Document Moscow_doc_ba2c8c4faa

AGREEMENT FOR CONTRACT SERVICES THIS AGREEMENT, dated this 22nd day of February , 19 .ll_, by and between the City of Moscow, Idaho, a municipal corporation of the State of Idaho (hereinafter, "City") and Walter M. Steed & Associates, whose address is 1345 Ridgeview Drive, Moscow, Idaho (hereinafter, "Contractor"): WHEREAS, the City has made application to and has been approved by the Idaho Department of Commerce (hereinafter, "Department") for the receipt of grant funds under the Idaho Community Development Block Grant (ICDBG) Program for the purposes of extension of infrastructure to and within a proposed affordable 42-unit housing project to be located within the limits of the City of Moscow, Idaho at 1851 White Avenue; and WHEREAS, the City desires to engage the Contractor to render certain services related to the administration of the above-described ICDBG project as described below; and WHEREAS, the City has complied with provisions for soliciting of contractors as cited in OMB Circular A-102; and WHEREAS, in order to assure effective management of the above project, it is deemed to be in the best interests of the City to enter into an agreement with the Contractor as hereinafter provided; NOW, THEREFORE, the City and the Contractor, in consideration of the mutual covenants and stipulations set out, do hereby agree as follows: ARTICLE 1. EMPLOYMENT OF CONTRACTOR The City agrees to engage the Contractor, and the Contractor agrees to provide the services described in Article 6 in order to provide for the administration and management of the ICDBG project for the City as approved by the Department. ARTICLE 2. INDEPENDENT CONTRACTOR The contracting parties warrant by their signature that no employer-employee relationship is established between the Contractor and the City by the terms of this contract. It is understood by the parties AGREEMENT FOR SERVICES PAGE 1 ---PAGE BREAK--- hereto that the Contractor is an independent contractor and as such neither it nor its employees, if any, are employees of the City for purposes of tax, retirement system, or social security (FICA) withholding. ARTICLE 3. CONTRACTOR'S INSURANCE The Contractor warrants that it has obtained, and will maintain at its expense for the duration of this Contract, statutory worker's compensation coverage for its principals and employees for the services to be performed hereunder. ARTICLE 4. LIAISON The City's designated liaison with the Contractor is Gib Myers. The Contractor's designated liaison with the City is Walter Steed. All communications between the parties, unless otherwise authorized in writing, shall be through the designated liaison. ARTICLE 5. EFFECTIVE DATE AND TIME OF PERFORMANCE This Contract shall be effective the date first above written. The services to be performed by the Contractor pursuant to this Contract shall be completed no later than project close-out. ARTICLE 6. SCOPE OF SERVICES The Contractor shall perform all services required by the Attachment 'C and the Contract Documents. It is understood and agreed by the parties that the services of the Contractor shall not include any of the following: the disbursement or accounting of funds distributed by the City's financial officer, legal advice, fiscal audits or assistance with activities not related to the CDBG project. ARTICLE 7. COMPENSATION For services rendered by the Contractor in satisfactory completion of the requirements of this Contract, the City shall pay to the Contractor a sum, not to exceed TWENTY-NINE THOUSAND FIVE HUNDRED DOLLARS($ 29,500.00), which the City agrees to pay out as set forth in Attachment subject to percentage reduction of said sum as described in Attachment ARTICLE 8. CONFLICT OF INTEREST The Contractor covenants that it presently has no interest and will not acquire any interest, direct or indirect, in the ICDBG project which would conflict in any manner or degree with the performance of its services hereunder. The Contractor further covenants that, in performing this Contract, it will AGREEMENT FOR SERVICES PAGE2 ---PAGE BREAK--- employ no person who has any such interest. Should any conflict of interest (as defined by the ICDBG Administrative Rules) arise during the performance of this contract, it will be disclosed and managed according to the ICDBG rules. ARTICLE 9. MODIFICATION AND ASSIGNABILITY OF CONTRACT This Contract contains the entire agreement between the parties, and no statements, promises, or inducements made by either party, or agents of either party are valid or binding unless contained herein. This Contract may not be enlarged, modified or altered except upon written agreement signed by the parties hereto. The Contractor may not subcontract or assign its rights (including the right to compensation) or duties arising hereunder without the prior written consent and express authorization of the City of Moscow and the Idaho Department of Commerce. Any subcontractor or assignee shall be bound by all of the terms and conditions of this Contract as if named specifically herein. ARTICLE 10. TERMINATION OF CONTRACT This Contract may be terminated as follows: Termination due to loss of funding. In the event that the Department reduces or terminates payments under the ICDBG Program so as to prevent the City from paying the Contractor with ICDBG funds, the City shall give the Contractor reasonable advance written notice which sets forth the effective date of the termination and explains that the termination is due to a loss or reduction of the ICDBG Program grant. The notice shall also describe the conditions for any reimbursement for any work completed. Termination for convenience. The City may terminate this contract in whole or in part for the convenience of the City when both parties agree that the continuation of the project is not in the best interest of the City and that further expenditure of funds will not produce the results contemplated by this Contract. The parties shall agree in writing upon the conditions, effective date and fair and reasonable payment for work completed. Termination for cause. If either the City or the Contractor determines that the other party has failed to comply with the terms and conditions of the Contract, the non-defaulting party may terminate this Contract in whole or in part at any time before the date of completion. If either party fails to comply with any of the terms and conditions of this Contract, the non-defaulting party may give notice, in writing, to the defaulting party of any or all deficiencies claimed. The notice shall be sufficient for all purposes if it describes the default in general terms. If all defaults are not cured and corrected by the defaulting party within a reasonable period as specified in the notice, the non-defaulting party may, with no further notice, declare this Contract to be terminated. In the case of default by the Contractor, AGREEMENT FOR SERVICES PAGE3 ---PAGE BREAK--- the Contractor will thereafter be entitled to receive payment for those services reasonably performed to the date of termination less the amount of damages suffered by the City by reason of the Contractor's failure to comply with this Contract. (ii) Notwithstanding the above, the Contractor is not relieved of liability to the City for damages sustained by the City by virtue of any breach of this Contract by the Contractor, and the City may withhold any payments to the Contractor for the purpose of setoff until such time as the exact amount of damages due the City from the Contractor is determined. ARTICLE 11. DOCUMENTS INCORPORATED BY REFERENCE The following are the Contract Documents and are incorporated by reference and hereby made a part of this Contract. Attachment Conditions and requirements for Payment Attachment Community Development Block Grant Assurances Attachment Scope of Services Attachment Request for Proposal Dated January 15, 1993 Attachment Application by City of Moscow to Idaho Dept. of Commerce dated November 6, 1992, and Addendum dated February 5, 1993 In addition, all applicable local, state and federal statues and regulations are hereby made a part of this Contract and shall be adhered to at all times. Violation of any of these statutes or regulations by the Contractor shall be deemed material and shall subject the Contractor to termination of this Contract for cause. ARTICLE 12. CIVIL RIGHTS ACT OF 1964 The Contractor shall abide by the provisions of the Civil Rights Act of 1964, which states that under Title VI, no person may, on the grounds of race, color, or national origin, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving federal financial assistance. ARTICLE 13. SECTION 109 OF THE HOUSING AND COMMUNITY DEVELOPMENT ACT OF 1974 The Contractor shall comply with the following provision: No person in the United States may on the grounds of race, color, national origin, or sex be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or AGREEMENT FOR SERVICES PAGE4 ---PAGE BREAK--- activity funded in whole or in part with the funds made available under this title. Any prohibition against discrimination on the basis of age under the Age Discrimination Act of 1975 or with respect to any otherwise qualified handicapped individual as provided in Section 504 of the Rehabilitation Act of 1973 will also apply to any such program or activity. ARTICLE 14. SECTION 3 OF THE HOUSING AND URBAN DEVELOPMENT ACT OF 1968 The Contractor will ensure that, to the greatest extent feasible, opportunities for training and employment arising in connection with this ICDBG-assisted project will be extended to lower income project area residents. Further, the Contractor will, to the greatest extent feasible, utilize business concerns located in or substantially owned by residents of the project area in the award of contracts and purchase of services and supplies. ARTICLE 15. MINORITY BUSINESS ENTERPRISE Consistent with the provisions of Executive Order 11246 and OMB Circular A-102, Attachment 0, the Contractor will take affirmative steps to assure that minority businesses are used when possible as sources of supplies, equipment, construction and services. Additionally, the Contractor must document all affirmative steps taken to solicit minority businesses and upon request, shall provide this documentation to the City along with the names of the minority subcontractors and suppliers. ARTICLE 16. NONDISCRIMINATION The Contractor shall not discriminate against any employee or applicant for employment on the basis of race, color, religion, creed, political ideals, sex, age, marital status, physical or mental handicap, or national origin. ARTICLE 17. OWNERSHIP AND PUBLICATION OF MATERIALS All reports, information, data, and other materials prepared by the Contractor pursuant to this Contract shall be the property of the City and the Department, whom shall have the exclusive and unrestricted authority to release, publish or otherwise use them, in whole or in part. All such materials developed under this contract shall not be subject to copyright or patent in the United States or in any other country without the prior written approval and express authorization of the City and the Department. AGREEMENT FOR SERVICES PAGES ---PAGE BREAK--- ARTICLE 18. REPORTS AND INFORMATION The Contractor shall maintain accounts and records, including personnel, property and financial records, adequate to identify and account for all costs pertaining to this Contract and such other records as may be deemed necessary by the City to assure proper accounting for all project funds, both federal and non­ federal shares. These records shall be made available upon demand to the City or its authorized agents or representatives for audit purposes and will be retained for three years after the expiration of this Contract. ARTICLE 19. ACCESS TO RECORDS It is expressly agreed that the Contractor's records relating to this Contract shall be available during normal business hours for inspection by the City, the Department, the U.S. Department of Housing and Urban Development, the U.S. Comptroller General, the Office of Inspector General, and, when required by law, representatives of the State of Idaho. ARTICLE 20. CONSTRUCTION AND VENUE It is agreed that this Contract shall be construed under and governed by the laws of the State of Idaho. In the event of litigation concerning it, it is agreed that proper venue shall be the District Court of the Second Judicial District of the State of Idaho, in and for the County of Latah. ARTICLE 21. INDEMNIFICATION The Contractor waives any all claims and recourse against the City, including the right of contribution for loss and damage to persons or property arising from, growing out of, or in any way connected with or incident to the Contractor's negligent performance of this Contract except for liability arising out of the sole negligence of the City or its officers, agents or employees. Further, the Contractor shall indemnify, hold harmless, and defend the City against any and all claims, demands, damages, costs, expenses or liability arising out of the Contractor's negligent performance of this Contract except for liability arising out of the sole negligence of the City or its officers, agents or employees. ARTICLE 22. LEGAL FEES In the event either party incurs legal expenses to enforce the terms and conditions of this contract, the prevailing party is entitled to recover reasonable attorney's fees and other costs and expenses, whether the same are incurred with or without suit. AGREEMENT FOR SERVICES PAGE6 ---PAGE BREAK--- ARTICLE 23. SPECIAL WARRANTY The Contractor warrants that nothing of monetary value has been given, promised or implied as remuneration or inducement to enter into this Contract. The Contractor further declares that no improper personal, political or social activities have been used or attempted in an effort to influence the outcome of the competition, discussion, or negotiation leading to the award of this Contract. Any such activity by the Contractor shall make this contract null and void. IN WITNESS WHEREOF, said Contractor and the City have caused this agreement to be executed on the day and year first above written. Contractor: City: by: Paul C. Agidius, Mayor ATTEST: . .uae d Elaine Russell, City Clerk ACKNOWLEDGMENT . J / On this OJ 3 · · day of , 1993, before me, a Notary Public of the State of Idaho, personally appeared ?e.uZc:2?1 @J , in his official capacity as At--Z' , known to me to be the person described in the above document and acknowledged to me he executed the same. AGREEMENT FOR SERVICES Nota?y Public residing at . My Commission expires 3/:?6-z PAGE? ---PAGE BREAK--- ACKNOWLEDGMENT On this day of , 1993, before me, a Notary Public of the State of Idaho, personally appeared Paul C. Agidius n his official capacity as Mayor of the City of Moscow, known to me to be the person described in the above document and acknowledged to me he executed the same. Notary Public residing at My Commission expires 3 76? ' ACKNOWLEDGMENT On this d- day of - , 1993, before me, a Notary Public of the State of Idaho, personally appeared Elaine Russell in r officwl capacity as Moscow Crty Clerk, known to me to be the person described in the above document and acknowledged to me she executed the same. AGREEMENT FOR SERVICES Notary i>tblic residing at' My Commission expires 3 ?d z PAGES ---PAGE BREAK--- AITACHMENT The City shall pay Walter M. Steed & Associates for performance of the services described in Article 6 a sum not to exceed TWENTY -NINE THOUSAND FIVE HUNDRED DOLLARS ($29,500.00), as detailed in Article 6 and the following paragraph, unless such sum is subsequently changed by the agreement of both parties as described in Article 9, or pursuant to a reduction in of funds to be paid by the Idaho Department of Commerce Community Development Block Grant for grant administration. Reduction in ICDBG Funds: In the case of a reduction in funds available for grant administration, the Contractor agrees that it shall accept a percentage reduction in compensation to be paid commensurate with such reduction. The City agrees that the portion of the block grant funds to be paid to the City for grant administration shall also be reduced by a like percentage Payment Requests: Upon Contractor's written request, the City shall make progress payments to Contractor as required herein. Billings will occur based on work completed during the previous period and referenced on two bills: 1. Upon completion of Environmental Review Records, and the securing of "Notice of Removal of Grant Conditions and Release of Funds" from the Department. This includes all the preliminary activities involved in setting up a grant, including, but not limited to, start-up activities, project file organization, budgeting, work with the City to establish a comprehensive outlining of grant requirements/expectations, assistance as required with procurement of engineering services, etc. Contractor shall receive FOUR THOUSAND FOUR HUNDRED TWENTY -FIVE DOLLARS($ 4,425.00). 2. Upon execution of construction contract and completion of pre-construction conference and for work including, but not limited to, work with the City as required in the preparation of bid package; bid opening/award; assistance with execution of the construction contract; and conduct of the preconstruction conference. Contractor shall receive SEVEN THOUSAND THREE HUNDRED SEVENTY -FIVE DOLLARS 7,375.00). 3. During the construction period, including but not limited to: work with contractors and subcontractors to monitor Davis-Bacon, civil rights and all other required compliance activities; project management; attendance at meetings; maintenance of communication among all parties; i.e., the City, the Department of Commerce, the ---PAGE BREAK--- Idaho Housing Agency, engineers, contractors, and others as needed; and the conduct of project monitoring, as needed. Contractor shall receive payments of THREE THOUSAND FIVE HUNDRED DOLLARS ($3,500.00); compensation for the last month of construction shall be that amount necessary to bring Contractor1s total compensation during the construction period to a total of FOURTEEN THOUSAND SEVEN HUNDRED FIFTY DOLLARS ($14,750.00). Final Payment: The City shall pay the final TWO THOUSAND NINE HUNDRED FIFTY DOLLARS ($2,950.00) of the Contract sum upon Contractor1s written requisition when all the above services are completed; when the Department has monitored the project files and cleared any and all monitoring findings; and when the Contractor has prepared and submitted the Final Report for the closeout of the grant. Performance of Staff: The Contractor will be responsible for the successful performance and completion of services by its assigned staff as specified in the Scope of Work. Contractor will certify that its staff work is complete and in compliance with all ICDBG program requirements prior to requesting payment for services. ---PAGE BREAK--- ATTACHMENT Community Development Block Grant Assurances 1. Nondiscrimination Under Title VI of the Civil Rights Act of 1964 This Agreement is subject to the requirements ofTitle VI of the Civil Rights Act of 1964 (P.L. 88-352) and HUD regulations with respect thereto including the regulations under 24 CFR Part 1. In the sale, lease or other transfer of land acquired, cleared or improved with assistance provided under this Agreement, the Grantee shall cause or require a covenant running with the land to be inserted in the deed or lease for such transfer, prohibiting discrimination upon the basis of race, color, religion, sex or national origin, in the sale, lease or rental, or in the use or occupancy of such land or any improvements erected or to be erected thereon, and providing that the Grantee is undertaking its obligation in carrying out the program assisted hereunder, agrees to take such measures as are necessary to enforce such covenant and will not itself so discriminate. This agreement is also subject to the requirements under the Fair Housing Act Amendments of 1988 which has been expanded to cover handicapped persons and families with children. 2. TITLE VIII This Agreement is subject to the requirements of Title VIII of the Civil Rights Act of 1968 (P.L. 90-284), and HUD regulations with respect thereto, providing that it is the policy of the United States, within constitutional limitations, to provide fair housing, and prohibiting any person, in the sale, rental, financing, or brokers of housing, from discriminating or in any way making unavailable or denying a dwelling to any person because of race, color, religion, sex or national origin. In the implementation of Title VIII, HUD is guided by Executive Orders 11 063 and 12259, and 24-CFR parts 100 through 115, particularly Part 107. 3. Section 109 This Agreement is also subject to provisions of Section 109 of the Housing and Community Development Act of 1974 (P.L. 93-383), as amended. Section 109 prohibits the use of criteria based on race, color, national origin or sex to exclude any person from participating in or benefiting from any program or activity funded in whole or part with community development funds made available pursuant to the Act. Section 109 further incorporates prohibitions against age discrimination contained in the Age Discrimination Act of 1975 (42 USC 6101 et seq.) and against handicapped discrimination contained in Section 504 of the Rehabilitation ---PAGE BREAK--- Act of 1973 (29 USC 794), as amended. 4. Labor Standards Except with respect to the rehabilitation of residential property designed for residential in excess of $2,000 for the construction, prosecution, completion or repair of any building or work financed in whole or in part with assistance provided under this Agreement, shall comply with the requirements of the Davis­ Bacon Act, as amended (40 U.S.C. 276a-276a-5) and the Contract Work Hours and Safety Standard Act (40 U.S.C. 327 et seq.), as well as HUD requirements pertaining to such contracts and the applicable requirements of the regulations of the Department ofLabor under 29 CFR Parts 3 and 5.5, governing the payment of wage rates higher than those required under such regulations are imposed by state or local law, nothing hereunder is intended to relieve the Grantee of its obligations, if any, to require payment of the higher rates. The Grantee shall cause or require to be inserted in full, in all such contracts subject to such regulations, provisions meeting the requirements of 29 CFR 5.5. No award shall be made to any contractor who is at the time ineligible under the provisions of any applicable regulations of the Department of Labor to receive an award of such contract. 5. Environmental Standards This Agreement is subject to the policies contained in the National Environmental Policy Act of 1969 (42 U.S. C. 4321 et seq.), and related laws, as furthered by HUD regulations contained in 24 CFR part 58. The Grantee hereby assumes responsibility for environmental review, decision-making, and other action under NEPA and related laws, in accordance with Part 58. 6. Section 3 This Agreement is subject to the employment and contracting requirements of Section 3 of the Housing and Urban Development Act of 1968 (12 U.S.C. 170lu). Section 3 requires that, to the greatest extent feasible, opportunities for training and employment be given to lower-income persons residing within the unit of local government or the metropolitan area or nonmetropolitan county in which a covered project is located; and that contracts for work in connection with such projects be awarded, to the greatest extent feasible, to eligible business concerns which are located in, or owned in substantial part by, persons residing in the same metropolitan area or nonmetropolitan county as the project. HUD regulations contained in 24 CFR Part 13 5 contain guidelines relating to Section 3 objectives. 7. Lead Based Paint Hazards The construction or rehabilitation of residential structures with assistance provided under this Agreement is subject to HUD Lead-Based Paint regulations, 24 CFR ---PAGE BREAK--- Part 35. Any grants or loans made by the Grantee for the rehabilitation of residential structures with assistance provided under this Agreement shall be made subject to the provisions for the elimination of lead-based paint hazards under Subpart B of said regulations, and the Grantee shall be responsible for the inspections and certifications required under Section 35.14(f) thereof 8. Conflict of Interest of Members, Officers, or Employees ofGrantee, Members of Local Governing Body, or Other Public Officials No member, officer, or employee of the Grantee, or its designees or agents, no member of the governing body of the locality in which the program is situated, and no public official of such locality or localities who exercises any functions or responsibilities with respect to the program during his tenure or for one year thereafter, shall have any interest, direct or indirect, in any contract or subcontract, or the proceeds thereof, for work to be performed in connection with the program assisted under the Agreement. The Grantee shall incorporate, or cause to be incorporated, in all such contracts a provision prohibiting such interest pursuant to the purposes of this section. 9. Prohibition Against Payments or Commissions The assistance provided under this Agreement shall not be used in the payment of any bonus or commission for the purpose of obtaining HUD approval of the application for such assistance, or HUD approval of applications for additional assistance, or any other approval or concurrence of HUD required under this Agreement, Title I of the Housing and Community Development Act of 1974 or HUD regulations with respect thereto; provided, however, that reasonable fees or bona fide technical, consultant, managerial or other such services, other than actual solicitation, are not hereby prohibited if otherwise eligible as program costs. 10. Conflict of Interest of Certain Federal Officials No member of or Delegate to the Congress of the United States, and no Resident Commissioner, shall be admitted to any share or part of this Agreement or to any benefit to arise from the same. 11. Historic Preservation Act of 1966 Historic Preservation Act of 1966, as amended (16 U.S. C. 470 et seq.). ---PAGE BREAK--- 12. Additional Assurances The Grantee shall remain fully obligated under the provisions of the Agreement notwithstanding its designation of any third party or parties for the undertaking of all or any part of the program with respect to which assistance is being provided under this Agreement. The Grantee shall comply with all lawful requirements of the Grantor to insure this Agreement is carried out in accordance, and with the obligations and responsibilities of the Grantor to HUD. 13. Requirements for Units of General Local Government A Certification Title I of the Housing and Community Development Act of 1974, as amended through 1983, Section 1 06( d) ( 5) units of general local government must make certain certifications to the State. The certifying official must have sufficient authority to make such certifications on behalf of the unit of government. The State may not distribute funds unless the unit of government has submitted certifications providing essentially that: 1. it will minimize displacement as a result of activities assisted with ICDBG funds; 2. it will conduct and administer its program in conformance with Title VI and Title VIII, and affirmatively furthering fair housing; 3. it will provide opportunities for citizen participation comparable to the State's requirements (those described in Section 104(a) of the Act, as amended); 4. it will not use assessments or fees to recover the capital costs ofiCDBG­ funded public improvements from low and moderate income owner occupants; and 5. it will abide by all State and Federal rules and regulations related to the implementation and management of Federal grants. ---PAGE BREAK--- ATTACHMENT Scope of Services Contractor shall provide grant administration services for the White Avenue Infrastructure Idaho Community Development Block Grant (ICDBG) as outlined below. 1. Contractor shall assist with and provide consultation in project planning as required. 2. Contractor shall respond to all inquiries from the Idaho Department of Commerce (IDC) regarding the grant application and write any necessary addenda. 3. Contractor shall provide assistance as required with preparation for and presentation of the project to the IDC Advisory Committee. 4. Contractor shall prepare an administrative plan and obtain IDC approval. 5. Contractor shall establish and maintain project files required for administration of the ICDBG. 6. Contractor shall prepare in a timely manner all documentation and reports required for administration of the ICDBG. 7. Contractor shall serve as Environmental Review Officer in the discharge of all environmental review requirements detailed in Chapter II of the 1992 ICDBG Program Grant Administration Manual, including a. establishing an Environmental Review Record file; b. completing an Environmental Assessment; c. making an Environmental Finding; d. Publishing the appropriate Finding and Request for Funds (ROF); e. Submitting the ROF, with Assessment and State Historic Preservation Office letter, to the IDC for review and approval. 8. Contractor shall assure compliance with all ICDBG civil rights requirements as detailed in Chapter III of the Grant Administration Manual, including a. documenting race, ethnicity, gender, and handicapped status of all project beneficiaries; b. documenting actions taken to provide contracting opportunities to minority- and women-owned business enterprises through inclusion in file and submittal to the IDC of all Section 3 Clause and other Contractor Certifications. 9. Contractor shall serve as the City's designated Labor Standards Officer to assure compliance with all ICDBG labor standards requirements as detailed in Chapter IV of the Grant Administration Manual, including a. establishing a Labor Standards Compliance file; b. notifying the IDC regarding designated responsibility for compliance; c. requesting current Davis-Bacon wage rates before advertising for bids, and updating wage rates 10 days prior to bid opening; Scope of Setvices Page 1 of 2 ---PAGE BREAK--- d. acquiring necessary additional classifications; e. confirming that no contractor is ineligible for federally assisted work prior to contract award; f. conducting the preconstruction conference especially to discuss labor standards requirements and other grant requirements; submitting signed minutes from the conference to the IDC; g. notifying the IDC regarding the start of construction; h. collecting and reviewing in a timely manner all weekly contractor payrolls; 1. conducting on-site project inspections including, at minimum, two employee interviews per contractor for every thirty days on the project; j. verifying interview information against payrolls; k. confirming federal wage determination posting; I. correcting all labor standards violations and reporting all payroll discrepancies to the IDC; m. maintaining full documentation attesting to all enforcement activities regarding federal labor standards requirements; n. complying with any other requirements posed by HUD or the IDC. 10. Contractor shall serve as liaison among all agencies to assure effective coordination of all project activities, including housing construction, from project inception to grant close-out, and shall serve as first contact in all City of Moscow/IDC interaction. 11. Contractor shall make on-site visits and attend City Council or other public meetings as necessary to represent the project. 12. Contractor shall attend construction meetings; 13. Unless otherwise directed, Contractor shall meet weekly with the Community Development Director and other City personnel as may be required for the purpose of providing verbal reports regarding the progress of the project. 14. Contractor shall provide to the Community Development Director progress reports as required by the IDC for each grant drawdown to be submitted to the IDC. 15. Contractor shall report in writing to the IDC and the City's Community Development Director any major compliance, performance or management problems. 16. Contractor shall notify the IDC regarding construction completion. 17. Contractor shall complete grant close-out on project completion in accordance with all requirements posed by HUD and the IDC, including resolution of any IDC Findings. Scope of Services Page 2 of2