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RESOLUTION NO. 2007 · 04 A RESOLUTION OF THE CITY OF MOSCOW, A MUNICIPAL CORPORATION OF THE STATE OF IDAHO, ESTABLISHING GUIDELINES FOR NEIGHBORHOOD MEETINGS REQUIRED PRIOR TO THE SCHEDULING OF A PUBLIC HEARING FOR CERTAIN LAND USE MATTERS AS SET ABOUT HEREIN; AND PROVIDING THIS RESOLUTION TO BE EFFECTIVE UPON ITS PASSAGE AND APPROVAL. WHEREAS, the City wishes to promote neighborhood meetings in order to allow the applicant to present to the surrounding residents the land use proposal prior to scheduling of the related hearing(s); and WHEREAS, it is believed by the Council that such a meeting can facilitate a dialogue between the applicant and residents interested in the development of the neighboring properties; and WHEREAS, Council believes that thoughts, comments, suggestions and inquiries from property owners and residents within six hundred feet (600') of the site of the proposed development is beneficial in defining and refining the development proposal( s and WHEREAS, the City wishes the neighborhood meeting and the materials received during the meeting to be memorialized and made a part of the application for land use subject to this Resolution; and WHEREAS, the Council desires that the neighborhood meeting and its materials can be reviewed by the public prior to the required public hearing related to the land use proposal(s); and WHEREAS, the Council wishes, by this Resolution, to provide guidelines for the efficient and order! y execution of the neighborhood meeting in a manner which is fair and appropriate; and WHEREAS, the Council believes that neighborhood meeting requirements will allow greater opportunity for more participatory land use application processing, opportunity for more expedient land use application processing, and more opportunity for higher quality land use proposals; and WHEREAS, the Council believes that neighborhood meeting requirements will allow for development of projects which are more fitting and appropriate to the intentions of the City's adopted land use regulations and policies and the desires and character of existing land uses; NOW, THEREFORE, BE IT RESOI.VED by the Mayor and City Council of the City of Moscow, Idaho as follows: I. The Neighborhood Meeting. RISO!LTlON 2007-04 NEIGHBORHOOD MEETIN G PAGE I OF4 ---PAGE BREAK--- A. Purpose. The purpose of the neighborhood meeting is to allow the developer to present the proposal to neighbors and other members of the public prior to the formal hearing so that the parties can discuss and consider neighborhood impacts, mitigation, design and construction elements, and the like. A further purpose is to allow developers to have related applications heard together pursuant to this Resolution. B. When required. 1. A neighborhood meeting is required for each of the land use matters below. Where the applicant desires to file more than one application involving the same project/property and desires all related applications to be considered in the same hearing, only one neighborhood meeting per hearing shall be necessary. 2. A neighborhood meeting is required as a pre-requisite to scheduling of a public hearing on an application for the following land use matters: a. Annexation, b. Initial Comprehensive Plan Map land use designation assignment related to annexation, c. Comprehensive Plan Map land use designation amendment, d. Initial Zoning District assignment related to armexation, e. Re-zoning, f. Preliminary Plat, g. Planned Unit Development, h. Or any combination thereof. C. Notice of meeting. l. Notice of the neighborhood meeting shall be given to all property owners of record within six hundred feet (600') of the subject property. Such notice shall be provided at least fourteen ( 14) days before the first neighborhood meeting regarding the subject property. Notice of the neighborhood meeting shall be made by mail to the current or last known address of the property owners of record. Property owners of record shall be determined by review of records in the possession of Latah County. 2. Notice shall include a vicinity map, the general nature of the proposal, the size of the land, the number of lots/dwelling units, the date, time and location of the meeting, and the name, address, telephone number and email address of a contact person. The meeting shall be set at a date, time. and place reasonably calculated to facilitate the attendance of the property owners required to receive notice. Evening meetings during the work week are encouraged. D. Format. I. General. The applicant or the applicant's representative shall chair and conduct the meeting according to orderly procedures. The Chair should provide the participants in the neighborhood meeting a fair chance to be heard. The Chair will have the authority to recognize participants in the meeting and to maintain order in the conduct of the neighborhood meeting. Formal rules of evidence will not apply during the neighborhood RESOLLTJON 2007-04 NEJGHBORHOOD MEETING PAG!':,2 OF4 ---PAGE BREAK--- meeting but the Chair may limit the duration of comments or presentation where necessary to give the broadest number of participants the opportunity to express their views. 2. Order. The neighborhood meeting shall generally be conducted in the following order: a. Opening of the meeting and a call to order, b. Introduction of the proposal/project by the applicant and/or the applicant's representatives, c. Public comments in support of the application, d. Public comments in opposition of the application, e. Questions and/or other public testimony, f. A response of the applicant (if desired), g. Any related husiness, h. Close of the neighborhood meeting. 3. Other. Conduct by all participating in the neighborhood meeting should be respectful, should avoid personal attack, and should be directed toward gathering and exchanging information regarding the proposal(s). The meeting should not be so formal that it precludes or unduly limits pmticipation by those in attendance nor should it be so unruly that the purpose of the public meeting information gathering and exchange) cannot occur. E. Scope. Each neighborhood meeting shall be conducted so that those in attendance can discuss the project/proposal which is the subject of the application(s) to be filed. Where more thm1 one application is to be considered in the same public hearing, the meeting shall include discussion of all related matters. For example, where there is to be a submittal for a rezoning along with a preliminary plat, both shall be thoroughly discussed in the neighborhood meeting. F. Submission of materials to City. The following shall be submitted to the City prior to the scheduling of a public hearing on the related land use matter and constitute part of the related land use application filed with the City and for which public hearing is required: l. Time, date and location of the meeting, 2. Names and addresses of property owners to whom notice was sent, 3. Names and addresses of all attendees, 4. Summary of comments, suggestions and discussion, 5. Applicant's response to comments, suggestions and discussion, including any modifications made or intended to be made to the project proposal/application as a result of the neighborhood meeting comments, 6. Materials utilized or submitted (including plans, proposals, designs, power point presentations, maps, handouts, petitions, letters, studies, etc.) shall be submitted with the application for the related project(s). A verbatim transcript is not required nor is a video and/or audio tape (unless the applicant wishes to submit it). The summary of comments, suggestions and discussion should be extensive enough to allow the reader to understand what occurred. RESOLUTION 2007-04- NEIGHBORHOOD MEFflN G PAGE30F4 ---PAGE BREAK--- G. Notice of hearing. Following confirmation by staff of a neighborhood meeting held in compliance with this Resolution, notice of a public hearing on the related application(s) shall be scheduled. Notice of such public hearing shall take place not less than thirty (30) days prior to each required public hearing. Notice of public hearing shall be sent to property owners within six hundred feet (600') of the subject property and shall substantially comply with the State Code and City Code requirements and policies. II. That this Resolution shall become effective as of 5'h day of March, 2007. PASSED AND APPROVED by the Mayor of the City of Moscow, Idaho, this 5'h day of March, 2007. RL,OI.uTION 2007-04 NEIGHBOR HOOf) MEEf!NG PAGE40f4