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Board of Trustees Regular Session Wednesday, April 16, 2014 Present: Traci Black, Patricia Griffiths, Valerie Harsh, Gamal Herbon, Lois Holt, Holly Hult, Dianne Wiscomb Excused: Others: Kim Fong; Library Director, Traci Sutherland; Library Staff 1. Call to Order President Herbon called the meeting to order at 6:30 p.m. and welcomed everyone. 2. Approval of Minutes 2.1 March 2014 The minutes of the March 2014 Board meeting were approved as written on a motion made by Holly Hult, seconded by Lois Holt. Voting was unanimous in favor. 3. Public Comment There were no members of the public present at this meeting. 4. Board Reports ---PAGE BREAK--- President Herbon shared with the Board that a resident had asked him to please continue to keep Murray Library separate from the Salt Lake County system. Patricia Griffiths reported that the Friends organization will be meeting at 5:00 p.m. on April 23. At that meeting, Board member Traci Black will be voted in as the new Board liaison. 5. Financial Reports 5.1 March 2014 Director Fong presented and reviewed the March 2014 finance reports. The amount of revenue collected is up compared to this point last year. Fines collected are at 131% of what was estimated. At 75% of the financial year, the Library budget is 68% spent. Traci Black asked about the Summer Reading programs. Director Fong reported that the Friends organization will be paying for the Summer Reading this year. The budget for the next financial year has been presented to Mayor Eyre and will most likely be approved in the coming weeks. Director Fong will review this budget at a future meeting. Patricia Griffiths made a motion to receive and file the March 2014 finance reports, seconded by Valerie Harsh. Voting was unanimous in favor. 6. Director’s Report Director Fong presented the Director’s Report. Some staff members will be attending a Library Design Institute presentation, Director Fong will report on the meeting to Board members. ---PAGE BREAK--- The Library is participating, along with the Park Center and the Heritage Senior Center, in the Healthy Living Senior Passport. Seniors will be able to pick up a passport at any of the locations and complete activities at various locations listed in the passport. The Library’s Adopt-a-Shelf program is being featured in the Deseret News. Children’s librarians have been attending Kindergarten Registration nights and registering kids for new cards. We have been regularly reaching our capacity for wireless users, sometime in the future, the Library will have to make allowances for a higher number of users. 7. Old Business 7.1 ILS Update After presentations by both companies, the Library staff selected TLC to provide our new library system. Director Fong reviewed for Board members the criteria used by staff in selecting TLC. The new ILS will go live near the middle or end of June. 8. New Business 8.1 June Meeting Date Change There is a possibility that the live date for the new ILS system will be June 19, which would be the day after the June Board meeting. Director Fong asked Board members to change the date of the Board meeting so it would not conflict with that week. Patricia Griffiths made a motion to change the date of the June board meeting to June 11. Seconded by Lois Holt, voting was unanimous in favor. ---PAGE BREAK--- 8.2 Ages for Cards Director Fong told Board members that it has been a practice to limit cards to those ages 5 and older. With Children’s librarians registering students at the Kindergarten nights, they have encountered some children who are still 4 years old. Director Fong told the Board she wanted to change the practice of limiting the 5 year-old age limit to allow children of all ages to be able to have a card. Patricia Griffiths made a motion to recognize the change in practice to allow children of all ages (with their parents permission and signature) to have a card, seconded by Holly Hult. Voting was unanimous in favor. 9. Adjournment President Herbon said he would accept at motion to adjourn. Holly Hult so moved, seconded by Lois Holt. Voting was unanimous in favor and the meeting was adjourned at 7:30 p.m.