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PERSONAL SERVICES CONTRACT THIS AGREEMENT, made this day of l4 , 1999, between the ŭCity of Mosc()w, a Municipal ,Corporation of the State of I aho, (heremafter "CITY") and ' , ' r, , , 1\ c , tit "JANITOR")' , lll1 xQQ."f'-i')\o1J:y,t eretna er . ,4 v WITNESSETH: WHEREAS, the CITY is in need of janitorial services for Moscow Water Department and Waste Water Treatment Plan facilities in Moscow, Idaho and has requested JANITOR to undertake the duties of the necessary janitorial services upon the terms and conditions hereinafter expressed: NOW THEREFORE IT IS HEREBY AGREED AS FOLLOWS: I. TERM: This Agreement shall be effective from this date until said Agreement shall be terminated as hereinafter provided. 2. REMUNERATION: The CITY will pay JANITOR for such services, a fee of ·c ' paid within 15 working days upon receipt of billing, the first payment to be made on or before ('rc-\d2.:K 'K , 1999, and said payments shall be proportionate to the act"iiat period of service up to that date. 3. INDEPENDENT CONTRACTOR: JANITOR shall be an independent contractor and not an employee of the CITY and shall comply with all the duties hereinafter set forth and shall use his or her best efforts to carry out daily service duties, weekly service duties, service duties, service duties, bi-annnal service duties and annnal service duties. 4. JANITORIAL OBLIGATIONS: It is understood and agreed that the JANITOR will furnish all cleaning equipment and materials necessary to perform the listed services hereinafter set forth with the exception of toilet tissue, hand towels, soap, garbage sacks, and light bulbs, which shall be supplied by CITY. The CITY shall also supply all necessary electricity and water needed for the JANITOR'S performance under this Agreement. 5. KEY: Two building keys (lAX and JA7) shall be furnished to JANITOR by CITY. JANITOR is responsible for custody and care of the building keys. In the event that JANITOR misplaces or loses said keys, JANITOR shall be responsible for the re keying of all CITY locks serviced by said keys. Building key 1 AX services two door locks at the Water Department building and building key l A 7 services 5 gate locks and 18 door locks at the Waste Water Treatment Plant building. 6. DUTIES: JANITOR shall perform all duties in a good and workmanlike manner in conformance with the Cleaning Quality Requirements (Exhibit A) attached hereto and incorporated by reference to this Agreement. c ·.\document \m sword\dat\datn_ d4l 0. doc Page I ---PAGE BREAK--- 7. DUTIES OF JANITOR: A Will be responsible for securing buildings upon completion of work. B. Will be responsible to see that all work is completed between 5:00p.m. and 7:00 a.m. except Saturdays and Sundays. C. Shall provide a schedule of periodic floor, window, and upholstery cleaning dates in advance, if applicable. D. Attend a meeting during normal office hours with appropriate city officials for the purpose of evaluating the previous month's work. Material needs for the upcoming month will be presented at each meeting. This involves two sites, separate meetings. If JANITOR misses the meeting, CITY will deduct $50 per meeting on a basis. If CITY misses the meeting, City will add $50 per meeting per month. 8. SUBCONTRACTING: A minimum of80% of the duties and work described above shall be accomplished by the JANITOR and shall not be subcontracted by JANITOR to other parties. Any subcontract shall be reported in advance to the CITY, and shall be subject to CITY approval. JANITOR shall remain responsible for the work of subcontractors performed pursuant to this contract. Further, JANITOR shall indemnify and hold CITY harmless for any damages or claims of whatever nature arising from the letting of any subcontract or the work performed thereunder. 9. INSURANCE/WITHHOLDINGS: JANITOR expressly understands and agrees that he or she shall be fully responsible for his or her own workmen's compensation insurance, state and federal withholding taxes, FICA withholding, etc. JANITOR further agrees that he or she shall be solely responsible for his or her employees, and further JANITOR shall carry all applicable workmen's compensation insurance on said employees, if applicable. JANITOR agrees to indemnify and hold CITY harmless for any damages or claims of whatever nature of JANITOR or JANITOR's employees. 1 0. TERMINATION: This Agreement may be terminated without cause at any time by the CITY giving the JANITOR ten (I 0) calendar days notice in writing of its intention to terminate the same. 1 1. MISSED DAYS: A prorated deduction shall be made from the payment for any and all scheduled days during a month in which a building is not cleaned. 1 2. BONDING: JANITOR shall obtain, at his or her sole expense, a fidelity bond in the amount of$3000.00. Said bond must be furnished to the CITY within five ( 5) days of commencing work under this agreement. Said bond shall apply to all work performed pursuant to this Agreement, whether actually performed by JANITOR, his or her employees, or subcontractors. c ) \document\msword\dat\da ta d4l 0. doc Page 2 ---PAGE BREAK--- 1 3. CONTRACT DOCUMENTS: This Agreement consists of the following documents: A This Agreement; B. Cleaning Quality Requirements (Exhibit C. Work Schedule (Exhibit B IN WITNESS WHEREOF, thŮfarties hereto have set their hand ' i/ this /3 day of ere!= , 1 999. c: document\ms word\dat\ datad08 3. doc CITY OF MOSCOW: F • /Jlh I C1'n\ Gtt"' Tom Scallom, Water sUJJ'erintendent Page 3 ---PAGE BREAK--- EXHIBIT II A" CLEANING QUALITY REQUIREMENTS Services performed under this Agreement shall be subject to inspection aud approval by the CITY. This Exhibit outlines the minimum acceptable standards: A Floor Maintenance 1. General: For all operations where furniture and equipment must be moved, chairs, wastepaper baskets, or other similar items may be stacked on desks or tables. However, this is to be done in a manner to avoid disturbing work on the desks. Upon completion of work, all furniture and equipment must be returned to its original position. Baseboards, walls, stair risers, furniture, and equipment shall in no way be splashed, disfigured, or damaged during these operations. Proper precautions shall be taken to advise building occupants of wet aud/or slippery floor conditions. This applies during inclement weather, as well as during cleaning operations. All tools and equipment shall be maintained in clean condition at all times and neatly stored each night in the assigned storage areas. 2. Sweeping aud Damp Mopping: After sweeping aud damp mopping operations, all floors shall be clean and free of dirt streaks; no dirt shall be left in comers, behind radiators, under furniture, behind doors, on stair landings and treads. No dirt shall be left where sweepings were picked up. Floor will be swept in a manner to reduce the quantity of air born dust that cau settle on desks, office furniture, or inion computers. There shall be no dirt, trash, or foreign matter under desks, tables, or chairs. 3. Wet Mopping: The floors shall be properly prepared, aud thoroughly swept to remove visible dirt and debris; this includes removal of wads of gnm, tar, aud similar substances from the floor surface. On completion of the mopping aud scrubbing, the floors shall be clean and free of dirt, water streaks, mop marks, string, etc. Floors shall be properly rinsed aud dry mopped to represent an overall appearance of cleanliness. All surfaces shall be dry and comers aud cracks cleau after wet mopping or scrubbing. c: \doc ument\ms word\d at\da ta d4 1 0 ,doc Page 4 ---PAGE BREAK--- B. Dusting 4. Finishing and Buffing: Proper preparation of a floor, prior to refinishing, is considered the most important procedure in floor maintenance. Therefore, special attention shall be given to the following requirements: apply proper finish removers, stripping agents, and detergents to the floor. Scrub with a floor scrubbing machine or agitate with a mop to remove all dead finish, soap film, dirt, and stain. Pick up dirty solution with mop, squeegee, or wet vacuum, and thoroughly rinse with clean water and dry. Finish shall be applied in a thin, even coat. The number of coats applied will depend on the type and condition of floor. 5. Damp Mopping and Buffing: At the stated frequencies, floors shall be damp-mopped and buffed between regular finishing operations. The floor shall be prepared by sweeping to remove all visible dirt and debris; damp-mop with a clean mop that has been dampened in clean, cold rinse water. The floor area shall then be machine buffed to a polished appearance. Floor will be swept in a manner to reduce the quantity of air born dust that can settle on desks, office furniture, or inion computers. 6. Rug Vacuuming: The rug or carpet area is to be vacuumed to remove all dirt, dust, and litter. The rug is to be vacuumed to remove all obvious surface dirt from traffic areas and from under furniture. (Obvious surface dirt referred to is any visible foreign matter found on the floor, rug, or carpet surface.) 7. Miscellaneous: a. Floormats: After each thorough vacuuming, all floormats shall be clean, free from dust balls, dirt, and other debris. Floormats in areas that are subject to high volumes of mud must be cleaned with a water hose and hung to dry for the next business day. b. Toilets: Special attention shall be given to floors around urinals and commodes for elimination of odors and stains and to provide a uniformly clean appearance throughout. Dust shall not be moved from spot to spot, but removed directly from the areas in which it lies by the most effective means such as appropriately treated dusting cloths, vacuum tools, etc. When doing high cleaning, dust shall not be allowed to fall from high areas onto furniture and equipment below. The following conditions shall exist after the completion of each dusting task: 1. There shall be no dust streaks on surfaces. 2. Corners, crevices, moldings, and legs shall be free of all dust. 3. There shall be no oils, spots, or smudges on dusted surfaces caused by dusting tools. 4. Cobwebs will be removed. Page 5 ---PAGE BREAK--- C. Damp Wiping This task consists of using a clean, damp cloth or sponge to remove all dirt, spots, streaks, and smudges from walls, glass, and other specified surfaces and then drying to provide a polished appearance. The wetting solution shall contain an appropriate cleaning agent. When damp-wiping in toilet areas, a multipurpose (disinfectant-deodorizing) cleaner shall be used. D . Bright Metal Polishing E. Policing Bright metal polishing may be performed by damp-wiping and drying with a suitable cloth if a polished appearance is attained. However, if a polished appearance cannot be produced, an appropriate metal polish shall be used. This job includes performance of the follovving tasks at the stated frequencies: picking up and removing from inside the building all paper, trash, empty bottles, wads of gum, spots of tar, and other foreign substances or other discarded materials; mopping up wet areas caused by spillage, accidents, or inclement weather. F. Window Washing and Glass Cleaning I. After each washing operation, all glass shall be clean and free of dirt, grime, streaks, excessive moisture, and shall not be cloudy. Glassware removed during the operations shall be returned to its original position. 2. Window sashes, sills, woodwork surrounding interior glass, and other such surroundings shall be thoroughly wiped free of drippings, watermarks, dust, and dirt. 3. Cleaners shall use pads to protect window sills when standing on or placing cleaning materials on them, and all such pads and/or cloths necessary to protect City property shall be furnished by the contractor. 4. Windows which require cleaning on both sides will have the inside and outside cleaning performed on the same day. 5. Any screens which require removal before windows can be cleaned shall be removed, but these screens "'ill be replaced after the windows are cleaned. 6. The window washing shall be so scheduled and performed as to provide the least inconvenience to the building occupants. In instances where building occupants are seriously inconvenienced, the window-washing activities shall be rescheduled at the discretion of the City. NOTE: All cleaning must be done in conformance with safety and other local laws and regulations. c: \doc ument\ms word\dat \Ja ta_ d4 l 0, doe Page 6 ---PAGE BREAK--- G. Porcelain Ware Cleaning 1. Porcelain fixtures (drinking fountains, wash basins, urinals, toilets, etc.) shall be clean and bright. There shall be no dust, spots, stains, rust, green mold, encrustation or excess moisture. 2. Walls and floors adjacent to fixtures shall be free of spots, drippings, and water marks. 3. Drinking fountains shall be kept free of trash, ink, coffee grounds, etc., and nozzles free from encrustation. H. Spot Cleaning 1. Following this cleaning operation, smudges, marks or spots shall have been removed from the designated areas without causing discoloration. SUPPLEMENTAL INSTRUCTIONS A. GENERAL I. Quality cleaning will be required, including full performance of all specified services. 2. Normally, heating and air conditioning have standard settings. The JANITOR may change these settings; however, they must be returned to their original setting upon completion of work. 3. The JANITOR shall supply the CITY with a current list of employees assigned to clean City facilities. The list shall be updated as employee turnover occurs. 4. The JANITOR shall prohibit his or her employees from disturbing papers on desks, opening desk drawers or cabinets, or using office equipment provided for official City use. If routine local telephone calls are needed, JANITOR's employees may use extension 7114. 5. The JANITOR shall require his or her employees to comply with the instruction pertaining to conduct and building regulations issued by duly appointed officials. 6. The JANITOR shall either notify each employee when first hired of the locally applicable wage rates he or she is required by law to pay or post said wage rates on his or her employee bulletin board. c: \doc ument\ms word\dat\data _ d4 l 0 _doc Page 7 ---PAGE BREAK--- 7. The JANITOR shall service all toilet rooms to maximum capacity during the last contract day. Dispenser stock of paper supplies and hand soap remaining at the termination of the last official work day shall not be removed. 8. The JANITOR is responsible for damage caused due to negligence in the performance of this Agreement. 9. The JANITOR shall provide all equipment and cleaning supplies required. B. STORAGE SPACE Space available in the various buildings for this purpose will be assigned to the JANITOR for the storage of bulk supplies and the equipment to be used in the performance of work under this Agreement. All space shall be kept in a neat, orderly condition and details will be worked out at each site. Storage space is limited, but CITY will work with JANITOR to find adequate space. Failure to keep any of the facilities described above in a clean condition may result in the withdrawal of the privilege of using them. The CITY shall not be responsible in any way for damage to the JANITOR'S stored supplies, materials, or equipment, kept throughout the building in JANITOR'S assigned space, or the JANITOR'S employees' personal belongings brought into the building. c \document\ms word\dat\da ta d4 l 0 ,due Page 8 ---PAGE BREAK--- EXHIBIT Work Schedule Dust mop floors at Water Department and Waste Water T reatment Plant Wet mop floors at Water Department and Waste Water Treatment Plant THREE TIMES WEEKLY I) Offices, Breakrooms, and Treatment Plant Area Wipe down sink area, 2 counters, and table tops in break room - Water Department Wipe down counter in west end of Waste Water Treatment Plant office only (no lab counters) Empty trash and replace liners as needed Properly position furniture, magazines, and waste receptacles Clean drinking water fountain, where applicable 2) Restroom Care Clean mirrors and frames Disinfect & clean all toilets, wash basins, and showers - polish necessary fixtures Use acid cleaner as necessary to remove dirt and hard water rings Spot clean all walls and partitions Empty waste receptacle, change liners if soiled or ripped Refill toilet paper, hand towels, and soap from customer's stock Dry and wet mop floors with disinfectant cleaner Clean electrostatic furnace filter in hot soap water solution, hose to rinse, and leave to dry - Water Department only AS NEEDED Clean walls Dust low and high window sills and other offbeat areas FLOOR CARE Strip and refinish tile floors as indicated below: 1. East End of Water Department, two times yearly 2. West end of Water Department, four times yearly 3. Treatment plant, four times yearly WINDOW CLEANING (Two times yearly) Clean windows inside and out Clean venetian blinds c. \document\ms word\da t\Jata d4l 0. doc Page 9 ---PAGE BREAK--- Polley Number [PHONE REDACTED] Agenc.yNumber 010557763 Named Insured and Address WILLIAM HERBERT (SEE ENDT) USAA MBR #1183868 823 VALLEY VIEW MOSCOW, ID 83843 Agency Address USAA INSURANCE AGENCY 9800 FREDERICKSBURG RD. B-1-E SAN ANTONIO, TX 78288 Nf • 3 YEAR CONTRACTORS ACCOUNT PACKAGE POLICY SPECIAL FORM From Pelley Peollcy Period To 09/18/98 09/18/01 Coverage Provided By TRANSPORTATION INSURANCE CO CNA Plaza Chicago, Illinois 60685 This policy becomes effective and expires at 12:01 A.M. standard time at your address on the dates shown above. The Named Insured is an Individual. Business Description is JANITORIAL SERVICES Your policy is composed of this Declarations, with the attached Common Policy Conditions, Coverage Forms, and Endorsements. The Policy Forms and Endorsement Schedule show all forms applicable to this policy at the time of policy issuance. The Three Year Policy Premium (Incl. GL Loss Free Credit) is $1,500.00 In return for the payment of the premium, and subject torall the terms and conditions contained herein, we agree to provide the insurance as stated. PROPERTY AND MISCELLANEOUS COVERAGES Deductible (Unless Otherwise Specified) Property Off-Premises (Installation) Property in Transit Rental Reimbursement $250 Policy Limits of Insurance $15,000 $15,000 $5,000 - Location 001 = = INSURED Page 1 of 3