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Policy Title: Backup Tapes Policy ID: IT-16 Origination Date: October 8, 2015 Update Date: July 14, 2016 Legal Approval: Department Director Approval: Division Manager Approval: IT16-1 Policy It is the policy of Ogden City IT to maintain, manage and proctect all backup tapes within the City. IT16-2 Policy Purpose To assure that all backup tapes are being maintained, managed and protected correctly. IT16-3 Evidence of Compliance Periodic inspection assures that naming conventions are correct and proper rotation occurs. IT16-4 Policy Procedures 1. Maintain & Management of Backup Tapes a. Naming of Backup Tapes - b. Data and Rotation Schedule i. Exchange ii. File Shares iii. VM Files c. Rotation Schedule d. Logs 2. Protection of Backup Tapes a. Location of Backup Tapes i. Public Safety Building 1. Rotation 2. Process (Who, What) ii. Municipal Building 1. Rotation 2. Process (Who, What) iii. Off-Site 1. Rotation (October, January, April, July) 2. Process (Who, What) b. IT16-5 Enforcement: Any employee found to have violated this policy may be subject to disciplinary action up to and including termination of employment.