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Board of Trustees Regular Session Wednesday, May 21, 2014 Present: Traci Black, Patricia Griffiths, Valerie Harsh, Gamal Herbon, Lois Holt, Holly Hult, Dianne Wiscomb Excused: Others: Kim Fong; Library Director, Traci Sutherland; Library Staff 1. Call to Order President Herbon called the meeting to order at 6:30 p.m. and welcomed everyone. 2. Approval of Minutes The minutes of the April 2014 meeting were approved with corrections on a motion made by Patricia Griffiths, seconded by Holly Hult, voting was unanimous. 3. Public Comment None 4. Board Reports Traci Black reported on the most recent meeting of the Friends of the Library. She presented some information about the foyer redecoration the Friends are financing. The Friends also voted to ---PAGE BREAK--- finance the purchase of some flowers and other plants for landscaping outside of the Library. 5. Financial Reports 5.1 April 2014 Director Fong presented the financial reports. The revenue received from the Motor Vehicle In-Lieu fund is showing a low amount received, money is typically not received from this fund until the end of the financial year. It is expected our new ILS provider will be paid for from the Capital Outlay fund. The April 2014 finance reports were received and filed on a motion made by Traci Black and seconded by Holly Hult. Voting was unanimous in favor. 6. Director’s Report Director Fong presented a Power Point Director’s Report. She reported on the information from the Library Journal Design Institute held at the Salt Lake City Library. The Murray Library was selected to have our library looked at by a team of architects. They addressed two issues- 1. Lack of curb appeal, or presence in the vicinity and 2. Our open space layout does not allow for multiple types of uses. The architects submitted several drawings of possible changes to our floor plans to maximize our space. Along with this, the Facilities Team suggested that the Library participate in the feasibility study to see how our space can be better used. The Board discussed the topic of a tax increase. Traci Black reported that the School Board is discussing the possibility of asking for a tax levy. ---PAGE BREAK--- 7. Old Business 7.1 ILS Update The live date for our new TLC system is Wednesday, June 18. The Library will be closed on Tuesday, June 17 for training and installation. The Library Board meeting will be held on June 11 instead of June 18 because of the live date for the new computer system. 7.2 Board Training Library members discussed the training videos offered by the Utah State Library Division. Patricia Griffiths suggested putting together a binder for each Board member with Board by-laws, a roster, and Friends documents. 8. New Business Valerie Harsh said she would not be at the June 11 meeting. 9. Adjournment President Herbon said he would accept a motion to adjourn, Dianne Wiscomb so moved, seconded by Lois Holt. Voting was unanimous in favor and the meeting was adjourned at 7:40 p.m.