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AGREEMENT FOR PROFESSIONAL ENGINEERING SERVICES THIS AGREEMENT FOR PROFESSIONAL ENGINEEÑG SERVI,CES (hereinafter referred to as ''AGREEMENT) made and entered into this Aay of S.C.pt . , 2010, by and between the City of Moscow, Idaho, 206 East Third Street, Moscow, Idaho, 83843, a municipal corporation of the State of Idaho (hereinafter referred to as"OWNER), and J-U-B ENGINEERS, Inc. 1630 23rd Ave. Lewiston, Idaho 83501 (hereinafter referred to as"ENGINEERS). W IT N E S S ETH: The parties hereto wish to agree regarding the Scope Of Services (hereinafter'The Project) as set forth below: WHEREAS, ENGINEERS agree to complete Scope Of Services described herein as an evaluation to select the preferred alternative for treatment of the OWNER's wastewater temperature to meet the requirement of their NPDES permit. NOW THEREFORE, be it agreed that for and in consideration of the mutual covenants and promises between the parties hereto, that: ENGINEERS shall furnish all of the following engineering services for THE PROJECT as described by task and title in Scope of Services: SECTION I: S C OPE OF SERVICES ENGINEER shall provide OWNER all of the complete tasks as described in EXHIBIT "fl.' attached hereto and incorporated fully into this AGREEMENT by reference. OWNER shall provide ENGINEERS the following: Items identified in Exhibit''A:.'under''City Responsibilities'. SECTION II: A. Independent Contractor The contracting parties warrant by their signature that no employer/employee relationship is established between ENGINEERS and OWNER by the terms of this AGREEMENT. It is understood by the parties hereto that ENGINEERS are independent contractors and as such neither they nor their employees, if any, are employees of OWNER for purposes of tax, retirement system, or social security (FICA) withholding. B. Fees and conditions for ENGINEERING Services. AGREEMENT FOR PROFESSIONAL SERVICES WASTEWATER TEMPERATURE EVALUATION PAGE 1 OF 6 F:\PROJECTS\JUB\00009-PROPOsALs\Moscow\Moscow TEMPERATURE\PROFESSIONALSERVICES-ENGINEERING JUB 09-15- 2010(FINAL).Doc; 9/20/2010 2..otO·S2.. ---PAGE BREAK--- 1. Payment for services is provided m accordance with the cost described m the following Section II.B.2. 2. Fees Task 1 through Task 8 - The cost for ENGINEERING Services for THE PROJECT, as described in Scope of Services - Exhibit A Task 1 through Task 8, is a lump sum amount of one hundred seventy-eight thousand six hundred and forty dollars ($178,640). Details related to such fee are provided in EXHIBIT''B'attached hereto and incorporated fully into this AGREEMENT by reference. Task 9 - The cost of ENGINEERING Services for THE PROJECT, as described in Scope of Services - Exhibit''A.'Task 9, is a not-to-exceed fee of twenty-five thousand dollars ($25,000), with payment based on a lump sum or hourly rates to be mutually agreed upon at the time of authorization. Task 10 - The cost of ENGINEERING Services for THE PROJECT, as described in Scope of Services - Exhibit A Task 1 0, is lump sum fee of nine thousand five hundred ninety dollars ($9,590). Details related to such fee are provided in EXHIB IT''B' attached hereto. ENGINEERS and OWNER may mutually agree in writing to expand the Scope of Services applying hourly rates as the basis for compensation. Bills shall list the individual performing any work and a description of work performed by task and degree of completion. Bills shall be submitted on a basis to the OWNER:s Engineer for approval and payment. Payment is due upon receipt of the ENGINEERS' statement(s). If payment is not received in forty five ( 45) days of receipt of invoice, ENGINEER may charge interest at a rate of one percent (1 per month on any unpaid balances. SECTION III: A. Termination of AGREEMENT This AGREEMENT may be terminated by ENGINEERS upon thirty (30) days written notice, should OWNER fail to substantially perform in accordance with its terms through no fault of ENGINEERS. OWNER may terminate this AGREEMENT upon thirty (30) days written notice without cause and without further liability to ENGINEERS except for payment as designated by Section III.E. All working drawings shall become the property of, and shall be surrendered to, OWNER pursuant to Section III.O. Reuse of working drawings from THE PROJECT by the OWNER shall be without liability or legal exposure to ENGINEER. B. Extent of AGREEMENT This AGREEMENT may be amended only by written instrument signed by both parties hereto. AGREEMENT FOR PROFESSIONAL SERVICES PAGE 2 OF 6 WASTEWATER TEMPERATURE EVALUATION F :\PROJEcrs\JUB \00009-PRoPosALs\Moscow\Moscow TEMPERATURE\PROFESSIONALSER VICES-EN GINEERlN G JUB 09-15- 2010(FINAL).ooc; 9/20/2010 ---PAGE BREAK--- C. Date of Record OWNER shall make available to ENGINEERS all technical data of record in OWNER?s possession, including maps, surveys, water quality data and other information described in Scope of Services, to support this work. D. Qualified Estimates of Cost The estimates of cost for THE PROJECT herein are to be prepared by ENGINEERS through exercise of their experience and judgment in applying presently available cost data; but it is recognized that ENGINEERS have no control over cost of labor and materials, or over competitive bidding procedures and market conditions so that they cannot warrant THE PROJECT construction costs will not vary from their cost estimates. Nothing in this paragraph shall serve to release or relieve ENGINEERS from exercising the skill, care, and professional judgment exercised by similarly situated professional engineers. E. Termination of THE PROJECT If any portion of THE PROJECT covered by this AGREEMENT shall be suspended, abated, abandoned or terminated, OWNER shall pay ENGINEERS for the services rendered to the date of such suspended, abated abandoned or terminated work; the payment to be based, insofar as possible, on the amounts established in this AGREEMENT or, where the AGREEMENT cannot be applied, the payment shall be based upon a reasonable estimate as mutually agreed upon between the two parties as to the percentage of the work completed. F. The ENGINEERS Errors and Omissions Insurance In performance of professional services, ENGINEERS will use that degree of care and skill ordinarily exercised under similar circumstances by members of the engineering profession; and no other warranty, either expressed or implied, is made in connection with rendering ENGINEERS' services. Should ENGINEERS or any of ENGINEERS' agents or employees be found to have been negligent in the performance of professional services from which OWNER sustains damage to the fullest extent allowed by law, ENGINEERS liability plus cost and fees of litigation shall be limited to One Million Dollars ($1,000,000). ENGINEERS shall obtain Errors and Omissions insurance coverage in the amount of One Million Dollars ($1,000,000), and said insurance shall be held active for two year (minimum) period from the date of completion of THE PROJECT. OWNER shall receive notice of any pending termination of said insurance within thirty (3 0) days of first notice to ENGINEERS. G. The ENGINEERS Additional Insurance AGREEMENT fOR PROFESSIONAL SERVICES WASTEWATER TEMPERATURE EVALUATION PAGE3 OF 6 F:\PROJECTS\JUB\00009-PROPOSALS\MOSCOW\MOSCOW TEMPERATURE\PROFESSIONALSER VICES-ENGINEERING JUB 09-15- 2010(FINAL).DOC; 9/20/2010 ---PAGE BREAK--- ENGINEERS shall maintain Automobile Insurance and ·Statutory Workmerrs Compensation Insurance coverage, Employers Liability, and Comprehensive General Liability Insurance coverage. The Comprehensive General Liability Insurance shall have a minimum limit of Five Hundred Thousand Dollars ($500,000) per claim and One Million Dollars ($1,000,000) aggregate, and ENGINEERS shall cause OWNER to be named as an additional insured under said policy. H. Indemnification ENGINEERS agree, to the fullest extent permitted by law, to indemnify and hold harmless OWNER against damages, liabilities and costs arising from the negligent acts of ENGINEERS in the performance of professional services under this AGREEMENT, to the extent that ENGINEERS are responsible for such damages, liabilities and costs on a comparative basis of fault and responsibility between ENGINEERS and OWNER. ENGINEERS shall not be obligated to indemnify OWNER for OWNEits negligence. OWNER agrees, to the fullest extent permitted by law, to indemnify and hold harmless ENGINEERS against damages, liabilities and costs arising from the negligent acts of OWNER in the performance of professional services under this AGREEMENT, to the extent that OWNER is responsible for such damages, liabilities and costs on a comparative basis of fault and responsibility between ENGINEERS and OWNER. I. Costs and Attorney Fees In the event either party incurs legal expenses to enforce the terms and conditions of this AGREEMENT, the prevailing party is entitled to recover reasonable attorney's fees and other costs and expenses, whether the same are incurred with or without suit. J. Jurisdiction and Venue It is agreed that this AGREEMENT shall be construed under and governed by the laws of the State of Idaho. In the event of litigation concerning it, it is agreed that proper venue shall be the District Court of the Second Judicial District of the State of Idaho, in and for the County of Latah. K. Binding of Successors OWNER and ENGINEERS each bind themselves, their partners, subconsultants (if any), successors, assigns and legal representatives to the other parties to this AGREEMENT and to the partner, successors, assigns and legal representatives of such other parties with respect to all covenants of this AGREEMENT. L. Modifications and Assignability of AGREEMENT This AGREEMENT contains the entire agreement between the parties concerning THE PROJECT, and no statements, promises, or inducements made by either party, or agents of either party, are valid or binding unless contained herein. This AGREEMENT may not be AGREEMENT FOR PROFESSIONAL SERVICES PAGE 4 OF 6 WASTEWATER TEMPERATURE EVALUATION F:\PROJECTS\JUB\00009-PROPOSALS\MOSCOW\Moscow TEMPERATURE\PROFESSIONALSERVICES-ENGINEERING JUB 09-15- 201 O(FINAL).DOC; 9/20/2010 ---PAGE BREAK--- enlarged, modified, or altered except upon written agreement signed by the parties hereto. ENGINEERS may not subcontract or assign its rights (including the right to compensation) or duties arising hereunder without the prior written consent and express authorization of the OWNER. Any such subcontractor or assignee shall be bound by all of the terms and conditions of this AGREEMENT as if named specifically herein. M. Project Representatives The OWNER and ENGINEERS hereby designate their authorized representatives to act on their behalf with respect to the services and responsibilities under this AGREEMENT. The following designated representatives are authorized to receive notices, transmit information and make decisions regarding THE PROJECT on behalf of their respective parties, except as expressly limited herein. These representatives are not authorized to alter or modify the terms and conditions of this AGREEMENT, except as otherwise provided herein. For the OWNER: 1. Name: Address: Les MacDonald P. 0. Box 9203 Moscow, ID 83843 E-mail Address: [EMAIL REDACTED]. us For the ENGINEERS : 1. Name: Address: Cory R. Baune 1630 23rd Ave. Suite 1101-A Lewiston, ID 83501 E-mail Address: [EMAIL REDACTED] Work Telephone: [PHONE REDACTED] Fax Telephone: [PHONE REDACTED] Work Telephone: [PHONE REDACTED] Fax Telephone: [PHONE REDACTED] In the event any changes are made to the authorized representatives or other information listed above, the OWNER and ENGINEERS agree to furnish each other timely, written notice of such changes. N. Conflict oflnterest ENGINEERS covenant that they presently have no interest and will not knowingly acquire any interest, direct or indirect, in THE PROJECT which would conflict in any manner or degree with the performance of services hereunder. ENGINEERS further covenant that, in perfonning this AGREEMENT, they will employ no person who has any such interest. 0. Ownership and Publication of Materials AGREEMENT FOR PROFESSIONAL SERVICES PAGE 5 OF 6 WASTEWATER TEMPERATURE EVALUATION F: \PROJECTS\JUB\00009-PROPOSALS\MOSCOW\MOSCOW TEMPERATURE\PROFESSIONALSER VICES-ENGINEERING JUB 09-15- 2010(FINAL).DOC; 9/20/2010 ---PAGE BREAK--- Documents of service to THE PROJECT prepared by ENGINEERS pursuant to this AGREEMENT shall be the property of OWNER, which shall have the exclusive and unrestricted authority to release, publish, or otherwise use them, in whole or in part. All such documents developed under this AGREEMENT shall not be subject to copyright or patent in the United States or in any other country without the prior written approval and express authorization of OWNER. The ENGINEERS shall be permitted to retain copies including reproducible copies of the drawing specifications and other documents for information, reference and use on other work or for additions to this work. Such documents are not intended or represented to be suitable for reuse by other extensions of the work or any other work. Reuse of the documents shall be at the sole risk of the OWNER and without liability or legal exposure to the ENGINEERS. The OWNER shall indemnify and hold harmless the ENGINEERS from all claims, damages, losses and expense including attorney's fees arising out of or resulting from reuse of the documents. P. Non-discrimination ENGINEERS shall not discriminate against any employee or applicant for employment on the basis of race, color, religion, creed, political ideals, sex, age, marital status, physical or mental handicap, genetic information, or national origin. IN WITNESS WHEREOF, the parties hereto have caused this AGREEMENT to be executed as of the date indicated above. ENGINEERS J-U-B ENGINEERS, Inc. È Ak , ru- - Dale R. Baune, Vice President J-U-B ENGINEERS, Inc. DATED this of¥,2010 OWNER City of Moscow, Idaho AGREEMENT FOR PROFESSIONAL SERVICES PAGE 6 OF 6 WASTEWATER TEMPERATURE EVALUATION F:\PROJECTS\JUB\00009-PROPOSALS\MOSCOW\MOSCOW TEMPERATURE\PROFESS!ONALSERVICES-ENGINEERING ruB 09-15- 2010(FINAL).DOC; 9/20/2010 ---PAGE BREAK--- STATE OF IDAHO ) ) ss. COUNTYOF ) ACKNOWLEDGMENT On this _2c>0 day of _ , 2010, before me, a Notary Public in and for said State, appeared Dale R. Baune, known to me to be the person named above and acknowledged that he executed the foregoing document as the duly authorized representative J-U-B ENGINEERS, Inc. Notary Public for the State ofldaho Residing at Co@ vt- d/J 16f/1 b My commission expires /r ) AGREEMENT FOR PROFESSIONAL SERVICES PAGE 7 OF 6 WASTEWATER TEMPERATIJRE EVALUATION F:\PRomcrs\JUB\00009-PRoPosALs\Moscow\Moscow TEMPERATIJRE\PROFESSIONALSER VICES-ENG INEERJN G JUB 09-15- 2010(FINAL).ooc; 9/20/2010 ---PAGE BREAK--- City of Moscow, Idaho Wastewater Temperature Evaluation Scope of Services- Exhibit A September 2010 M·U·B ENGINEERS, INC. ---PAGE BREAK--- Background A Total Maximum Daily Load (TMDL) evaluation was completed by the Idaho Department of Environmental Quality (IDEQ) on Paradise Creek in 1997. This TMDL was the first of a fast-track program by IDEQ to ensure impaired water bodies complied with Water Quality Standards. At that time, Paradise Creek was determined to exceed state standards for phosphorus and temperature. Since Moscow discharged close to the Washington State Line, the IDEQ used the more stringent Washington Water Quality Standards for temperature and phosphorus control for dissolved oxygen and aesthetics. The effluent limits for phosphorus at 136 parts per billion (ppb) and temperature at no increase above 18• C (64.4. F) in Paradise Creek were incorporated in a new Environmental Protection Agency (EPA) NPDES Permit. Phosphorus compliance has been partially met through innovative treatment plant operation using biological nutrient removal, with full compliance met in 2010 following completion of the City's new effluent filtration system. The City now needs to take further steps to comply with the current temperature limits. Recent changes in regulatory policy that entertain more sustainable energy efficient and user-friendly options for temperature compliance are being acknowledged and approved by EPA, Washington Department of Ecology (DOE), and IDEQ. This Scope of Work will examine conventional and low-energy alternatives to meet the temperature limits. The scope is divided into major work tasks as presented below: ---PAGE BREAK--- 1.0 Kickoff Meeting 1.1 Consultant Services 1. Meet with City staff to initiate the project. The objectives of the meeting will include establishing goals for the project; identifying key project deliverables; and reviewing the scope, budget, and schedule (Workshop 2. Discuss a summary of information required for the report. 3. Develop the needs statement for the report. 4. Schedule workshop dates and times. 1.2 City Responsibilities 1. Schedule project initiation meeting and future workshops with internal staff and provide venue. 2. Review reports and requests for information. 1.3 Deliverables 1. Initiation meetings - agendas, notes, and action items. 2.0 Existing and Future Conditions 2.1 Consultant Services 1. Summarize existing information regarding: a. Treatment Plant History b. NPDES/TMDL History 2. Summarize existing wastewater treatment plant (WWTP) flows. 3. Review temperature monitoring data from the WWTP and Paradise Creek for the period from 2005 to September 2010. Prepare a summary of past violations of the NPDES Permit for temperature and flow. Identify trends in temperature and flow data. 4. Compare ambient air temperature and student populations to temperature violations to identify trends. 5. Quantify existing volumes for each current wastewater discharge, including: a. Discharge to Paradise Creek b. Discharge to the University of Idaho's (U of I) land application system c. Discharge to the wetlands west of the WWTP 6. Verify projected future flows as developed in original Facility Plan and extrapolate out to planning period (20 years) based on population data provided by City. 7. Develop planning period heat flux using flow projections and effluent temperature trends to create design criteria for the evaluation. 8. Prepare a summary of existing U of I use of reclaimed water from the WWTP. This summary will include a flow and timing analysis of when reclaimed water is taken from the WWTP. Moscow Wastewater Temperature Evaluation F:IProjects\JU8\00009·Proposals\Moscow\Moscow TemperallJre\Scope_of_Services _1 0.9-15_ver_fonal.doc 1 ---PAGE BREAK--- 2.2 City Responsibilities 1. Provide population projection data utilized in the recent Comprehensive Water System Plan and Comprehensive Sewer System Plan. 2. Provide summary of activities related to NPDES compliance that has been prepared for EPA. 3. Provide flow and temperature data for the WWTP discharge, Paradise Creek and constructed wetlands discharge (if available). 4. Review and comment on draft documents provided by Consultant. 2.3 Deliverables 1. Report Chapter summarizing: a. Treatment plant and NPDES/TMDL history b. Existing flows c. Effluent temperature analysis d. Existing effluent disposal methods e. Future flow projections f. U of I reuse summary 3.0 Regulatory Conditions 3.1 Consultant Services 1. Summarize existing permit conditions and temperature TMDL assumptions. 2. Review potential changes to the existing temperature TMDL and/or permit based on discussions with IDEQ and WDOE, including: a. Continuation of existing permit b. End-of-pipe compliance with or without mixing zone c. Revised limit based on ongoing TMDL work by Ecology in Washington. Interview Ecology to determine most likely temperature limit revisions expected on Paradise Creek. 3. Conduct a workshop (Workshop with City staff to help City select most likely compliance scenario. Identify ability of current plant to meet these limits. 4. Review water rights, including: a. Existing water rights, including the U of l's license on effluent b. General discussion about potential impacts to water rights 3.2 City Responsibilities 1. Review and comment on draft documents provided by Consultant. 2. Select permit levels to form the basis of the planning document. Moscow Wastewater Temperature Evaluation F:\Projects\JUB\00009-Proposals\Moscow\Moscow TemperallJre\Scope_of_Services _1 0·9-15_ ver_flnal.doc 2 ---PAGE BREAK--- 3.3 Assumptions 1. Does not include detailed analysis of TMDL. 3.4 Deliverables 1. Report Chapter summarizing: a. Potential compliance scenarios b. Selected scenarios for evaluation c. Water rights summary 4.0 Alternative Analysis 4.1 Consultant Services 1. Conduct a half-day workshop {Workshop with City staff and J-U-B to develop 5-7 pre-screening evaluation criteria, and develop potential compliance alternatives. 2. Provide a preliminary review of up to 10 alternatives selected by the City including the "do nothing" alternative. Potential alternatives include (but are not limited to): a. "Do nothing" b. Source Control (documenting 4-5 potential major sources of thermal loads to the treatment plant as identified by the City for future verification such as the Ul steam plant, domestic water supply, etc.) c. Collection System Opportunities {documenting options to use ground cooling of effluent) d. WWTP Temperature Best Management Practices (covering of basins and reduced energy inputs) e. Reuse (partial or full) f. Alternate discharge to the South Fork of the Palouse River (avoids Paradise Creek TMDL) g. Aquifer Storage and Recovery h. Discharge to Paradise Creek east of Moscow i. Infiltrative Wetlands j. Hyporheic Injection/Discharge (Near stream discharge that takes advantage of ground cooling) k. Mechanical Cooling I. Storage and Discharge with Dilution m. Temperature offsets through restoration of natural vegetation along Paradise Creek n. Diversion of high flows from Paradise Creek east of Moscow for storage and discharge back to Paradise Creek during low flows to increase assimilation capacity 3. Prepare a brief summary of each option and preliminary screening to evaluate the likelihood of meeting the temperature limit. 4. Facilitate a one day workshop (Workshop with City staff to review summaries and select 3 alternatives for more detailed investigation. Moscow Wastewater Temperature Evaluation F:\Projec1SUUB\D0009·Proposals\Moscow\Moscow Tempera1Ure\Scope_or_Services _1 ().g.15_ver_final.doc 3 ---PAGE BREAK--- 4.2 City Responsibilities 1. Select 3 alternatives for further analysis. 2. Review and comment on draft documents provided by Consultant. 4.3 Deliverables 1. Report Chapter summarizing: a. Evaluation criteria developed during the workshop b. Briefs on each preliminary alternative c. The review of the preliminary alternative and selection of 3 alternatives for further discussion 5.0 Final Alternative Selection and Recommendations 5.1 Consultant Services 1. Evaluate the 3 alternatives selected in Task 4 based on criteria selected by the City including location, capitai/O&M cost, conveyance, energy efficiency, and implementation challenges {evaluation will be based on a plus, neutral, or minus scale). 2. Prepare summaries of each alternative and conduct a half-day workshop {Workshop to review and build consensus on the preferred alternative. Preferred alternative selection will be based on criteria developed in conjunction with the City and could include a decision matrix. 3. Summarize the results of the workshop and prepare a draft chapter. 5.2 City Responsibilities 1. Select final alternative. 2. Review and comment on draft documents provided by Consultant. 5.3 Deliverables 1. Report Chapter summarizing: a. The 3 alternatives evaluated on the criteria listed b. The workshop process and selection of the preferred alternative 6.0 Recommended Improvements and Implementation Plan 6.1 Consultant Services 1. Evaluate needed improvements on process, control, and electrical systems for preferred alternative. 2. Prepare planning level cost opinion {AACE Level 5) for construction. Present preliminary WWTP site plan with modifications required by selected alternative. List unresolved issues related to the preferred alternative. 3. Outline potential state and federal permits, licenses, and approvals anticipated for implementation of preferred alternative based on input from IDEQ, EPA and IDWR. 4. Work with the City to develop an implementation schedule for the project. Implementation is expected to be affected by any required land acquisition, regulatory permitting, financing, and Moscow Wastewater Tern perature Evaluation F:\Projects'JUB\00009-Proposals\Moscow\Moscow Temperature\Scope_of_Services _10·9-15_ver_final.doc 4 ---PAGE BREAK--- USEPA/IDEQ requirements. Schedule will also include future improvements required within the planning period. 6.2 City Responsibilities 1. Review and comment on draft documents provided by Consultant. 6.3 Deliverables 1. Report Chapter summarizing: a. Preferred alternative description and a list of improvements needed to implement alternative b. Planning level cost estimates c. Preliminary exhibits illustrating WWTP site modifications d. List of issues to be resolved during preliminary design e. List of state and federal permits, licenses, and approvals f. Implementation schedule 7.0 Final Report 7.1 Consultant Services 1. Compile Chapters to serve as the report. 2. Prepare Executive Summary. 3. Submit draft report to City of Moscow. Conduct workshop (Workshop to review report and gather comments. 4. Prepare final report. 7.2 City Responsibilities 1. Review and comment on the draft report. 2. Review and approve the final report. 7.3 Deliverables 1. Provide the following deliverables: a. Four draft 3-ring bound sets of the report. b. Four final draft sets of the report for agency review. 2. Provide the following deliverables: a. Copy-ready original paper copy of the final document b. Five bound sets of the final document with each set bound in two 3-ring binders c. Five compact disk PDF file copies of the final document Moscow Wastewater Temperature Evaluation F:\Prc)ects\.JUB\00009·Propcsals'Mosccw\Moscow TemperallJre\Sccpe_of_Services _1 0·9-15_ ver _final.dcc 5 ---PAGE BREAK--- 8.0 Project Administration 8.1 Consultant Services 1. Perform project management, including resource allocation, subconsultant management, and schedule. 2. Submit Progress reports on a basis. 3. Submit invoices and budget summaries. 8.2 City Responsibilities 1. Review progress reports and provide comments. 2. Review invoices and provide payment in accordance with the Agreement between the City and J-U-B ENGINEERS, Inc. 8.3 Deliverables 1. progress reports. 2. project invoices. Temperature Evaluation Schedule Schedule for this project will be determined in part by City staff review times and ability to organize meetings. The schedule assumes one week for organization and execution of each workshop and two weeks for review of the draft report. Additional time required for meetings and reviews will add time to the completion schedule. The project schedule is as follows: Workshop Kickoff Meeting Workshop Regulatory Compliance Workshop Prelim. Alternative Review Workshop Alternative Selection Workshop Preferred Alternative Selection Within 14 days of Kickoff Meeting Within 30 days of Workshop #2 Within 30 days of Workshop #3 Within 30 days of Workshop #4 Within 30 days of Workshop #5 Draft Report Final Report Within 30 days of receipt of City staff comments 9.0 Management Reserve Fund J-U-B Engineers, Inc. suggests that a Management Reserve Fund be established in the amount of $25,000 to provide the City of Moscow's authorized representative the flexibility of authorizing additional funds to the Agreement for allowable unforeseen costs or paying for additional services beyond the Wastewater Temperature Evaluation. Moscow Wastewater Temperature Evaluation F:\Projects\JUB\00009-Proposals\Moscow\Moscow T empera1Ure\Scope_ot_Services _1 0.9-15_ver_flnal.doc 6 ---PAGE BREAK--- 10.0 Additional Services- As Directed by City Staff 10.1 Consultant Services 1. Evaluate existing flows/loads to evaluate remaining system capacity and project when additional treatment capacity might be needed. Treatment capacity will be evaluated for aerobic system (oxidation ditch), solids settling (clarifiers), filtration system and disinfection by comparing per capita flows/loads to original design criteria and extrapolating into the future using City provided population projections . 10.2 City Responsibilities 2. Provide treatment plant flow and load data for 2005-2010. 3. Provide population projections for the City of Moscow. 10.3 Assumptions 1. Existing population projections will be utilized to determine when additional treatment plant capacity will be required. These projections will be consistent with the planning documents under development for the Comprehensive Water System Plan and Comprehensive Sewer System Plan. 10.4 Deliverables 1. Provide a Technical Memorandum providing estimates of when additional treatment plant capacity will be required. Moscow Wastewater Temperature Evaluation F:\Projects\JUB\00009-Proposals'Moscow'Moscow Temperature\Scope_of_Services _10-9-15_ver_final.doc 7 ---PAGE BREAK--- Kickoff Meeting 1.01 Workshop #1 Existing and Future Conditions 2.01 Treatment Plant History 2.02 TMOUNPOES History 2.03 Existing Flow Evaluation 2.04 Effluent Temperature Summary 2.05 Existing Effluent Discharges 2.06 Future Flow Projections 2.07 U of I Reuse Summary 2.08 Prepare Oral\ Report Chapter 2.09 Prepare Final Report Chapter Regulatory Conditions Future Temperature Permit limits 3.01 Continuation of Existing Permit 3.02 End of Pipe Compliance/Mixing Zona Analysis 3.03 Revised Limit Based on Ecology TMDL Water Rights 3.04 Current Conditions 3.05 U or I Water Rights 3.06 Water Rights 3.07 Workshop with Moscow Staff (Workshop 3.08 Prepare Draft Report Chapter 3.09 Prepare Final Report Chapter Alternative Analysis 4.01 Workshop with Moscow Staff (Workshop 4.02 Preliminary Alternative Development (10 alternatives) 4.03 Evaluation Criteria Development 4.04 Prel1mlnary Alternative Screening (Workshop /14) 4.05 Selection of Final Alternatives lor further Investigation 4. 06 Prepare Draft Report Chapter 4.07 Prepare Final Report Chapter Final Alternative Selection and Recommendation 5.01 Final Alternative Development and Summaries 5.02 Workshop with Moscow Staff on Final Alternatives (Workshop 5.03 Summary of Workshop and Preferred Alternative 5.04 Prepare Draft Report Chapter 5.05 Prepare Final Report Chapter City of Moscow Wastewater Temperature Evaluation - LABOR ESTIMATE (hours) I -I I -I I I ,I I I +I I SUBTOTAL B.O 0.00 B.O 0.00 0.00 2.0 0.00 0.00 $ Sl,lOO SUBTOTAL 4 I 6 1 4 2 6 s 2 1 2 1 4 6 11 6 1ô.00 8.00 50.00 JO.OD 0.00 Z8.00 0.00 o.oo Éu S17.7JO I !I 1 11 21 I 1 I I I .,nJ Jl ,J Jl Jl ,J 000 5 m.J .,nJ jl ,J Jl J jl Jl J F:\Projects\JU B\00009-Proposals\Moscow'IMoscow Temperalure\LaborEst-Moscow_1 0-9-15 _version _final EXHIBIT B 9115/2010 ---PAGE BREAK--- Recommended Improvements & Implementation Plan 6.01 Evaluate Improvements for Process, Electrical and Control 6.02 Planning Level Cost Opinion 6.03 Exhibit tflustraling Site tmprovaments 6.04 Outline State and Federal Permits, Licenses and Approvals 6.05 Implementation Schedule 6.06 Prepare Draft Report Chapter 6.07 Prepare Final Report Chapter Final Report 7.01 Compile Chapters 7.02 Executive Summary 7.03 Draft Report workshop with City 7. 04 Prepare Final Report Project Administration 8.01 Project Manasement 8.02 PrQ8ress Reports 8.03 Billing and Budset Management Management Reserve Fund 9.01 Management Reserve Fund Additional Services 10.01 Treatment Capacity Analysis & Technical Memorandum SUBTOTA City of Moscow Wastewater Temperature Evaluation 2 8 1 2 1 2 8 2 11 1 Ç.00 8.00 5u.uu 12 8 28.00 6 4 20 1 2 6 2 4.00 26.00 54.00 30.00 so $2.5.930 I !I I :jl ;I I !I I I d I SUBTOTAL 16.0 0.00 34.0 6.0 0.00 26.J 0.00 0.00 $7!w $11,670 I I I I 1!1 I I I I I SUBTOTAL 0.00 0.00 126.: 12.0 0.00 36.00 0.00 0.00 SO $21,490 C-=r: - I I I I I I $2s.gg> I SUBTOTAL $25, TASK TOTALS 156.00 106.00 512.00 192.00 70.00 2.17.00 54.00 30.00 $1,500 WASTEWATER TEMPERATURE EVALUATION TASK 1-8 $178,640 MANAGEMENT RESERVE FUND $25,000 EVALUATION TOTAL $2.03,640 I (I I I I I I 'I I s;.s9? I SUBTOTAL 6.0 0.00 12. 0.00 0.00 0.00 0.00 40. SO $>59 PROJECT TOTAL INCLUDING ADDITIONAL SERVICES $213,230 F :\Projecls\JUB\00009-Proposals\MoscoW.Moscow Temperalure\LaborEsl-Moscow _1 0-9-15 _ version_final 2 EXHIBIT B 9/15/2010