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PARTIES STATE/LOCAL AGREEMENT PROJECT NO . CM-0002(107) FUTURE TRUCK, UNIVERSITY OF IDAHO LATAH COUNTY KEYNO. 8328 This Agreement is made and entered into this 6th day of Aug us t 2001, by and between the IDAHO TRAt'ISPORTATION DEPARTMENT, hereafter called the lTD, and the CITY OF MOSCOW, hereafter called the CITY. PURPOSE The CITY, in conjunction with the National Institute for Advanced Transportation Technology (NIATT)'s Center for Clean Vehicle Technology at the University ofidaho, has developed a project under the Congestion Mitigation! Air Quality Program to provide education concerning alternative solutions to air quality problems. The project will be developed in accordance with the Statement of Work attached hereto as Exhibit A. Authority for this Agreement is established by Section 40-317 of the Idaho Code. It is mutually agreed and understood by the Parties that: SECTION I 1. This Agreement is entered into for the purpose of complying with certain provisions of the Transportation Equity Act for the 2 1" Century (TEA-2 1) m obtaining Federal participation in this project. 2 . The total Federal funds available for this project is $30,000.00, made available through the Congestion Mitigation! Air Quality Program. The total liability of the lTD shall be limited to the federal funds made available through the Congestion Mitigation! Air Quality Program for this project. The local match has been made available through the CITY. 3. Modifications within the scope of this Agreement shall be made by mutual consent of the parties, by the issuance of a v.Titten modification signed and dated by both parties, prior to any changes being performed. Each party is not obligated to fund any changes not properly approved in advance. ROADWAY DESIGN REGISTER NO. t.f/5X' 2001-35 ---PAGE BREAK--- 4. Each party or the Controller General, through any authorized representative, may access and examine all books, papers, or documents related to this Agreement. 5. This Agreement in no way restricts each party from participating in similar activities with other public agencies, organizations, and individuals. 6. Pursuant to Section 22, Title 41, United States Code, no member of, or Delegate to Congress shall be admitted to any share or part of this instrument, or any benefits that may arise therefrom. 7. This agreement shall become effective on the first date mentioned above and shall remain in full force and affect until the project is completed. Either party may terminate this agreement in whole or in part at any time prior to completion of the project by providing thirty (30) days written notice. The CITY shall not incur any new obligations for the terminated portion of the instrument after the effective date, and shall cancel as many obligations as is possible. Full credit shall be allowed for CITY's expenses and all non-cancelable obligations properly incurred up to the effective date of termination. 8. The principal contacts for this Agreement are: Ken Helm Idaho Transportation Department District Two PO Box 837 Lewiston, ID 83501-0837 (20 8) 799-422 3 SECTION II That the lTD will: Dale Pernula City of Moscow PO Box 920 3 Moscow, ID 83843 (20 8)883-7000 Retain approval authority for all technical aspects of the work described in the attached Statement of Work. 2 . Program the development of the project, and execute all necessary agreements v.ith the Federal Highway Administration. 3. Authorize the CITY to administer the project and make any necessary changes and decisions within the general scope of the Statement of Work. Prior approval of the lTD will be obtained if it is necessary, during the life of the project, to deviate from the Statement of Work to such an extent that the nature of the completed project is significantly changed. 5. Provide general overview of the project by the lTD's District Two Engineer or his representatives. -2 - ---PAGE BREAK--- 6. Upon receipt of appropriate billing, reimburse the CITY for the Federal share of costs of provided services, up to a maximum of $10,000.00 per year for each of FYOl, FY02 and FY03. Payments shall be made as approved invoices are submitted, and shall be made payable to the CITY OF MOSCOW. 7. Indemnify, save harmless, and defend regardless of outcome the CITY from expenses of, and against suits, actions, claims, or losses of every kind, nature and description, including costs, expenses, and attorney fees that may be incurred by reason of any act or omission, neglect, or misconduct of the lTD in the development of the work as described in the attached Statement of Work. SECTION III That the CITY will: 1 . Designate a project manager and other personnel as the CITY deems necessary to oversee the work described in the attached Statement of Work. The manager will be responsible for administering all required documents to obtain Federal reimbursement of approved project expenditures. Requests for reimbursement will be processed through the lTD. 2. The CITY will bill the lTD for reimbursement of actual expenses on a yearly basis. Each invoice shall display the total actual project costs. The lTD will reimburse the CITY for actual expenses, up to a maximum of $10 ,000.00 per year for each of FYOl, FY02 and FY03. B iHings shall be sent to: Ken Helm Idaho Transportation Department District Two PO Box 837 Lewiston, ID 83501 -0837 3. Participate in the various tasks necessary to complete the work described in the attached Statement of Work. 4. Keep all records in accordance with the procedures and format recommended by the lTD. 5. Provide written notification of completion of the project to lTD, to the attention of Ken Helm at the above address. 6. Maintain all books, documents, papers, accounting records, and other evidence pertaining to costs incurred on the project, and make such materials available during the Agreement period, and for three years from the date of the final payment under the Agreement, for inspection by the lTD, Federal Highway Administration, or any other authorized representative of the Federal government. Copies thereof will be furnished if requested. ---PAGE BREAK--- 7. Indemnify, save harmless, and defend, regardless of outcome the lTD from expenses of, and against suits, actions, claims, or losses of every kind, nature, and description, including costs, expenses, and attorney fees that may be incurred by reason of any act or omission, neglect or misconduct of the CITY in the design and construction of the work described in the attached Statement of Work. EXECUTION This Agreement is executed for the lTD by its Assistant Chief Engineer, and executed for the CITY by the Mayor, attested to by the City Clerk, with the imprinted corporate seal of the CITY OF MOSCOW IDAHO TRANSPORTATION DEPARTMENT APPROVED: Deputy Attorney General j CITY OF MOSCOW By regular/sl'ssial meeting held on Jt:,,r CHJ?/1 hm:8328 SLA.doc ---PAGE BREAK--- RESOLUTION NO. 2001-10 A RESOLUTION OF THE CITY OF MOSCOW, A MUNICIPAL CORPORATION OF THE STATE OF IDAHO, AUTHORIZING CITY PARTICIPATION IN FUTURE TRUCK PROJECT. WHEREAS, THE Idaho Transportation Department, hereafter called the STATE, has submitted an Agreement stating obligations of the STATE and the CITY OF MOSCOW, hereafter called the CITY, for development of the Future Truck; and WHEREAS, the STATE is responsible for obtaining compliance with laws, standards and procedural policies in the development of projects when there is federal participation in the costs; and WHEREAS, certain functions to be performed by the STATE involve the expenditure of funds as set forth in the Agreement; and WHEREAS, the STATE can only pay for work associated with the State Highway system; and WHEREAS, the CITY is fully responsible for its share of project costs; and NOW THEREFORE, be it resolved by Mayor and Council of the City of Moscow, Idaho, as follows: 1. That the Agreement for Federal Aid Highway Project CM-0002(107) is hereby approved. 2. That the Mayor and the City Clerk are hereby authorized to execute the Agreement on behalf of the CITY. 3. That duly certified copies of the Resolution shall be furnished to the Idaho Transportation Department. PASS ED by the City Council and APPROVED by the Mayor this 6th day of August, 200 I. CERTIFICATION 5 ---PAGE BREAK--- EXHIBIT A STATEMENT OF WORK FOR CMAQ IMPROVEMENT PROGRAM SUPPORT TO UNIVERSITY OF IDAHO FUTURE TRUCK PROJECT Aprilll, 2001 PURPOSE: This statement of work (SOW) pertains to plans developed by the Advanced Vehicle Concepts Team (AVCT) from NIATT's Center for Clean Vehicle Technology at the University ofldaho and the support provided by the Idaho Transportation Department (ITD) Congestion Mitigation and Air Quality ( CMAQ) Improvement Program. This SOW describes planned activities for ITD fiscal years 2001 through 2003. POINTS OF CONTACT: Donald M. Blackketter, Ph.D., P.E. Associate Professor of Mechanical Engineering Assistant Director, National Institute for Advanced Transportation Technology Moscow, ID 83844-0902 [PHONE REDACTED] e-mail: [EMAIL REDACTED] Ken Helm Idaho Transportation Department Lewiston, Idaho [PHONE REDACTED] e-mail: [EMAIL REDACTED] BACKGROUND: The Future Truck project is a demonstration vehicle for clean vehicle technologies. As such, it provides several opportunities for education concerning alternative solutions to air quality problems. Starting with a stock, sport utility vehicle, the A VCT will change the vehicle to hybrid-electric thereby significantly reducing greenhouse gas emissions. Vehicle performance, comfort, and safety will be maintained at comparable levels to the stock configuration. For 200 I, General Motors Corporation provided a new Chevrolet Suburban for conversion. For 2002 and 2003, Ford Motor Company will provide a new Ford sport utility vehicle for conversion. The faculty, staff, and team members will fully exploit the education opportunities arising from research of ---PAGE BREAK--- emission reduction techniques, system design, component fabrication, system integration, performance modeling, system testing and evaluation, Education will be a mix of hands on work, displays, demonstrations, oral presentations, and written articles. SCHEDULE FOR FY 2001: A VCT activities that could be completed with support from the CMAQ Improvement Program are primarily of two types: education about clean vehicle technologies, and planning and promotion of clean vehicle systems. Planned A VCT activities for FY 2001 are shown in the following table. ACTIVITY Vehicle display with A VCT representatives 1 present to answer questions at University I ofldaho, Vandal Friday student recruitment events Vehicle display at Moscow High School with A VCT representatives present to describe electric power principles Vehicle display during Earth Week at I Northern Idaho College in Coeur d'Alene, Idaho with A VCT representatives present to answer questions summaries written for public 1 awareness and education I Vehicle road trips in northern Idaho for testing and for public awareness Vehicle display, literature handouts, and 1 oral presentations to the general public and I industry representatives at the 2001 Idaho Engineering Design Exposition Non-technical articles written for public awareness and education in newspapers Video recordings produced for public awareness and education Present project results at the national . . I Future Truck competitiOn m Detroit, . Michigan with multiple media opportunities for student and public education I I I I I I COMPLETION DATE April2001 April 2001 April 2001 April 2001 May 2001 May 2001 June 2001 June 2001 June 2001 I I I I I ---PAGE BREAK--- PROPOSED ACTIVITIES FOR FY 2002-2003: • Vehicle displays, oral presentations, and literature handouts for education and student recruitment in communities, grade schools, and universities located throughout the northwest region of the United States. • Vehicle performance demonstrations and road trips for public awareness reasons throughout the northwest region of the United States. • Written articles for both non-technical and technical periodicals for the purpose of education and promotion. • Video recordings for public education and promotion purposes. • Performance modeling and vehicle testing for establishing clean vehicle standards and for measuring project success. • Presentation of project results at the national Future Truck competitions in 2002 and 2003.