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Page 1 of 5 Ogden City Council Work Session: February 28, 2017 FY2017 BUDGET AMENDMENT ($2,658,543) – Revenues General Fund – Various Grants, Fund, Balance, Combined Road Funds ($931,812) CIP Fund - Road Funds ($180,000) Sanitary Sewer Fund – Retained Earnings ($1,000,000) Airport Fund – Carry Forward ($6,950) BDO Fund - Retained Earnings ($115,000) Miscellaneous Grants – ($234,781) Major Grants – Carryover ($190,000) --Appropriations General Fund – Road Projects, Public Defender Costs, Energy Audit, Other Misc. (931,812) CIP Fund – Harrison Project, Park Improvements, Streets, Grant Promenade, Trails ($180,000) Sanitary Sewer – 27th St./Gramercy Sanitary Sewer Upgrades ($1,000,000) Airport Fund – Runway Maintenance ($6,950) BDO Fund – Transfer to General Fund ($115,000 Storm Sewer – Reallocating Funds to Accelerate Master Plan Projects ($1,723,388) Miscellaneous Grants – Various Police Projects, Real Time Crime Center ($234,781) Major Grants – Repayment of Defaulted BIC Loan ($190,000) Purpose of Work Session: To Review and Discuss a Proposed FY2017 Budget Amendment Executive Summary The Council will review and discuss a proposed Ordinance that authorizes budget amendments totaling $2,658,543. The budget amendment recognizes General Fund revenue from various local, state and federal grants, fund balance, and state road funds. These funds are proposed for appropriation to various projects in the General Fund, including public defender costs, a citywide energy audit, and sanitary and storm sewer projects. Other major fund appropriations include road projects, sanitary sewer projects, storm water master plan projects, various public safety operational costs and repayment of a BIC loan guaranteed by the City. ---PAGE BREAK--- Page 2 of 5 Ogden City Council Work Session: February 28, 2017 Background During the fiscal year, the Council entertains requests for budget adjustments to allow for the following: 1. Entering grant or other special purpose revenues into the budget prior to expenditure. 2. Making mid-course corrections to avoid budget overruns. 3. Forwarding encumbrances from the previous fiscal year. 4. Other items dealing with special circumstances or opportunities. The Uniform Fiscal Procedures Act for Utah Cities requires that a public hearing be held on all budget adjustments where the budget of one or more funds is increased. (Utah Code Ann. §10-6-127.) Notice of the public hearing must be given seven days prior to the hearing. (Utah Code Ann. §10-6-113.) For year-end adjustments, the hearing must be held before June 30. February 8, 2017 The Council Office received an Administrative Transmittal requesting a budget amendment totaling $2,658,543. The Council Office also received an Administrative Transmittal providing additional information about the sanitary sewer project at 27th and Grammercy and outlining the need for emergency funds included in the proposed budget amendment. Proposal The proposal is to amend the FY2017 budget to provide for additional revenues in the amount of $2,658,543 not previously anticipated and to appropriate the additional funds for various expenditures. A summary of the Revenues and Appropriations is shown below: ---PAGE BREAK--- Page 3 of 5 Ogden City Council Work Session: February 28, 2017 Notes Fund/ Source Amount Total General Fund Fund Balance 23,812 $ Carryforward from EMS grant Federal Grants - Fire 16,500 $ Fire Department Supplies Combined B&C Road Funds 770,000 $ 4th Quarter FY16, Additional FY17 funds Ramp Grants 4,500 $ EZ Grants - Farmers Market Caboose, Marshall White Misc. Grants 2,000 $ Arts General Support Transfers from Other Funds 115,000 $ BDO Lease Revenue- Prosecutor's Office and Citywide Energy Audit Sub-Total 931,812 $ CIP Fund Additional B&C Road Funds 180,000 $ Sub-Total 180,000 $ Sanitary Sewer Fund Retained Earnings 1,000,000 $ 27th/Gramercy Repair/Replace Sub-Total 1,000,000 $ Airport Fund Carry Forward 6,950 $ UDOT Runway Maint. Grant Sub-Total 6,950 $ BOD Fund Retained Earnings 115,000 $ Transfer to General Fund Sub-Total 115,000 $ Miscellaneous Grants Federal Drug Forfeiture Funds 23,000 $ Funds from Drug Seizures JAG Grants 61,919 $ Training and Equipment UCJJ Grants 17,690 $ Victims of Crime Homeland Security Grants 130,583 $ Real Time Crime Center Analyst Prior FY Carryover 1,589 $ Bicycle Rodeo Sub-Total 234,781 $ Major Grants Prior Year Carryover 190,000 $ Repayment of Guarantee Sub-Total 190,000 $ TOTAL 2,658,543 $ Summary of Revenues ---PAGE BREAK--- Page 4 of 5 Ogden City Council Work Session: February 28, 2017 Notes Fund/ Source Amount Total General Fund Management Services (32,000) $ To Public Defenders Budget Legal 50,000 $ New Software Non-Departmental 277,000 $ Public Defenders Contract, Energy Audit Fire 40,312 $ Operating Supplies, Emergency Management Community and Economic Dev. 4,000 $ Arts and Caboose Public Services 592,500 $ B&C Road funds Sub-Total 931,812 $ CIP Fund Public Services 180,000 $ Various Streets Projects, Trails, Parks Sub-Total 180,000 $ Sanitary Sewer Fund Public Services 1,000,000 $ 27th/Gramercy Repair/Replace and Other Master Plan Projects Sub-Total 1,000,000 $ Airport Fund Community and Economic Dev. 6,950 $ UDOT Runway Maint. Grant and Match Sub-Total 6,950 $ BOD Fund Community and Economic Dev. 115,000 $ Transfer to General Fund Sub-Total 115,000 $ Storm Sewer Utility Fund Various Projects (1,723,388) $ Reallocation of funds Master Plan Projects 1,723,388 $ Sub-Total - $ Miscellaneous Grants Legal 17,690 $ Victims of Crime Program Police 217,091 $ Vests, Bike Rodeo, Training, Equipment, RTCC Analyst Sub-Total 234,781 $ Summary of Appropriations ---PAGE BREAK--- Page 5 of 5 Ogden City Council Work Session: February 28, 2017 CS Note: Please see the separate Administrative Transmittal regarding the 27th and Grammercy sanitary sewer project which outlines the need for emergency funds and provides additional information about the project. Question Please review the proposed budget amendment. Council Staff Contact: Janene Eller-Smith, (801)629-8165 Notes Major Grants Community and Economic Dev. 190,000 $ Repayment of Guaranteed Loan Sub-Total 190,000 $ TOTAL 5,507,086 $ Summary of Appropriations (Cont.) ---PAGE BREAK--- ---PAGE BREAK--- ---PAGE BREAK--- ---PAGE BREAK--- ---PAGE BREAK--- ---PAGE BREAK--- ---PAGE BREAK--- ---PAGE BREAK--- ---PAGE BREAK--- ---PAGE BREAK--- ---PAGE BREAK--- ---PAGE BREAK--- ---PAGE BREAK--- ---PAGE BREAK--- ---PAGE BREAK--- ---PAGE BREAK--- ---PAGE BREAK--- ---PAGE BREAK--- ---PAGE BREAK--- ---PAGE BREAK--- ---PAGE BREAK--- ---PAGE BREAK--- ---PAGE BREAK--- ---PAGE BREAK---