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Page 1 of 3 Ogden City Council Meeting: September 12, 2017 FY2018 BUDGET AMENDMENT = GRANTS, IT BILLINGS AND TRACKLINE DEVELOPMENT Action: Set/Not Set Public Hearing for October 3, 2017. Executive Summary The Administration is proposing a budget amendment for additional grant revenues and expenditures, IT internal billings, the Hispanic Heritage Festival, the Trackline Development Area and Pay for Performance funding. This proposal increases the city budget by $1,193,305. Background During the fiscal year, the Council entertains requests for budget adjustments to allow for the following: Entering grant or other special purpose revenues into the budget prior to expenditure; Making mid-course corrections to avoid budget overruns; Forwarding encumbrances from the previous fiscal year; and Other items relative to special circumstances or opportunities. Utah Code Ann. § 10-6-113 & 10-6-127 The Uniform Fiscal Procedures Act for Utah Cities requires a public hearing for all budget adjustments where the budget of one or more funds is increased. Notice of the public hearing must be given seven days prior to the hearing. September 5, 2017 The Council received a presentation from the Administration and discussed the proposed FY2018 budget amendment. August 8, 2017 A transmittal outlining the Administration’s request was submitted to the Council office. Proposal Budget Amendment Ordinance The Administration is requesting that the Council approve a proposed Fiscal Year 2018 budget amendment that includes outlined budgetary changes. ---PAGE BREAK--- Page 2 of 3 Ogden City Council Meeting: September 12, 2017 Grant Funding Recognizing and appropriating $62,625 of various federal, state and local grants to the general fund. Appropriating $148,880 that was contributed by Weber County for improvements at Lester Park. Appropriating $116,800 that was awarded to the city by the Department of Justice for police equipment and part-time wages of a crime analyst in the Real Time Crime Center. Trackline Development Area Appropriating $165,000 from the prior year general fund balance and transferring this to the Redevelopment Agency (RDA). The RDA Board is considering the purchase of a building in the Trackline Development Area, which is currently budgeted for $2,037,000. However, it is anticipated that an additional $165,000 is needed for purchase and environmental remediation. Hispanic Heritage Festival Appropriating $3,000 of prior year fund balance from tourism and hotel taxes to support the Hispanic Heritage Festival. IT Internal Billings Appropriating $700,000 of funds paid to the IT division for technical equipment. This is based on prior year activity and allows IT to work with city departments to manage equipment purchases that are supported by IT. These purchases are typically funded with grants or existing operating budget. Pay for Performance The budget included funding for up to 4% merit pay increases for full-time employees. Funding for employee raises was originally included within each city department budget and has been adjusted to reflect the distribution of employee raises within in each division. ---PAGE BREAK--- Page 3 of 3 Ogden City Council Meeting: September 12, 2017 Attachment Administrative Transmittal Administrative Memos Prepared by: Lisa Stout, Comptroller, [PHONE REDACTED] Council Staff Contact: Amy Sue Mabey, (801)629-8629 Proposed Budget Amendment Fund Revenue Sources Amount Proposed Appropriations/Expenditures General Management Services State grant $4,375 Justice Court Equipment General Fire Department Federal grant $16,500 Emergency Management General Community & Economic Development (CED) RAMP grants $30,000 Ogden Amphitheater RAMP grants $5,000 First Friday Arts Stroll State grant $2,750 General for arts organizations and museums Prior year fund balance $165,000 Transfer to RDA for Trackline General Public Services RAMP grants $2,000 Marshall White Cinco De Mayo RAMP grants $2,000 4th Street Ballpark Pitching Mound Tourism and Marketing Community & Economic Development (CED) Prior year fund balance $3,000 Convention and Visitors Bureau Capital Improvements Public Services County funds $148,880 Lester park improvements IT Management Services Charges to other city departments $700,000 Equipment for city departments Miscellaneous Grants Police LEPTA Federal Grant $116,800 Part-time crime analyst wages of $65,000 and equipment/software of $51,800 ---PAGE BREAK--- OGDEN CITY TRANSMITTAL Date: August 3rd, 2017 To: Ogden City Council From: Lisa Stout, Comptroller RE: BUDGET OPENING – GRANTS, IT EQUIPMENT AND RDA TRANSFER Staff Contact: Lisa Stout, Comptroller, ext. 8713 Recommendation: Set public hearing and adopt ordinance Documents: ‐ Summary Appropriation Schedule ‐ Ordinance ‐ Schedule A (Revenue) ‐ Schedule B (Appropriations) ‐ Exhibit A (Reappropriation pay for performance) Requested Timeline August 15, 2017 ‐ Common Consent to set a Public Hearing August 29, 2017 ‐ Public Hearing Executive Summary This is proposal to recognize additional funds for anticipated revenue and expenditures related to grant awards and internal billings of the IT department. Also an appropriation of fund balance in the general fund for a transfer and an appropriation of marketing and tourism fund balance for support of the Hispanic festival. In the General Fund, administration recommends a budget appropriation of $227,625. This recommendation includes an appropriation of various Federal, State and Local grant awards in the amount of $62,625. Additionally, this recommendation includes an appropriation of prior year general fund balance in the amount of $165,000. These funds will be appropriated for transfer to the Redevelopment Agency where the funds will be appropriated for use in the Trackline Development Area. The RDA board will be considering the purchase of a building in that area, which is currently budgeted for $2,037,000. It is anticipated that with the purchase price and environmental remediation for this land will exceed that budget and the additional $165,000 is needed to finalize the transaction. In the Marketing and Tourism Fund, administration recommends a budget appropriation of $3,000. This is a recommendation to appropriate prior year fund balance of the tourism and hotel taxes to support the Hispanic festival. In the Capital Improvements Fund, administration recommends a budget appropriation of $148,880. ---PAGE BREAK--- This is a recommendation to appropriate a contribution by Weber County to the park improvements surrounding the Weber County Library. In the IT Fund, administration recommends a budget appropriation of $700,000. This is a recommendation to appropriate funds paid to the IT divisions for technical equipment. Much of these purchases are funded with grants or existing operating budget. This is an anticipated budget based on prior year activity. Allowing IT to control these purchases and then invoice the other City divisions helps control the type and amount of equipment purchased so IT is aware of it and is better able to advise divisions on those purchases and maintain that equipment. In the Misc Grants Fund, administration recommends a budget appropriation of $116,800. This is a recommendation to appropriate funds awarded to the City by the Department of Justice. This grant is written and awarded to the City for Police equipment and part time wages of a crime analyst in the RTCC. All of these appropriations are outlined in greater detail in the attached Summary Appropriation Schedule. Exhibit A is informational for Council to confirm that the 4% budget for pay for performance (PFP) has now been allocated through payroll. The budget set by Council for PFP was sufficient to cover the pay increases awarded through the PFP process. Background Council action is required for appropriation. Proposal Review and adopt ordinance. Fiscal Impact An increase to the City Budget of $1,193,305. ---PAGE BREAK--- ---PAGE BREAK--- ---PAGE BREAK--- ---PAGE BREAK--- Account Title Account Number Amount General Fund Mayor Various Payroll Accounts 10010100‐various 21,250 $ Compensation Adjustment 10010100‐511199 (56,950) $ City Council Various Payroll Accounts 10015100‐various 25,275 $ Compensation Adjustment 10015100‐511199 (25,275) $ Management Services Various Payroll Accounts 10020xxx‐various 86,450 $ Compensation Adjustment 10020100‐511199 (107,900) $ City Attorney Various Payroll Accounts 10025100‐various 30,400 $ Compensation Adjustment 10025100‐511199 (30,400) $ Police Various Payroll Accounts 10035xxx‐various 587,675 $ Compensation Adjustment 10035100‐511199 (574,525) $ Fire Various Payroll Accounts 10040xxx‐various 234,200 $ Compensation Adjustment 10040100‐511199 (246,250) $ Community & Economic Development Various Payroll Accounts 10045xxx‐various 124,375 $ Compensation Adjustment 10045100‐511199 (113,775) $ Public Services Various Payroll Accounts 10050xxx‐various 186,225 $ Compensation Adjustment 10050100‐511199 (140,775) $ Net General Fund Reappropriation ‐ $ Water Fund Public Services Various Payroll Accounts 51050xxx‐various 123,100 $ Compensation Adjustment 51050100‐511199 (123,100) $ Net Water Fund Reappropriation ‐ $ Sanitary Sewer Fund Public Services Various Payroll Accounts 51150670‐various 29,675 $ Compensation Adjustment 51150670‐511199 (29,675) $ Net Sanitary Sewer Fund Reappropriation ‐ $ OGDEN CITY FY2018 BUDGET OPENING ‐ PAY FOR PERFORMANCE FUNDING REAPPROPRIATION SCHEDULE EXHIBIT EXHIBIT 1 ---PAGE BREAK--- ---PAGE BREAK--- ---PAGE BREAK--- Account Title Account Number Amount Refuse Fund Public Services Various Payroll Accounts 51250690‐various 32,500 $ Compensation Adjustment 51250690‐511199 (32,500) $ Net Refuse Fund Reappropriation ‐ $ Airport Fund Community & Economic Development Various Payroll Accounts 51345530‐various 14,975 $ Compensation Adjustment 51345530‐511199 (14,975) $ Net Airport Fund Reappropriation ‐ $ Golf Fund Public Services Various Payroll Accounts 51550xxx‐various 11,675 $ Compensation Adjustment 51550651‐511199 (11,675) $ Net Golf Fund Reappropriation ‐ $ BDO Property Management Fund Management Services Various Payroll Accounts 51855580‐various 2,125 $ Compensation Adjustment 51855580‐511199 (2,125) $ Net BDO Property Management Fund Reappropriation ‐ $ Storm Sewer Fund Public Services Various Payroll Accounts 51950680‐various 24,400 $ Compensation Adjustment 51950680‐511199 (24,400) $ Net Storm Sewer Fund Reappropriation ‐ $ Medical Services Fund Fire Various Payroll Accounts 52040xxx‐various 112,975 $ Compensation Adjustment 52040430‐511199 (112,975) $ Net Medical Services Fund Reappropriation ‐ $ EXHIBIT 2 ---PAGE BREAK--- Account Title Account Number Amount Fleet and Facilities Fund Management Services Various Payroll Accounts 61020xxx‐various 42,600 $ Compensation Adjustment 61020246‐511199 (42,600) $ Net Fleet and Facilities Fund Reappropriation ‐ $ Information Technology Fund Management Services Various Payroll Accounts 61220xxx‐various 48,550 $ Compensation Adjustment 61220235‐511199 (48,550) $ Net Information Technology Fund Reappropriation ‐ $ Risk Management Fund Management Services Various Payroll Accounts 61320230‐various 2,125 $ Compensation Adjustment 61320230‐511199 (2,125) $ Net Risk Management Fund Reappropriation ‐ $ Major Grants Fund Community & Economic Development Various Payroll Accounts 71345511‐various 3,200 $ Compensation Adjustment 71345511‐511199 (3,200) $ Net Major Grants Fund Reappropriation ‐ $ TOTAL REAPPROPRIATIONS ‐ $ EXHIBIT 3 ---PAGE BREAK--- Account Title Account Number CIP # Amount GENERAL FUND STATE GRANT 10000000‐437002 4,375 FEDERAL GRANT 10040100‐432001 16,500 RAMP GRANTS 10000000‐435001 5,000 RAMP GRANTS 10000000‐435001 30,000 STATE GRANT 10000000‐437002 2,750 RAMP GRANTS 10000000‐435001 2,000 USE OF PRIOR YEAR FUND BALANCE 10000000‐483001 165,000 SUB TOTAL GENERAL FUND 225,625 $ MARKETING AND TOURISM PRIOR YEAR FUND BALANCE 21245542‐483000 3,000 SUB TOTAL MARKETING AND TOURISM FUND 3,000 $ CAPITAL IMPROVEMENTS FUND COUNTY FUNDS 410000000‐435000 CIPPK124 148,880 SUB TOTAL CIP FUND 148,880 $ IT FUND CHARGES TO OTHER CITY DEPARTMENTS 61200000‐444308 700,000 SUB TOTAL IT FUND 700,000 $ MiSC GRANTS FUND LEPTA FEDERAL GRANT 71235000‐432007 116,800.00 SUB TOTAL MISC FUND 116,800 $ TOTAL APPROPRIATIONS 1,194,305 $ OGDEN CITY BUDGET OPENING ‐ GRANTS, IT EQUIPMENT AND RDA TRANSFER SCHEDULE REVENUE SCHEDULE Schedule 1 ---PAGE BREAK--- Account Title Account Number CIP # Amount GENERAL FUND JUSTICE COURT EQUIPMENT 10020205‐512210 4,375 EMPG‐EMERGENCY MANAGEMENT 10040100‐514415 16,500 ART EVENTS 10045521‐513411 5,000 ART EVENTS 10045523‐513411 30,000 ART EVENTS 10045521‐514602 2,750 CINCO de MAYO CELEBRATION ‐ MWC 10050641‐514411 2,000 4TH STREET BALLPARK PITCHING MOUND 10050631‐514103 2,000 TRANSFER TO THE REDEVELOPMENT AGENCY 10030110‐552001 165,000 SUB TOTAL GENERAL FUND 227,625 $ MARKETING AND TOURISM LUPEC‐HISPANIC FESITVAL 21245542‐513408 3,000 SUB TOTAL MARKETING AND TOURISM FUND 3,000 $ CAPITAL IMPROVEMENTS FUND PARK IMPROVEMENTS 51050600‐533018 CIPPK124 148,880 SUB TOTAL CIP FUND 148,880 $ IT FUND EQUIPMENT ‐ OTHER DEPARTMENTS 61220235‐534006 700,000 SUB TOTAL IT FUND 700,000 $ MiSC GRANTS FUND LEPTA GRANT EXPENDITURES 71235000‐514601 116,800 116,800 $ TOTAL APPROPRIATIONS 1,196,305 $ OGDEN CITY BUDGET OPENING ‐ GRANTS, IT EQUIPMENT AND RDA TRANSFER SCHEDULE APPROPRIATION SCHEDULE Schedule 1