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Policy Title: Budgets and Expenses Policy ID: IT-14 Origination Date: June 16, 2015 Update Date: July 13, 2016 Legal Approval: Department Director Approval: Division Manager Approval: IT14-1 Policy It is the policy of Ogden City IT to closely manage all budgets and expenditures. IT14-2 Policy Purpose To assure that all budgets and expenses are transparent and appropriately approved such that IT staff are protected in expending IT funds. IT14-3 Evidence of Compliance Regular budget accountability and status meetings are held and no IT staff violates internal or City financial or purchasing policies. IT14-4 Policy Procedures 1. All IT staff shall comply with approved City financial and purchasing policies. 2. The IT Manager, CAC Supervisor, Operations Supervisor, and Admin shall meet to review budgets and expenditures. 3. All expenditures shall be discussed and approved by IT Management and in accordance with City policy. 4. All procurements for equipment and software shall follow the Quoting and Purchasing IT Equipment and Software internal policy. 5. Credit card purchases shall strictly follow City policy and shall not be for personal items. IT14-5 Enforcement: Any employee found to have violated this policy may be subject to disciplinary action up to and including termination of employment.