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JOB DESCRIPTION Title: ACCOUNTS PAYABLE TECHNICIAN Department: Finance Class Code: 6052 FLSA Status: Non-Exempt Effective Date: July 1, 1995 (Rev. 03/2012) Grade Number: 12 GENERAL PURPOSE Under general supervision from the Finance Director performs accounts payable maintenance/processing for payment; processes purchase order invoices/receiving reports, check requests for payment and reconciliations. EXAMPLE OF DUTIES Processes accounts payable weekly (data entry, verification, reconciling, updating); files related reports, supporting documentation, check copies; matches check with related remittance advice and mails all checks. Is responsible for reconciling accounts payable and miscellaneous deposits on a quarterly basis. Processes 1099 information and prepares required reports and forms. Maintains W-9 records and ensures compliance with applicable IRS guide lines. Processes City Hall mail including delivery to Post Office mail box; monitors amount of postage in postage meter. Receives invoices via mail and distributes to various departments. Reconciles prepaid postage account on a basis. Processes city purchasing card statements and related journal entries. Processes unclaimed property information. Receives all visitors or calls for Finance Director; handles questions on matters of a technical nature and directs others to appropriate staff members. Performs a variety of administrative duties for the Finance Director. Audits all petty cash funds. ---PAGE BREAK--- Accounts Payable Technician Page 2 Ensures the accuracy of the city’s transparency filings with the State. Performs related duties as required. MINIMUM QUALIFICATIONS Education and Experience Associates degree in a business-related field and one year experience in an accounting-related position, or any combination of education and experience. Preference given to those with experience in the use of word processing, spreadsheets and a typing speed of 30 net words per minute or better; skill in operating a ten key calculator. Necessary Knowledge, Skills and Abilities Working knowledge of payroll and accounts payable functions; working knowledge of modern bookkeeping and accounting practices and procedures; working knowledge of entering data into a computer; working knowledge of personal computers, spreadsheets and internet access products. Ability to do mathematical calculations quickly and accurately; ability to establish and maintain effective working relationships with employees, other agencies and the public; ability to communicate effectively, verbally and in writing. TOOLS & EQUIPMENT USED Personal computer, including spreadsheet and word processing software; central financial computer system; telephone; 10-key calculator; copy machine. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit, stand, walk, talk and hear. The employee is occasionally required to use hands to finger, handle, or feel objects, tools, or controls; and reach with hands and arms. ---PAGE BREAK--- Accounts Payable Technician Page 3 The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work is performed primarily in an office setting. The noise level in the work environment is usually moderately quiet. DEPT/DIVISION APPROVED BY: EMPLOYEE'S SIGNATURE: H. R. DEPT. APPROVED BY: *Essential Functions of the job.