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CONSTRUCTION AGREEMENT THIS AGREEMENT, made and entered into this twenty-sixth day of January, 1994, by and between Germer Construction, hereinafter called the "Contractor", and the City of Moscow, a Municipal Corporation of the State of Idaho, hereinafter called the "City". WITNESSETH THAT: WHEREAS, pursuant to the invitation of the City, extended through an officially published "Advertisement for Bids", the Contractor did, in accordance therewith, on the 6th day of January, 1994, file with the City a proposal containing an offer which was invited by said notice; and WHEREAS, the City has heretofore determined that said offer was the lowest and best submitted: NOW THEREFORE, the Parties hereby agree as follows: I. Compliance with Specifications That the Contractor shall comply in every way with the provisions and requirements ofthose certain specifications entitled: REQUEST FOR BID PROPOSAL DESIGN/BUILD SERVICES FOR INSTALLATION FOR MOSCOW OLD OFFICE THIRD FLOOR II. Contract Documents FOR HVAC POST The following contract documents are hereby made a part of and incorporated into this Agreement by incorporation as though fully set forth herein: 1. The "Advertisement ofBids" -being the invitation to submit a proposal; 2. The specifications named above by title; 3. The proposal of the Contractor, which was submitted on January 6, 1994, misdated as January 6, 1993, the original or conformed copy of which is hereto attached and marked "Exhibit III. Consideration That in consideration of faithful compliance with the terms and conditions of this agreement (including the specifications) the City shall pay to the Contractor the total sum not to exceed TWENTY-NINE THOUSAND AND 00/100 DOLLARS ($29,000.00) in accordance with the price given in the bid proposal, which sum is CONTRACT PAGE 1 ---PAGE BREAK--- however subject to a withholding, for a period of up to thirty (30) days after the contract has been completed and accepted by the City, of ten (1 0) percent of the total amount owing the Contractor. Should any liens or claims be filed during the retention period, the retained percentage will be held until a satisfactory agreement is reached among the City, the Contractor, and the Contractor's surety. Before final payment will be made by the City, the Contractor shall file with the Clerk a notarized affidavit that all labor, materials, and other costs including any subcontractor labor, materials, and other costs, have been paid in full. IV. Completion 1 . The Contractor shall complete the design, and shall submit drawings, submittals and orders within thirty (30) days ofthe Notice to Proceed from the City; and 2. The Contractor shall complete the project, including installation and start-up within sixty (60) days of the Notice to Proceed from the City. V. Communications Such communications as are required by this contract shall be satisfied by mailing or by personal delivery to the parties at the following address: Contractor: City: Germer Construction 140 East Palouse River Drive Moscow, ID 83 843 City ofMoscow 122 E. 4th Street P.O. Box 9203 Moscow, ID 83843 VI. Full Agreement This Agreement contains the entire agreement between the parties, and no statements, promises, or inducements made by either party, or agents of either party are valid or binding unless contained herein. This Agreement may not be enlarged, modified or altered except upon written agreement signed by the parties hereto. The Contractor may not subcontract or assign its rights (including the right to compensation) or duties arising hereunder without the prior written consent and express authorization of the City of Moscow. Any subcontractor or assignee shall be bound by all of the terms and conditions of this Agreement as if named specifically herein. This contract and the incorporated documents shall constitute the full agreement between the parties; any amendments thereto shall be made in writing. VII. Independent Contractor The parties warrant by their signature that no employer-employee relationship is established between the Contractor and the City by the terms of this contract. It is understood by the parties hereto that the Contractor is an independent contractor CONTRACT PAGE2 ---PAGE BREAK--- and as such neither it nor its employees, if any, are employees of the City for purposes of tax, retirement system, or social security (FICA) withholding. VIII. Contractor's Insurance 1. The Contractor warrants that it has obtained, and will maintain at its expense for the duration of this Agreement, statutory worker's compensation coverage, employer's liability and comprehensive general liability insurance coverage for its principals and employees for the services to be performed hereunder. The comprehensive general liability insurance shall have, at a minimum, a coverage limit of at least FIVE HUNDRED THOUSAND DOLLARS ($500,000.00) per occurrence, and ONE MILLION DOLLARS ($1,000,000.00) aggregate. The Contractor shall furnish copies of all insurance policies and/or certificates of insurance to the City at the time of execution of this agreement. Each policy shall include a provision to the effect that it shall not be subject to cancellation, or reduction in the amounts of its liabilities, or any other material change, until notice has been given in writing to the City not less than 1 5 days prior to such action. Contractor shall further cause the City to be named as an additional insured on all applicable insurance policies. 2. Contractor shall require all subcontractors to maintain the insurance requirements of Section VIII 1 . and shall verify that such requirements have been met by requiring all subcontractors to provide certification therefore. IX. Performance and Payment Bonds Contractor shall execute a performance bond and payment bond in an amount at least equal to 100% of the of the full contract price, such bonds to be executed by a surety company acceptable to the City and licensed to do business in the State of Idaho. The premiums of such bonds shall be paid by Contractor. The performance bond shall be conditioned upon the Contractor's faithful performance of all the covenants and agreements on the part of the Contractor to be kept and performed at the times and in the manner set forth in the agreement, including the repair or replacement where required, or the cost of repair or replacement, of all work performed under the terms of this agreement The payment bond shall be conditioned upon the payment to all persons, including subcontractors, who have, and fulfill, contracts for performing labor and furnishing materials in the prosecution of the work provided for in such contract, provided that every such payment bond shall be construed, regardless of its language, as incorporating within its provisions the obligation to pay those persons who furnish labor or materials as stated above. Such bonds shall remain in full force and effect during the life of this agreement and during the terms of any warranty required by the specifications and shall be held in the custody of the City. CONTRACT PAGE 3 ---PAGE BREAK--- The current power of attorney for the persons who sign for the surety company shall be attached to the bond. The power of attorney shall be sealed and certified with a "first hand signature" by an officer of the surety. A facsimile signature shall not be acceptable to the City. X. Indemnification Contractor assumes the sole responsibility for the safety and protections of the premises and of employees and other persons, including subcontractors and employees thereof, and assumes liability for any injury or damages occurring on account of the performance of the work under this agreement, whether due to the negligence, fault or default of the Contractor or subcontractor(s) or not. Such liability such liability of Contractor under this agreement is absolute and is not dependent on the question of negligence on its part of or on the part of its subcontractors, agents, servants or employees. The Contractor waives any all claims and recourse against the City, including the right of contribution for loss and damage to persons or property arising from, growing out of, or in any way connected with or incident to the Contractor's performance of this Agreement except for liability arising out of the sole negligence of the City or its officers, agents or employees. Further, the Contractor shall indemnify, hold harmless, and defend the City against any and all claims, demands, damages, costs, expenses or liability arising out of the Contractor's performance of this Agreement, including the performance of subcontractors, except for liability arising out of the sole negligence of the City or its officers, agents or employees. XI. Lien Satisfaction Contractor agrees that it shall furnish the City with satisfactory evidence that all persons, including subcontractors, that have performed work or furnished materials pursuant to this agreement and are entitled to a lien for their work or materials under the laws of the State ofldaho have been fully paid or are no longer entitled to such lien. XII. Permits and Licenses The Contractor shall obtain all permits and licenses required in the prosecution of the work, and the costs of such permits and licenses shall be borne by Contractor. Contractor shall not allow unlicensed individuals to perform any work pursuant to this agreement, when such work is required by statute, regulation or ordinance to be performed by licensed individuals. CONTRACT PAGE4 ---PAGE BREAK--- XIII. Standard ofPerformance Contractor shall do the work required by this agreement in a good and well crafted manner, and shall superintend the work of its employees and subcontractors to assure that such work is performed to such standard. XIV. Liquidated Damages The City and the Contractor agree that time is of the essence in this Agreement, and that the City will suffer financial loss if the work is not completed within the time specified in Article IV. herein, plus any extensions thereof allowed in accordance with the Contract Documents. The parties also recognize the delays, expense and difficulties involved in proving in a legal proceeding the actual loss suffered by the City if the work is not completed on time. Accordingly, instead of requiring such proof, the City and the Contractor agree that as liquidated damages for delay, (but not as a penalty) the Contractor shall pay to the City THIRTY FIVE AND 00/100 ($35.00) per day that expires after the time specified in Article IV. XV. Termination of Agreement This Agreement may be terminated as follows: If the City determines that the Contractor has failed to comply with the terms and conditions of the Agreement, the City may terminate this Agreement in whole or in part at any time before the date of completion. If the Contractor fails to comply with any of the terms and conditions of this Agreement, the City may give notice, in writing, to the Contractor of any or all deficiencies claimed. The notice shall be sufficient for all purposes if it describes the default in general terms. If all defaults are not cured and corrected within a reasonable period as specified in the notice, the City may, with no further notice, declare this Agreement to be terminated. The Contractor will thereafter be entitled to receive payment for those services reasonably performed to the date of termination less the amount of damages suffered by the City by reason of the Contractor's failure to comply with this Agreement. Notwithstanding the above, the Contractor is not relieved ofliability to the City for damages sustained by the City by virtue of any breach of this Agreement by the Contractor, and the City may withhold any payments to the Contractor for the purpose of setoff until such time as the exact amount of damages due the City from the Contractor is determined. XVI. Adherence to Law Required All applicable local, state and federal statues and regulations are hereby made a part of this Agreement and shall be adhered to at all times. Violation of any of CONTRACT PAGE5 ---PAGE BREAK--- these statutes or regulations by the Contractor or its subcontractors shall be deemed material and shall subject the Contractor to termination of this Agreement for cause. XVII. Construction and Venue It is agreed that this Agreement shall be construed under and governed by the laws of the State of Idaho. In the event of litigation concerning it, it is agreed that proper venue shall be the District Court of the Second Judicial District of the State ofldaho, in and for the County ofLatah. XVIII. Legal Fees In the event either party incurs legal expenses to enforce the terms and conditions of this Agreement, the prevailing party is entitled to recover reasonable attorney's fees and other costs and expenses, whether the same are incurred with or without suit. IN WITNESS WHEREOF, said Contractor and City have caused this Agreement to be executed on the day and year first above written. Contractor: Germer Construction: City ofMoscow, Idaho: ATTEST: City Clerk STATE OF IDAHO ) ) ss County of LATAH ) On this day of FEBRUARY CONTRACT PAGE6 By Y/ ő2 Mayor , 19~ before me, a Notary Public, ---PAGE BREAK--- . . . . personally appeared =M known to me to be the person whose name is subscribed to the foregoing instrument, and acknowledged to me that he executed the same. (SEAL) CONTRACT PAGE? Notary Public Residing at MOSCOW My Commission expires 6-11-9 9 ---PAGE BREAK--- . . I. THE AMERICAN INSTITUTE OF ARCHITECTS AlA Document A311 Performance Bond Any singular reference to Contractor, Surety, Owner or other party shall be considered plural where applicable. CONTRACTOR (Name and Address): SURETY (Name and Principal Place of Business): Germer Construction 140 E Palouse River Drive Moscow, Idaho 83843 OWNER (Name and Address): City Of Moscow P.O. Box 9203 Moscow, Idaho 83843 CONSTRUCTION CONTRACT Date: 1-27-94 United Fire & Casualty Co. PO Box 4909 Cedar Rapids, Iowa Amount: Twenty Nine Thousand$xx/100 Dollars ( $29, 000) Description (Name and location): HVAC system for old Post Office Third Floor BOND Date (Not earlier than Construction Contract Date): 1-27-94 Amount: Twenty Nine Thousand & xx/100 Dollars ($29,000) Modifications to this Bond: fil None CONTRACTOR AS PRINCIPAL Company: (Corporate Seal) Germer Construction Signature: Name and Tille: SURETY Company: ur;t.,tet.fire & Signature: Lei( Name and Ti le: 0 See Page 3 . . ' ǣ ɧt;ll <.:Ĥġ·Ui Larry Germer, Owner (Any additional signatures appear on page 3) Rick Pierce, Manager rFOR INFORMATION ONLY-Name, Address and Telephone) AGENT or BROKER: OWNER'S REPRESENTATIVE (Architect, Engineer or other party): AlA DOCUMENT A312 • PERFORMANCE BOND AND PAYMENT BOND • DECEMBER 1984 ED. • AlA ɦ lH£ AMERICAN INSTITUTE OF ARCHIT£05. 1735 NEW YORK AVE., N.W WASHINGTON, D.C. 20006 A312·1984 1 ---PAGE BREAK--- 1 The Contractor and the Surety, jointly and severally, bind themselves, their heirs, executors, administrators. successors and assigns to the Owner for the performance of the Construction Contract, which is incorporated herein by reference. 2 If the Contractor performs the Construction Contract, the Surety and the Contractor shall have no obligation under this Bond, except to participate in conferences as provided in Subparagraph 3.1. 3 If there is no Owner Default. the Surety's obligation under this Bond shall arise after: 3.1 The Owner has notified the Contractor and the Surety at its address described in Paragraph 10 below that the Owner is considering declaring a Contractor Default and has requested and attempted to arrange a conference with the Contractor and the Surety to be held not later than fifteen days after receipt of such notice to discuss methods of performing the Construc tion Contract. If the Owner, the Contractor and the Surety agree, the Contractor shall be allowed a reason able time to perform the Construction Contract. but such an agreement shall not waive the Owner's right, if any, subsequently to declare a Contractor Default; and 3.2 The Owner has declared a Contractor Default and formally terminated the Contractor's right to complete the contract. Such Contractor Default shall not be de clared earlier than twenty days after the Contractor and the Surety have received notice as provided in Sub paragraph 3.1; and 3.3 The Owner has agreed to pay the Balance of the Contract Price to the Surety in accordance with the terms of the Construction Contract or to a contractor selected to perform the Construction Contract in accor dance with the terms of the contract with the Owner. 4 When the Owner has satisfied the conditions of Para graph 3, the Surety shall and at the Surety's ex pense take one of the following actions: 4.1 Arrange for the Contractor, with consent of the Owner, to perform and complete the Construction Contract; or 4.2 Undertake to perform and complete the Construc tion Contract itself, through its agents or through inde pendent contractors; or 4.3 Obtain bids or negotiated proposals from qualified contractors acceptable to the Owner for a contract for performance and completion of the Con struction Contract, arrange for a contract to be pre pared for execution by the Owner and the contractor selected with the Owner's concurrence, to be secured with performance and payment bonds executed by a qualified surety equivalent to the bonds issued on the Construction Contract. and pay to the Owner the amount of damages as described in Paragraph 6 in ex cess of the Balance of the Contract Price incurred by the Owner resulting from the Contractor's delault; or 4.4 Waive its right to perform and complete, arrange ior completion. or obtain a new contractor and with reasonable promptness under the circumstances: .1 After investigation, determine the amount for which it may be liable to the Owner and. as soon as practicable after the amount is deter mined, tender payment therefor to the Owner; or .2 Deny liability in whole or in part and notify the Owner citing reasons therefor. 5 If the Surety does not proceed as provided in Paragraph 4 with reasonable promptness, the Surety shall be deemed to be in default on this Bond fifteen days after receipt oi an additional written notice from the Owner to the Surety demanding that the Surety perform its obligations under this Bond, and the Owner shall be entitled to enlorce anv remedy available to the Owner. If the Surety proceeds as provided in Subparagraph 4.4, and the Owner rei uses the payment tendered or the Surety has denied liability. in whole or in part, without further notice the Owner shall be entitled to enforce any remedy available to the Owner. 6 After the Owner has terminated the Contractor's right to complete the Construction Contract, and if the Surety elects to act under Subparagraph 4.1, 4.2, or 4.3 above, then the responsibilities of the Surety to the Owner shall not be greater than those of the Contractor under the Construction Contract. and the responsibilities of the Owner to the Surety shall not be greater than those of the Owner under the Construction Contract. To the limit of the amount of this Bond, but subject to commitment by the Owner of the Balance of the Contract Price to mitigation of costs and damages on the Construction Contract. the Sure ty is obligated without duplication for: 6.1 The responsibilities of the Contractor for correc tion of defective work and completion of the Construc tion Contract; 6.2 Additional legal, design professional and delay costs resulting from the Contractor's Default. and re sulting from the actions or failure to act of the Surety under Paragraph 4; and 6.3 Liquidated damages, or if no liquidated damages are specified in the Construction Contract, actual dam ages caused by delayed performance or non-perior mance of the Contractor. 7 The Surety shall not be liable to the Owner or others ior obligations of the Contractor that are unrelated to the Con struction Contract, and the Balance of the Contract Price shall not be reduced or set off on account of any such unrelated obligations. No right of action shall accrue on this Bond to any person or entity other than the Owner or its heirs, executors, administrators or successors. 8 The Surety hereby waives notice of any change, includ ing changes of time, to the Construction Contract or to related subcontracts, purchase orders and other obliga tions. 9 Any proceeding, legal or equitable. under this Bond may be instituted in any court of competent jurisdictiOn in the location in which the work or part oi the work is located and shall be instituted within two years after Contractor Deiault or within two years after the Contractor cea5ed working or within two years after the Surety rei uses or rails to perform its obligations under this Bond. whichever oc curs first. If the provisions of this Paragraph are void or prohibited by law, the minimum period of limitatiOn avail- AlA DOCUMENT A312 • PERFORMANCE BOND AND PAYMENT BONO • DECEMBER 1984 EO. • AlA ɥ THE AMERICAN INSTITUTE OF ARCHITECTS. 1735 NEW YORK AVE., N.W., WASHINGTON, D.C. 20006 A312-1984 2 ---PAGE BREAK--- able to sureties as a defense in the jurisdiction of the suit shall be applicable. 10 Notice to the Surety, the Owner or the Contractor shall be mailed or delivered to the address shown on the sig nature page. 11 When this Bond has been furnished to comply with a statutory or other legal requirement in the location where the construction was to be performed, any provision in this Bond conflicting with said statutory or legal requirement shall be deemed deleted herefrom and provisions con forming to such statutory or other legal requirement shall be deemed incorporated herein. The intent is that this Bond shall be construed as a statutory bond and not as a common law bond. 12 DEFINITIONS 12.1 Balance of the Con tract Price: The total amount payable by the Owner to the Contractor under the Construction Contract after all proper adjustments have been made, including allowance to the Con- MODIFICATIONS TO THIS BOND ARE AS FOLLOWS: tractor of any amounts received or to be received bv the Owner in settlement of insurance or other cla1ms for damages to which the Contractor is entitled, re duced by all valid and proper payments made to or on behalf of the Contractor under the Construction Con tract. 12.2 Construction Contract: The agreement between the Owner and the Contractor identified on the sig nature page, including all Contract Documents and changes thereto. 12.3 Contractor Default: Failure of the Contractor, which has neither been remedied nor waived, to per form or otherwise to comply with the terms of the Construction Contract. 12.4 Owner Default: Failure of the Owner. which has neither been remedied nor waived. to pay the Con tractor as required by the ConstructiOn Contract or to perform and complete or comply w1th the other terms thereof. c::in the dates designated fhr thf pui>Ji<.:ation of S !herein are true, and acknowledged to at he executed the same. Residing at mct:CC)u/ My commission expires: · ¤ /11 Q k REQUEST FOR BID PROPOSAL OPO HVAC INSTALlATION- 1994 The City of Moscow, Idaho, is ac cepting bid proposals for the design and construction of HV AC system improvements in the Old Post Office building, located at 206 East 3rd in Moscow. Proposals will be accepted at the office of the City Clerk at City Hall, 122 E. 4th Street, P.O. Box 9203, until 10:00 A.M., prevailing lo cal time, Thursday, January 6, 1994. Immediately thereafter all propo· sals will be publicly opened and read aloud in the Conference Room in City Hall. The project consists of installa tion of an HV AC system for the building's 3rd floor, including duct ing and a zone control system. Proposals must demonstrate com patibility with the performacne comparability to a similar system recently installed on the building's 2hd floor. • Interested parties can obtain pro ject information, evaluation criteria, and the RFP from: Gib Myers, Community Devel opment, City of Moscow, P.O. Box 9203, Moscow, ID 83843. Elaine Russell, City Clerk December 18, 25, 1993 ---PAGE BREAK--- REQUEST FOR BID PROPOSAL for DESIGN/BUILD SERVICES for HVAC SYSTEM INSTALLATION for MOSCOW OLD POST OFFICE THIRD FLOOR ---PAGE BREAK--- HV AC SYSTEM INSTALLATION SPECIFICATIONS The City of Moscow is accepting proposals for installation of an HV AC system for the third floor of the Old Post Office building, located at 206 East 3rd in Moscow, Idaho. Project Summary The work to be completed consists ofthree project components, as follows: Component Title 1 Furnace, Evaporator Coil and Condensing Unit installation. 2 Duct system installation. 3 HVAC zone control system installation. Bid prices are to be broken out by individual project components listed above, and said prices shall include design, labor and materials. Detailed component descriptions are included in Appendix A. The proposal format can be found in Appendix B. Facility walk-throughs may be arranged through Gib Myers, Community Development Department, at (208) 882-5553. Bidding Instructions and Conditions All bids shall be presented under sealed cover to the City Clerk with a concise statement marked on the outside thereof generally identifYing the bid. All bids shall contain a bidder's security equal to at least five percent ofthe amount bid, in one ofthe following forms: cash; cashier's check made payable to the City; certified check made payable to the City; or bidder's bond, executed by a qualified surety company. A bid shall not be considered unless the bidder's security is enclosed with it. Ifthe successful bidder fails to execute the contract, the amount of the bidder's security shall be forfeited to the City. Criteria for determining the successful bidder will be as per Appendix C. Within sixty (60) days after the opening of the proposals, the City will accept one of the proposals or reject all bids. Prices quoted in the proposal shall be valid for the sixty (60) day period. 1 ---PAGE BREAK--- The City reserves the right to award or reject any and all bids and to accept the bid which in the opinion ofthe Council is in the best interest ofthe City ofMoscow. Bidder shall verify exact dimensions and layout prior to bidding. Each bidder is responsible for examining the premises and acquainting himselfwith all existing conditions involved in the installation and subsequent use of the equipment. The Bidder is responsible for the design of the HV AC system, and shall submit plans, specifications and computations sufficient to enable the City building official to find that the work described conforms to all applicable codes and standards. All submittals shall carry the seal of a mechanical engineer licensed to practice in the State ofldaho. Performance and Payment Bonds Required The Contractor shall furnish the City with a separate performance and payment bond, each in the amount of the contract price. Idaho Public Works License Required An Idaho Public Works License is required to bid this project and to complete the work. One Year Material and Labor Guarantee Neither payment nor any provision in the contract document shall relieve the contractor of responsibility for faulty materials or workmanship, and unless otherwise specified, he shall remedy any defects due thereto and pay for any damage to other work resulting therefrom,. which shall appear within a period of one ( 1 ) year from the date of final acceptance. The City shall give notice of observed defects with reasonable promptness. Servicing and Adjustments Guarantee The Contractor shall be responsible for the provision of all necessary servicing of and adjustments to all improvements made to the system for a period of one year from the date of final acceptance. Such service shall be by the installing contractor, and shall be delivered with reasonable promptness. Proposal Submission Proposals are to be submitted to: City ofMoscow P.O. Box 9203 Moscow, ID 83843 No proposals will be accepted after the time specified in the RFP. 2 ---PAGE BREAK--- APPENDIX A DETAILED PROJECT COMPONENT DESCRIPTIONS PROJECT COMPONENT FURNACE, EVAPORATOR COIL AND CONDENSING UNIT INSTALLATION An HV AC system for the building's second floor was installed approximately one year ago in conjunction with a remodel project. As part of that remodel, an enclosure for a heating unit was created on the third floor. The enclosure includes a floor drain for condensation, and piping from the enclosure to the first floor to facilitate connection to a condensing unit installed at the north exterior of the building. This project component proposes installation of an upflow gas fired condensing furnace in the above-described enclosure. Performance efficiency rating ofthe unit shall be equivalent to that of the second floor installation. If possible, system cooling will be obtained by sharing the condensing unit installed for the second floor system. If sharing is not mechanically possible, a second condensing unit is proposed to be installed adjacent to the existing unit. PROJECT COMPONENT DUCT SYSTEM INSTALLATION This project component proposes installation of a conditioned air distribution system to serve offices, restrooms and corridors on the third floor via ducting installed in attic space above the third floor ceiling. Locations of ceiling diffusers are contractor determined, but subject to restriction as indicated on Third Floor Reflected Ceiling Plan which follows Appendix C. PROJECT COMPONENT ZONE CONTROL SYSTEM INSTALLATION This project component proposes installation of a demand-oriented, non-averaging, variable volume/variable temperature microelectronics control system for the HV AC system installed. The control system 1) must be controllable from more than one thermostat; must be capable of efficiently responding to concurrent heating and cooling demands in a minimum of six different zones; must be capable of maintaining the temperature in each zone within 1.5° of the setpoint selected for that zone, in either heating or cooling mode; and 4) must provide independent airflow control to each zone. Centralized microcomputer control capability is highly desirable. 3 ---PAGE BREAK--- Section 1 . Section 2. Section 3. Section 4. Section 5. Section 6. Section 7. APPENDIX B PROPOSAL FORMAT Summary ofDesign Qualifications and Experience. Summary of Contracting Qualifications and Experience. Time Schedule to Perform Work. Include design, material orders and projected construction schedule. Contracting Firm Location Relative to Moscow, Idaho. Include distance between locations in miles. Manpower Loading Chart with Staff Qualifications. Provide names, titles, and experience/qualifications of designers, project managers and technicians who will actually be performing the tasks, as well as supervisors, and describe the projected amount of time or involvement for each individual. Prices. Include all labor, materials, licenses, design fees, permits, bonds, insurances, and incidental costs necessary for the improvements described in the specifications. A separate price shall be given for each ofthe three project components. References. Provide a list of references for design and contracting work performed in similar institutional buildings. 4 ---PAGE BREAK--- APPENDIX C PROPOSAL EVALUATION CRITERIA EVALUATION FACTORS Commercial HV AC installation qualifications/experience Time schedule to perform work Proximity to job site Staffing qualifications Price Responsiveness to specifications References Totals WEIGHT SCORE 20 1 0 1 0 1 0 20 20 1 0 1 00 WEIGHTED SCORE 5 ---PAGE BREAK--- «3'-.PliA.F.F. £'-.PRAff, 2x4' eueF. AO{ m til. , I I I J 2'X4' eJSP . .6C i I I n I ; · o I I ; . n , TT T T I "il; : 1111 T I T T . I T T ·l [I I_ , T 1111-fT T I I ! I I I , I I • I I I I I • I I I I I I I .l I . l1tf I ! ! ɣ 1'111. I I ' ' . l I I w ! u I 2'X4' eu&P. ACT GU.e I I lff"lJ. I J i1it t: /1 ! ' 0 0 0 1'111. tsP'-' i:Jbl¢ 1 llll ǡ «3'-.P"AF.F. 1 m 1 I I I : • ! ki>1·.P"AF.F. r111. 10'-l?>"AF.F. • I.P'-l?>"AF.F. !:XI& F'!t,=;ii;e rif i' "'2'X4' eu&P. J;C [11[ p 1 [ 1 1. /I&T. 12xl2 ACT.'I EXI&T. DTER / EXI&T. PL.A&TEEĞ . I 1 ll p.P'-.P"AF.F . I I ' ' I EXI&T. PL.A&TEr,: , J ' 1 t-t- • I ' rFhl I I f-F I . I. U _l 1- I v : ɢ g1·1D"AF.F. .,v,AU t- I I trm I I. WL/LJ I ' I I ; ĝ II I I I I. I I I I - I I t . . ' ' I I /1 I • 1J H-1 I -t-L I I ' I : I o i ' ' I f- Ĝ 1 i ' : ' : ' : 8- 1 - I.P'·ID"A.F.F. 0 EXI&T. PL.A&TEE 0 \ \ \ 2'X4' et.le>F. ACT 10'-0"A.F.F. EXI&T. f">1..A&TER \q "r s·A.F.F. L CEILt OERJ&Eɤ NOT TO EXI&T. DTER 6E LOCATED IN 1-!ATCI-IEO AI'OtEA. CEILt FLAN NoTE& OE&IGN/eUII • .D &Y&TEH 16 TO TAKe TI-ll& INTO ACCOI.NT. 1. COORDINATE TI-ll& DR.AI.Ilt WITI-I Af:ii?CI41TECT\JlliW. ANO ELEC111itlc.AL ORAW!Na!& !.NOER Oif'I=FeNT CON'TRACT TH I RD FLOOR REFLECTED CE I L ING PLAN SCALE: 3/32 u = 11-011 NORTğ ---PAGE BREAK--- P.O. Box 9203 83843-1703 122 East 4th Street Moscow, Idaho ADDENDUM December 28, 1 993 to the Request for Bid Proposal titled: ) Phone [PHONE REDACTED] Fax [PHONE REDACTED] DESIGN/BUILD SERVICES FOR HVAC SYSTEM INSTALLATION FOR MOSCOW OLD POST OFFICE THIRD FLOOR 206 East 3 rd Street Moscow, Idaho Please notify everyone concerned as to the issuance and contents of this Addendum prior to the date ofbid opening. This Addendum is a part of the Request for Bid Proposal and modifies it as follows: Bidding Instructions and Conditions Add the following paragraph: Proposals will be accepted at the office of the City Clerk at City Hall, 122 E. 4th Street, P.O. Box 9203, until lO:OO A.M., prevailing local time, Thursday, January 6, 1 994. Immediately thereafter all proposals will be publicly opened and read aloud in the Conference Room in City Hall. ---PAGE BREAK--- , 4 0 E . P A L 0 U S E R I V E R D R. M O S C O W , I D A H O 8 3 8 4 3 ( 2 0 8 ) 8 8 2 8 4 8 2 F A X ( 2 0 8 ) 8 8 2 - 0 9 2 6 G E R M E R C O N S T R U C T I O N PROPOSAL FORMAT Section 1 : The design and layout of the duct system will be handled by Carpenter Engineering . This consultant has extensive experience with the Carrier equipment and Parker Zone Control System. The firm has been in the mechanical consulting business for over 20 years . Section 2 : Palouse Empire, Inc. wil l do the installation . They have been doing this type of work for 15 years . The company has extensive experience instal ling and servicing Carrier equipment and Zone control Systems. They have installed zone controls at : State of Idaho Administration Building in Coeur d ' Alene, two systems at Potlatch Corporation Plant in Lewiston, Moscow City Hall, and several residences. section 3 : Time Schedule - 30 days for design, drawings, submittals and orders. 30 days for installation and start-up . Section 4 : Located in Moscow, Idaho Section 5 : Keven Hattenburg, Project Manager : 12 years experience in installation and design. George Virtue, Technician : 22 years as a sheet metal worker and service technician . He has completed Carrier ' s course on Parker Controls. He wil l do the control installation and equipment start-up as well as the refrigeration . Scott Youmans, Sheet Metal Journeyman He will do the duct installation . Ryan Gray, Sheet Metal Apprentice He will also do the duct installation . Section 6 : See attachment Section 7 : Potlatch Corporation - Dan Pullen City of Moscow - Gib Meyers Department of Public Works - Keith Dempsey ---PAGE BREAK--- . , ' • G E R M E R C O N S T R U C T I O N JANUARY 6 , 1993 1 4 0 E . P A L 0 U S E R I V E R D R. M O S C O W , I D A H O 8 3 8 4 3 ( 2 0 8 ) 8 8 2 - 8 4 8 2 F A X ( 2 0 8 ) 8 8 2 - 0 9 2 6 DPW # 5 0 8 0-AAA- 1 - 2 - 3 BID PROPOSAL : DESIGN BUILD SERVICES FOR HVAC SYSTEM INSTALLATION FOR MOSCOW OLD POST OFFICE THIRD FLOOR PROJECT COMPONET # 1 PROJECT COMPONET #2 PROJECT COMPONET #3 TOTAL BID $9 , 60 0 $11 , 0 0 0 $ 8 , 3 0 0 $29 , 000 CITY OF ě\lOSCOW ELAINE RUSSELL, C/IJI'k 0 ---PAGE BREAK--- UNITlm FIRE & CASUALTY COMPA N Y CEDAR RAPIDS, IOWA PROI,OSAL OR UID BOND KNOW ALL MEN BY THESE PRESENTS, That we, e:.fg.hi jk.l:m.no.pq.r.st . 1 4 0 E . Palouse River Dr . Moscow, Idaho 8 3 8 4 3 As Principal, and the UNITED FIRE & CASUALTY COMPANY, a corporation organized under the laws of the State of Iowa, and having its principal office in the City of Cedar Rapids in said State, as Surety, are held and firmly bound unto S?f ę9.Ě!=?.9.Y? J?.S?Č ė.?.Q.Ę.i ĕ9.1?.SRĖ, J.9.9-.hR as Owner in the full and just sttn1 of ĉĊ . . ď!:Đ ¥!čĎ Dollars, ( $.đĒ 9.:f J;>.id ) for the payment whereof said Principal binds heirs, administrators, and executors and said Surety binds itself; its successors and assigns, firmly by these presents. WHEREAS, the said Principal has submitted to the said Owner a bid or proposal for J)J..9.tR..J.l.9.ti.o.n. o.L.an H.Y.AC sy.st.em £.ar th.e. th.ird f.l.oo.r. o.f tl:J.e Q.J.,d Fost Gt:tf·ioe , ǟ.Q.9 . X.hix:d.; M.os.c.aw., I.daha 8.3.8.4.3 . NOW THEREFORE, THE CONDITION OF THIS OBLIGATION IS SUCH that if within thirty days hereof and in accordance with said proposal a contract shall be awarded to the said Principal and the said Principal shall enter into a contract for said work and shall furnish bond with surety as required for its faithful performance then this obligation shall be void, otherwise to remain in full force and virtue. . . f i fth . January 9 4 S1gned and Sealed th1s day of. 19 . . rnnc•pal UNITED FIRE & CASUALTY By: EY - IN • UND-2047b ---PAGE BREAK--- .ITED FIRE & CASUALTY COMP.t. HOME OFFICE - CEDAR RAPIDS, IOWA CERTIFIED COPY OF POWER OF ATTORNEY (Original on file at Home Office of Company - See Certification) KNOW ALL MEN BY THESE PRESENTS, That the UNITIED FIRE & CASUALTY COMPANY, a coporation duly organized and existing under the laws of the State of Iowa, and having its principal office in Cedar Rapids. State of Iowa. does make. constitute and appoint STEVEN J . ROACH, OR RICK PIERCE , BOTH INDIVIDUALLY . of P O B O X 7069 BOISE ID 83730 its true and lawful Attorney(s)-in-Fact with Power and authority hereby conferred to sign, seal and execute in its behalf all lawful bonds, undertakings and other obligatory instruments of similar nature as follows: $ 7 50 1 0 0 0 and to bind UNITED FIRE & CASUALTY COMPANY thereby as fully and to the same extent as i f such instruments were signed by the duly authorized officers of UNITED FIRE & CASUALTY COMPANY and all the acts of said Attorney, pursuant to the authority hereby given are hereby ratified and confirmed. The Authority hereby granted shall exPire MAy 11 t h 1 9 9 4 unless sooner revoked. This power of Attorney is made and executed pursuant to and by authoritY of the following By-Law duly adopted by the Board of Directors of the Company on APril 1 8, 1 9 73. "Article V - Surety Bonds and Undertakings." Section 2, Appointment of Attorney-in-Fact. "The President or any Vice President, or any other officer ol the Company, may, lrom time to time, appoint by written certillcates attorneys-in-tact to act In behall or the Company in the eKecution or policies of insurance, bonds, undertakings and other obligatory Instruments of like nature. The signature of any ollicer authorized hereby, and the Corporate seal, may be alfiKed by lacslmile to any powerol attorney or special power ol attorney or certification ol either authorized hereby; such signature and seal, when so used, being adopted by the Company as the original signature ol such olllcer and the original seal ol the Company, to be valid and binding upon the Company with the same Ioree and ellect as though manually a !liKed. Such attorneys-in-tact, subject to the limitations set lorth in their respective certllicates ol authority shall have full power to bind the Company by their signature and eKecution ol any such instruments and to attach the seal ol the Company thereto. The President or any Vice President, the Soard of Directors or any other officer of the Company may at ;my time revoke all power and authority previously given to any allorney-in-fact. IN WITNESS WHEREOF, the UNITED FIRE to be signed by its vice president 11 t h day of M A Y State of Iowa, County of Linn, ss: & CASUALTY COMPANY and its corporate seal has caused to be hereto these presents affixed this ,A.D. 1 9 9 2 UNITED FIRE & CASUALTY COMPANY By M , \ \d On this 11th day of MAY 19 9 2 . before me Personally came Maynard L . Hansen to me known, who being by me duly sworn, did depose and say: that he resides in Cedar Rapids, State of Iowa; that he is a Vice President of the UNITED FIRE & CASUALTY COMPANY, the corporation described in and which executed the above instrument; that he knows the seal of said corporation; that the seal affixed to the said instrument is such corporated seal; that it was so affixed pursuant to authority given by the Board of Directors of said corPoration and that he signed his name thereto pursuant to like authority, and acknowledges same to be the act and deed of FEatiz ' D LOIS M. SCHUCHMANN c, Public ɡ w MY COMMISSION EXPIRES My Nov. l 0 . 1 9 9 2 November 10, 1992 commission expires CERTIFICATION I. the undersigned officer of the UNITED FIRE & CASUALTY COMPANY, do hereby certify that I have compared the foregoing copy of the Power of Attorney and affidavit, and the copy of the Section of the By-Laws of said Company as set forth in said Power of AttorneY. with the ORIGINALS ON FILE IN THE HOME OFFICE OF SAID COMPANY, and that the same are correct transcripts thereof, and of the whole of the said originals, and that the said Power of Attorney has not been revoked and is now in full force and effect. In testimony whereof ComPany this have hereunto subcribed my name and affixed the corporate seal of the said day of 1 9 Y'i1 J fi2J C ' . 7 Secretary