to surface improvements and adjacent properties. Current Status of project: Funded in accordance with the Master Plan and utility sustainability planning analysis. It is planned that these improvements will be funded over a 5-year period. This CIP project will require ongoing CIP funding indefinitely due to establishing an infrastructure replacement schedule. The current rate study schedule calls for the following expenditures: FY2018 $1,500,000 - FY2019 $1,500,000 - FY2020 $1,500,000 - FY2021 $2,500,000 - FY2022 $2,500,000. It is proposed to fund CIP SU010 on an annual basis for FY2018-2020 with design at $200,000 and construction at $1,300,000. FY2021-2022 with design at $350,000 and construction at $2,150,000. Page 139 of 152 ---PAGE BREAK--- Project Schedule and Budget Duration (Months) Budget Planning and Design Land Acquisition Site Improvements Equipment/Furniture 1 % for Art Total Expenditures Fund: Enterprise (Storm Sewer Utility) Fund: None Fund: None Total Resources Other Resource that were explored: Debt Service Personnel Operations/Maintenance Total Sources of Operating Funds: Concerns or issues related to the operation and maintenance of this project: Fund: None Annual Operating Budget Impact (annual average for the first three years after construction) General Funds X Enterprise Funds Special Improvement District Revenue Bond Other Dept Financing Federal or State Grant Funds Other 1,300,000 0 8,200,000 0 0 9,500,000 9,500,000 0 0 0 9,500,000 0 0 0 0 Page 140 of 152 ---PAGE BREAK--- Project Name: Union Station Renovation Project Number: US035 Type of Project: Structure Renovation Map Location: D - 7 - I Date Prepared: 8 / 5 / 2016 Location: Union Station 2501 Wall Avenue Planning Area: CBD Prepared by: Gregg Buxton Ogden City Capital Improvement Plan Project Information Brief Project Priority: Urgent Description and Justifications: The Ogden Union Station Foundation, in cooperation with Ogden City, is beginning a campaign to raise funds for the renovation of the Historic Ogden Union Station. The Foundation has received positive indications of support from Weber County, the State of Utah, and other local foundations, trusts and individuals. The Union Station Foundation Board will establish a steering committee to spearhead the campaign, including individuals from the community who have experience with capital campaigns of this scope, and familiarity with historic renovation projects. The city anticipates partnering with the Foundation in the early stages of the campaign to undertake a study to determine a plan of work for the design and renovation. This multi-year project will provide funding for the study and, as additional public and private funds become available, will be used to fund some or all of the renovation work. Design funding of $200,000 was approved in FY2014. Site plan funding of $50,000 was approved in FY2016. How this project relates to adopted plans or policies: 4.D.3. Work to expand the number of local and national historic sites and districts, while ensuring and encouraging the appropriate preservation, protection, enhancement and rehabilitation of sites and districts currently listed. 5.D.7 Expand tourism and enhance the visitor experience. Consequences of deferring this project to later years: Union Station Board needs the design funding to begin the capital campaign. Current Status of project: Awaiting design funding. Page 141 of 152 ---PAGE BREAK--- Project Schedule and Budget Duration (Months) Budget Planning and Design Land Acquisition Site Improvements Equipment/Furniture 1 % for Art Total Expenditures Fund: General Fund: Other (Donations) Fund: None Total Resources Other Resource that were explored: Debt Service Personnel Operations/Maintenance Total Sources of Operating Funds: Concerns or issues related to the operation and maintenance of this project: Fund: None Annual Operating Budget Impact (annual average for the first three years after construction) General Funds Enterprise Funds Special Improvement District Revenue Bond Other Dept Financing Federal or State Grant Funds Other 0 0 15,000,000 0 0 15,000,000 0 15,000,000 0 0 15,000,000 0 0 0 0 Page 142 of 152 ---PAGE BREAK--- Project Name: Distribution, Fire Flow, & Pressure Improvements Project Number: WU015 Type of Project: Alleviate Low Pressure Areas, Replace Pipes Map Location: City Wide Date Prepared: 8 / 5 / 2016 Location: City Wide Planning Area: Other Prepared by: Kenton Moffett Ogden City Capital Improvement Plan Project Information Brief Project Priority: Necessary Description and Justifications: Ogden City's culinary water distribution system is one of the largest in Utah and includes approximately 359 miles of water line. The 2011 water master plan (Sunrise) has identified areas that have insufficient sized piping, need looping and other upgrades to provide sufficient pressure and fire flow protection. Additionally, due to age, material type, soil conditions, and fluid transients (change in fluid velocity that causes unsteady flow and sudden bursts of increased pressures) many pipes are deteriorated and in need of replacement. These pipes will be replaced according to known system deficiencies and as failures occur. It is intended to establish a replacement schedule so that pipes may be replaced prior to total failure. How this project relates to adopted plans or policies: The Ogden City Council adopted a policy to ensure 50 PSI of water pressure for Ogden residents. This project is planned to help bring us into compliance with that policy, and is outlined in the 2011 water master plan (Sunrise), along with replacing failing infrastructure, including pipes and PRVs. The 2011 Master Plan was amended in 2014 to include leak repair data. A full update of the Culinary Water Master Plan is tentatively scheduled for use in FY2018. All construction under WU015 will follow the priority list in this updated Master Plan. Consequences of deferring this project to later years: Run the risk of having delivery failure in locations where problems occur. When failures/breaks occur there are increased costs associated with damage to surface improvements and adjacent properties. In certain locations there are risks associated with insufficient fire flows that would not be addressed. Current Status of project: Funded in accordance with the Master Plan and rate study. It is planned that these improvements will be funded over a 5-year period. This CIP project will require ongoing CIP funding indefinitely due to establishing a pipe replacement schedule. The current rate study schedule calls out for the following expenditures: FY2018 $2,515,090, FY2019 $2,515,090, FY2020 $4,736,484, FY2021 $4,736,484 and FY2022 $4,736,484. Funding for fiscal years FY2018 and FY2019 are provided for in the 2016 Culinary Water Bond. The projects tentatively planned for FY2018 are going to be determined upon completion of the Culinary Water Master Plan Update. Page 143 of 152 ---PAGE BREAK--- Project Schedule and Budget Duration (Months) Budget Planning and Design Land Acquisition Site Improvements Equipment/Furniture 1 % for Art Total Expenditures Fund: Enterprise (Water Utility Fund) Fund: None Fund: None Total Resources Other Resource that were explored: Debt Service Personnel Operations/Maintenance Total Sources of Operating Funds: Concerns or issues related to the operation and maintenance of this project: Fund: None Annual Operating Budget Impact (annual average for the first three years after construction) General Funds Enterprise Funds Special Improvement District Revenue Bond Other Dept Financing Federal or State Grant Funds Other 1,923,963 0 12,285,490 0 0 14,209,453 14,209,453 0 0 0 14,209,453 0 0 0 0 Page 144 of 152 ---PAGE BREAK--- Project Name: 36-inch Transmission Line Replacement Project Number: WU036 Type of Project: Assessment and Replacement Map Location: A-5-III & A-6-III Date Prepared: 8 / 16 / 2016 Location: Ogden Canyon, From Filter Plant to 23rd St Reservoir Planning Area: Canyon Road Prepared by: Kenton Moffett Ogden City Capital Improvement Plan Project Information Brief Project Priority: Necessary Description and Justifications: Ogden City's water supply largely passes through two large diameter pipelines running down Ogden Canyon. In 2012, the 24-inch pipeline was replaced. The other pipeline, a 36-inch diameter concrete coated steel pipeline, is still in need of further assessment. The age of the 36-inch line is around 80 years. It is likely that this line will need replacement or rehabilitation. This project is to assess and potentially replace the 36-inch transmission line in Ogden Canyon. Additionally, there are two other sections of large diameter pipelines that have yet to be assessed. These include the 42-inch waterline that runs beneath Pineview Reservoir and the 42-inch waterline that travels from the sluice gates to the 23rd Street Reservoir. Additional funding is being requested for these two sections in FY2018 to hopefully gain economies of scale. How this project relates to adopted plans or policies: This project is outlined in the adopted Culinary Water Master Plan that was amended in 2014. Additionally, a further assessment of the 36-inch water line was recommended in a condition study completed in 2009. The sections of added pipelines are not named in the master plan for replacement. The condition of the 42" waterline behind the treatment plant that was uncovered during construction of the plant indicates an assessment of these reaches of pipeline is prudent. This section of pipeline was completely replaced due to excessive leaking. Consequences of deferring this project to later years: Adding the assessment of the two 42-inch pipelines listed above will coincide with the 36" pipeline assessment. This will be cheaper than assessing them separately. Also, if needed, combining reconstruction projects will provide for cost savings. The importance of the 36-inch line during the irrigation season cannot be understated. Current Status of project: $300K was approved in FY2017 for the initial assessment. The assessment is planned to be completed in FY2017. An additional $300K is being requested for FY2018 to cover the expansion of the assessment to two nearby stretches of pipelines. The full replacement of the 36-inch water line is tentatively planned for FY2020 & FY2021 through a revenue bond. Each share is $8,460,254 for a total of $17,220,508 (including the assessment). Page 145 of 152 ---PAGE BREAK--- Project Schedule and Budget Duration (Months) Budget Planning and Design Land Acquisition Site Improvements Equipment/Furniture 1 % for Art Total Expenditures Fund: Bond (Water Utility Fund) Fund: Enterprise (Water Utility Fund) Fund: None Total Resources Other Resource that were explored: Debt Service Personnel Operations/Maintenance Total Sources of Operating Funds: Concerns or issues related to the operation and maintenance of this project: Fund: None Annual Operating Budget Impact (annual average for the first three years after construction) General Funds Enterprise Funds Special Improvement District Revenue Bond Other Dept Financing Federal or State Grant Funds Other 1,505,435 0 15,715,073 0 0 17,220,508 16,920,508 300,000 0 0 17,220,508 0 0 0 0 Page 146 of 152 ---PAGE BREAK--- Project Name: 46th Street Pump House Reconstruction Project Number: WU071 Type of Project: Reconstruction Map Location: B-11-III Date Prepared: 8 / 16 / 2016 Location: 46th Street and Old Post Road Planning Area: Southeast Ogden Prepared by: Kenton Moffett Ogden City Capital Improvement Plan Project Information Brief Project Priority: Necessary Description and Justifications: The 46th Street pump house is the main source of water for the south portion of the city. The pump house feeds water to the 46th Street reservoir site. This is the highest elevation of storage in Ogden City's system. The pump house itself was originally constructed in 1965. The pump house pumps against some of the highest pressures in the system. Additionally the pump house is ill equipped to fully utilize the 36th - 46th transmission line. The current facility has about half the size needed to maximize potential flows heading to the north through this pipeline. Being able to utilize this function in an emergency would be necessary if the pipelines in the canyon sustained damage. The additional funding requested here will allow for the expansion of the pump house to include additional storage and garage space. How this project relates to adopted plans or policies: This facility was not addressed in the 2011 Water Master Plan. An update to this Master Plan is planned in FY2016. This update will take a closer look at facilities. It is anticipated that the 46th Street pump station will be included therein due in part to recent system changes. The financial model already contains the initial funding and will include the additional funding requested for FY2018. Consequences of deferring this project to later years: There is added risk from an older facility failure. The pump house is not large enough to fully utilize piping carrying water to the north. This is a redundancy that would be needed if pipelines in the canyon sustained damage. Not accounting for storage of parts with long lead times weakens the ability of the utility to respond to emergencies. Lack of garage space results in equipment being outside and aging more quickly due to the elements. Current Status of project: Planning phase. Design and construction are anticipated to begin in late FY2017 and commence in FY2018. Page 147 of 152 ---PAGE BREAK--- Project Schedule and Budget Duration (Months) Budget Planning and Design Land Acquisition Site Improvements Equipment/Furniture 1 % for Art Total Expenditures Fund: Enterprise (Water Utility Fund) Fund: None Fund: None Total Resources Other Resource that were explored: Debt Service Personnel Operations/Maintenance Total Sources of Operating Funds: Concerns or issues related to the operation and maintenance of this project: Fund: None Annual Operating Budget Impact (annual average for the first three years after construction) General Funds Enterprise Funds Special Improvement District Revenue Bond Other Dept Financing Federal or State Grant Funds Other 7 20,000 0 7 200,000 0 0 220,000 220,000 0 0 0 220,000 0 0 0 0 Page 148 of 152 ---PAGE BREAK--- Project Name: Wheeler Creek Intake Structure Project Number: WU106 Type of Project: Water Map Location: Wheeler Creek Date Prepared: 8 / 16 / 2016 Location: Wheeler Creek near Pineview Reservoir Planning Area: None Prepared by: Kenton Moffett Ogden City Capital Improvement Plan Project Information Brief Project Priority: Necessary Description and Justifications: Ogden City has water rights to Wheeler Creek up to 14.493 cfs year round on the condition that the months of April, May, June, and October, the city must release all of the waters of Wheeler Creek whenever the actual diversions from the six wells located in Pineview Reservoir exceed 22 cfs (14.2 MGD). The concrete intake structure is falling apart. The ceiling is breaking apart and caving in. Valve/slide gates do not operate correctly and need to be replaced. Water is not collected (lost to treatment) due to the deterioration of the structure not being able to capture water during lower flows. Pipe condition needs assessment. The Wheeler Creek diversion site would be reconstructed to more fully utilize city water rights. The project may also include an access under State Route 39 for Treatment Plant operators. The additional funding requested here is to increase the scope of a related project, a hydroelectric turbine at the plant. This turbine was additionally envisioned as a small building. The funding requested here will allow for the expansion to a garage and storage area. Additionally, preliminary cost estimates on the access are higher than anticipated. How this project relates to adopted plans or policies: This project is included in the Master Plan and financial model. The additional funding requested here will be included in the updated financial model. Consequences of deferring this project to later years: Water rights are left unused. Intake structure is currently failing. Access to intake structure requires crossing a state highway. Equipment is left outside in harsh winter conditions potentially causing premature aging. Current Status of project: Design underway. Construction anticipated to be complete in early FY2018. Page 149 of 152 ---PAGE BREAK--- Project Schedule and Budget Duration (Months) Budget Planning and Design Land Acquisition Site Improvements Equipment/Furniture 1 % for Art Total Expenditures Fund: Enterprise (Water Utility Fund) Fund: None Fund: None Total Resources Other Resource that were explored: Debt Service Personnel Operations/Maintenance Total Sources of Operating Funds: 0 Concerns or issues related to the operation and maintenance of this project: Fund: None Annual Operating Budget Impact (annual average for the first three years after construction) General Funds Enterprise Funds Special Improvement District Revenue Bond Other Dept Financing Federal or State Grant Funds Other 60,000 0 600,000 0 0 660,000 660,000 0 0 0 660,000 0 0 0 0 Page 150 of 152 ---PAGE BREAK--- Project Name: Pineview Wellfield Project Number: WU107 Type of Project: Replacement / Source Protection Map Location: Pineview Well Field Date Prepared: 8 / 16 / 2016 Location: Pineview Well Field / Ogden Valley Planning Area: None Prepared by: Kenton Moffett Ogden City Capital Improvement Plan Project Information Brief Project Priority: Urgent Description and Justifications: There are six city wells located on an edge of a peninsula that borders Pineview Reservoir. Construction of the six wells was completed in 1973 to provide drinking water to Ogden City. These wells account for (a maximum of) approximately 19 million gallons of drinking water per day. In order to allow for future replacement and provide source protection for the well field, Ogden City needs to acquire additional land before the adjacent property is developed. The concern is, if the land develops to accommodate residential units, septic systems would be installed next to the well field, as there is no sanitary sewer system in the area to account for waste. How this project relates to adopted plans or policies: This project is consistent with source protection guidelines. The rate study identifies this project as being funded. The additional funding requested here is to cover a higher than expected appraisal and additional costs to obtain water rights related to the property. This additional funding will be included in the financial model. Consequences of deferring this project to later years: Purchase of the property would thwart development, thus preventing contamination due to septic tanks and would remove any potential conflicts with developers. Not having the property severely limits the City's ability to replace its aging wells. Current Status of project: Appraisals obtained and property acquisition underway. Page 151 of 152 ---PAGE BREAK--- Project Schedule and Budget Duration (Months) Budget Planning and Design Land Acquisition Site Improvements Equipment/Furniture 1 % for Art Total Expenditures Fund: Enterprise (Water Utility Fund) Fund: None Fund: None Total Resources Other Resource that were explored: Debt Service Personnel Operations/Maintenance Total Sources of Operating Funds: 0 Concerns or issues related to the operation and maintenance of this project: Fund: None Annual Operating Budget Impact (annual average for the first three years after construction) General Funds Enterprise Funds Special Improvement District Revenue Bond Other Dept Financing Federal or State Grant Funds Other 0 500,000 0 0 0 500,000 500,000 0 0 0 500,000 0 0 0 0 Page 152 of 152 ---PAGE BREAK--- 1/12/2017 1 ---PAGE BREAK--- 1/12/2017 2 ---PAGE BREAK--- 1/12/2017 3 ---PAGE BREAK--- 1/12/2017 4 Department FY18 Funding Future Funding Total CIP Comm. & Econ. Dev’t $12,466,350 $56,626,850 $69,093,200 Fire Department $0 $3,246,450 $3,246,450 Management Services $1,575,000 $3,527,000 $5,102,000 Non-Departmental $271,500 $15,646,000 $15,917,500 Police Department $132,000 $0 $132,000 Public Services $23,788,750 $32,680,000 $56,468,750 RAMP $489,000 $0 $489,000 Fund FY18 Funding Future Funding Total CIP Airport $3,507,700 $13,433,000 $16,940,700 Golf Course $290,000 $1,160,000 $1,450,000 Sanitary Sewer $1,150,000 $6,850,000 $8,000,000 Storm Sewer $1,500,000 $8,000,000 $9,500,000 Water Utility $1,680,000 $31,129,961 $32,809,961 Totals for All Funds $46,850,300 $172,299,261 $219,149,561 ---PAGE BREAK--- 1/12/2017 5 ---PAGE BREAK--- 1/12/2017 6 ---PAGE BREAK--- 1/12/2017 7 ---PAGE BREAK--- Page 1 of 1 Ogden City Council Meeting: January 17, 2017 OPORTUNIDAD PROGRAM AND DINING FOR DOLLARS Action: None Summary Steven Ballard will be present to discuss the Oportunidad Program and the upcoming Dining for Dollars event, which provide scholarship opportunities for first generation or low-income Weber State University students. Council Staff Contact: Bill Cook, (801)629-8153 ---PAGE BREAK--- ---PAGE BREAK--- ---PAGE BREAK--- Page 1 of 2 Ogden City Council Meeting: January 17, 2016 COUNCIL RULES OF PROCEDURE AND COUNCIL NORMS - Modifications Action: Adopt or Not Adopt Resolution Executive Summary The Council will consider adopting changes to the Council Rules of Procedure and to the Council Norms to change the work session start time, add a logoed clothing stipend, and to modify presentation guidelines. Background The Council Rules of Procedure outline the Council’s rules for conducting meetings and addressing other procedural issues. The Council Norms set forth the Council’s purpose, vision, goals, priorities, expectations, relationships, and how the Council conducts its day-to-day business. From time to time the Council updates these documents to reflect changes in policy or to align with changes in internal or external processes. December 20, 2016 The Council held a work session to discuss proposed changes to the Council Norms. January 10, 2017 The proposed changes to the Council Norms was on the agenda for consideration. During the work session, the Council discussed adjusting the work session start time from 3:30 to 4:00 p.m. to accommodate Council members’ schedules. As a result, the item was pulled from the agenda with direction to make the additional modifications to the Norms and to modify the Council Rules of Procedure to reflect the revised work session start time. Proposal The proposed modifications to the Council Rules of Procedure are as follows:  Modifies the work session start time from 3:30 p.m. to 4:00 p.m. ---PAGE BREAK--- Page 2 of 2 Ogden City Council Meeting: January 17, 2016 The proposed modifications to the Council Norms are as follows:  Modifies the work session start time from 3:30 p.m. to 4:00 p.m. Also modifies the work session end time from 5:30 to 5:55.  Clarifies that organizations or individuals supporting or opposing political campaigns or ballot measures will not be placed on an agenda;  Establishes guidelines for presentation content that are consistent with the City’s other media requirements no profane language or content, no content that perpetuates discrimination, no sexual content, no solicitations, etc.)  Clarifies that the Public Comment period is an opportunity to address the Council and that due to time constrains no media presentations are allowed;  Establishes a clothing stipend to allow Council members to purchase clothing and other items that bear the City’s new logo. Council Staff Contact: Janene Eller-Smith, (801) 629-8165 ---PAGE BREAK--- COUNCIL NORMS - 2016 Ogden City Council Norms Page 25 conduct. Disorderly Conduct is a Class C misdemeanor. The City Council Chair will determine the action(s) to be taken in a Council meeting with regard to disruptive individuals or groups. Review of Citizen Input Citizen input that is received prior to a meeting will be made available for Council member review 10 minutes prior to the meeting. Information received at the meeting will be distributed to the council members by Council staff. Members of the audience should not approach the dais. Tabling If at least two Council members wish to postpone an item in order to receive the Council may table the item to a date certain. The maker of the motion to table an item should specify the information requested and how this additional information will help the Council make a more informed decision. The vote to table must be a majority vote to be approved. Extending  If an item cannot be tabled to a date certain due to the complexity of the issue, the unknown amount of staff time required to complete the work, or other factors that make it difficult to identify a date certain, the item may be extended.  The maker of the motion to extend an item should specify the information requested and/or the issues to be addressed, and how this additional information will help the Council make a more informed decision.  The vote to extend must be a majority vote to be approved.  If approved, Council staff will present at the next regularly scheduled meeting a proposed process for resolution of the issue, an estimated timeline and a communication plan for information all interested parties. 3. Study Sessions A Council Study Session will be held prior to each scheduled regular or special meetings for the purpose of reviewing the agenda for the meeting which begins at 6:00 p.m. and to conduct Council Business. Study Sessions begin at 5:30 p.m. Beginning March 15, 2016, no Study Session will be held. 4. Work Sessions The work session begins immediately following the regular or special meeting, or as soon thereafter as possible. ---PAGE BREAK--- COUNCIL NORMS - 2016 Ogden City Council Norms Page 26 Beginning March 15, 2016January 24, 2017, work sessions will begin at 3:304:00 p.m. On days when a regular or special meeting is scheduled, the work session will continue until approximately 5:305:55 p.m. at which time the work session will be adjourned. If discussion on one or more work session items has not concluded, the work session may recess and reconvene after the regular or special meeting. If the meeting will be reconvened after the regular or special meeting, the Chair must note this for the record prior to the recess. Work sessions are held for the benefit of Council members to discuss issues, options and proposals, and to provide an opportunity for the Council, Council staff and Administration to ask clarifying questions to ensure a comprehensive understanding of the issue. Beginning March 15, 2016, work sessions will also be used to review items being considered in the regular or special meeting that directly follows the work session. Work Session Format Although work sessions are open meetings, public participation is not allowed unless authorized by the Council Chair. The work session is held for the benefit of the Council members.  From time to time the Council may hold a Fact Finding Work Session where specific topics are addressed and outside interest groups are invited to provide input to the Council. Public input limited to three minutes may be allowed during a Fact Finding Work Session. Information presented in a work session is considered advisory to the Council. The Council does not take formal action on any official item or implied approvals in work sessions. Direction, guidance or instruction may be given at work sessions if necessary to move the issue toward conclusion or if deemed appropriate by the Council. All official decisions are made in regular or special Council meetings to ensure the requisite noticing has occurred. As a general rule, work session materials are presented at an agenda meeting will be considered at a future work session prior to being placed on an agenda at the discretion of Council Leadership and the Executive Director. Items that were unforeseen or constitute an emergency will be given special consideration. Questions may be asked by Council members and Council staff during work session presentations. If answers are not readily available, Council staff will work with the Administration to get answers prior to the next discussion on the issue. ---PAGE BREAK--- COUNCIL NORMS - 2016 Ogden City Council Norms Page 29 Exhibit 1 – Ogden City Council Presentation Guidelines Ogden City Council Presentation Guidelines Overview The City Council is committed to reading and absorbing all of the information provided to them in preparation for meetings. The Council forms questions and/or concerns from the information they are given. The volume, complexity and sensitivity of this information require that presentations be concise, accurate, professional and understandable. Presentations by the Public (Citizens, community groups, organizations, etc.) Anyone from the public may request or be invited to make a presentation during a City Council meeting. Individuals will be given ten (10) minutes to make a presentation, unless otherwise specified by the Council’s Executive Director. Requests to make a presentation during a City Council meeting will be considered as outlined below:  A presentation request must be submitted in writing to the City Council office via email, fax or mail. Requests should include the topic of discussion, and the name, address, telephone number and email address of the individual wishing to make a presentation.  Council Leadership will determine whether a request is approved to be placed on an agenda.  The Council Executive Director will provide notification of whether or not a request has been approved.  If approved, the presentation will be scheduled for a specific date. Topics not approved for presentations may be addressed during the public comments portion of a City Council meeting where individuals are given three minutes to address the Council. Presentations that are placed on the Council’s agenda shall not include any of the following forms of content:  Profane language or content  Support of or opposition to political campaigns or ballot measures  Personal attacks  Content that promotes fosters, or perpetuates discrimination on the basis of race, creed, color, age, religion, gender, marital status, status with regard to public assistance, national origin, physical or mental disability or sexual orientation  Sexual content or links to sexual content  Solicitations of commerce  Encouragement of illegal activity  Information that may tend to compromise the safety or security of the public or public systems  Content that violates a legal ownership interest of any other party copyrights materials, etc.)  Comments not topically related to the issue being presented The following will not be placed on the Council’s agenda: Formatted: Bulleted + Level: 1 + Aligned at: 0.25" + Indent at: 0.5" Formatted: Indent: Left: 0.5" ---PAGE BREAK--- COUNCIL NORMS - 2016 Ogden City Council Norms Page 30  Political candidates seeking a forum for their political platform  Organizations or individuals seeking support of or opposition to political campaigns or ballot measures  Religious organizations or representatives seeking a forum for religious proselyting  Individuals or organizations who have previously presented their issue to the Council  Individuals or organizations whose sole purpose is to entertain  Individuals or organizations seeking to criticize Administrative staff (such concerns should be discussed with the Mayor or Chief Administrative Officer).  Presentations related to potential or pending litigation with the City The three minute public comment period held each Council meeting may be used to address the Council on any issue or topic, including issues that may not be placed on an agenda. (See additional information below for presentation guidelines.) Presentations by City Officials and Staff City officials and staff may use presentations to describe issues that are discussed and considered by the Council. These presentations are welcomed and can be helpful as materials are presented in a clear and concise manner. Guidelines for Scheduled Presentations The following expectations are provided to help all those who provide information to the Council and who make presentations at City Council, Redevelopment Agency and Municipal Building Authority meetings, work sessions or study sessions.  Content in presentations should be easy to see. Everyone needs to be able to clearly see or read what is displayed on the screen, regardless of their location in the room.  Electronic and overhead materials must be at least 24 point font size. The use of colors should be pleasing to the eye, and text colors should contrast with background colors to ensure clear visibility. (Note that not all PowerPoint templates meet these requirements)  Key points or compelling images should be the main focus of a presentation. The amount of text used in a presentation should be limited and contain only central messages. No more than six lines of text should be presented at a time through electronic and overhead materials.  All presentation materials must be provided to Council staff by the Thursday before a meeting, unless otherwise approved by the Council’s Executive Director. This allows time for Council members to review this information in advance, for staff to preload electronic presentation materials and for presenters to test meeting room equipment to ensure legibility and full functionality.  Requests to test room equipment and presentation materials may be sent to: [EMAIL REDACTED]. Equipment is to be tested no later than 2:00 p.m. on the day of the presentation. (Note meeting room equipment only supports PowerPoint and PDF presentation formats. Presenters may contact Council staff Formatted: Indent: Left: 0.5", No bullets or numbering ---PAGE BREAK--- COUNCIL NORMS - 2016 Ogden City Council Norms Page 31 to learn which video and audio software is supported)  Presenters are to bring one hard copy of all overhead and presentation materials for the City Recorder’s office so these can be included as part of the official meeting record. Guidelines for Public Comments  The Public Comment period provides an opportunity for citizens to address the Council directly. Due to time constraints, Individuals participating in the public comment portion of a meeting may not use PowerPoint presentations, YouTube videos or other forms of media are not allowed. Printed but printed overhead materials are appropriateallowed. This is to improve the effectiveness of presentations and to avoid disruptions. Citizens should provide at least eight copies—one copy for each Council member and one copy for the City Recorder. If only one or a few copies ware provided, Council staff will ensure that Council members and the Recorder’s Office receive the information within twenty-four (24) hours after the meeting.  Those wishing to provide in-depth presentations using a PowerPoint presentations, videos, or other media may instead make a request Request to be on the agendaAgenda, as outlined above. This aligns with Administrative Policy which requires I.T. approval before connecting any device to the City’s system, and that electronic files loaded from an outside source onto City-owned equipment must first be scanned for viruses. Formatted: Indent: Left: 0.5", No bullets or numbering ---PAGE BREAK--- COUNCIL NORMS - 2016 Ogden City Council Norms Page 33 meetings and otherwise faithfully carry out the duties and responsibilities of those assignments. Stipend payments are separate from and in addition to any mileage reimbursements or other reimbursable expense outlined in the other sections herein. Clothing  To encourage Council members to wear apparel or carry other items bearing the Ogden City logo, an annual stipend of $150 will be provided to offset costs. In FY2017, the stipend will be added to the Council members’ paychecks in January 2017. Beginning in FY2018, Council members will receive the stipend in the first paycheck of each new fiscal year.  Newly elected Council members will receive the $150 stipend in the first paycheck issued after taking office. Thereafter they will receive the stipend in the first paycheck of each new fiscal year.  Council members will be able to order items of their choice from an on-line catalogue offering high quality apparel and other items bearing the City logo.  Items such as water bottles, pins, pens, and USBs bearing the City logo will be available at the Council offices. These items will be used as gifts for official visitors and others as deemed appropriated by Council Leadership or the Executive Director. Meeting Meals An Internal Revenue Service (IRS) ruling has determined that meals furnished during City Council meetings are taxable to Council members. Rather than tracking specific attendance for this purpose, each Council member will be assumed to have attended each City Council meeting where a meal is served. The average cost per meal is determined annually in accordance with IRS regulations. The costs will be accumulated quarterly and provided by Council staff to the Payroll Clerk for inclusion as compensation for tax purposes. Wellness Program Council Members may participate in the City’s Wellness Program (i.e. gym membership, wellness lunches, contests, etc.) Those interested should contact the Executive Assistant. This is considered an employee benefit Formatted: Bulleted + Level: 1 + Aligned at: 0.25" + Indent at: 0.5" Formatted: Indent: Left: 0.5" Formatted: Bulleted + Level: 1 + Aligned at: 0.25" + Indent at: 0.5" Formatted: Indent: Left: 0.5" Formatted: Bulleted + Level: 1 + Aligned at: 0.25" + Indent at: 0.5" Formatted: Bulleted + Level: 1 + Aligned at: 0.25" + Indent at: 0.5" Formatted: Font: Not Bold Formatted: Indent: Left: 0.5" ---PAGE BREAK--- 1 RESOLUTION NO. 2017-2 A RESOLUTION OF THE OGDEN CITY COUNCIL APPROVING MODIFICATIONS TO COUNCIL RULES OF PROCEDURE AND TO COUNCIL NORMS WHEREAS, the City Council has adopted Council Norms that define the Council’s purpose, vision, goals, priorities, expectations, relationships, and how the Council conducts its day-to-day business; and WHEREAS, the City Council has also adopted Rules of Procedure for conducting meetings and addressing other procedural issues that may arise; and WHEREAS, the City Council from time to time updates or modifies the Council Rules of Procedure and the Council Norms to reflect changes in practice or policy; and WHEREAS, the Ogden City Council desires now to update the Council Rules of Procedure and the Council Norms to reflect changes in policy relating to work session start times, Council Request to be on the Agenda items, presentation guidelines, public comment guidelines, and to provide for a logoed clothing stipend; NOW, THEREFORE, the Ogden City Council hereby resolve to modify the City Council’s Rules of Procedure, attached at Exhibit A, and to modify the Council Norms, attached at Exhibit B. A summary of the modifications follows: Council Rules of Procedure  Changes the start time for work sessions from 3:30 p.m. to 4:00 p.m. Council Norms Modifications:  Changes the start time for work sessions from 3:30 p.m. to 4:00 p.m. Also changes the ending time for work session from 5:30 to 5:55.  Clarifies that organizations or individuals supporting or opposing political campaigns or ballot measures will not be placed on an agenda;  Establishes guidelines for presentation content that are consistent with the City’s other media requirements no profane language or content, no content that perpetuates discrimination, no sexual content, no solicitations, etc.)  Clarifies that the Public Comment period is an opportunity to address the Council and that due to time constrains no media presentations are allowed;  Establishes a clothing stipend to allow Council members to purchase clothing and other items that bear the City’s new logo. ---PAGE BREAK--- 2 APPROVED AND ADOPTED this 17th day of January, 2017. Marcia L. White, Chair ATTEST: CITY RECORDER Approved as to Form LEGAL DATE ---PAGE BREAK--- 3 EXHIBIT A COUNCIL RULES OF PROCEDURE ---PAGE BREAK--- RULES OF PROCEDURE - 2017 OGDEN CITY COUNCIL RULES OF PROCEDURE Page 1 Overview The City Council’s Rules of Procedure define the organization of the Council, filling vacancies, and outlines expectations on how Council meetings are conducted. The Rules of Procedure also address the Council’s role and expectations with regard to committees. The areas covered by the rules of procedure are: 1. Organization of the Council. 2. Attendance of members. 3. Intergovernmental Committees. 4. Identification of meeting for public record. 5. Order of business and organization of Council agenda. 6. Public hearing process. 7. Motions. 8. Debate. 9. Questions decided without debate. 10. Voting. 11. When Council members shall vote – personal interest. 12. Quorum. 13. Meetings. 14. Decorum. 15. Privilege to address the Council. 16. Personal privilege – protest. 17. Ordinances. 18. Reconsideration. 19. Vetoes. 20. Committees. Special, Ad hoc, Joint Committee at request of the Mayor, and Oversight. 21. Suspension of the rules. 22. Amendment, revision or addition to rules. 1. Organization of the Council A. Election of the Council Chair and Vice Chair After newly elected Council members are sworn in, the City Council of Ogden City shall elect from among its members a Chair and Vice Chair, as provided in Section 2.3.5 of the Ogden Municipal Code and Section 10-3b.203 1)(a)(iv)(2008) Utah Code Annotated, with such Council leadership positions for the purpose of these Rules of Procedure and Council dealings, operations and records to be known and referred to as the Chair and Vice Chair. In even-numbered years the election shall take place during the Council meeting held at 12 o'clock noon on the first Monday of January. In odd-numbered years, the election shall occur at the first regular Council meeting in January. Separate nominations shall be accepted for the chair and vice chair positions. Any Council member may nominate another Council member or himself/herself. The Chair opens nominations for Council Chair and closes nominations after all nominations are made known. The Council Chair candidates are given the opportunity to comment in the order of nomination. The Chair then calls for a motion to consider the first candidate nominated for Chair. After a motion and second a roll call vote is taken. If there is no majority for the ---PAGE BREAK--- RULES OF PROCEDURE - 2017 OGDEN CITY COUNCIL RULES OF PROCEDURE Page 2 first candidate then the Chair calls for a motion to consider the second candidate nominated for Chair. If the first round of candidates each fail to obtain the requisite four votes, the Chair opens nominations for new or renewed candidate nominations and subsequent voting. This process continues until there are at least four affirmative votes for one of the Chair candidates. The same process is utilized for the election of the Vice Chair. Then both the Chair and Vice Chair are sworn in. The Chair and Vice Chair shall serve from the date of the election until selection of their successors in the following years. In the event of a vacancy in the position of Chair, the Vice Chair shall become Chair and shall serve the remainder of the term. A vacancy in the position of Vice Chair shall be filled by election in the manner prescribed in these rules. B. Powers and duties of the Chair and Vice Chair It shall be the duty of the chair and vice chair: 1) To give direction to the Council Executive Director to set the agenda for all City Council meetings. It shall be the general duty of the Chair: 1) To preside at all City Council meetings. 2) To order a recess at any time during a Council meeting, without necessity of a motion or vote of the Council. 3) To sign all ordinances and resolutions passed by the Council. 4) To receive all messages and communications from the Mayor and others addressed to the Council as a body and be responsible to convey all such messages and communications to the rest of the Council members. 5) To sign all correspondence determined by the Council members to be representative of the Council as a whole. The Vice Chair, during the absence of the Chair, shall have and perform all the duties and functions of the Chair. In the event of the absence of, or disability of, both the Chair and the Vice Chair, the immediate past Chair, if still serving on the Council shall temporarily serve as Chair until the Chair or Vice Chair so absent or disabled shall return or the disability shall be removed, as the case may be. In the event the immediate Past Chair is absent or disabled, or is no longer serving on the Council, the City Council shall elect a temporary Chair to serve until the Chair or Vice Chair so absent or disabled shall return or the disability shall be removed, as the case may be. In such event, past Chair or the temporary Chair shall have all the powers and perform the functions and duties herein assigned to the Chair. ---PAGE BREAK--- RULES OF PROCEDURE - 2017 OGDEN CITY COUNCIL RULES OF PROCEDURE Page 3 2. Attendance of members Every Council member shall be present during the meetings of the Council unless duly excused or necessarily prevented. 3. Intergovernmental Committee Appointment Process Each year the City Council determines which Council members are assigned or appointed to a number of intergovernmental committees. Some of the committee assignments are one-year or multi-year as determined by the Council while others require the formal appointment by the Mayor with advice and consent of the Council. The following process is utilized to determine the assignments and appointments: 1) In December of each year the Council Executive Director requests Council members to make their preferences known regarding which committees they wish to be assigned or appointed to. This information is summarized and presented to Council leadership after the election of the Chair and Vice Chair annually. 2) Council members are free to communicate their preferences to Council leadership as deemed appropriate. 3) In early January, Council leadership reviews Council members’ input and will consider who will be asked to serve. Equitable rotation, member availability, interest, etc., will be taken into consideration with each proposed appointment. 4) Council leadership will schedule a meeting with each member to discuss Council member interest and availability. Leadership will then make the final appointments. 5) Council members will be given the opportunity to decline an appointment. 6) Council leadership will address Council representation for those appointments that may occur during the year. 7) For those appointments that require the Mayor to appoint with advice and consent of the Council, the Council Chair discusses the proposed appointments with the Mayor. Once agreed upon a letter is sent from the Council to the Mayor requesting that the appointments be made. The regular appointment process is then followed. 8) A letter is sent from Council leadership to each Council member indicating the current assignments/appointments. 9) A letter is sent from the Council Office to each of the committees indicating who has been assigned/appointed. ---PAGE BREAK--- RULES OF PROCEDURE - 2017 OGDEN CITY COUNCIL RULES OF PROCEDURE Page 4 4. Identification of meeting for public record To effectively adhere to changes in the Open & Public Meetings Law and the requirement to audio tape all meetings in addition to written minutes, the Council Chair, or Council Executive Director, will announce the type of meeting, date, and indicate members present and excused at the beginning of all meetings. This will allow validation of the meeting date and attendance on the audio version of the meeting. 5. Order of business and organization of Council agenda A. Daily order of business The Council shall consider business at regular meetings in substantially the following order: 1) Roll Call 2) Pledge of Allegiance 3) Moment of Silence 4) Recognition 5) Request to be on the Agenda 6) Approval of Minutes 7) Common Consent 8) Public Hearings/Public Input 9) Reports from the Planning Commission 10) Reports from the Administration 11) Old Business 12) New Business 13) Public Comments 14) Comments a) Mayor b) Council members 15) Closed Executive Session 16) Adjournment This order is intended to serve as a general template and is subject to change based on the content of each meeting. B. Roll call. At all meetings before proceeding to business, the roll call of the Council members shall be taken and the names of those present and those absent shall be entered on the record. C. Recognition. The individual(s) being honored are asked by the Chair to step to the podium. Council leadership will invite a Council member to read and present the recognition (resolution, proclamation, award, plaque, etc.) The Council member who reads an honorary resolution/proclamation makes a motion to adopt it, there is a second, and the Council votes. The person or representative being honored is asked to comment. The Council Chair asks the person to come forward to allow the Council and Mayor to congratulate them. Council members and the Mayor stand and shake the person's hand. D. Request to be on the Agenda. An individual or group may request time to present information during a City Council meeting. A presentation at the request of the Council would also be included under this category. Individuals will be given ten (10) ---PAGE BREAK--- RULES OF PROCEDURE - 2017 OGDEN CITY COUNCIL RULES OF PROCEDURE Page 5 minutes to make a presentation, unless otherwise specified by the Council’s Executive Director. E. Common consent. Common Consent is defined as that class of Council action which requires no further discussion or which is routine in nature. All items on Common Consent shall be adopted by a single motion. Prior to the motion to adopt Common Consent items, any Council member may have any item removed in order to permit discussion on that item without the necessity of a motion or a vote for removal of such item. The removed item is considered as the next item on the agenda unless a motion is made and approved to schedule a work session or future consideration at a subsequent meeting. If four of the Council members present at the Council meeting vote are in favor of adopting the Common Consent items, every item shall be adopted. F. Public Hearings/Public Input. Public Hearings/Public Input shall consist of those items for which the Council would like to receive public comment. Such hearings shall include, but not be limited to, those requiring legal advertisement under State Law. Individual comments for a public hearing are limited to five minutes and individual comments for public input are limited to three minutes. Any remaining time will be forfeited. G. Reports from the Planning Commission. The Commission representatives and/or the Planning Staff review with the City Council recommendations from the Commission. The Council also may request consideration of an issue by the Planning Commission. H. Reports from the Administration. The Mayor or his/her representative present information regarding items on the agenda. I. Old Business. The Old Business section shall consist of those items which have been considered previously by the Council and are presented for further discussion or action. J. New Business. The New Business section of the Council agenda is defined as the introduction of new items or issues for Council discussion. New Business shall include the introduction of new ordinances unless appropriate for Common Consent or Reports from the Administration. Items added to New Business during the meeting may be discussed by the Council but no action can be taken. K. Public Comments. Any individual member of the audience may address the Council for three minutes to address all concerns at this time. Any remaining time will be forfeited. ---PAGE BREAK--- RULES OF PROCEDURE - 2017 OGDEN CITY COUNCIL RULES OF PROCEDURE Page 6 A citizen who is reading verbatim from a typed or written statement may provide a copy to the City Recorder when his/her comments are finished so it may be included as part of the public record. L. Comments. Any Council member, the Mayor or his/her representative, or Council Staff may request time to address the Council on matters of City business. M. Out of Order. The Council may, by motion and majority vote, proceed out of order to any order of business or return to any order already passed. 6. Public Hearing/Public Input Process A. Introduction of the issue is given by the Chair. B. Administrative or Council Staff gives an overview. C. Applicant/petitioner makes his/her presentation, if applicable. Presentation is limited to ten (10) minutes. Any remaining time will be forfeited. D. The public is asked to comment. Individual comments for a public hearing are limited to five minutes and individual comments for public input are limited to three minutes. Any remaining time will be forfeited. E. The Council closes or continues the public hearing. If it is a public input item this action is not necessary. F. The Council members then discuss the issue amongst themselves. G. Action by the Council: approve, not approve, approve with changes, or table/continue. 7. Motions A. No motion shall be debated until it has been seconded and announced by the Chair. B. Any motion may be withdrawn or modified by the sponsor of the motion, with the consent of the second, at any time before amendment, decision or voting. C. When a question is under debate, the Council Chair shall entertain no motion except the following procedural motions, whose passage shall require the affirmative vote of a majority of the members present. 1) To adjourn 2) To recess 3) To take up a question out of its proper order 4) To move the previous question 5) To postpone to a day certain 6) To refer to a committee (commit or recommit) 7) To limit debate 8) To lay on the table (limited solely to Council meeting at which proposed) ---PAGE BREAK--- RULES OF PROCEDURE - 2017 OGDEN CITY COUNCIL RULES OF PROCEDURE Page 7 9) To amend D. Such motions shall take precedence in the order moved. E. Any substitute motion or amendment must relate to the same subject as the original ordinance, item or resolution under consideration. If a motion is made and seconded, then a substitute motion would be considered after the original motion is considered. If a motion is made, with no second, a substitute motion (with a second) would be considered instead of the original motion which dies for lack of a second. An affirmative vote on the amended motion negates any further consideration of the original motion. 8. Debate A. The Council Chair shall recognize any Council member requesting recognition to speak, debate, give a notice, make a motion, submit a report or for any reason address the Council, unless a motion taking precedence is offered. B. The Council Chair shall recognize the author of the motion first and then others wishing to address the motion, with the author of the motion providing the summation. C. During debate, the presiding officer shall be responsible for maintaining order. If, in the opinion of the presiding officer, private discourse among or between Council members or any other disturbance disrupts the Council's business, the presiding officer may call the Council to order. If the presiding officer calls the Council to order, all Council business shall cease until such time as the presiding officer resumes the Council's business. D. Any Council member may make a motion that the Council be called to order. E. All Council members shall be allowed to speak at least once on any subject. 9. Questions decided without debate A. To adjourn B. To recess C. Questions relating to order of business 10. Voting A. Voting shall be in the form of "yes" or "aye", "no" or "nay", and "abstain", and the names of those voting for, against or abstained entered in the Council minutes. B. A “roll call” vote is required for all ordinances and may occur for other votes regarding controversial items. “Roll call” means that each Council ---PAGE BREAK--- RULES OF PROCEDURE - 2017 OGDEN CITY COUNCIL RULES OF PROCEDURE Page 8 member, that is present, verbally gives his/her vote when called upon by the Recorder. The Chair has the discretion to call for a “roll call” vote on any agenda item depending upon the situation. If a “roll call” vote is not required or desired, a “voice vote” occurs. If any “nay” voice votes occur the Chair must verbally identify the names of those Council members voting “nay”. C. The minimum number of yes votes required to pass any ordinance or resolution, or to take any action by the council, unless otherwise prescribed by law, is a majority of all voting members of the council, without considering any vacancy in the Council 4 votes). Notwithstanding this provision, a council meeting may be adjourned to a specific time by a majority vote of the council if the majority vote is less than four members. A majority of the council members, regardless of number, may fill any vacancy in the council. D. An expression of "abstain" during voting shall not be considered as an affirmative or a negative vote. A Council member who "abstains" on a question or is "absent" on a question may not move reconsideration of the question under rule relating to reconsideration. E. In the case of a tie vote, the motion shall fail. F. Any Council member may change his or her vote prior to the closing of the vote by the Chair. G. A Council member desiring to explain his/her vote should make their comments prior to a call of the roll or voice vote or after the vote is finalized. H. No Council member shall be permitted to vote on any question unless s/he shall be present, either physically or via electronic means pursuant to 52-4-207, Utah Code Ann., and as provided in subparagraph below, when the vote is taken and when the result is announced. No Council member shall give his/her proxy to any persons whomsoever and no pairing of the vote of an absent Council member against the vote of a present Council member shall be permitted. I. The following supplemental rules and procedures will be utilized for electronic meetings held pursuant to 52-4-207, Utah Code Ann.: 1) The anchor location will be located at 2549 Washington Blvd, City Council Chambers or Suite 310, Ogden, Utah 84401, or at such other location as designated by the Council in accordance with paragraph 12.A of these rules. 2) Notices of such meetings shall comply with the special noticing requirements of 52-4-207 in ---PAGE BREAK--- RULES OF PROCEDURE - 2017 OGDEN CITY COUNCIL RULES OF PROCEDURE Page 9 addition to the general requirements of 52-4-202. 3) A Council member should notify the City Council Executive Director, or the Executive Director’s designee, in writing, of his or her intention to participate in a meeting electronically by the Wednesday immediately preceding the date of any regular Tuesday meeting, or six days prior to the date of any scheduled special meeting. Exceptions to the requested timeframe may be made at the discretion of the City Council Chair if an emergency or other unexpected event (e.g. illness) occurs for a Council member. For meetings located in the Ogden City Municipal Building, the Council member participating electronically will be connected to the electronic meeting via telephonic or other telecommunications means sufficient to meet the requirements of 52-4-207. Council Staff will coordinate the arrangements for the electronic meeting. Electronic participation in meetings held at locations other than the Ogden City Municipal Building may not be feasible. A determination of the feasibility of electronic participation for meetings held at off-site locations will be made by Council staff on a case-by-case basis. 11. When Council members shall vote - personal interest A. Every Council member who is in the Council Chambers when a question shall be stated from the Chair shall vote, but no Council member shall be obliged to vote upon any question unless s/he shall be within the Council Chambers when his or her name is called. Any member entering the Chamber after the question is stated and before it is decided, may have the question stated, cast his or her vote, and be counted. B. Any Council member who has an immediate or direct financial interest in any item pending before the Council shall disclose this fact to the Council at the time the vote is called and shall "abstain" upon such bill or measure. The Council member declaring such interest shall then leave the room during the discussion and vote on that item. 12. Quorum Four Council members shall constitute a quorum thereof for the transaction of all business. 13. Meetings A. Place. All regular meetings of the Council shall be held in the Council Chambers located on the third floor of the Ogden City Municipal Building, 2549 Washington Boulevard, Ogden, Utah, or ---PAGE BREAK--- RULES OF PROCEDURE - 2017 OGDEN CITY COUNCIL RULES OF PROCEDURE Page 10 at such other place in Ogden City as the Council may designate. B. The time and place for holding a Council meeting at a place other than such Council Chambers shall be noticed in accordance with the provisions of Utah Code Annotated title 52, chapter 4, relating to open and public meetings. A regular meeting having been convened at the place designated may be adjourned by the Council to any other place within Ogden City for the purpose of investigating some particular matter of business which may be more conveniently investigated at such other place or if it is determined in the public interest to do so. C. Regular meetings - time and notice. Commonly, regular meetings of the City Council shall be held on the first, third and fourth Tuesday of each month at the hour of 6:00 p.m. in the Council Chambers at 2549 Washington Boulevard. Prior to each scheduled meeting, beginning at 4:00 p.m., a Council Work Session shall be held. Agenda items for the meeting which begins at 6:00 p.m. will be reviewed during the Work Session. The City Recorder shall, not later than the day immediately preceding such regular meeting and not earlier than the Friday preceding such meeting, notify each Council member that such meeting will be held at the time specified. Means of notification may be via postal mail, e- mail, hand delivered, oral or telephone. D. Special meetings - call. A special meeting of the Council may be called at any time by the Chair or by a written call of a special meeting by any four Council members submitted to the Executive Director and filed with the City Recorder which shall state the time and purpose of the meeting. A special meeting of the Council shall be called at any time upon the written request of the Mayor. E. Special meeting - notice. Notice shall be given to each Council member of the time and purpose of every special meeting of the Council. The City Recorder shall, not later than the day immediately preceding such regular meeting and not earlier than the Friday preceding such meeting, notify each Council member that such meeting will be held at the time specified. Means of notification may be via postal mail, e- mail, hand delivered, oral or telephone. F. Emergency meetings. Emergency meetings of the Council may be held to consider matters of an emergency or urgent nature, if the circumstances are unforeseen. Emergency meetings may be called by either the Council Chair or by the Mayor. No such emergency meeting shall be held unless an attempt has been made to notify all of the Council members and a majority of the Council votes in the affirmative to hold the meeting. ---PAGE BREAK--- RULES OF PROCEDURE - 2017 OGDEN CITY COUNCIL RULES OF PROCEDURE Page 11 G. Open meetings law. All meetings of the Council shall be conducted and noticed in conformance with the requirements of Title 52, Chapter 4, Open and Public Meetings Law of the State of Utah. 14. Decorum A. No Council member shall walk across or out of the Chambers while the Presiding Officer is calling the question. B. Council members should avoid engaging in private discourse or committing any other act which may tend to distract the attention of the Council or the audience from business before the Council; or which might interfere with any person's right to be heard after recognition by the presiding officer. C. When speaking or debating before the Council, all persons including Council members, shall confine their remarks to the question under discussion or debate, avoiding comments on personalities. Anyone engaging in discussion or debate beyond the question before the Council shall be directed to stop by the presiding officer, and no further discussion or debate will be allowed by said person. 15. Privilege to address the Council A. Any Council member may request time to address the Council on behalf of the public on any matter the Council member deems appropriate. B. The Mayor or his/her representative may request time to address the Council regarding items not on the agenda. The presiding officer shall recognize the request and shall determine the length of time allotted to address the Council. C. No one may address the Council without first receiving the recognition of the presiding officer. 16. Personal privilege - protest A. Any Council member may, as a matter of personal privilege, speak for a period not longer than ten minutes upon such matters as may collectively affect the Council, its rights, its dignity, and the integrity of its proceedings, or the rights, reputation and conduct of its individual members in their official capacities only. B. Any Council member shall have the right to protest any action of the Council, stating the reasons therefore, and have the same entered in the minutes, provided such reasons do not impugn ---PAGE BREAK--- RULES OF PROCEDURE - 2017 OGDEN CITY COUNCIL RULES OF PROCEDURE Page 12 the motives or character of any Council member. 17. Ordinances A. Every ordinance proposed shall be introduced in writing in the form in which it is proposed to be finally passed. B. If required by law, or otherwise desired by the Council, the Council shall forthwith fix the date and time for a public hearing on the proposed ordinance. If noticing standards for a required public hearing are not provided by ordinance or statute, or, if the City Council has not indicated an alternative form of noticing for any public hearing which is discretionary on the part of the Council, the City Recorder shall provide notice of the public hearing in the following manner: 1) The notice shall be published at least once in a newspaper of general circulation in the City. 2) The published notice shall appear at least seven days prior to the time advertised for hearing. 3) The notice shall include the time and place of the hearing and a description of the ordinance in brief and general terms. 4) The notice shall state the proposed ordinance is available for public inspection in the Office of the City Recorder. The City Council is not required by law to hold public hearings on any land use ordinance. However, the Council has decided, prior to making a decision on any land use ordinance, that it will allow public input. Noticing requirements for these meetings have been established in the Municipal Code. C. Any amendments to a proposed ordinance shall be made to the ordinance prior to its final consideration and adoption. Such amendment will be noted in the Council minutes. 18. Reconsideration A. Any Council member who has voted with the prevailing side of a question may move at the same meeting to reconsider the question at the same meeting, or at either of the next two available Council meetings. If a question has failed by a tie vote, members who voted against the question shall be considered to be on the prevailing side. B. A motion to reconsider shall require a majority of all voting members of the council, without considering any vacancy in the Council 4 votes). 19. Vetoes A. In the event the Mayor vetoes an ordinance, tax levy, or appropriation duly passed by the Council, said ordinance, tax levy, or appropriation shall be scheduled for consideration by ---PAGE BREAK--- RULES OF PROCEDURE - 2017 OGDEN CITY COUNCIL RULES OF PROCEDURE Page 13 the Council at its next regularly scheduled meeting after the first agenda meeting at which the disapproved ordinance was available for City Council reconsideration. The Mayor has 15 calendar days from the date the ordinance is delivered to the Mayor’s Office to veto (per Municipal Code 2-8-2). The last day cannot be a Saturday, Sunday, or any legal holiday (per Municipal Code 1-2-6). B. A motion to override a veto by the Mayor may be substantially in the following formats: 1) “I move that all of the appropriation item(s) vetoed by the Mayor be approved and adopted again as part of Ordinance 200X-XX” 2) I move that Ordinance 200X-XX vetoed by the Mayor be approved and adopted again by the City Council.” C. Upon reconsideration of an ordinance, tax levy, or appropriation vetoed by the Mayor, a two-thirds vote (5 of 7) of all Council members shall be required before said ordinance, tax levy, or appropriation can be recorded and in force. D. Approval of an ordinance, tax levy, or appropriation vetoed by the Mayor shall not be reconsidered pursuant to section 17 of these rules. 20. Committees. Special, Ad hoc, Joint Committee at request of the Mayor, and Oversight. A. The City Council may, from time to time, create, revise, or abolish any and all Council committees, or make any changes to the committee structure, subject to a 4 of 7 vote of the Council. B. The City Council, by a 4 of 7 vote, may create by resolution any special or ad hoc committee for any specific purpose proper for Council consideration. When such committee is created, its purpose and a relevant time frame will be established. After the final report of the committee, the special or ad hoc committee of the Council will be abolished unless otherwise provided. C. The City Council may resolve, either through a standing committee or as the Council as a whole, to sit as an oversight committee for the purpose of investigating items relating to the conduct of City business. However, no powers are accorded the committee other than those provided by State Law. D. All meetings of Council committees, standing, ad hoc, oversight, shall provide notice in conformance with the Utah Open and Public Meetings Act. ---PAGE BREAK--- RULES OF PROCEDURE - 2017 OGDEN CITY COUNCIL RULES OF PROCEDURE Page 14 21. Suspension of the rules No rule shall be suspended except by a vote of two-thirds of the Council members voting, a quorum being present. 22. Amendment, revision or addition to rules A. Any Council member or Council Staff may propose amendments, revisions, or additions to these Rules of Procedure. B. Each amendment, revision, or addition proposed by a Council member or Council Staff shall be in written form, and copies shall be provided to each Council member. C. Amendments, revisions or additions to these Rules of Procedure shall be considered by Council resolution and shall be noticed on a Council agenda in conformance with the Utah Open and Public Meetings Act. D. A majority vote of all voting members of the Council 4 votes) shall be required for passage and adoption of an amendment, revision, or addition to these rules of procedure. Revised: 3/8/16, Resolution #2016-__ Revised: 10/XX/14, Resolution #2014-14 Revised: 1/6/14, Resolution #2014-1 Revised 12/21/10, Resolution #2010-25 Revised 12/15/09, Resolution #2009-32 Revised 09/23/08, Resolution #2008-21 Adopted 01/09/92, Resolution #6-92 ---PAGE BREAK--- 4 EXHIBIT B COUNCIL NORMS ---PAGE BREAK--- COUNCIL NORMS - 2017 Ogden City Council Norms Page 1 Overview The City Council’s group norms define the Council’s purpose, vision, goals, priorities, expectations, relationships, and how the Council conducts its day-to-day business. These norms will naturally be questioned, discussed, and adjusted as new members become part of the Council. The areas covered by the group norms include: I. Council Purpose II. Council Vision III. Council Values IV. Council Guiding Principles V. Council Engagement Model VI. Council Priorities VII. Council Expectations VIII. Council Relationships IX. Council Policy Documents X. Appendix A – FY2011 Council Goals XI. Appendix B – Council Engagement Model XII. Appendix C – Staff Expectations XIII. Appendix D Scoping Document XIV. Appendix E– Agendas, Meetings, Work Sessions  Exhibit 1 – Presentation Guidelines XV. Appendix D – Office Procedures I. Council Purpose The Ogden City Council exists to establish the laws and policies of the City through plans and ordinances, to determine what services should be provided and at what level, to establish tax rates and fees, to provide oversight of City functions, to conduct financial and management audits, to respond to the needs of the citizens of the City, and pass resolutions as deemed appropriate. II. Council Vision Ogden City is the community of choice. It has a thriving economy, stable and safe neighborhoods with actively involved citizens, quality activities accessible to all, and is well known for our rich natural environment. Promote the Council vision by:  Creating an ongoing, self-sustaining, local economic engine by incubating small businesses, promoting new downtown businesses, and strengthening all business centers.  Continuing to establish ourselves as the high adventure mecca and promoting additional activities  Developing processes to encourage and prioritize responsible home ownership, stepping up efforts to encourage quality home rentals, and supporting historic preservation.  Focusing initiatives to reduce crime and gang-related activities through prevention, intervention programs, and by strengthening community policing.  Promoting effective transit alternatives throughout the City to connect our community.  Encouraging neighborhood and community gatherings  Encouraging community-wide service.  Utilizing innovative methods to inform the public.  Supporting diverse community activities and events.  Improving the quality of parks and recreational amenities.  Utilizing the natural resources found in our community. ---PAGE BREAK--- COUNCIL NORMS - 2017 Ogden City Council Norms Page 2  Protecting, maintaining and preserving rivers, hillsides, and trails.  Enhancing and promoting environmentally-friendly high adventure activities, amenities and infrastructure. III. Council Values The Ogden City Council will focus on the following four core values to build community and strengthen public trust while establishing a framework for policy discussion – all four values need to be considered when creating policy: Liberty Equality Community Prosperity Liberty includes: freedom, choice, information, access, autonomy, mobility, openness, transparency, individual rights, voluntary, opportunity, individuality, exemptions, privacy, due process, independence, personal responsibility, self-determination, self-sufficiency. Equality includes: fairness, justice, tolerance, acceptance, diversity, equity, inclusion, representation, equal rights, equal opportunity, equal treatment, equal results, grandfathering, and providing a level playing field. Community includes: safety, security, belonging, identity, connection, sense of place, attractive, appealing, healthy, aesthetics, preservation, restoration, conservation, tradition, customs, the sacred, uniformity, regulation, social and moral order, quality of life. Prosperity includes: economy, efficiency, growth, productivity, profit, cost reduction, development, incentives, competition, consolidation, centralization, privatization, standardization, specialization, performance measurement, benchmarking, return on investment, market rules, and quality of life. IV. Council Guiding Principles Each year, the Council develops annual goals related to issues important to the legislative body (see Appendix The City Council and Administration also periodically develop joint goals. The Council maintains general goals that do not change from year to year. They are defined in the following statements: Accomplish the Council’s legislative responsibilities in an exceptional manner by:  Receiving and studying all available information upon which to base decisions.  Making decisions based on what is best for the citizens of Ogden.  Being responsive to our constituents.  Working to maintain the public’s trust.  Receiving assistance from Council Staff.  Understanding the structure of Ogden’s municipal government and the Council’s legislative roles.  Defining the budgetary expectations within the Council’s “Legislative Intents.”  Establishing a clear process for reviewing policy and budget proposals that are centered on specific goals. ---PAGE BREAK--- COUNCIL NORMS - 2017 Ogden City Council Norms Page 3  Setting clear expectations as necessary for the Council Executive Director and expecting the Executive Director to do the same for the rest of the staff. Make well-informed decisions for the greatest good of Ogden citizens by:  Gathering information necessary to have a clear perspective and understanding of the issues.  Striving to involve all stakeholders in the decision making process.  Making a reasonable effort to understand the advice and recommendations of advisory committees, boards and commissions.  Receiving input from Council Staff and/or the Administration.  Receiving public input.  Discussing opportunities and challenges with the other Council Members. Ensure there are informative, efficient and effective Council meetings by:  Studying and preparing before each meeting.  Preparing possible questions, asking them, and ensuring they are answered.  Receiving public comment as appropriate.  Explaining Council actions to the public and/or the Administration.  Sharing individual Council member opinion or position, especially if an opposing vote is made.  Acting with courtesy among Council members, the Administration, and the public. Develop policies and positions that provide consistent, clear, fair, and optimal outcomes for the City by:  Analyzing proposals from the Administration and citizens and making recommendations to the Council.  Following adopted policies for the selection of management and financial auditors.  Developing communications for the Council or Council members that increases the effectiveness of communications from the Council. Support the General Plan Goals in the decisions that are made by the Council by:  Providing community facilities and services that provide individuals with a healthy, safe and secure community and quality education.  Supporting a community identity that is distinguished by its people-friendly environment, unique historic, artistic and architectural assets, cultural diversity and outstanding physical appearance.  Creating economic development that focuses on expanding and diversifying the economy, revitalizing older business areas and raising the standard of living – in a business friendly environment. ---PAGE BREAK--- COUNCIL NORMS - 2017 Ogden City Council Norms Page 4  Ensuring that our environmental resources – mountains, rivers, green spaces and air – are preserved, reclaimed and enhanced.  Ensuring that housing is well- maintained, varied in cost, and mixed density and creates safe, stable and revitalized neighborhoods throughout the City.  Establishing land use that emphasizes revitalization of the community, creates a safe and vibrant downtown, expands business opportunities, encourages appropriate mixed uses, preserves and enhances neighborhoods and includes a pleasing green environment.  Establishing neighborhoods in which residents are involved in creating a safe, livable and attractive environment.  Ensuring there are parks and recreation facilities that are well- maintained, safe, clean, accessible and inviting, with a citywide network of multi-use paths and other facilities that provide a variety of activities appropriate to their settings.  Creating transportation choices that are safe, environmentally responsible, accessible and adequate – in a pleasing setting and connected to the region. V. Council Engagement Model The Council Engagement Model defines process options for joint efforts of the Council and Administration. This model is designed to serve as a template throughout joint processes and to incorporate public participation into these efforts. Components of the model may be used when the Council is engaging with other groups. See Appendix B—Council Engagement Model for details. VI. Council Priorities The priorities of the Council are created to direct Council Staff and Council Leadership when planning all schedules, meetings, work sessions, etc. in order to ensure that the most important issues are considered first. The current Council priorities are: 1. Policy issues 2. Budget issues 3. Vision and goal issues 4. Oversight issues 5. Relationship issues 6. Neighborhood planning issues 7. Infrastructure issues 8. Transportation issues 9. Other Issues VII. Council Expectations The Council desires to continually maintain clear expectations for the following relationships:  Council members are expected to:  Uphold the office of Council member with respect and dignity.  Raise questions and proactively address them by communicating with other Council members, ---PAGE BREAK--- COUNCIL NORMS - 2017 Ogden City Council Norms Page 5 Council staff, and Administrative staff.  Follow up on all personalized constituent’s requests within a reasonable period of time.  Review city e-mails on a daily basis. When controversial actions are being considered, review emails more frequently than once per day.  Look at each decision and new proposal in light of what is best for Ogden City, while keeping in mind the established goals, policies and adopted plans.  Be willing to share ideas in open sessions, asking good questions and actively expressing concerns.  Develop strong policies that are consistent with the Council’s goals. - Work with Council staff to complete a scoping document that clearly outlines specific goals, outcomes, timelines and other relevant information for all new projects and initiatives to ensure an appropriate amount of time and other resources are identified and directed toward the project or initiative.  Review annually the “Council Staff Expectations” and make sure that expectations of staff are well defined.  Follow the “Office Procedures” as defined in Appendix D – Office Procedures and to review those policies at least annually.  Council Leadership is expected to:  Follow-up on all generic constituent’s requests or delegate them to an individual Council or staff member within a reasonable period of time.  Report back to the entire Council all important information made available to Council Leadership in the next available work session or closed executive session as appropriate.  Council staff expectations are defined in Appendix B – Council Staff Expectations. VIII. Council Relationships Council Participation on Committees and Work Groups City Advisory Committees  The Council members will not participate as appointed or ex- officio members on any ongoing City committees. Council Staff will provide agendas and minutes of City advisory committees for Council review when available /or requested by Council members. Council members may attend these meetings as any other members of the public.  From time to time, it may be advantageous for Council members to serve on a City ad hoc ---PAGE BREAK--- COUNCIL NORMS - 2017 Ogden City Council Norms Page 6 committee or an ongoing committee focused on solving specific problems. Their participation and the intent of their participation on such a committee will be outlined in the resolution or ordinance establishing such a committee. City Coordinating Committees and Work Groups  Council Members may serve on coordinating committees and work groups as determined by the Council. Typically those Council Members with an interest in the subject matter participate. The maximum number of Council Members per committee or work group is three Intergovernmental Committees. See Appendix C – Other Meetings for further information. City Administration The Council will strive to maintain a strong working relationship with the Administration. Among other efforts the Council will develop a cooperative set of goals and action plans and coordinate often concerning urgent issues. City Attorney and Outside Legal Counsel Confidential information exchanged with Council members verbally or in writing from the Ogden City Attorney’s office or outside legal counsel is subject to attorney-client privilege and should not be disclosed or made public. Planning Commission Attending Planning Commission Meetings Council members are encouraged to attend Planning Commission meetings if they are interested in items on the Commission’s agenda. To avoid any type of “chilling effect” or risk of legal liability, Council members agree: To not speak during the Planning Commission meeting. Not to talk to the Commission members immediately after the meeting. Calling the Planning Commission The Council, in its deliberation and consideration of the issue, may call individual Planning Commissioners to get their views. Also, the Council and Commission as a whole may wish to meet in a joint work session to discuss an issue and the Planning Commission recommendations. Professional Courtesy When the Council chooses to take action which differs from the Commission’s recommendation, the Council is encouraged to be ---PAGE BREAK--- COUNCIL NORMS - 2017 Ogden City Council Norms Page 7 specific as to the reasons for the change so the public record is definite as to the Council’s legal findings. If the Council differs from the Commission on a major issue, the Council will draft a letter to the Planning Commission outlining the reasons the Council chose a different course of action. Other Governmental Agencies and Community Organizations The Council desires to maintain good working relationships with Weber County, the Ogden School District, Weber State University, and other governmental agencies and community organizations such as Hill Air Force Base, Chamber of Commerce, the Convention and Visitors Bureau, Downtown Ogden Inc., etc. Speaking for the Council Public statements regarding Council action only are expressed if there is a consensus of the Council. The Chair will speak for the Council when and as directed by that body. Otherwise, each Council member will express their individual views themselves. If a Council member or Council Staff observes other Council members speaking for the Council, they should bring it to the attention of that individual or inform the Council Chair, Vice Chair, or Council Executive Director. Each Council member will express his or her own individual ideas to the press. Once an issue has been decided at a regular Council meeting, each Council member may express his or her views on the vote. IX. Council Policy Documents The Council adopts policy in ordinances and sets expectations in resolutions. The following ordinances are adopted or updated periodically: Annual Action Plan Capital Improvement Plan General Plan Community Plans Redevelopment Agency Policy and Orientation Manual Redevelopment Project Area Plans and Budgets Council Policy Manual Annual Budget (including legislative intents) ---PAGE BREAK--- COUNCIL NORMS - 2017 Ogden City Council Norms Page 8 X. Appendix A – Council FY2011 GOALS Having a sustainable thriving economy by: 1. Creating an ongoing, self- sustaining, local economic engine by incubating small businesses, promoting new downtown businesses, and strengthening all business centers a) Develop a communications plan to educate people about buying in Ogden b) Develop a strong retail corridor along 12th Street and North Wall c) Encourage additional retail city wide d) Establish ourselves as an aerospace industry nucleus e) Recruit and maintain high paying, skilled jobs in a wide range of fields 2. Continuing to establish ourselves as the high adventure recreation mecca and promote additional activities a) Support High Adventure infrastructure that will enhance the economy and desirability for people to work and live here Having stable and safe neighborhoods by: 3. Developing processes to encourage and prioritize responsible home ownership, stepping up efforts to encourage quality home rentals, and supporting historic preservation a) Strategically focus resources in targeted geographical areas 4. Focusing initiatives to reduce crime and gang-related activities through prevention, intervention programs, and by strengthening community policing a) Support proven, effective programs to deal with gangs, drugs, and crime b) Promote neighborhood watch and other community initiates to encourage safe neighborhoods c) Support the continued use of technological advances to fight crime 5. Promoting effective transit alternatives throughout the City to connect our community Having actively involved citizens by: 6. Encouraging neighborhood and community gatherings a) Support two community fairs 7. Encouraging community wide service a) Promote “Make-A- Difference Day” as an annual event 8. Utilizing innovative methods to inform the public a) Conduct at least two Council meetings in the community Having quality activities accessible to all by: 9. Supporting diverse community activities and events a) Invest in City owned recreation facilities for all residents regardless of age, including the Marshall White Center, the Golden ---PAGE BREAK--- COUNCIL NORMS - 2017 Ogden City Council Norms Page 9 Hours Senior Center, Lorin Farr pools, and the Centennial and Bonneville trails 10. Improving the quality of parks and recreational amenities a) Evaluate options for improving parks; request recommendations from the Parks and Recreation Advisory Committee Being well known for our rich natural environment by: 11. Utilizing the natural resources found in our community 12. Protecting, maintaining and preserving rivers, hillsides, trails, etc. a) Develop “Green Ogden” goals and policies b) Develop an open space plan 13. Enhancing and promoting environmentally-friendly high adventure activities, amenities and infrastructure ---PAGE BREAK--- COUNCIL NORMS - 2017 Ogden City Council Norms Page 10 XI. Appendix B – Council Engagement Model ---PAGE BREAK--- COUNCIL NORMS - 2017 Ogden City Council Norms Page 11 XII. Appendix C – Council Staff Expectations Ogden City Council Staff Responsibilities Council staff exists to assist the Council in accomplishing the work of the Council through adherence to the Council’s norms, rules of procedure, legislative intents, processes, schedules, and work plan. The goal is to help each Council member and the Council as a whole be successful. Council staff has the following specific responsibilities: General Serve each Council member and be fair to each. Assist the Council in understanding their responsibilities and opportunities that exist within the separation of powers as defined by State law. Assist the Council in fulfilling its purpose, vision, values, guiding principles, priorities, goals, and work plans. Advise the Council regarding land use planning, redevelopment, and other issues and policies. Respond to Council member requests within the guidelines set by the Council. Assist individual members with meetings related to Council business and where the Staff’s professional expertise is needed. Represent the Council in meetings, committees, and other gatherings as assigned. Assist Council leadership in determining the agenda for all Council meetings and then publish all relevant materials. Policy Development Develop or analyze proposed policy. Assist the Council in adopting policy in ordinances and setting expectations in resolutions. Assist the Council in adopting or updating the following policy documents: annual budget, capital improvement plan, fee schedules, general plan, community plans, annual action plan, redevelopment project area plans and budgets, council policy manual, and the redevelopment agency policy and orientation manual. Assist the Council and others to identify, work toward, and achieve common goals and objections. Assist the Council in establishing Council policies and programs through the Council norms and rules of procedure. ---PAGE BREAK--- COUNCIL NORMS - 2017 Ogden City Council Norms Page 12 Analysis Evaluate all requested actions by the Council from the Administration and the community. Analyze budget and financial proposals and make recommendations to the Council. Provide balanced information to the Council upon which they can base decisions and answer constituent’s questions. Anticipate the consequences of policy decisions. Conduct research and comprehensive data collection efforts to support analysis. Interpret and apply Federal, State and local policies, laws and regulations. Review proposals submitted for the City Council agenda. Communications Develop communication initiatives and programs that help to promote public understanding of City Council policies, goals and strategies. Define messages, identify stakeholders, determine appropriate communication tools, and produce communication pieces. Assist the Council in creating decision making processes that can be clearly understood by the public. Communicate information to the media in a way that increases public understanding and awareness and builds a positive relationship with the press. Relationship Building Assist the Council in nurturing and maintaining positive relationships with citizens, citizen groups, businesses, business groups, the City Administration, other cities and counties, school districts, colleges and universities, the State of Utah, other government agencies, non- profit and community organizations, developers, suppliers, etc. Build cooperation and consensus among and within diverse groups, helping them identify common goals and act effectively to achieve them. Arrange joint meetings with the Mayor, Planning Commission, County Commission, School Board, University, and others as appropriate. Council Office Administration Run an efficient and effective Council office. Respond to and resolve citizen inquiries and complaints. Coordinate and maintain a calendar of activities, meetings and events. Provide clear and concise reports to the Council as requested. Coordinate the selection of management and financial auditors and administer the contracts with the selected consultants. Prepare and maintain the Council orientation and policy manuals. ---PAGE BREAK--- COUNCIL NORMS - 2017 Ogden City Council Norms Page 13 Track policy as it is being developed and implemented. Provide mechanisms to track Council requests. Follow the approved office procedures. ---PAGE BREAK--- COUNCIL NORMS - 2017 Ogden City Council Norms Page 14 XIII. Appendix D – Scoping Document Council Project Scoping Document (Updated: April 14, 2014) Project Name: Requested by: Staff assigned: Date Requested: Scope: Pros/Cons: Process/Timeline (estimate): Conclusions: Action(s): Other: ---PAGE BREAK--- COUNCIL NORMS - 2017 Ogden City Council Norms Page 15 XIV. Appendix E – Agendas, Meetings, Work Sessions Topics covered in this appendix include: 1. Agenda Meetings 2. Council Meetings 3. Study Sessions 4. Work sessions 5. Other Meetings 6. Presentations to the Council 1. Agenda Meetings Reports Coming from Administration The agenda meeting is a meeting to review the agenda items and work session materials being proposed for action or consideration by the City Council. Agenda meetings are held weekly on Tuesdays at 8:30 am in the Council Office or other location as mutually agreed by the Council Executive Director and Chief Administrative Officer. Participants include: Chief Administrative Officer, Council Executive Director, City Recorder, City Attorney, Council staff, other Administrative staff as deemed appropriate by the CAO. All proposed agenda and work session items are reviewed and discussed in the agenda meeting. Agenda Item Reports are transmitted to the City Council Executive Director during this meeting. All materials being presented at the Council meeting or work session (including overheads, Power Point presentations, maps, etc.) are to comply with the Presentation Guidelines in Exhibit 1. Agenda Guidelines Common consent items Common consent items are usually straightforward and it is assumed no further discussion is necessary. If a Council member wishes to discuss an item further, s/he can request the item be removed from Common Consent before the vote is taken. As a general rule, no ordinance presented for the first time is placed on Common Consent. No Council meeting on the 5th Tuesday of the month The Council may take specific action to schedule items on the 5th Tuesday of the month or agree to do so when polled by Council staff. If asked by Administration to schedule an item, the Council staff will review the request with the Council Chair and Vice Chair and get their permission. If such a meeting is scheduled, the agenda will be for those items which cannot wait to the following week. Agenda Item An agenda item is an action that requires specific discussion and a decision at a City Council meeting. This decision constitutes a “formal” action of the City Council. ---PAGE BREAK--- COUNCIL NORMS - 2017 Ogden City Council Norms Page 16 The agenda item is submitted by the Chief Administrative Officer (CAO) at the weekly agenda meeting. Agenda Item Report Each agenda item is presented in a specified format called the Agenda Item Report. Information Items Information provided to keep the Council informed and updated on topics and issues that do not require specific Council action. All agenda items for City Council meetings must meet the following criteria. If all of the criteria are not met, the agenda item will be considered when submitted in a manner which meets the criteria. The Agenda Item Report is complete and accurate. The timelines required by law (federal, state, ordinance, etc.) can be met. If the agenda item or work session topic is large or complex, an Executive Summary is to be provided that highlights the key elements of the request. All appropriate supporting documents are provided, e.g., ordinances, resolutions, agreements, etc. Proposed actions are described in an ordinance or resolution that has been approved by the City Attorney’s Office unless it is not appropriate to do so. The Agenda Item Report is to include the following information and be in the same format for each agenda item for all Departments. Transmittal – the transmittal format includes the information prescribed. Executive Summary – if the agenda item or work session topic is large or complex, highlights of the key elements of the request are to be provided as an executive summary. Supporting Documents – these documents will be provided electronically when possible and included: resolution, ordinance, contract, other legal documents, detailed description of the proposal, consultant reports, maps, diagrams, photos, etc. Council Staff reviews the agenda or work session item to ensure all supporting documents are provided, all information is materially accurate, and identifies issues and questions. A Council Staff Review is completed for each agenda and work session item unless an exception is authorized by the Council Executive Director. Council Staff may call the “Staff Contact” indicated on the transmittal to ask questions and clarify information. The Council Staff Review is reviewed at a work session with the Council, if appropriate, and distributed electronically on Fridays along with ---PAGE BREAK--- COUNCIL NORMS - 2017 Ogden City Council Norms Page 17 the Agenda Item Report or work session materials as appropriate. Agenda Preparation and Distribution The City Council Executive Director, with direction from the Council Chair and Vice Chair, sets the meeting agenda. A template for the order of agenda items is included in the Council’s Rules of Procedure. This is intended to serve as a general order and is subject to change based on the content of each meeting. In the event that a time-sensitive situation arises that requires agenda amendments and Council Leadership is not available to approve the amendments, the Council Executive Director (or designee) is authorized to make the decision. The Council Executive Director will contact each Councilmember as soon as possible to explain the amendment. If Council Leadership disagrees with the amendment, it may take further appropriate actions to amend the agenda. The Recorder’s Office assigns a recorder for each meeting who is responsible for electronically preparing, posting and distributing the agenda. This person also attends the meeting and prepares, posts and distributes the minutes as required. Electronic agenda packets for Council meetings and work sessions are e- mailed on Friday afternoon before the week that the meeting will be held, or two days before a meeting that is held on a day other than Tuesday. Meeting Minutes Draft minutes from Council Study Session, Meetings, Work Sessions, and Closed Executive Sessions are considered for approval during Council meetings. Additional information regarding meeting minutes is provided within the Council Meetings sections. What is not placed on the agenda? The following items are not placed on the Council’s agenda: Political candidates seeking a forum for political platform (elected officials are okay, but the purpose needs to be business not just to talk generally during election time). Organizations or individuals seeking support of or opposition to political campaigns or ballot measures Religious organizations or representatives seeking a forum for religious proselyting. Persons who wish to criticize the Administrative staff (such concerns should be referred to the Mayor). If a citizen has talked with Administration and still feels like they want to address the Council, the Council staff then will place them on the agenda. ---PAGE BREAK--- COUNCIL NORMS - 2017 Ogden City Council Norms Page 18 Individuals or organizations whose sole purpose is to entertain. Persons who have presented their issue to the Council before and no new ideas are being proposed. Presentations related to potential or pending litigation with the city. The three minute public comment period held each Council meeting may be used to address the Council on any issue or topic, including issues that may not be placed on an agenda. Scheduling of Closed Executive Sessions Closed Executive sessions will only be conducted in accordance with State law and the following guidelines. The Council staff will not schedule a Closed Executive Session unless they have received a memo from Administration in enough detail to describe what will be discussed in the closed session and had enough time to prepare a Council Staff Review. At the meeting, the Council Chair will ask the City Attorney whether the purpose of the Closed Executive Session is consistent with the State law. Section 52-4-205 of the Utah Open and Public Meetings Law defines reasons that Closed Executive Sessions can be held as: a) Discussion of character, professional competence, or physical or mental health of an individual; b) Strategy session to discuss collective bargaining; c) Strategy session to discuss pending or reasonably imminent litigation; d) Strategy session to discuss the purchase, exchange, or lease of real property; e) Strategy session to discuss the sale of real property; f) Discussion regarding deployment of security personnel, devices or systems; g) Investigative proceedings regarding allegations of criminal misconduct. After getting the City Attorney’s assurance that it does, the Council will adjourn to a Closed Session. The Council Chair entertains a motion and second to adjourn to closed session. The Council approval is taken by a roll call vote. Closed Sessions are held in Council conference room #310. The room is cleared of persons who do not relate to the topic under discussion. Once in the Closed Session, the Council Chair will ask what the purpose of the session is and what end result the Administration is expecting before the item is discussed. This allows the City Council to determine if they concur with the topic being consistent with State Law. The Council Chair will ask Administration to introduce ---PAGE BREAK--- COUNCIL NORMS - 2017 Ogden City Council Norms Page 19 individuals who may not be known to the City Council. All information discussed in a Closed Executive Session must be held in strict confidence. This information cannot be shared with anyone not invited to participate in the meeting including City employees, family, friends, and the media. The Utah Open and Public Meetings Law is discussed in detail in Section 15 of the Council Policy Manual. 2. Council Meetings When to begin meetings Council meetings will begin at 6:00 p.m. Council members are expected to be in their seats prior to the start time, unless previously excused. When the City Council meeting is going late or when several long discussion items are scheduled for the same night, the Council may briefly recess the meeting to take a break. A specific time to reconvene will be indicated before breaking. During the Council meetings Utah Open and Public Meetings Law will be followed. See Council Policy Manual for State Law requirements of all Council meetings. Council Rules & Procedures – the Council has adopted a list of Rules and Procedures which address agenda items, election of Chair and Vice Chair, etc. Protocol during meetings The tone is set through cordiality. Not what is said, but the way it is said will determine the Council’s image during a meeting and out in the public. Also, if Council members feel so inclined, an occasional thank you to City Staff is appreciated by those who serve you. How the Council and Mayor are addressed in meetings. The Council is referred to individually as Council Chair, Vice Chair, or Council Member...; the Mayor as Mayor; the Staff is referred to by their last names Mr. Smith, or Ms. Jones). When Advisory Committee reports are presented The Chair shall thank the committee for their time and effort. Council members should read the Advisory Committee Report(s) and be prepared to ask questions. If appropriate, the Council will determine which recommendations outlined in the Advisory Report the Council can support. If the Report recommendations are not supported by the Council, an explanation of the Council’s position shall be made available to the committee. ---PAGE BREAK--- COUNCIL NORMS - 2017 Ogden City Council Norms Page 20 Council study session, meeting and work session minutes The Recorder’s Office is responsible for creating, posting, storing and releasing all minutes. Draft and adopted minutes from public meetings are released in accordance with the Open and Public Meetings Act and the Government Records Access Management Act. The Council minutes are not official until approved in a regular or special meeting. Council staff and legal staff conduct an initial review of all draft minutes, then Council members review and consider formal adoption of the minutes. When a Council member has proposed changes to draft minutes that are being considered for approval, the Council member requests that the draft minutes be removed from the agenda. This request can occur prior to the scheduled meeting by contacting the Council Executive Director or during the meeting. The proposed changes are provided to the Council Executive Director who coordinates with the Recorder’s Office and, if necessary, the City Attorney’s Office to determine if the changes are appropriate. If the changes are appropriate the Recorder’s Office amends the draft minutes and reschedules them for consideration of approval. If the proposed changes are not appropriate the Council Executive Director communicates the reasons to the Council member. Council Staff compiles and posts “Meeting Results” on the Council’s website no later than the day following a regular or special Council meeting. The results include a description of all action items, the actual results (adopted, not adopted, tabled, etc.), and the number of supporting and/or opposing votes. All meeting results will be indicated in red font for clear identification. Recordings of regular or special Council meetings are available to the public via the City Council’s website (councilmeetings.ogdencity.com) / or in the Recorders Office the day following the meeting. Conducting the meeting According to the Council Rules and Procedures, the Chair conducts the meeting and in his/her absence, the Vice Chair presides. In those instances when both the Chair and Vice Chair are unable to be ---PAGE BREAK--- COUNCIL NORMS - 2017 Ogden City Council Norms Page 21 present, the immediate past Chair presides. Public Hearings/Public Input Administrative Staff will give a brief presentation explaining what is under consideration by the Council during the hearing. The Council Chair will call for a motion to open the public hearing. During a public hearing or when accepting public input, Council members may present information or request additional information from the Administration before the public hearing is closed. Council decisions shall be made on information presented during the public hearing. Information received during public input may also be considered when making a decision.  After all input has been received, the Chair shall call for a motion to close the public hearing. Roll call versus voice votes Roll call votes are used for: Ordinance adoption. Resolution adoption (does not apply to ceremonial resolutions and proclamations). A decision to set a closed executive session. A vote which has a significant legal impact. Voice votes may be used for: Adoption of Minutes. Procedural questions adjournment, tabling, setting public hearings). Preliminary decisions voting on an amendment to a motion under consideration, or a segment of a community plan which still awaits final adoption as a total package. Ceremonial resolutions, proclamations, and citizen recognition awards An individual or group may be formally recognized through a ceremonial resolution, proclamation or citizen recognition award. The Mayor is generally invited to participate in these recognitions.  Resolutions recognize the collective efforts of an individual, group or organization.  Proclamations designate the focus of a specific day, week or month in Ogden City.  Citizen recognition awards note the contributions of an individual, group or organization, for either a long-standing contribution or a specific act within 12 months of the recognition. ---PAGE BREAK--- COUNCIL NORMS - 2017 Ogden City Council Norms Page 22 These awards will not be formally adopted during a City Council meeting. However, these may be presented during a City Council meeting or at an event related to the recognition item. Individual recipients may only receive one of these awards in their lifetime. In order to receive a ceremonial recognition (resolution, proclamations, or citizen recognition award) an individual or group must meet at least one or more of the following criteria:  Significant contribution to residents and/or the local community  Receipt of state or national recognition  Exemplify a strong sense of volunteerism, civic pride and/or commitment to bettering the community  Celebrate a notable anniversary or historic event Any Council member or the Mayor may request that a recognition occur. These requests must include:  The name of the individual or group that he or she would like recognized  The purpose of the recognition  The name and contact information of a person for staff to connect with and make arrangements. Any requests received from the public will be distributed to the City Council and Mayor. This distribution will include an inquiry asking if there is an associated request to pursue the recognition that has been proposed. If Council Leadership determines an honorary resolution, proclamation, or citizen recognition award is not appropriate, a letter of recognition or acknowledgement may be drafted by staff and sent to the individual or group that was proposed to be recognized. The Staff:  Prepares the item of recognition.  Places it on the Council agenda or schedules the item for presentation otherwise.  Calls the individual or group contact to invite them to the meeting, lets them know the item is at the first of the agenda, indicates they may bring family and friends, and lets them know they may leave once the presentation is made, if they choose. ---PAGE BREAK--- COUNCIL NORMS - 2017 Ogden City Council Norms Page 23 If a Council member has a problem with what is written in a resolution or proclamation, they call the Council Staff before the meeting to ask for changes. The Staff will acquire the necessary signatures on the original resolution or proclamation, frame the document, and have it on the Chair’s desk before the meeting. The Council member who requested the resolution or proclamation also will read it at the Council meeting. His/her name will be listed on the agenda sheet. For those items of recognition that a particular member did not request, the reading of these will be rotated. At the meeting:  The individual being honored is asked by the Chair to step to the podium.  The Council member who requested the resolution or proclamation be drafted, reads this or defers to another Council member.  The Council member who reads the resolution or proclamation makes a motion to adopt it, there is a second, and the Council votes.  The person being honored (or member of the family/business) is asked to comment.  The Council Chair asks the person to come forward and receive their proclamation or resolution. This gives the opportunity for the Council to congratulate them.  Council members stand and shake the person’s hand. Ordinance Adoption An ordinance is adopted by a roll call vote. Motions outlining changes to a proposed ordinance shall specify the precise wording of the change. If the requested changes are complex, a vote on the matter made be postponed to a date certain to allow Staff to craft appropriate language for consideration and adoption by the Council at that future date. Utah State Law requires all ordinances have a preamble which gives the reasons for the ordinance. This preamble outlines the legislative intent or findings. Advice and Consent The names of individuals recommended by the Mayor for appointment will be provided to the Council for their review prior to being placed on an agenda. If there are any concerns with the individuals proposed, the Council member(s) will request Council staff to schedule a closed executive ---PAGE BREAK--- COUNCIL NORMS - 2017 Ogden City Council Norms Page 24 session to discuss the concerns with the Mayor. If the Council has no concerns with the individuals recommended by the Mayor, the names will be placed on an agenda for formal approval. Council Staff provides the Recorder’s Office with a letter of welcome and an Ogden pin for inclusion in the new committee member’s information packet. How to deal with controversial meetings The following steps are followed in handling controversial proposals: Introduction of the issue is given by the Chair. Administrative or Council staff gives an overview. Applicant/petitioner makes his/her presentation. The public is asked to comment. The Council votes to close the public hearing. Discussion amongst the Council members. Action by the Council: approve, not approve, approve with changes, or table/continue. The Chair then asks if the public or Administration has any questions about the action taken by the Council. No clapping, booing, or other ungracious behavior by the public will be allowed during the discussion of a proposal. Disrupting a meeting A person disrupting a public meeting are in violation of State law. Disrupting a public meeting can be a Class B misdemeanor under either Section 76-9-304 (Disturbing Legislative or official meeting) or 76- 8-103 (Disrupting a meeting or procession) of the Utah Code, both of which have been adopted as Ogden City ordinance. Ogden City Municipal Code section 5- 3A-1 defines “disorderly conduct” as: Any illegal or improper diversion or any use of insulting, profane, indecent, immoral, lewd or obscene language, or any indecent, insulting, tumultuous, immoral, lewd or lascivious conduct or behavior, or any disturbance or breach of the peace or fighting, or challenging or threatening to fight, or any mendicancy or larceny.” If a person fails to obey the lawful order of a police officer to leave a public place the person may also be violating the provisions on disorderly conduct. Disorderly Conduct is a Class C misdemeanor. The City Council Chair will determine the action(s) to be taken in a Council meeting with regard to disruptive individuals or groups. ---PAGE BREAK--- COUNCIL NORMS - 2017 Ogden City Council Norms Page 25 Review of Citizen Input Citizen input that is received prior to a meeting will be made available for Council member review 10 minutes prior to the meeting. Information received at the meeting will be distributed to the council members by Council staff. Members of the audience should not approach the dais. Tabling If at least two Council members wish to postpone an item in order to receive the Council may table the item to a date certain. The maker of the motion to table an item should specify the information requested and how this additional information will help the Council make a more informed decision. The vote to table must be a majority vote to be approved. Extending  If an item cannot be tabled to a date certain due to the complexity of the issue, the unknown amount of staff time required to complete the work, or other factors that make it difficult to identify a date certain, the item may be extended.  The maker of the motion to extend an item should specify the information requested and/or the issues to be addressed, and how this additional information will help the Council make a more informed decision.  The vote to extend must be a majority vote to be approved.  If approved, Council staff will present at the next regularly scheduled meeting a proposed process for resolution of the issue, an estimated timeline and a communication plan for information all interested parties. 3. Study Sessions A Council Study Session will be held prior to each scheduled regular or special meetings for the purpose of reviewing the agenda for the meeting which begins at 6:00 p.m. and to conduct Council Business. Study Sessions begin at 5:30 p.m. Beginning March 15, 2016, no Study Session will be held. 4. Work Sessions The work session begins immediately following the regular or special meeting, or as soon thereafter as possible. Beginning March 15, 2016, work session will begin at 3:30 p.m. On days when a regular or special meeting is scheduled, the work session will continue until approximately 5:30 p.m. at which time the work session will be adjourned. ---PAGE BREAK--- COUNCIL NORMS - 2017 Ogden City Council Norms Page 26 If discussion on one or more work session items has not concluded, the work session may recess and reconvene after the regular or special meeting. If the meeting will be reconvened after the regular or special meeting, the Chair must note this for the record prior to the recess. Work sessions are held for the benefit of Council members to discuss issues, options and proposals, and to provide an opportunity for the Council, Council staff and Administration to ask clarifying questions to ensure a comprehensive understanding of the issue. Beginning March 15, 2016, work sessions will also be used to review items being considered in the regular or special meeting that directly follows the work session. Work Session Format Although work sessions are open meetings, public participation is not allowed unless authorized by the Council Chair. The work session is held for the benefit of the Council members.  From time to time the Council may hold a Fact Finding Work Session where specific topics are addressed and outside interest groups are invited to provide input to the Council. Public input limited to three minutes may be allowed during a Fact Finding Work Session. Information presented in a work session is considered advisory to the Council. The Council does not take formal action on any official item or implied approvals in work sessions. Direction, guidance or instruction may be given at work sessions if necessary to move the issue toward conclusion or if deemed appropriate by the Council. All official decisions are made in regular or special Council meetings to ensure the requisite noticing has occurred. As a general rule, work session materials are presented at an agenda meeting will be considered at a future work session prior to being placed on an agenda at the discretion of Council Leadership and the Executive Director. Items that were unforeseen or constitute an emergency will be given special consideration. Questions may be asked by Council members and Council staff during work session presentations. If answers are not readily available, Council staff will work with the Administration to get answers prior to the next discussion on the issue. If questions arise after the work session but before the issue is placed on an agenda for consideration, the questions and the respective answers will be communicated to all Council members by the Executive Director. This will help ensure that all Council members receive the same ---PAGE BREAK--- COUNCIL NORMS - 2017 Ogden City Council Norms Page 27 information prior to taking action on the issue Council members may ask new or further questions during the meetings or work sessions. The Council Executive Director determines when work sessions are required for proposed agenda items. He or she will communicate the need for a work session and the proposed date to the CAO as early as possible to provide time for the Administration to prepare for the work session. Outside groups that are presenting within a work session must submit information to the Council Executive Director by Tuesday of the week prior to the work session. The outlined policies (see Presentations to the Council below) also apply to the information being provided by these groups as well. 5. Other Meetings Coordinating Committees and Workgroups Coordinating committees and workgroups are created to facilitate a high level of communication with the Administration or other groups concerning important issues. Each committee/workgroup is to have a stated purpose and goal. These forums provide an opportunity for Council members to be involved in the formulation of proposals and to help facilitate efficiencies in the process. Attending Council members may give direction (guidance or instruction) on administrative matters at these meetings. They are then responsible to report direction given and summary information from the meeting to the Council at the next available Council work session. The Council as a whole will consider all official decisions at a regular or special Council meeting with the requisite noticing. Intergovernmental Committees Council Members are assigned to participate in intergovernmental committees in January each year. Alternate Council Members are also assigned where appropriate. Each January the Council reviews its representation on intergovernmental committees and work groups. It is the intent to spread these assignments around to protect the Council and each Council member. During deliberation, the Council shall discuss how such membership serves the City’s interests, who is to represent the Council, and any special position the Council representative holds on each board. While it is recognized that the Council Chair and Vice Chair have additional responsibilities, ---PAGE BREAK--- COUNCIL NORMS - 2017 Ogden City Council Norms Page 28 assignments to committees and work groups will be assigned as equally as possible so that no Council member has an excessive amount of committee meetings to attend. Council members should not accept assignments to committees if they will be unable to attend their meetings on a regular basis. The assigned Council member is responsible to report on the activities of the intergovernmental committee at the next available Council Business work session. Council members are expected to communicate the vision, goals and priorities of the Council to the assigned intergovernmental committees. See also Council Rules of Procedure  Intergovernmental Committee Appointment Process 6. Presentations to the Council – See Exhibit 1 ---PAGE BREAK--- COUNCIL NORMS - 2017 Ogden City Council Norms Page 29 Exhibit 1 – Ogden City Council Presentation Guidelines Ogden City Council Presentation Guidelines Overview The City Council is committed to reading and absorbing all of the information provided to them in preparation for meetings. The Council forms questions and/or concerns from the information they are given. The volume, complexity and sensitivity of this information require that presentations be concise, accurate, professional and understandable. Presentations by the Public (Citizens, community groups, organizations, etc.) Anyone from the public may request or be invited to make a presentation during a City Council meeting. Individuals will be given ten (10) minutes to make a presentation, unless otherwise specified by the Council’s Executive Director. Requests to make a presentation during a City Council meeting will be considered as outlined below:  A presentation request must be submitted in writing to the City Council office via email, fax or mail. Requests should include the topic of discussion, and the name, address, telephone number and email address of the individual wishing to make a presentation.  Council Leadership will determine whether a request is approved to be placed on an agenda.  The Council Executive Director will provide notification of whether or not a request has been approved.  If approved, the presentation will be scheduled for a specific date. Topics not approved for presentations may be addressed during the public comments portion of a City Council meeting where individuals are given three minutes to address the Council. Presentations that are placed on the Council’s agenda shall not include any of the following forms of content:  Profane language or content.  Support of or opposition to political campaigns or ballot measures.  Personal attacks.  Content that promotes fosters, or perpetuates discrimination on the basis of race, creed, color, age, religion, gender, marital status, status with regard to public assistance, national origin, physical or mental disability or sexual orientation.  Sexual content or links to sexual content.  Solicitations of commerce.  Encouragement of illegal activity.  Information that may tend to compromise the safety or security of the public or public systems.  Content that violates a legal ownership interest of any other party copyrights materials, etc.).  Comments not topically related to the issue being presented. The following will not be placed on the Council’s agenda: ---PAGE BREAK--- COUNCIL NORMS - 2017 Ogden City Council Norms Page 30  Political candidates seeking a forum for their political platform.  Organizations or individuals seeking support of or opposition to political campaigns or ballot measures.  Religious organizations or representatives seeking a forum for religious proselyting.  Individuals or organizations who have previously presented their issue to the Council.  Individuals or organizations whose sole purpose is to entertain.  Individuals or organizations seeking to criticize Administrative staff (such concerns should be discussed with the Mayor or Chief Administrative Officer).  Presentations related to potential or pending litigation with the City. The three minute public comment period held each Council meeting may be used to address the Council on any issue or topic, including issues that may not be placed on an agenda. (See additional information below for presentation guidelines.) Presentations by City Officials and Staff City officials and staff may use presentations to describe issues that are discussed and considered by the Council. These presentations are welcomed and can be helpful as materials are presented in a clear and concise manner. Guidelines for Scheduled Presentations The following expectations are provided to help all those who provide information to the Council and who make presentations at City Council, Redevelopment Agency and Municipal Building Authority meetings, work sessions or study sessions.  Content in presentations should be easy to see. Everyone needs to be able to clearly see or read what is displayed on the screen, regardless of their location in the room.  Electronic and overhead materials must be at least 24 point font size. The use of colors should be pleasing to the eye, and text colors should contrast with background colors to ensure clear visibility. (Note that not all PowerPoint templates meet these requirements)  Key points or compelling images should be the main focus of a presentation. The amount of text used in a presentation should be limited and contain only central messages. No more than six lines of text should be presented at a time through electronic and overhead materials.  All presentation materials must be provided to Council staff by the Thursday before a meeting, unless otherwise approved by the Council’s Executive Director. This allows time for Council members to review this information in advance, for staff to preload electronic presentation materials and for presenters to test meeting room equipment to ensure legibility and full functionality.  Requests to test room equipment and presentation materials may be sent to: [EMAIL REDACTED]. Equipment is to be tested no later than 2:00 p.m. on the day of the presentation. (Note meeting room equipment only supports PowerPoint and PDF presentation formats. Presenters may contact Council staff ---PAGE BREAK--- COUNCIL NORMS - 2017 Ogden City Council Norms Page 31 to learn which video and audio software is supported)  Presenters are to bring one hard copy of all overhead and presentation materials for the City Recorder’s office so these can be included as part of the official meeting record. Guidelines for Public Comments  The Public Comment period provides an opportunity for citizens to address the Council directly. Due to time constraints, PowerPoint presentations, YouTube videos or other forms of media are not allowed. Printed materials are allowed.. Citizens should provide at least eight copies—one copy for each Council member and one copy for the City Recorder. If only one or a few copies are provided, Council staff will ensure that Council members and the Recorder’s Office receive the information within twenty-four (24) hours after the meeting.  Those wishing to provide in-depth presentations using PowerPoint presentations, videos, or other media may make a Request to be on the Agenda, as outlined above. ---PAGE BREAK--- COUNCIL NORMS - 2017 Ogden City Council Norms Page 32 XIV. Appendix D– Office Topics covered in this appendix include: 1. Council Salary and Benefits 2. Council budget and expenditures 3. Invitations to Council members 4. Pioneer Days tickets 5. Travel 6. Council Office operations 7. Council emergency preparedness 8. Filling a vacancy 9. Legal actions against Council Members 10. Outside Legal Counsel 1. Council Salaries, and Benefits and Stipends Salary and Benefits Effective January 3, 2012, per ordinance #2010-18, the annual salary of council chair, the vice chair, and members of the city council will be; council chair, $13,884; vice chair, $12,888; council members, $11,880. Beginning in FY2014, and every four years thereafter, subject to approval by the Council, the 2012 salaries shall be modified, as necessary, based on benchmarking of other Utah cities. Beginning in FY2016, each Council member will receive a salary as determined by Ogden Municipal Code § 2-3-6, pursuant to the annual budget process. Stipends – Committee, Board and Work Group Assignments Council members will receive a stipend in the amount of $87 per month as compensation for service on Committees, Board, or Work Groups. Any salary, reimbursement, stipend, fees, or other monetary payment a Council member receives for service on any Board or Committee, or for any payment associated with a Council member’s service on any Board or Committee mileage reimbursement, meal reimbursement, etc.), shall be delivered or assigned to the City for deposit into a City Council account,. If necessary, adjustments to the affected Council members’ salaries will be made to ensure that no additional tax liabilities are incurred as a result of the delivery or assignment of the payment to the City. Council members are encouraged to accept assignments in their areas of interest and as their schedule allows. Proof of attendance at meetings is not required to receive the stipend. However, as a representative of the City Council, it is expected that all Council members will regularly attend their assigned Board, Committee or Work Group meetings and otherwise faithfully ---PAGE BREAK--- COUNCIL NORMS - 2017 Ogden City Council Norms Page 33 carry out the duties and responsibilities of those assignments. Stipend payments are separate from and in addition to any mileage reimbursements or other reimbursable expense outlined in the other sections herein. Clothing  To encourage Council members to wear apparel or carry other items bearing the Ogden City logo, an annual stipend of $150 will be provided to offset costs. In FY2017, the stipend will be added to the Council members’ paychecks in January 2017. Beginning in FY2018, Council members will receive the stipend in the first paycheck of each new fiscal year.  Newly elected Council members will receive the $150 stipend in the first paycheck issued after taking office. Thereafter they will receive the stipend in the first paycheck of each new fiscal year.  Council members will be able to order items of their choice from an on-line catalogue offering high quality apparel and other items bearing the City logo.  Items such as water bottles, pins, pens, and USBs bearing the City logo will be available at the Council offices. These items will be used as gifts for official visitors and others as deemed appropriate by Council Leadership or the Executive Director. Meeting Meals An Internal Revenue Service (IRS) ruling has determined that meals furnished during City Council meetings are taxable to Council members. Rather than tracking specific attendance for this purpose, each Council member will be assumed to have attended each City Council meeting where a meal is served. The average cost per meal is determined annually in accordance with IRS regulations. The costs will be accumulated quarterly and provided by Council staff to the Payroll Clerk for inclusion as compensation for tax purposes. Wellness Program Council Members may participate in the City’s Wellness Program (i.e. gym membership, wellness lunches, contests, etc.) Those interested should contact the Executive Assistant. This is considered an employee benefit and may show as earned income ---PAGE BREAK--- COUNCIL NORMS - 2017 Ogden City Council Norms Page 34 on your check stub for participation in certain programs. Electronic Equipment  Electronic devices offer many benefits and enhance the ease of access to information for Council members. Documents, files and e- mail messages used to conduct city business are considered public records and may be subject to the Utah Government Records and Management Act (GRAMA).  Council members will receive an electronic equipment stipend of $1,000 in January every two years after each election cycle, beginning July 1st for 2016. This is provided to ensure access to City e-mail accounts, meeting information packets and other pertinent information related to City business. Council members also have the option to use the City’s employee computer loan program to aid them in the purchase of equipment.  Council members may purchase the equipment of their choice or choose to use their existing personal equipment. All purchased equipment is owned and maintained by the Council member.  Any equipment that is purchased or utilized by Council members must provide functionality that allows use of the following tools and any other tools that are deemed appropriate: o Outlook E-mail o iCalendar o Adobe Reader o Wi-Fi  Council members should not download files from sources which could be untrustworthy or open and read files attached to e-mails unless these knowingly come from a trustworthy source. Council members are required to maintain secured or password protected screens in order to ensure adequate security.  Council staff is available to provide minimal training and assistance with equipment but may not be fully familiar with all types of equipment and are not able to provide extended IT support services. 2. Council Budget and Expenditures Telephone Telephones are provided at each Council work station and throughout the Council office for use by individual Council members.  Long distance calls made from these locations should relate to Council business only. A cellular phone may be made available for the Council Chair and Vice Chair. ---PAGE BREAK--- COUNCIL NORMS - 2017 Ogden City Council Norms Page 35 Long distance calls regarding Council business made by Council members from their personal telephones may be reimbursed upon receipt by Council Staff of documentation telephone bills). Official Expense Account The Official Expenses account is available to conduct Council business, e.g., meals for work sessions and night meetings, a Council member’s meal when attending an event representing the Council.  When a Council member or Council staff is sent to a luncheon/dinner or meeting to represent the City Council, his/her meal and travel outside the City will be reimbursed from the Official Expenses Account. Council member’s expenses for the Chamber (February) and Weber Area Council of Governments (WACOG) dinners (January) will be paid from the Council Official Expense account budget. Any Council member wishing to attend an event or function (excluding all fund raising events) as a representative of the Council must bring their request to the Council for approval if City funding is being sought. If there is a consensus by the Council, the associated expenses will be deducted from the combined Travel/Education budget. Expenses charged to the City for family members dinners) will be reimbursed to the City within 30 days of the event. Memberships Monies are available in the budget for the Council staff’s professional dues, e.g., American Planning Association, American Society for Public Administration, etc. Memberships for Council members with outside organizations need to be approved by the Council for the initial membership, with annual renewals not requiring approval. Memberships for Council staff require approval from the Executive Director. Signature Authority As part of the ongoing operations of the Council Office (and as outlined in City ordinance), the Executive Director may sign requisitions up to and including $30,000 (as approved by ordinance #2011-30). All requisitions over $30,000 shall be signed by the Council Chair once the requisition is initialed by the Director (to assure monies are available within the particular account being charged). ---PAGE BREAK--- COUNCIL NORMS - 2017 Ogden City Council Norms Page 36 The two Policy may sign requisitions of $1,000 or less as authorized by the Executive Director via letter of certification with the finance officer identifying the authorized staff and the dollar limit. All payroll forms shall be signed by the Executive Director or his/her designee. Professional Service Agreements and contracts solely for legislative purposes, in an amount that does not exceed $30,000, may be signed by the Executive Director. 3. Invitations to Council Members Council members should not assume the Staff will receive a copy of the same notices or invitations Council members do. If a Council member thinks an event is one that every Council member should attend, they may call the Staff and ask them to poll the Council. For those events where all City Council members may not be attending as a group, each individual Council member is responsible for making his/her own appointment and for canceling reservations. As what one does reflects on all Council members, an individual Council member who makes a reservation or appointment is expected to show up or call to cancel. When a Council member receives an invitation, he or she will determine whether it relates to a Municipal Ward or the City as a whole. If from the Ward, the Council member from that Ward will determine whether they can attend. If he or she cannot attend another Council member is contacted to represent the Council. All Council members are invited to ride in City parades. The Council also may ride in the parades of other cities to show their support. Every year, the Executive Director and Executive Assistant will work to set up a Christmas event. This event is for Council members, their Staff, and their partners only. Gift exchange amongst Council members is not encouraged. 4. Pioneer Days Tickets Each Council member may receive up to a maximum of eight reserved seating tickets to the Pioneer Days Rodeo each year. Each Council staff member may receive a maximum of two reserved seating tickets to the Pioneer Days Rodeo each year. These tickets are paid for through the Council Office budget. No free general admission tickets will be made available. If the maximum number of tickets and/or passes allowed are not requested, the unused tickets/passes may not be ---PAGE BREAK--- COUNCIL NORMS - 2017 Ogden City Council Norms Page 37 redistributed amongst Council members or Council staff. Additional reserved seating or general admission tickets for the requested nights can be arranged at the same time but must be purchased by the individual Council member or Council staff at regular admission prices. One VIP parking pass is available for each Council member and Council staff member for the Pioneer Days Rodeo. Each Council member may receive a maximum of two tickets for the VIP Hospitality Cabin at the Pioneer Days Rodeo. The passes are for the exclusive use by the Council member and one guest that specific evening. These passes are not to be distributed to or used by other family members or guests. Each Council member may receive up to a maximum of eight VIP reserved seating tickets for the Pioneer Days Parade. Council staff may also request reserved seating tickets for the parade as deemed appropriate by the Council Executive Director. 5. Travel Who defines what appropriate travel is? As the Council budget is the responsibility of all Council members, the Council as a whole will approve each trip taken by the Council as a group or by individual Council members. The Council and Council Staff’s travel allotment will be set during the budgetary process for the City. Upon return, a report from the attending Council member(s) needs to be provided to the full Council at the earliest opportunity.  Council staff will keep a combined log of expenditures for Council members and Council Staff. What are the purposes for travel? Education City responsibilities/programs Promotion, marketing and public relations Professional sharing Professional responsibility, e.g., policy committees Meeting with people, e.g., lobbying Site visits Out of State Travel The Council approves out- of- state travel. Except for the pre-approved conferences National League of Cities) all Council members and Executive Director requests for out-of-state travel will be presented to the Council for approval. The Council will review, on a case- by-case basis, the overall conference registration, extra costs for workshops, orientations, ---PAGE BREAK--- COUNCIL NORMS - 2017 Ogden City Council Norms Page 38 and special events. For example, if a special event is a social which costs are not included in the registration, the Council will determine whether that event is necessary for professional sharing or just entertainment. The City might pay for the first, but not the second. The American Planning Association, Utah League of Cities & Towns, and National League of Cities conferences (November/ December and March) are approved as conferences related to Council business.  A meeting with the City’s federal lobbyist will be scheduled for Council members and staff that attend the NLC Conference in Washington D.C. in March.  Attending the conferences also has value as it allows the Council to meet with other elected officials; share professional experiences/test ideas; learn about other cities; and meet/hear national leaders.  Council members who are leaving office in January do not attend conferences in November/ December unless s/he is a voting member of a policy committee.  Council members-elect are encouraged to attend conferences in November/ December prior to her/him taking office. In-State Travel Educational/conference opportunities Requests for attendance at such meetings, if City funding is to be sought, must be brought before the Council for review and approval. The Utah League of Cities & Towns conferences (September/April) are pre-approved as conferences related to Council business. Typically for conferences within proximity of Ogden SLC), the Council members do not stay overnight at the conference. If a Council member wishes to stay overnight, they will request the Council approve the stay (needs to be done before the conference). Purposes for staying overnight may include more effective interaction with other elected officials and staff, having greater responsibilities as an elected representative of the organization sponsoring the conference, and safety. If an emergency situation occurs or an opportunity arises, the Council member may discuss the circumstances with the Council after the action to request approval for funding. It is assumed the individual will pay for the costs under these circumstances, unless the Council chooses to approve them. ---PAGE BREAK--- COUNCIL NORMS - 2017 Ogden City Council Norms Page 39 If a Council member shares his/her banquet ticket with another Council member in order for them to take a guest, the second Council member will reimburse the City the portion of the ticket which is a cost to the City and not include in the registration. If the Council requests a Council member to represent the City it is anticipated the reimbursement for expenses will be covered from the Council office budget. If an individual Council member wishes to represent the City s/he must bring the proposal to the Council for review and approval. Otherwise, the Council member pays the associated costs. Non-Conference Travel The Council will review the details of any non-conference travel requests (public relations, site visits, etc.) and consider approval on a case-by-case basis. The requesting Council member is responsible to describe the intent and benefit of the travel request and provide the anticipated total expenditure to include cost of registration, per diem, lodging, airfare/mileage, field trips, and any known miscellaneous costs. Council expectations at conferences Council members are expected to: Attend meetings. Each Council member is expected to attend sessions and/or make contact with people of other cities to learn more about how their cities handle the various responsibilities of a city council and/or city programs. Coordination of sessions. Council members will attempt to coordinate in order to cover many different sessions (this may change for various reasons while at the conference) and report on what has been learned during the conference or at the Council’s weekly work session meetings (Council members may request Staff to duplicate handouts). Elected/Appointed Officer The Ogden City Council supports those who serve as officers and/or committee members in a national or state organization related to City business. Council member participation in such activities brings exposure for the City, insider information, contacts, professional sharing, and good public relations for the Council within Ogden City itself. The City is willing to use City funds to support such an effort. If a Council member wishes to run for office, s/he will discuss this potential with the Council and the Council as a whole will outline how and the extent to which City funds may be used. The Council will only cover costs not paid by the national or state organization. Travel arrangements ---PAGE BREAK--- COUNCIL NORMS - 2017 Ogden City Council Norms Page 40 Hotel  An individual room will be provided for each Council member.  A reasonable rate will be obtained based on what options are available, the location vis-à-vis the conference sessions, availability, and safety.  Unless otherwise requested, every effort will be made to house Council members in the same hotel for ease of coordinating and communicating what they are learning.  Telephone expenses will be reimbursed as they relate to City business only.  No additional expenses (such as eats from a mini-bar, movies, etc.) will be reimbursed. Room service is expected to come from the Council member’s per diem expenses.  Hotel nights beyond those normally necessary for a conference or lobbying travel day and during conference) will be paid by the individual Council member. This may be done when leaving the hotel or may be reimbursed to the City by the individual Council member within 10 days following the return from the trip. Any exceptions must be approved by the City Council. Airlines  Council members are expected to travel the most direct route taking into account the Council members other obligations to work, family, etc.  If a Council member or staff is bumped for any reason, the City will pay for any extra expenses beyond that paid by the airline. To get reimbursement, the ticket stub will need to be presented with a reimbursement request.  The City will pay full coach airfare or mileage at a maximum of the rate allowed by IRS regulations. Mileage reimbursement is not to exceed the average cost of airfare available between the hours of 6 am and 6 pm.  The cost savings will be taken into consideration if a rental car is required.  Parking of private vehicle at a parking lot at or near the airport or train station, when a personal vehicle is used to get to that transportation facility, will be reimbursed by the City.  If a Council member travels to an additional destination route or leaving the City of business, that Council member will ---PAGE BREAK--- COUNCIL NORMS - 2017 Ogden City Council Norms Page 41 reimburse the City for any additional costs. Overnight stays at National conferences or locations near Ogden may be paid for when:  The City saves money.  It is more effective for City purposes.  The opportunity leads to other City-related experiences.  Other responsibilities of the Council member are fulfilled.  The Council directs the individual Council member to represent them at particular meetings/events/purpose.  Overnight stays must be approved by the City Council. Per diem  Per diem will be paid at the Federally authorized rate for the city in which the conference, convention, or meeting is located.  Per diem for the days of departure and return will be paid at 75% of the daily allowable rate. Vehicle rental  No car will be rented for pleasure.  The Council may rent a car when:  Taking ground transportation is more expensive than the car rental (in such cases, the Council will ride together as much as possible to cut down on costs).  Geographical location makes getting around very difficult.  City officials have an opportunity to tour projects in order to review how other cities handle similar City problems, lobby legislators, and/or conduct other city- related business. Proper documentation for reimbursement.  A vehicle rental receipt must be submitted if reimbursement is requested.  Parking fees and tolls also will be reimbursed when receipts are presented.  Special circumstances when approved by the City Council as a whole. Ground transportation  The City provides money to cover ground transportation while traveling taxis, buses) to and from City-related business while on a trip. ---PAGE BREAK--- COUNCIL NORMS - 2017 Ogden City Council Norms Page 42  The Council Chair and Staff will coordinate the ground transportation when the Council travels as a group.  These funds are not used to travel to or from social and entertainment activities. Mileage reimbursement No Vehicle Allowance Council members and staff who do not receive a vehicle allowance may receive mileage reimbursement for use of personal vehicle at the maximum rate allowed by IRS regulations. Council members must obtained approval from Council Leadership prior to the date of travel unless traveling to fulfill committee or board responsibilities or to a pre- approved conference. Reimbursement will be provided upon submission of required documentation.  For Council members, mileage reimbursement shall not be made for trips that occur solely within the boundary limits of Ogden City or for trips made outside the boundary limits of Ogden City to fulfill committee or board responsibilities for which Council members receive other compensation.  Mileage reimbursement shall not exceed the average cost of airfare available between the hours of 6 a.m. and 6 p.m. to the same destination. Vehicle Allowance - Staff who receive a vehicle allowance shall not be compensated for travel within a fifty (50) mile radius of Ogden City boundary limits. Miles traveled beyond the fifty (50) mile radius to and from the Ogden City limits will be compensated at the maximum rate authorized by IRS regulations.  Mileage reimbursement shall not exceed the average cost of airfare available between the hours of 6 a.m. and 6 p.m. to the same destination. Fleet Vehicle Lease (Optional Benefit)  - Council Executive Director who opts to utilize a Fleet Vehicle Lease will be responsible for fuel purchase for all travel within a fifty (50) mile radius of downtown Ogden. Director may seek reimbursement for fuel costs for miles traveled outside the fifty (50) mile radius. Mileage reimbursement shall not exceed the average cost of airfare available between the hours of 6 a.m. and 6 p.m. to the same destination.  Reimbursement for books, DVD’s, CD’s and electronic downloads.  The City will reimburse Council members or staff for tapes and books related to Council and/or local government responsibilities. In order to be ---PAGE BREAK--- COUNCIL NORMS - 2017 Ogden City Council Norms Page 43 reimbursed, an individual must submit a receipt to the Council staff. Once the Council member is through reading the materials, the materials will be housed in the Council Office for the use by others.  If a Council member returns from a conference and would like CD’s, DVD’s, electronic downloads and books ordered, they should request Council Staff to acquire the materials. Family expenses  Airline tickets for family members shall be placed on individual credit cards and not charged to City accounts.  Expenses charged to the City for family members meals with legislators) will be reimbursed to the City within 10 days of returning from the conference.  Any expenses incurred by family members while traveling as a group taxis) shall be paid by those individuals. Submission of travel reimbursement forms.  The Council will follow adopted City policies regarding travel, per diem, reimbursements, etc. The reimbursement forms and receipts must be submitted within 10 days of returning from the trip. Pooling funds. - Council and Council Staff travel funds are pooled and utilized jointly. Council staff monitors expenditures.  Council Staff travel (in state and out-of-state) requests are approved by the Executive Director as defined by individual training plans as part of the performance review process. Civic leader tours.  These are tours given by various groups to expose community leaders to a diversity of programs. Depending on the proposed tour, they have value for both information and public relations reasons.  Each member will determine whether the particular tour is of value to the City.  The tours have a set fee (no per diem, travel expenses, etc. are necessary) which the City will pay.  The returning Council member will share the information at the weekly work session meetings. 6. Council Office Operations Council work space in the Council Office ---PAGE BREAK--- COUNCIL NORMS - 2017 Ogden City Council Norms Page 44 Each Council member has an individual cubicle to do research, make telephone calls, filing, etc. Use of Stationery All correspondence signed by a Council member will be on the City Council stationery. Letters for individual Council members are placed on stationary indicating the City logo, but without Council members names listed. Letters reflecting approval of the entire Council are placed on Council stationery which lists the names of all Council members and are signed by the Council Chair or his/her designee. All correspondence by Council Staff or regarding Council committees is placed on Office of the City Council stationary. Note cards for each member may be used at their own discretion. Staff may be asked to draft letters related to City Council business only. All stationery listing names will have Council member’s names only (not the Mayor or Council Staff). Letters of reference may use City Council stationery where the individual is requesting the letter because s/he is on the Council. In such cases, the Council stationery which does not list the names Council members is used. Council stationery (with or without names) may not be used for correspondence which does not relate to City business. Council Chambers and Third Floor Conference Rooms As this is a City office, the Council Chambers and third floor conference rooms are made accessible to all City functions and employees. Scheduling is to be done by the Council staff. The Council Chambers and conference rooms located on the third floor are available for use by the Council or Administration for City-related business committee meetings, employee training, United Way, insurance orientations, etc.). These meeting rooms also may be used where a meeting is not City business, but involves City elected officials and/or staff Staff explaining to Boy Scouts how the City government works). Council members are encouraged to call the Council Office to reserve a conference room for a meeting to assure it is not being used by others. The meeting rooms are not available to outside agencies, groups or individuals for meetings ---PAGE BREAK--- COUNCIL NORMS - 2017 Ogden City Council Norms Page 45 which are not directly related to Ogden City objectives or programs. Exception for Political Parties, per State Code UCA 20A-8-404 - Political Parties may request the use of Council Chambers and Conference Room 310 at least 30 calendar days before the day on which the use by the political party will take place. Billing is based on Ogden City Facilities after-hours rate of $35 per hour. Meeting room usage policy described in the Reservation Guidelines apply. Food and drinks within the Council Chambers is discouraged but allowed in conference rooms. Expression of Sympathy/Concern There are occasions when the Council may wish to express sympathy or concern to others given deaths, illness, etc., which affect others within the Ogden City community. On such occasions the Council will discuss what level of expression is appropriate. In January of every year, the Council members and Staff donate $20 to a “sunshine fund” which is used to cover expenses of cards, flowers, and other items to be sent from the Council Office. Gifts From time to time, the Council will purchase City mementos pins, keys) to give to guests, dignitaries, etc. These may be used by any Council member or Council Staff. It is assumed Administration will do the same and, therefore, such mementos will not be available for distribution to either the Mayor or Administrative staff. 7. Council Emergency Preparedness This section describes the responsibilities and activities of the Ogden City Council in the event of a public disaster. Each city officer must provide an emergency interim successor to establish a clear line of authority and succession assuming the unavailability, temporarily or permanently, of that elected official in order to ensure a lawful continuity of government and a prompt response to an emergency situation. Definitions Emergency Interim Succession is the temporary replacement or filling of offices within Ogden City government by a designated successor to meet the demands of emergency response as a result of a natural phenomenon or disaster. The period of succession shall extend beyond that required to formally provide for the filing of a vacancy by current statutory and ---PAGE BREAK--- COUNCIL NORMS - 2017 Ogden City Council Norms Page 46 constitutional provisions, or until the officer or emergency interim successor earlier in the order of succession is available and which shall not exceed thirty (30) days. Emergency Interim Successor is a person designated under Section 12-15-10 of the Ogden Municipal Code to exercise the powers and discharge the duties of a City Office when the person legally exercising the powers and duties of such is unavailable. Succession in Elected and Appointed Offices It is by City ordinance and the requirements of State law that all elective offices and executive offices of City government provide for interim succession in the event the office holder or official is unavailable as defined by this policy. Each elected and appointed officer within City government is instructed to provide a list of at least three emergency interim successors for each position in the order of succession to the Emergency Management Coordinator within thirty (30) days after enactment of this policy and by July 1st of each year if there are changes. An emergency interim successor should be familiar with the duties of the office and the requirement of that office. All successors if not already sworn in are required to take an oath of office at their succession. The City Recorder is directed to effectuate this procedure. Emergency interim successors shall exercise the powers and duties of the office until the vacancy is filled in accordance with the Constitution or statutes – or the City officer, deputy or emergency interim successor that is earlier in the order succession becomes available to exercise the powers and duties of the office. Positions that Require Emergency Interim Successors There are seven elected positions within the Ogden City Council; Municipal Ward 1, Municipal Ward 2, Municipal Ward 3, Municipal Ward 4, At Large Seat A, At Large Seat B, At Large Seat C. All of these positions require Emergency Interim Successors. The City Council Executive Director also requires Emergency Interim Successors that are designated as the incumbent employers in the position of Policy Analyst. Filling a Vacancy in the Event of an Emergency It is the policy of the Ogden City Council that whenever a vacancy occurs on the Council, either through death or resignation, a new Council member will be appointed by the Council within thirty (30) days to hold the position until the next municipal ---PAGE BREAK--- COUNCIL NORMS - 2017 Ogden City Council Norms Page 47 election, as stipulated by Utah State Law. In the event of a disaster the Emergency Interim Successor fills the position until an appointment is made as described above – a maximum of 30 days. Unavailability of Council Chair The Vice Chair, during the absence of the Chair, shall have and perform all the duties and functions of the Chair. In the event of the absence of or disability of both the Chair and the Vice Chair, the immediate past Chair, if still serving on the Council shall temporarily serve as Chair until the Chair or Vice Chair so absent or disabled shall return or the disability shall be removed, as the case may be. In the event the immediate Past Chair is absent or disabled, or is no longer serving on the Council. The City Council shall elect a temporary Chair to serve until the Chair or Vice Chair so absent or disabled shall return or the disability shall be removed, as the case may be. In such event, Past Chair or the temporary Chair shall have all the powers and perform the functions and duties assigned to the Chair. Duties, Powers and Responsibilities of the City Council during an Emergency The duties and powers of the City Council do not change during an emergency. The Council’s ongoing duties and powers are as follows: Set Policy  Adopt policies and ordinances.  Adopt general plans.  Approve zoning and rezoning of property.  Approve annexations and vacations.  Approve interlocal agreements. Control Budget and General Operations  Recognize and appropriate funds ( i.e., adopt the budget, approve amendments, etc.)  By ordinance establish general rules as to how the executive branch performs its duties. Conduct Oversight  Review actions of City Administration.  Conduct investigations, if necessary. During the period of an emergency declaration, public notice requirements of the Open and Public Meetings Act are suspended for actions of the City Council. The City Council may convene in regular or special meetings as deemed appropriate. Other Responsibilities Relating to Emergency Management ---PAGE BREAK--- COUNCIL NORMS - 2017 Ogden City Council Norms Page 48  The Council approves all interlocal agreements that are deemed essential to the Emergency Operations Plan.  The Council reviews the City’s Emergency Operations Plan annually (the plan is due to the Council by October 31st of each year).  Ogden City utilizes the Incident Command System (ICS) as set forth by the Federal Emergency Management Agency (FEMA) under the National Incident Management System (NIMS) guidelines. In order to gain a clear understanding of ICS and the Council’s role during an emergency, Council members shall complete the on-line, independent study course title “Introduction to Incident Command System” offered by FEMA. 8. Filling a vacancy It is the policy of the Ogden City Council that whenever a vacancy occurs on the Council, either through death or resignation, a new Council member will be appointed by the Council within thirty (30) days to hold the position until the next municipal election, as stipulated by Utah State Law. (First adopted by resolution 95-49, October 10, 1995). Filling a vacancy will be considered an interim appointment to fill a two-year term if two years of the vacated term will remain after the first Monday of January following the next Municipal Election (UCA 20A-1-510(2)(a). Procedures Within one week of the vacancy, a request for resumes and/or letters of interest and qualifications from residents of the affected municipal ward, or in the case of an at-large position from the entire City, will be published in the Standard- Examiner through an official press release. The deadline for receipt of resumes and/or letters of interest and qualification will be within two weeks following the vacancy. On the day following the application deadline, copies of the information received from interested parties, along with all letters of recommendation received to that date, will be distributed to the Council members. A Special Council meeting is then scheduled that includes a presentation by each applicant. The following guidelines will be followed:  Information packets regarding the Council are made available to all applicants prior to the presentation.  A copy of a list of questions is provided to each applicant as ---PAGE BREAK--- COUNCIL NORMS - 2017 Ogden City Council Norms Page 49 he or she enters the Council Chambers.  The presentation order will be determined by lot either prior to or at the meeting with one name being drawn at a time.  The Council Executive Director provides an overview of responsibilities and duties of Council Members.  Answers to the questions may be limited as to time based on the number of applicants. Immediately following the presentations, the Council will meet in Closed Executive Session to narrow the field of applications to a maximum of five finalists to be interviewed individually. The procedure for discussion concerning applicants is as follows:  The Council members shall candidly discuss the applicants, sharing their personal reactions and feelings about any aspect, positive or negative, or the candidates’ qualifications, ability to perform, and/or any other information/concerns they wish to voice.  The Council returns to the open meeting, a motion is made and voted on to select the five finalists. The Council Executive Director will notify the finalists of the date, time and place of their formal interview. Finalists will be interviewed by the City Council at a subsequent special Council meeting.  The meetings will be held on a different night than the regularly scheduled Council meeting and in the Council Chambers.  One at a time, the individuals will be invited to approach the podium, make general remarks, and be interviewed by the Council. A list of questions may be provided for the finalists to respond to. The order of the interviews is by lot at the meeting with one name selected at a time.  The public is welcome to hear the discussion, but will not be invited to participate.  The Council members will evaluate the applicant based on:  Their qualifications;  Their understanding of city government;  The degree of comfort with each applicant’s personal style, abilities and goals; and  Other concerns determined by each Council member. After the interviews, the Council holds a closed executive session ---PAGE BREAK--- COUNCIL NORMS - 2017 Ogden City Council Norms Page 50 where the Council discusses the results of the interviews. The Council returns to open session and selects an appointee which must be by a majority vote. If there is not a majority vote the top two candidates are re-interviewed and another vote takes place. If still no majority the selection is by lot between the two applicants. The new Council Member is sworn in by the City Recorder. Application Minimum requirements for appointees. All applicants must meet the requirements for qualification for public office as specified by Utah State Law and City ordinance. All applicants will be screened by the City Recorder’s office regarding the following criteria:  Must have resided in the City for the previous 12 consecutive months. For those interviewing for a specific ward, the individuals must have been a registered voter of that ward for 30 days prior to the deadline for submitting one’s name for that position;  Must have no other compensated employment with Ogden City. If the individual does have other compensated employment with Ogden City, the applicant must sign a commitment to resign that employment upon appointment; and  Must be a registered voter and an elector in Ogden City. The applicant names are not released to the public or press until all applicants have been certified as meeting the criteria by the City Recorder’s office. Resumes and letter of interest. The City Council requests the following be submitted as the minimum information necessary to qualify as an indication of interest:  Resumes indicating name, street address, telephone numbers, occupation, background.  Letters of interest which describe why the applicant feels he or she is qualified for serving on the City Council. Applicant information available to the public It is the policy of the Ogden City Council to keep application materials confidential similar to other employee application materials. Applicants are free to make whatever information about themselves available to the press or other interested parties. A press release will be issued that includes the applicants name and ---PAGE BREAK--- COUNCIL NORMS - 2017 Ogden City Council Norms Page 51 address after certification by the City Recorder’s office. 9. Legal Actions Against Council Members Whenever officers or individual employees are named in legal actions as a result of their employment or position with Ogden City, the following procedures need to be followed before s/he can be defended by the City. Within one business day of being served contact both the Ogden City Attorney’s Office at 629-8145 and the Risk Management Office at 629-8731. Provide the date you were served and exactly how you received the legal documents. Within three business days of being served submit all of the original documents you were served to Ogden City Risk Management, 2549 Washington Blvd., Suite 220, and Municipal Building. The documents will be inspected, copied and forwarded to the City’s insurance and defense representatives. Complete the Request for Defense form, available from the Council Office, and submit it to the Ogden City Risk Management Office. Risk Management will forward copies to the City’s insurance and defense representatives and provide the original to the Ogden City Attorney. 10. Policy – Outside Legal Counsel Circumstances when outside legal counsel is appropriate. A conflict of interest exists for the City Attorney as determined jointly by the City Attorney and Council Executive Director. A Council member requests an outside legal opinion and Council leadership feels that the outside legal opinion is justified. Confidential information exchanged with Council members verbally or in writing from the Ogden City Attorney’s office or outside legal counsel is subject to attorney-client privilege and should not be disclosed or made public. Process 1) The Council budget may include funding for professional services including outside legal counsel as adopted by the Council annually. 2) The Council Executive Director negotiates a professional services agreement with one or more appropriate outside legal firms. 3) The Council or City Council Executive Director approves the professional services agreement as defined by City ordinance. ---PAGE BREAK--- COUNCIL NORMS - 2017 Ogden City Council Norms Page 52 4) Any Council member can request an outside legal opinion. 5) The Council Executive Director discusses the request with the City Attorney. 6) The request is considered by Council leadership to determine if the request is justified. 7) Council leadership discusses the request confidentially with each Council member. 8) If four or more Council members request outside legal counsel, Council leadership may direct the Council Executive Director to request the opinion. 9) All Council members receive a copy of the opinion. The City Attorney receives a copy of the opinion when appropriate as determined by the Council Executive Director. 10) Council leadership determines if the opinion becomes a public document and who receives it. 11) Additional follow-up occurs as appropriate. Revised 1-10-17, Resolution #2017-__ Revised 6/14/16, Resolution #2016-19 Revised: 3/8/16, Resolution #2016-8 Revised: 11/25/14, Resolution #2014-19 Revised: 1/6/14, Resolution #2014-1 Revised: 9/25/12, Resolution #2012-22 Revised: 6/19/12, Resolution #2012-17 Revised: 12/20/11, Resolution #2011-26 Revised: 12/21/10, Resolution #2010-25 Revised: 12/15/09, Resolution #2009-32 Revised: 09/23/08, Resolution #2008-22 Adopted November 2003, Resolution #2003-48

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