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Page 1 of 3 Ogden City Council Work Session: September 5, 2017 PROPOSED FY2018 BUDGET AMENDMENT Purpose of Discussion To discuss Fiscal Year 2018 budget amendment proposals. Executive Summary The Administration is proposing a budget amendment for additional grant revenues and expenditures, IT internal billings, the Hispanic Heritage Festival, the Trackline Development Area and Pay for Performance funding. This proposal increases the city budget by $1,193,305. Background During the fiscal year, the Council entertains requests for budget adjustments to allow for the following: Entering grant or other special purpose revenues into the budget prior to expenditure; Making mid-course corrections to avoid budget overruns; Forwarding encumbrances from the previous fiscal year; and Other items relative to special circumstances or opportunities. Utah Code Ann. § 10-6-113 & 10-6-127 The Uniform Fiscal Procedures Act for Utah Cities requires a public hearing for all budget adjustments where the budget of one or more funds is increased. Notice of the public hearing must be given seven days prior to the hearing. August 8, 2017 A transmittal outlining the Administration’s request was submitted to the Council office. Proposal Budget Amendment Ordinance The Administration is requesting that the Council approve a proposed Fiscal Year 2018 budget amendment that includes outlined budgetary changes. Grant Funding Recognizing and appropriating $62,625 of various federal, state and local grants to the general fund. ---PAGE BREAK--- Page 2 of 3 Ogden City Council Work Session: September 5, 2017 Appropriating $148,880 that was contributed by Weber County for improvements at Lester Park. Appropriating $116,800 that was awarded to the city by the Department of Justice for police equipment and part-time wages of a crime analyst in the Real Time Crime Center. Trackline Development Area Appropriating $165,000 from the prior year general fund balance and transferring this to the Redevelopment Agency (RDA). The RDA Board is considering the purchase of a building in the Trackline Development Area, which is currently budgeted for $2,037,000. However, it is anticipated that an additional $165,000 is needed for purchase and environmental remediation. Hispanic Heritage Festival Appropriating $3,000 of prior year fund balance from tourism and hotel taxes to support the Hispanic Heritage Festival. IT Internal Billings Appropriating $700,000 of funds paid to the IT division for technical equipment. This is based on prior year activity and allows IT to work with city departments to manage equipment purchases that are supported by IT. These purchases are typically funded with grants or existing operating budget. Pay for Performance The budget included funding for up to 4% merit pay increases for full-time employees. Funding for employee raises was originally included within each city department budget and has been adjusted to reflect the distribution of employee raises within in each division. Proposed Timeline September 12, 2017 – Council consideration to set a public hearing for the budget amendment. October 3, 2017 – Public hearing and Council consideration of the budget amendment. ---PAGE BREAK--- Page 3 of 3 Ogden City Council Work Session: September 5, 2017 Questions 1. Please describe the various grant funds that are requested to be recognized and appropriated. 2. Please discuss the anticipated next steps for Lester Park and the intended use of received funds for the park. 3. Please describe the Trackline Development Area proposal. 4. Please describe the proposed contribution to the Hispanic Heritage Festival. 5. Please provide a description of how IT internal billings work. 6. Please discuss the outlined changes for Pay for Performance. Attachment Administrative Transmittal Administrative Memos Prepared by: Lisa Stout, Comptroller, [PHONE REDACTED] Council Staff Contact: Amy Sue Mabey, (801)629-8629 Proposed Budget Amendment Fund Revenue Sources Amount Proposed Appropriations/Expenditures General Management Services State grant $4,375 Justice Court Equipment General Fire Department Federal grant $16,500 Emergency Management General Community & Economic Development (CED) RAMP grants $30,000 Ogden Amphitheater RAMP grants $5,000 First Friday Arts Stroll State grant $2,750 General for arts organizations and museums Prior year fund balance $165,000 Transfer to RDA for Trackline General Public Services RAMP grants $2,000 Marshall White Cinco De Mayo RAMP grants $2,000 4th Street Ballpark Pitching Mound Tourism and Marketing Community & Economic Development (CED) Prior year fund balance $3,000 Convention and Visitors Bureau Capital Improvements Public Services County funds $148,880 Lester park improvements IT Management Services Charges to other city departments $700,000 Equipment for city departments Miscellaneous Grants Police LEPTA Federal Grant $116,800 Part-time crime analyst wages of $65,000 and equipment/software of $51,800 ---PAGE BREAK--- ---PAGE BREAK--- ---PAGE BREAK--- ---PAGE BREAK--- ---PAGE BREAK--- ---PAGE BREAK--- ---PAGE BREAK--- ---PAGE BREAK--- ---PAGE BREAK--- ---PAGE BREAK--- ---PAGE BREAK--- ---PAGE BREAK---