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INTERAGENCY AGREEMENT FOR SOLID WASTE · -%11 . li 1 7 1991 This Agreement has been made and entered into this S- day of 01 he v: , 1991 by and between the City of Moscow '(hereinafter the City) , a municipal corporation of the State of Idaho, and the Board of Commissioners for Latah County (hereinafter the Commission), State of Idaho. WITNESSETH: WHEREAS, the parties have an interest in a systems approach to the delivery of solid waste collection and disposal; and WHEREAS, the parties have an interest in developing programs that take advantage of economies of scale and capital incentives in delivering a solid waste program to the public; and WHEREAS, the parties are interested in seeking proposals that minimize duplication of services including program management; and WHEREAS, the parties are authorize under Idaho Code 67- 2332 to enter into an interagency contract to provide for services; NOW THEREFORE, Subject to the terms of this agreement to carry out the purposes and functions described above and in consideration of the benefits to be received and the mutual covenants exchanged herein by each of the parties; it is hereby agreed as follows: I. That the parties shall solicit a qualified consultant to conduct a feasibility and costing study for solid waste processing and disposal options. II. That the Commission shall act as the lead agency in receiving said proposals and shall act as the dispersing agency for payment of said services. ---PAGE BREAK--- III. That the Commission and City shall agree to the formation of a three member committee, with one member from each prospective agency and one member as mutually agreed to by both agencies from the County at large. IV. That the Commission and City agree to share the cost of said consultant in the aggregate amount not larger than Twenty-thousand dollars ($20,000.00), each entity contributing no more than Ten-thousand dollars ($10,000.00). v. The Committee shall report its findings to the prospective agencies within Six months of its creation. The Committee shall utilize and evaluate the findings pursuant to the ( RFP) attached and incorporated herein as Exhibit . VI. This agreement shall remain in full force and effect until the first day of February, 1992. CITY OF MOSCOW City Clerk BOARD OF COMMISSIONERS LATAH COUNTY. If& I / ---PAGE BREAK--- ADVERTISEMENT FOR REQUEST FOR PROPOSAL Sealed proposals will be received by the Latah County Board of Commissioners, Latah County, State of Idaho at Latah County Solid Waste Department, Latah County Courthouse, Moscow, 10, 83843, prior to closing, October 30, 1991, for a qualified consultant to conduct a feasibility and costing study for solid waste processing and disposal options available to Latah County. Technical requirements and specifications are available from: TerraGraphics Environmental Engineering Inc. 121 S Jackson Moscow, 10 (208} 882-7858 Latah County Solid Waste Department Latah County Court House Moscow, 10 83843 (208} 882-8580 ---PAGE BREAK--- REQUEST FOR PROPOSALS Solid Waste Disposal Feasibility and Cost Analysis Latah County, Idaho INTRODUCTION The Commission of Latah County, Idaho and the City Council of Moscow, Idaho are jointly soliciting a qualified consultant to conduct a feasibility and costing study for solid waste processing and disposal options for Latah County. The geographic service area is the county of Latah. Latah County encompasses 1,085 square miles in northern Idaho. The population is 30,617 people. The city of Moscow produces the majority of solid waste in the county. Moscow is the home to a major university, the University of Idaho that host 10,000 students per year. Moscow, including the university, generates about 60% of the total solid waste disposed of the county annually. There are several smaller cities and unincorporated towns with populations ranging from less than 225 to 790 persons. The principal industries in Latah County are agriculture and forest products. BACKGROUND During the past two years the County and Cities have been actively involved in solid waste issues. The County has a Solid Waste Advisory Committee that has examined solid waste management systems in the area and made recommendations for action to the local governments. Professional studies accomplished in the past year have assessed the current management systems, identified potential disposal options, and made recommendations for future action. A report entitled Solid Waste Management Issues for Latah County was completed in September of 1990. This report provided a synopsis of solid waste management issues for Latah County and identified three basic options for future disposal facilities. Those options were: upgrading the present landfill, either under public or private ownership, • developing a new landfill at some other location in the County, and ---PAGE BREAK--- processing waste within the County and transporting the waste to a regional landfill. In August of 1990 the North Central District Health Department commissioned a second study to develop a needs assessment, conceptual management plan, preliminary cost and budgets, and recommendations for the five county area encompassing Latah County. That report was completed in December of 1990 and published January of 1991 and is entitled Regional Solid Waste Management Plan for North Central Idaho. The results of the District study were subsequently combined in a report, Management of Solid Waste in Idaho, that was presented to the 1990-91 Idaho State Legislature as a statewide needs analysis. The report further refined the Latah County disposal options, identifying the Whitman County Landfill, the Asotin County Landfill, and prospective "mega-landfills" all in eastern Washington as potential export facilities. The report also recommended that Latah and Whitman Counties consider a sub-regional solution to their respective solid waste disposal problems. According to these reports and subsequent analyses, solid waste disposed of in Latah County is generated primarily within the County and disposed of in the landfill located six miles east of Moscow. Presently, the total annual tonnage of solid waste generated in Latah County, based on the 1990 population, is estimated to be 25,144 tons (based on a fixed uniform per capita rate of 4.5 lbs/person/day). This tonnage does not include agricultural, industrial or wood waste. The incorporated areas, which includes nine communities and the University of Idaho, generate approximately 18,506 tons of SW annually or 7 4% of the total annual tonnage. The unincorporated area within Latah County generates the remaining 6,638 tons of solid waste, which is deposited in rural drop containers. Latah County anticipates reducing the present waste stream by 30% with the future implementation of new waste reduction and recycling programs that will ultimately decrease the present waste stream to 17,600 tons a year. This tonnage is expected to increase with population trends which indicate an increase of per year or 1 0% for the entire 20-year period from 1990 to 201 0. Expected future quantities of solid waste are estimated to be 27,197 tpy for 2000 and 28,557 tpy for 2010, based on a fixed uniform per capita rate of 4.5 lbs/person/day. These numbers do not reflect future waste reduction or recycling trends. 2 ---PAGE BREAK--- Representatives of both the county and city governments have agreed to commission a joint study of select processing and disposal options to be used as a decision document by each of the entities in planning for future waste disposal. Two basic components have been identified. If possible, cost estimates will be developed for each. Those components are: Development of a transfer/processing and recycling station and a composting and inert landfill facility in Latah County with ultimate disposal at Whitman, Asotin or Adams County. • Cost estimate to include options of processing baled, compacted or loose waste. • Cost estimate to transport baled, compacted or loose waste to Whitman, Asotin or Adams County. Development of a cost effective county-wide recycling program. SCOPE OF WORK The selected consultant will work with the two government entities to define feasible alternatives for the study and develop preliminary designs in sufficient detail to i) provide comparative cost estimates; ii) assess the legal, socioeconomic and logistic advantages and disadvantages of an interstate waste disposal agreement; iii) assess potential environmental impacts of the proposed options including landfill integrity; and the potential for recycling, waste stream diversion and waste minimization; iv) assess needs for long-term financing of collection. processing and disposal; conformance with evolving 3 ---PAGE BREAK--- regulatory requirements; changes in waste stream characteristics; closure and post-closure maintenance and contingency funds; and v) propose appropriate administrative structure, staff and intergovernmental agreements necessary to implement and manage the selected alternative. PROJECT STRUCTURE The project will be conducted under the direction of a three member committee. One voting member will represent each of the governments involved. One ex officio member will serve at the pleasure of the appointing governments and will act as project manager. Public works staff members shall be designated by each government to coordinate with the consultant and committee. DELIVERABLES Contract duration is estimated to be four to six months. Deliverables will include i) attendance at meetings of the oversight committee and respective staff members to define select alternatives and develop a detailed scope of work; ii) develop a draft report in the form of a feasibility study and cost analysis comparing the select alternatives; iii) present the draft report to the respective governmental bodies, solicit discussion. comments, and recommendations; and iv) prepare final report with proposed plan for the recommended alternative. 4 ---PAGE BREAK--- PROPOSALS Responding firms should demonstrate the necessary license, registration and professional qualification requirements to perform public works consulting in the State of Idaho. The respondent should demonstrate knowledge and experience in plan development, design and cost estimation, assessment of rate structures, federal, State, and local regulations related to solid waste management in the States of Idaho and Washington; familiarity with alternate solid waste technologies, and environmental and financial analyses regarding solid waste management and landfill operations. Responses should not exceed 10 pages exclusive of the SOQ, resumes, and cost proposal. • a Statement of Qualifications (SOQ) for the individual or firm. a brief summary of three projects involving similar investigations with references. resumes for the individuals that would manage and conduct the work. • a cost proposal including per hour rates and fee structures. • a one page proposal summarizing the respondent's approach to undertaking the anticipated effort under the budget and time constraints. a two-three page proposal summarizing the respondents' approach to undertaking the anticipated effort and any special qualifications or experience pertinent to the task. Respondents are encouraged to contact: Latah County Solid Waste Department, Latah County Courthouse, Moscow, (208) 882-8580 or TerraGraphics Environmental Engineering Inc., Moscow, (208) 882-7858. EVALUATION Responses will be evaluated according to the following criteria: 1. Experience in design of solid waste management systems and landfill operations in rural areas. 5 ---PAGE BREAK--- 2. Qualifications, relevant expertise and commitment of key personnel assigned to the project. 3. Demonstrated success in developing preliminary design and cost estimates in similar or relevant projects. 4. Demonstrated understanding of the project, ability to meet deadlines, willingness to work with diverse interest groups, accessibility and quality of proposed plan. 5. Familiarity with solid waste regulatory requirements in the States of Idaho and Washington and potential advantages and disadvantages of interstate disposal agreements. Latah County Board of Commissioners and City of Moscow reserves the right to reject any or all proposals. Neither governments involved are responsible for any costs incurred in responding to this RFP. All responses should be delivered to the following address by closing, October 30, 1991, Latah County Solid Waste Department, Latah County Court House, Moscow, ID 83843. Late submittals will be rejected. 6 ) - / •