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MEMORANDUM OF AGREEMENT THIS MEMORANDUM OF AGREEMENT ("Agreement") is entered into by the State Historic Preservation Office ("SHPO"), a division of the Idaho State Historical Society, and City of Moscow ("Grantee"), effective as of the date of final signature ("Effective Date") and relates to a project to be undertaken by the Grantee, with financial assistance from a National Park Service matching grant in aid program supporting the National Register of Historic Places program in Idaho, administered in Idaho by SHPO. The National Register of Historic Places program was established by the National Historic Preservation Act of 1966, as amended, and is administered by the National Park Service, U.S. Department of the Interior. The SHPO and the Grantee agree as follows: 1. Application, Project Description and Budget Grantee submitted an application for Support for 2015 Idaho Heritage Confe1·ence ("Project") for FY 15. SHPO will provide a matching grant in aid from the National Park Service to assist Grantee with a portion of costs related to the Project. Grantee hereby agrees to carry out the Project work as described in Attachment A ("Project Description") within the budget set forth in Attachment B ("Budget"). All funds provided by SHPO for this Project shall be federal funds from the National Park Service. No state funds shall be used under this Agreement. 2. Period of Performance Work under this Project shall commence after the Effective Date and be completed no later than 3 0 September 2015. 3. Publications. A draft of any publication prepared by Grantee as part of this Project shall be submitted to SHPO at least 30 days before the Project completion date for review and approval. All publications and public information materials, including audio visual and workshop materials, when applicable, must contain acknowledgment of National Park Service support and the nondiscrimination statement as identified in NPS-49, and the CLG Grants Handbook, available at: http://www.history.idaho.gov/sites/defau1t/files/uploads/c1ggrantsmanual.pdf. 4. Allowable Costs Allowable Project costs are for items described in Attachment A and are included within ZDJ5-Jl4- ---PAGE BREAK--- documentation detailing the federal and non-federal share of Project costs. Grantee shall submit three copies of all reimbursement requests. Reimbursements will be made by SHPO for expended funds only. Grantee's final bill shall include a comparison of completed activities and budget to those in the approved Budget. Grantee agrees to maintain all financial and administrative documents and records pertaining to the full life-cycle of the grant for a period of not less than three years after completion of the Project. 6. Procurement of Personnel and Services Grantee shall comply with Office of Management and Budget Circular A-102 when soliciting supplies, equipment and other services. At a minimum, all procurement transactions, regardless of whether by sealed bids or by negotiation, and without regard to dollar value, shall be consistent with OMB Circular A-102. Procurement procedures shall not restrict or eliminate competition. Written selection procedures shall provide, at a minimum, the following procedural requirements: a. Incorporate a clear and accurate description of the technical requirements for the material, product, or service to be procured. Such description shall not, in competitive procurements, contain features which unduly restrict competition. The description may include a statement of the qualitative nature of the material, product, or service to be procured. When necessary, descriptions shall set forth those minimum essential characteristics and standards necessary to satisfy its intended use. Detailed product specifications should be avoided, if possible. When a clear and accurate description of the technical requirements is impractical or uneconomical, a "brand name or equal" description may be used as a means to define the performance or other salient requirements of a procurement. The specific features of the named brand which must be met shall be clearly stated. b. Clearly set forth all requirements which must be fulfilled and all other factors to be used in evaluating bids or proposals, such as a deadline for completion of the Project. c. Contract awards shall be made only to responsible contractors that possess the potential ability to perform successfully under the terms and conditions of the proposed procurement. Consideration shall be given to such matters as contractor integrity, compliance with public policy, record of past performance, and financial and technical resources. d. Contract awards shall not normally be made to a contractor or professional who ---PAGE BREAK--- submitted in writing for review and approval to SHPO at least 30 days in advance of the proposed Project commencement date and in accordance with the requirements detailed in the Idaho Certified Local Government Grants Manual, available at: SHPO will endeavor to respond to requests for review and approval in writing within 15 days of receipt. 10. Attachments. All attachments referenced herein and attached hereto are incorporated into the terms of this Agreement. 11. Termination. This Agreement may be terminated by either party upon fifteen (15) days prior written notice. Should this Agreement be terminated by SHPO, except for reasons of non-compliance by Grantee, SHPO will reimburse Grantee for up to 100% of the eligible costs incurred up to the termination date. Should this Agreement be terminated by Grantee, SHPO, at its sole and absolute discretion, may reimburse Grantee for up to 100% of the eligible costs incurred prior to the termination date, or may require Grantee to return any or all federal funds transferred to Grantee prior to the termination date, depending upon the circumstances of the termination. .n 1more TORICAL SOCIETY: Executive Director, Idaho State Historical Society Idaho State Historic Preservation Officer GRANTEE: City of Moscow Nrun{7=W Title: 8- ( 0 • Date Date ---PAGE BREAK--- CONTRACT: CLG-2015-011 CLG NAME: City of Moscow I. PROJECT NARRATIVE ATTACHMENT A: PROJECT WORKPLAN Help support and sponsor the Idaho Heritage Conference. In addition, seven members of the HPC will attend the conference. II. PROJECT TERM: October 1, 2014 through September 30, 2015 The scope of work and products for this project shall be as described and cannot be changed without prior written approval from the State Historic Preservation Office. Work must be completed according to the timetable set forth below and all products must meet the accepted professional standards, including the Secretary of the Interior's Standards and Guidelines for Archaeology and Historic Preservation, as published by the National Park Service. Final products which do not meet the applicable Secretary Standards will not be reimbursed. DATE DUE Interim Project Reports 04/15/15 Project Completion 09/30/15 Final Report/Product/Payment Documentation Submission 10/30/15 ---PAGE BREAK--- ATTACHMENT B: PROJECT BUDGET CONTRACT: CLG-2015-011 CLG NAME: City of Moscow The detailed estimated budget for the project is as outline in this AGREEMENT is as follows: Item Federal Local Total Share Match Conference sponsorship $ 2,877.00 $ 2,877.00 $ 5,754.00 HPC Member conference attendance $ 623.00 $ 623.00 $ 1,246.00 $ 0.00 $ 0.00 $ 0 00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 Totals $ 3,500.00 $ 3,500.00 $ 7,000.00 Any modifications to this estimated budge must be reviewed and approved by the State Historic Preservation Office.