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IDAHO DEPARTMENT OF COMMERCE GEM COMMUNITY IMPLEMENTATION GRANT CONTRACT GRANT CONTRACT#: GCI 04-II-04 COMMUNITY: CITY OF MOSCOW This contract is made and entered between the Idaho Department of Commerce, herein after called the DEPARTMENT, and the City of Moscow herein after called the GRANTEE. TERMS AND CONDITIONS Article I- Period of Performance and Grant Amounts The project work to be completed hereunder shall be accomplished from the effective date of February 12, 2004 and shall continue up to and including project closeout. Article II -General Conditions The GRANTEE shall adhere to the Gem Community Implementation Grant Administrative Rules IDAPA 48.01.04. Both parties shall additionally adhere to statutes and regulations of the State ofldaho. Execution of this contract by the GRANTEE serves as an acknowledgement that they are familiar with all statutes, rules, regulations, and guidelines noted in this paragraph. Article Ill -Grant Amount The maximum amount of Gem Community Implementation Grant (GCI) assistance hereby awarded is $45,000. The GRANTEE hereby agrees to provide $9,000 in the f01m of local match ( i.e., local, state or other allowed federal contributions) for the purposes of completing this project. In the event that costs exceed the total dollars budgeted for the project, the GRANTEE shall be responsible for finding the additional funds. The DEPARTMENT will not provide additional grant funds to pay cost overruns. The GRANTEE shall adhere to the budget as outlined in Attachment A, unless otherwise amended. GCI funds cannot be shifted to new activities. Up to 10% ofGCI funds may be shifted between approved activities without an amendment to the Scope of Work and Budget. Article IV -Work Performance The project activities to be accomplished under the conditions of this contract are outlined in the Scope of Work, as described in Attachment B. City of Moscow GCI 04-II-04 Page I 2004-07 ---PAGE BREAK--- Article V - Payments The GRANTEE may periodically request grant funds up to 100% of the value of work perfonned for all items in the GCI budget. If the DEPARTMENT is satisfied with the request, the DEPARTMENT will pay the GCI amount requested within thirty(30) days of the receipt of the request. The GRANTEE shall certify that all work that is billed to the DEPARTMENT is complete at the time of the billing. The GRANTEE shall be responsible for any discrepancy or error in billing or documentation. Article VI - Financial and Progress Reports In the performance of this contract, the GRANTEE shall keep books, records, and accounts of all activities related to the provisions of this contract. On each interim request for funds submitted to the DEPARTMENT, the GRANTEE shall certify the information is true and correct based upon the GRANTEE'S official accounting records. The GRANTEE shall also submit a status report that enumerates costs incurred by line item as described in the project budget. A final report shall be submitted upon completion of the project funded under this contract. The GRANTEE shall submit interim performance reports as specified in the Scope of Work, Attachment B. A detailed written final report with documentation of the activities carried out and benefits generated shall be submitted to the DEPARTMENT at the conclusion of the project. a. Status Report. A status report shall contain the following information. 1. A short narrative outlining the project status, successes, problems, etc. 11. Press clippings, pictures, and other information about the project as available. This report shall be due with each interim reimbursement request. b. Final Report. The final report shall contain the following information: 1. A narrative describing the success of the project. 11. A description of the impact the project has had and will have on the community including long-term benefits anticipated. 111. A description of any special contributions or work provided on the project. tv. Press clippings, before and after pictures, and other information about the project, if available. City of Moscow GCI 04-11-04 Page2 ---PAGE BREAK--- Article VII - Amendments The DEPARTMENT may amend this contract on its own initiative or at the request of the GRANTEE to reflect changes in the Scope of Work, Design or Budget of the project. Such changes shall be mutually agreed upon, and evidenced by a written contract amendment In no case shall the nature or purpose of the project be amended from what was generally described in the application and was the basis for selection of the project except as provided in the GCI Administrative Rules IDAPA 48.0 1.04. No changes in Scope of Work, costs or services shall be effective until approved in a written contract amendment signed by both parties. Article VIII- Accountability & Monitoring The DEPARTMENT may monitor and make periodic inspections and evaluations of the project and all its books and records pertaining to the project. The GRANTEE shall make available to the DEPARTMENT the books and records during regular working hours. These books and records shall be maintained for at least three years following close-out of the project Each GRANTEE that provides a portion of their GCI Grant in any fiscal year to a subgrantee, such as a special district or a non-profit organization, shall require the sub grantee to meet all of the requirements governing these funds. The GRANTEE shall be responsible for monitoring any subgrantee for compliance with all state laws and regulations. Article IX - Termination The DEPARTMENT shall have the right to terminate this contract in whole or in part, at any time before the date of completion, whenever it is detennined the GRANTEE has failed to comply with the conditions of the contract, or funding for the GCI program is reduced or eliminated. The DEPARTMENT shall notify the GRANTEE in writing of the determination and the reasons for the termination and the effective date. The DEPARTMENT may cancel this Grant at any time with or without cause upon thirty (30)days written notice to the GRANTEE specifying the effective date of the termination. The DEPARTMENT and the GRANTEE will coordinate the orderly termination of work, transfer of work, and payment for work completed under the Grant The GRANTEE shall not undertake any work without first obtaining approval of the D EP AR TMENT. Article X - Special Warranty Other than the Grant award, the GRANTEE warrants that nothing of monetary value has been given, promised or implied as remuneration for entering into this contract. The GRANTEE further declares no improper personal, political or social activities have been used or attempted in an effort to influence the outcome of the competition, discussion or negotiation leading to the award of this contract. City of Moscow GCI 04-II-04 Page3 ---PAGE BREAK--- Article XI - Relationship of Contracting Parties The contracting parties agree that no employer-employee relationship is established between the DEPARTMENT and the GRANTEE by the terms of this contract. The GRANTEE further indemnifies the State of Idaho and the DEPARTMENT and holds them harmless against any and all suits, actions, claims or losses of every kind, nature, and description, including costs, expenses, and attorney fees, that may be incurred by reason of any act or omission, neglect or misconduct of the GRANTEE that may arise out of this agreement on its performance. Article XII - Conflict of lnterest No official or employee of the GRANTEE or the DEPARTMENT shall have any direct or indirect financial interest in the project. Article XIII - Match Expenditures Match expenditures must be in accordance with the specific rules, regulations, and instructions pertaining to match expenditures, contained in the Gem Community Implementation Grant Handbook and the Administrative Rules. Article XIV - Non-Allowable Costs Gem Community Implementation Grant funds shall not be used for payroll costs for city, county, development corporation or other community agencies; or the construction, rehabilitation or operation of schools, general government facilities, jails or state facilities; administrative costs, political activities, and religious activities, facilities, and programs. Article XV - Recognition of Funding Source A Gem Community Implementation Grant funds this contract in whole. All activities funded by the Idaho Gem Community Implementation Grant program shall credit the program per section 36 GCI rules. City of Moscow GCI 04-II-04 Page4 ---PAGE BREAK--- Article XVI - Liaison The GRANTEE shall submit all requests for funds, correspondence, and narrative progress reports to the following address: APPROVED: Idaho Department of Commerce GCI Grant Program 700 West State Street P.O. Box 83720 Boise, !D 83 720-0093 , _ I • if V . Roge · •v adsen, Actmg D1rector Date Idaho Department of Commerce Federal Tax Identification Number--------- For Intemal Use of the Department Gloria Mabbutt Rural Team Manager Lisa Robbins Financial Supervisor City of Moscow GCI 04-II-04 Reviewed and Approved Date PageS ---PAGE BREAK--- Attachment A Gem Community Implementation Grant PROJECT BUDGET Applicant (or Grantee): CITY OF MOSCOW Project No.: GCI 04-II-04 Project: City of Moscow- Alturas Technology Center - AHA-Comtech AMOUNTS Local In- LINE ITEMS GCl Local Cash Kind Other Administration $2,500 Architectual Services $45,000 $5,000 $1,500 Total Costs** $45,000 $5,000 $4,000 $0 Remarks: City match consist of force account and in-kind services City of Moscow GCI 04 -11-04 Other Total $2,500 $51,500 $0 $0 $0 $0 $0 $0 $0 $0 I $54,000 I Page6 ---PAGE BREAK--- L Project Description - ATTACHMENT B SCOPE OF WORK GCI 04-ll-04 This project entails the design of an approximately 12,000 square foot technology development center. II. Project Schedule - GCI Contract Signed Professional Services Procured Design Construction Project Completed -GCI Closeout III. Project Outcomes - February 2004 February 2004 March-May 2004 June 2004 December 2004 Upon completion, this project will bring a technology development business to the City of Moscow. AHA-Comtech is expected to bring 8 new jobs and 15 existing positions to the community. IV. Special Conditions - A. Contracted Services - Prior to seeking reimbursement for any services, associated with this contract, the GRANTEE will document that these services were procured in accordance with Idaho Code. Documentation shall include an affidavit of publication, proof that all bonding and licensure requirements were met, and a tabulation of bids. B. Recognition - Any plans or printed materials developed in conjunction with this grant shall contain the Idaho Department of Commerce logo and language crediting the Idaho Department of Commerce, Gem Community Implementation Grant program for funding this project. Additionally, the grantee and its project partners will credit the Idaho Department of Commerce, Gem Community Implementation Grant Program on any project signs crediting funding partners. City of Moscow GCI 04-/J-04 Page?