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TASK ORDER NO. 3 Pursuant to the MASTER AGREEMENT FOR PROFESSIONAL SERVICES BETWEEN CITY OF MOSCOW AND RIEDESEL ENGINEERING, INC. This Task Order is made thisd_day of Jvl\.iil!_ , 2017, and entered into by and between the City of Moscow, Idaho, a municipal corporation of the State of Idaho (hereinafter "City"), and accepted by Riedesel Engineering, Inc. (hereinafter "Engineer"), pursuant to the mutual promises, covenants and conditions contained in the Master Agreement (Category Civil Design) between the above mentioned parties dated February 1, 2016. The Project Name for this Task Order No. 3 is as follows: CITY OF MOSCOW NORTH MAIN TO NORTH POLK SEWER REPLACEMENT PROJECT UNPERSTANPING This project includes the design and contract bidding documents for the replacement of the eight inch ten inch and twelve inch (12") pipes along East Street, North Adams Street, East Morton Street, North Van Buren Street, and across the City Shop property to existing manhole H14-29 west of North Polk Street. The proposed pipeline shall be approximately two thousand six hundred feet (2,600') in length and shall be fifteen inch (15") diameter. The replacement work shall include full depth trench section and street pavement for the replacement of the sanitary sewer infrastructure within the streets and City Shop property. Curb and gutter, and other utility improvements along with sidewalk are not anticipated to be replaced. SCOPE OF WORK Task 1 Preliminary Design The Preliminary Design Phase shall include the following tasks of work: 1.1 Project Reconnaissance. The Project Manager and Project Engineer will make an on-site visit to note and document preliminary location of survey monuments, utilities, and physical features; and will conduct an initial field review of the existing conditions for the proposed construction to verify site conditions and to coordinate the sequencing of work tasks. 1.2 Topographic Survey. A topographic survey of the project limits will be obtained. A profile of the existing topography will be taken a minimum of fifty feet (50') along the Sewer alignment, TASK ORDER No. 3 RIEDESEL ENGINEERING, INC. NORTH MAIN TO NORTH POLK SEWER REPLACEMENT PAGE 1 OF7 ---PAGE BREAK--- including all manholes. Utility locations will be collected by utilizing Digline locates and surface features. Invert data will be collected on all accessible storm sewer and sanitary sewer structures. The collected survey data will be reduced into a comma delineated PNEZD format in electronic files. 1.3 Preliminary Utility Contacts. Initial contact letters, including vicinity map and sketches, will be sent to appropriate utilities requesting information regarding location and possible conflicts throughout the project area. 1.4 Base Map. Prepare base map drawings for the project limits from information collected from field surveys and existing project drawings. It is anticipated that an aerial image will be used in lieu of a detailed topographic survey for the project area. 1.5 Sanitary Sewer Design. Layout sanitary alignment, vertical profile/grades, and structure locations. Identify conflicts/crossings with other utilities, map out service line locations. Manholes will be replaced. Match existing pipe location and profile with the fifteen inch (15") proposed pipe. 1.6 Traffic Control Plan. Prepare preliminary traffic control plan for the project. It is anticipated the project limits will be closed to through traffic, with detour routes signed. 1.7 Preliminary Plan Sheet Assembly. Prepare plan sheets for Preliminary Design submittal. Plan sheets anticipated include the following sheets on eleven by seventeen inch ( 11" x 17") paper: Notes Sheet (one sheet) Sanitary Sewer Plan and Profile (seven sheets) Detail Sheet (one sheet) Traffic Control Plan (one sheet) 1.8 Preliminary Specifications. Prepare preliminary construction technical specifications for the project, including the Special Provisions. 1.9 Quantities and Cost Estimate. Prepare preliminary quantities and an updated cost estimate for the project using the most recent per-unit costs. 1.10 Preliminary Design Meetings. Participate in two progress meetings with the City during the preliminary design phase. 1.11 Submit/Review Preliminary Plans. Submit preliminary design plans and specifications and estimate to City for review. Meet with City to review comments. Riedesel will perform a quality assurance review during this time. 1.12 Preliminary Design Management. Monitor, manage, and administer preliminary design of the Project in conjunction with approved project scope, budget, and schedule. Assist and advise City regarding project status. Invoice for labor and expenses during preliminary design. TASK ORDER No. 3 RIEDESEL ENGINEERING, INC. NORTH MAIN TO NORTH POLK SEWER REPLACEMENT PAGE20F7 ---PAGE BREAK--- Task 2 Final Design Final design services shall include the following tasks of work: 2.1 Final Sanitary Sewer Design. Finalize alignments and grades based on input from Preliminary Design review meeting. 2.2 Prepare Stormwater Pollution Prevention Plan plan sheets for the existing and future conditions. Prepare a draft that will be incorporated into the contract documents for the contractor to use to complete the before construction. Approximate disturbance acres is two thousand six hundred feet (2,600') by ten feet ( 1 or zero point six (0.6) acres. 2.3 Plan sheets. Complete final design drawings based on Preliminary Design Review Comments. The estimated plan sheets are as follows: Sheet Titles Title Sheet Project Vicinity and Notes Sewer Plan and Profile Sewer Details Traffic Control Plan Stormwater Pollution Prevention Plan Total Number of Sheets (on 11" x 17") 1 2 7 1 1 3 15 Sheets 2.4 QC/QA Review. Provide constructability review with QNQC Plan Checking for each of the project improvements. 2.5 Contract Documents. Prepare construction specifications, bid documents, bid advertisement, bid schedules and contract documents required for execution of a construction contract following bid award for the project. Specifications shall be in accordance with ISPWC and City of Moscow standards. 2.6 Quantities and Estimate. Compute quantities and prepare an engineer's cost estimate for the project based on detailed bid schedules and unit costs, and coordinate with City. Advise City of the adjustments to previous preliminary opinion of cost. 2.7 Utility Coordination. Coordinate the final design with A vista, Frontier Communications, and Time Warner Cable. Send copies of final plans to the utility companies. TASK ORDER No. 3 RIEDESEL ENGINEERING, INC. NORTH MAIN TO NORTH POLK SEWER REPLACEMENT PAGE3 OF7 ---PAGE BREAK--- 2.8 DEQ Review. Complete the DEQ checklist, Preliminary Engineering Report (PER), and submit plans to DEQ. It is assumed a detailed letter will suffice for the PER, with reference to the City Master Plans. Modify plans based on DEQ comments. 2.9 Contact potential General Contractors to inform them of the project and the scheduling of the upcoming bidding process and requirements. 2.10 Conduct on-site "plans-in-hand" review and field verify final design. Submit final plans and contract documents to City. 2.11 Final Design Meetings. Participate in two progress meeting with City during the final design phase. 2.12 Final Design Management. Monitor, manage, and administer final design of the Project in conjunction with approved project scope, budget, and schedule. Assist and advise City regarding project status. Invoice for labor and expenses during final design. Task 3 Bidding Assist City in the process to obtain competitive sealed bids and the selection of the lowest qualified, responsive contractor; including the provision of project bidding documents, bid tabulation and coordination with contractors. Prepare and process contract award documents. It is assumed City will coordinate the legal advertisement. Bidding phase services shall include the following tasks of work: 3.1 Plan and Specification Production. Provide three sets of the approved Construction Contract Documents for City files. Utilize to distribute electronic documents to prospective bidders. Hard copies will not be distributed to prospective bidders. 3.2 Contractor Liaison. Contact potential contractors and notify them of the construction project. Respond to contractor/supplier questions during the pre-bid period. Answer contractors' questions about the scope of the project. Prepare and update, on a weekly basis, the project's Plan Holder's List. 3.3 Pre-bid Conference I Minutes. Conduct a construction pre-bid conference to familiarize bidders and interested parties with the construction project scope and requirements. Provide meeting minutes to everyone in attendance at the meeting. 3.4 Addendum Prepare a scheduled "Addendum No. 1" to circulate the Pre-Bid Meeting minutes and contractor questions and answers. Also included will be the Bid Proposal Package so those documents will not be removed from the Final Plans, Specifications and Bidding Documents. Should any changes to the Final Contract Documents be required, these changes shall also be included in this Addendum. 3.5 Bid Opening. Assist at the public Bid Opening, review Bidding Proposals as received, assist in resolving bidding informalities or irregularities. Meet with or coordinate with City throughout TASK ORDER No. 3 RIEDESEL ENGINEERING, INC. NORTH MAIN TO NORTH POLK SEWER REPLACEMENT PAGE40F7 ---PAGE BREAK--- the bidding process to maintain communication of the project status and to advise of recommended resolutions to the bidding process. 3.6 Bid Tabulation. Prepare Bid Tabulation and distribute to City and all Planholders. Engineer will analyze submitted bids and will make recommendation to City for the awarding of the construction contract. 3.7 Contracts/ Notice of Award. Prepare the construction contracts for review and approval by City and issue Notice of Award to lowest qualified bidder. City will seek City Council approval prior to Notice of Award. 3.8 Assistance with contract proceedings. Prepare and give general assistance in contract proceedings. 3.9 Bidding Meeting. Participate in one progress meeting with City during the bidding phase. 3.10 Bidding Management. Monitor, manage, and administer bidding of the Project in conjunction with approved project scope, budget, and schedule. Assist and advise City regarding project status. Invoice for labor and expenses during bidding. ASSUMPTIONS Design Criteria This project will be designed in accordance with the design criteria listed below and constructed in accordance with Moscow Standard Construction Specifications and Drawings, and Idaho Standards for Public Works Construction (ISPWC) Specifications. Reports and plans, to the extent feasible, shall be developed in accordance with the latest edition and amendments of the following: City of Moscow Development Standards and Standard Drawings Idaho Standards for PUBLIC WORKS CONSTRUCTION 2017 Edition Manual on Uniform Traffic Control Devices 2009 Edition Project requirements from City: Electronic Orthophotography and Base Maps as available for the project; maps to include water, sewer and stormwater in electronic format. Sample format of Contract Documents Survey control information, right-of-way mapping. Location of Sewer Services as distances from adjacent manholes. CCTV data of sewer mains to be provided electronically to Riedesel TASK ORDER No . 3 RIEDESEL ENGINEERING, INC. NORTH MAIN TO NORTH POLK SEWER REPLACEMENT PAGES OF7 ---PAGE BREAK--- It is expected that an additional task order agreement will be executed for the construction engineering portion of the project. TIME OF COMPLETION and COMPENSATION SCHEDULE The following schedule is based on a Notice to Proceed (NTP) from City by June 1, 2017, and resulting in a Final Design to be completed by December 30, 2017. An NTP issued on a different date will change the schedule accordingly. Project Schedule Submit Draft Scope of Services Notice To Proceed I Kick-off Meeting • Prepare Topo Survey • Preliminary Design Submittal • Final Design Submittal • Submit to DEQ • Finalize Bidding Documents • Project Advertisement & Bidding • Bid Opening • PW IF Committee and Council • Construction Agreement, Bonds, etc. • Notice of Award • Construction May 19, 2017 June 22, 2017 June 26, 2017 September 29, 2017 October 27, 2017 October 27, 2017 December 15, 2017 January 2018 February 20 18 March 2018 April 2018 April 2018 June - September 2018 COMPENSATION AND COMPLETION SCHEDULE Task Description 1 Preliminary Design 2 Final Design 3 Bidding 4 Additional Services (at City's Direction) TASK ORDER No . 3 RIEDESEL ENGINEERING, INC. NORTH MAIN TO NORTH POLK SEWER REPLACEMENT Due Date Compensation September 29, 2017 $ 17,500 October 27, 2017 $ 23,000 February 2018 $ 8,000 As Needed $ 5,000 Total $ 53,500 PAGE60F7 ---PAGE BREAK--- The Time and Material Not-To-Exceed amount to complete all services listed above for this Task Order No. 3 is fifty three thousand five hundred dollars ($53,500). No compensation will be paid over the Not-To-Exceed amount without prior written approval by City in the form of a Change Order. invoices shall be billed based on hours spent and rates. Any and all travel will only be reimbursed if pre-approved by the Project Manager, and only per the City of Moscow Travel Policy. Reimbursable expenses will be paid at cost and only if pre-approved by the Project Manager, and accompanied by an itemized receipt. Any travel and/or reimbursables paid will be paid as part of the Not-To-Exceed Task Order Total per Compensation and Completion Schedule above. ENGINEER Riedesel Engineering, Inc. TASK ORDER NO. 3 RIEDESEL ENGINEERING, INC. NORTH MAIN TO NORTH POLK SEWER REPLACEMENT CITY Department Approval irector PAGE7 OF7