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June 5, 2006 Mr. Dan Weaver, Chief of Police Moscow Police Department 118 East 4th Moscow, Idaho 83843 ORIGINAL Re MOSCOW CITY-LATAH COUNTY COMBINED PUBLIC SAFETY BUILDING LCA NO. 06010.01 File Code 0-a Dear Dan: Enclosed you will find the two original executed contracts for this project We have kept the third copy, per your instructions. Please note that we have changed our name from Lombard-Conrad Architects, P.A. to LCA Architects, P.A. Thanks, LCA Architects. P.A. Suzy Sullivan Administrator ---PAGE BREAK--- LOMSARO,CO:--JRP-D A<:rEtec'' AGREEMENT FOR PROFESSIONAL LAW ENFORCEMENT CENTER CONSULTATION SERVICES BETWEEN CITY OF MOSCOW, IDAHO, OF LATAH, IDAHO AND LOMBARD-CONRAD ARCHITECTS. P.A. This Agreement for Professional Law Enforcement Center Consultation Services between the City of Moscow, Idaho. a municipal corporation of the State of Idaho, 206 East Third Street, Moscow, Idaho, 83843 (hereinafter referred to as "CITY"), the County of Latah, a political subdivision of the State of Idaho, 522 South Adams, Moscow, Idaho, 83843 (hereinafter referred to as and Lombard-Comad Architects, P.A., 1221 Shoreline Lane, Boise, Idaho, 83702 (hereinafter referred to as "CONSULTANT"). W I T N E S S E T H: WHEREAS, CITY/COUNTY wish to assess the feasibility of a joint law enforcement center to be shared by the Moscow Police Department and the Latah County Sheriffs Office (hereinafter referred to as " PROJECT"); and WHEREAS, it is CITY/COUNTY's intent to hire CONSULTANT to conduct a building needs assessment to facilitate PROJECT: and WHEREAS, CITY/COUNTY have complied with applicable provisions of law regarding retaining professional services such as those contemplated; and NOW, THEREFORE, be it agreed, for and in consideration of the mutual covenants and promises between the parties hereto, as follows: SECTION 1: THE PROJECT A. CONSULTANT shall provide professional services tor THE PROJECT as outlined in this Agreement in accordance with the terms and conditions of this Agreement for the preparation and completion of a needs assessment study. The final draft of the study ("PROJECT") shall be presented in written and graphical form based on CONSULTANT's experience to maximize the ease of reading and understanding by all parties. Both bound and unbound copies of the report shall be provided for easy reproduction and dissemination. B. The Project shall consist of the following and all tasks listed within Scope of Work. SECTION II: SCOPE OF WORK A. CONSULTANT DELIVERABLES CONSULTANT's scope of work shall include a review of relevant historical data, projected population trends and anticipated staffing levels at least twenty (20) years into the PAm l or9 ---PAGE BREAK--- future. Included shall be an analysis of department programs and the integration of technology into the facility. Needs Assessment Study shall include: • Current and projected staffing and population trends • Developing functional elements (rooms) list and estimated space needs • Documenting functional adjacency requirements • Establishing adult jail size and estimated needs • Establishing adequate juvenile holding facilities • Developing site area requirements • Recommended site selection criteria • Estimating construction cost (minus the site) • Producing a 'NTitten report • All items mentioned in the RFP (attached) The final 'NTitten report shall identifY specific estimated needs for each agency as well as for the entire facility. Information presented in the study must be open and verifiable. CONSULT ANT shall furnish all labor, material, equipment, tools, supervision, travel and incidentals necessary to complete the needs assessment. B. CITY/COUNTY DELIVERABLES CITY/COUNTY agree to do this as part of special provisions: CITY/COUNTY shall provide requested documentation and information that shall allow CONSULTANT to complete the above Scope of Work. The requested information shall include, but not be limited to: • Organizational charts • Staffing requirements • Historical staffing levels • Anticipated programs • Jail population statistics (both local and contract populations) • Special equipment inventories • Points of contact within each agency Also included may be agreements between CITY and COLNTY goveming such areas as evidence storage, records, reception, training, building maintenance and administration concerns. Where appropriate CITY/COUNTY shall provide or shall allow CONSULTANT to take tours and photos of facilities as needed. CITY/COUNTY shall also provide access to CITY/COUNTY staff and management personnel as needed for CONSULTANT to complete the tasks outlined in the Scope of Work. PROFESS!O:\AL SERViCES AGRLE\-IL:T CO>:SLU / CrrY/COL:\TY PAGE 2 OF 9 ---PAGE BREAK--- SECTION Ill: COMPENSATION A. Compensation and Term. For the services performed pursuant to this Agreement, CONSULT ANT shall be compensated in a stipulated sum not to exceed fifty thousand dollars ($50,000). The term of this Agreement shall not exceed twelve (12) months from the date of execution. The services performed pursuant to this agreement are contingent on Moscow City Council and Latah County Commission approval of funding in the FY 2007 Budget. B. Payment. Payment for serv1ces rendered by CONSULTANT shall be m accordance with the following: CONSULTANT shall submit invoices to CITY and COUNTY. Both CITY and COUNTY shall ensure that their respective funds are available and in an account designated for PROJECT prior to and for the duration of PROJECT. Payments for invoices prepared by CONSULTANT shall be due and payable net thirty (30) days by CITY/COUNTY. SECTION IV: OTHER TERMS AND CONDITIONS A. Independent Contractor The contracting parties warrant by their signature that no employer/employee relationship is established between CONSULT ANT and CITY or COUNTY by the terms of this Agreement. It is understood by the parties hereto that CONSULT ANT is an independent contractor and as such neither it nor its employees, if any, are employees of CITY or COUNTY for purposes of tax, retirement system, social security (FICA) withholding. Any sub-consultant used in PROJECT are the sole responsibility of CONSULTANT and are not considered to have an employer/employee relationship with either CITY or COUNTY by the terms of this Agreement. B. Termination of Agreement This Agreement may be terminated by CONSULT ANT upon thirty (30) days' written notice, should CITY or COUNTY fail to substantially pertorm in accordance with its terms through no fault of CONSULTANT. CITY or COUNTY may terminate this Agreement upon thirty (30) days' written notice without cause and without further liability to CONSULTANT except as designated by this Agreement. All working documents and drawings shall become the property of, and shall be surrendered to CITY or COUNTY. PROfESS!O'\AL SERVICES /\(_;RLF:ViL;,'T CO:'