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1. Accounting Code: 705711809 4. Agreement Number: Amendment Number: 12-25-G-0929 7. Title of Agreement: Moscow Farmers Market 8. Objective: United States Department of Agriculture Agricultural Marketing Service AGREEMENT FACE SHEET 2. Vendor J.D. (EIN): 82-6000227 5. Type of Instrument: Gr.1nt 3. DUNS Number: 958856338 6. CFDA Number: 10.168 To increase access and outreach of the Moscow Farmers' Market to the community, targeting low-Income residents and at-risk populations, to promote the existing EBT system, and to provide consumer and vendor educational curriculums. 9. Statement of Work: This agreement shall be carried out by the organizational units or officials of the Federal Agency and the Grantee In the manner and subject to the conditions provided In the Farmers' Market Promotion Program (FMPP) Gr.1nt Program Gener.l Terms and Conditions attached hereto and made a part of this agreement. 10. Legal Authority: The Agricultural Act of 1946 {7 U.S.C. 1621-1627), the Farmer-to-Consumer Direct Marketing Act of 1976 (7 U.S.C. 3001-3006) and the recent amendment to the 1976 Act, the Farmers' Market Promotion Program (7 U.S.C. 3005). 11. Federal Agency (Name and Address): 12. Grantee: Farmers' Market Promotion Program City of Moscow, Idaho Agricultur.l Marketing Service 206 East 3rd Street United States Department of Agriculture Moscow, ID 83843-0000 Washington, DC 20250 13. Federal Agency Project Manager: 14. Grantee Project Coordinator: Carmen H. Humphrey, FMPP Program Manager Alisa Stone Telephone: (202) 694-4000 Telephone: (208) 883-7600 Email: Carmen. [EMAIL REDACTED] Email: [EMAIL REDACTED] 15. Period of Performance: 16. Federa I Agency Fund lng Amount: I Non-Federal Matching Amount: 09/28/2009 through 09/28/2011 $34,784 $0 PROVISIONS This Grant Award Incorporates the following: 55. The referenced gr.1ntee 2009 FMPP Project Proposal Narrative and Supplemental Budget, including any AMS budget revisions- incorporated by reference. 56. The gr.ntee will complete activities outlined in the FMPP Project Proposal and Supplemental Budget Narr.tives. 57. The Approved Award Budget 58. The Gr.1ntee agrees to comply with and require Sub-Grantees to comply with the requirements in the Farmers' Market Promotion Program (FMPP) Gr.nt Progr.m General Terms and Conditions, dated September 2009- incorporated by reference. 59. 7 CFR Part 3015, 7 CFR Part 3016, and 7 CFR Part 3019 -Incorporated by reference. 60. The obligation of funds may be terminated without further cause unless the recipient commences the timely drawdown of funds; initial drawdown must be made within the first eight months of the project. FOR THE UNITED STATES DEPARTMENT OF AGRICULTURE This agreement, subject to the provisions above, shall constitute an obligation of funds on behalf of the Government, unless amended or terminated by mutual consent of the parties in writing, or terminated by either party upon 60 days notice In writing. 17. Federal Agency Representative Approval: David R. Shipman Associate Administrator Agricultur.l Marketing Service 19. Federal Agency Representative Approval Signature: /c/8 / 7 r ( 18. Grantee Representative Approval (Please Print): Name: nAY'Dj Title: ¤or ¥ y Date: ll}z.lD4 AMS-33 ---PAGE BREAK--- FM PP 2009 - Non-EBT Budget 10-062-09 Approved Percentage of Amounts Total Total Request $34,764 100.0% Personnel Fringe Benefits Travel Consultants Travel FM participants $2,384 Total Travel $2,384 6.9% Equipment excl. EBT $12,855 ~ EBT n· c Total Equipment $12,855 37.0% n. c Advertising excl. print 1 . 7 + Printed Adv. + other media News,radio ɔ,ɕqn. + Total advertising • , ɓ r I• + }l • ) • + Senior Nutrition . + WJC support + + Supplies $4,200 12.1% 70"]• + Contractual $7,560 21.7% Ll'j J. 1 "'Pt• • Gt Training Construction Other $7,785 22.4% Total Direct Cost Indirect costs Totals $34,784 100.0% ---PAGE BREAK--- OMB approval No. 0581-0235 Fanners Market Promotion Program (FMPP)- 2009 Supplemental Budget Summary Fonn 10-062-09 I. Project Title: 2. Project Number: <7Ms l I Moscow Fam1ers' Market 3. State !Idaho 4. Organizational Name: 5. Primary Contact: J City of Moscow Alisa Stone, Grants Coordinator, Primary Kathleen Bums, Arts Director, Secondary Mailing Address: 1206 East Third Street City: State: o _sc_o_ w ID E-mail: Zip Code: 1183843 I Primaty: [EMAIL REDACTED] 6. DUNS Number: [PHONE REDACTED] 7. Entity Type: 0 Nonprofit corporation Mailing Address: 'PO Box 9203 City: State: I Moscow II ID E-mail: Zip Code: 1183843 I Secondary: [EMAIL REDACTED] Requested Funds: 1 s 34,784 0 Agricultural Cooperative [8J Local government 0 Public benefit corporation 0 Regional farn1ers market authority D Tribal government Primary Activity: Briefly describe details of the ·•primary'' activity. Access and outreach to the Market is increased for low-income residents, children and senior citizens of the Palouse Region by the use of an. ÿBT system, consumer-based education, and transp011ation services. ;I i Personnel: cost per hour: $0 number of hours: 0 Travel: cost per person: $892 number of people:£ number of trips: EJ Destination: I Waslungton DC lodging cost: _ IS_ O _ _ number of days: EJ Equipment Cost: (list separately in box below.) Supply Cost: (Estimate projected supplies expenditure.) Contractual: Indicate if flat fee l8l or hourly rate D. (Hourly rate must not exceed $55 per hour.) Number of hours: / I hourly rate:' $ I Indirect cost: (May not exceed 10 percent of the proposed budget) Moscow Farmers· Market $0 $ 1.784 1/ $ 600 $2,580 ' $4,200 DZI $3.780 $0 9 of 12 Pages ---PAGE BREAK--- I l Ǯ , t OMB approval No. 0581-0235 Other: (Please detail below travel mode and other information.) I·$7.7R5 J Travel: (Per Guidelines) Train 2 Trips Wash. DC, Airfare $1,584, Food $200, Lodging $600 = j $2,3 84; Equipment: Kitchen Equip. Consumer-Based Education = $300; Furniture for Training - 4 Tents @ $200 = $800, 4 Tables @ $120 = $480, 32 Chairs @ $31.25 = $1,000 Total = $2,580; Supplies: Sustainable Kitchen Items for Education, $5 each x 30 people x · 28 days @ $4.200; Contractual: Consumer-Based Trainer, Registered Dietitian, 14 Trainings x 6 hours@ $30 per hour = $2,520; Dietary Intern, 14 Trainings x 6 hours @ $15 per Jw:ur = I ,260, Total = 780; Other: Advertise EB T Program with Flyers/Inseiis/Market Bucks btc I.,525;,£BT Phone Line 6 months @ $40 month = $240J Provide Consumer Transportation $50 per ho"ur x "3 hours per day x 28 days = $4,200, Portable Hand Washing Station $65 per day x .._28 days= 0a , • , 1; , ǯ ) Total Primary Activity: $20,729 I·Q l 1. First Secondary Activity: Briefly describe details of the ''first secondary'' activity Sales volume and self-sufficiency is increased through multiple advertising/marketing techniques, vendor training and education, implementation of recycling program, and utilization of qualitative and quantitative data collected through a Rapid Market Assessment for strategic planning. Personnel: cost per hour: number of hours: J Travel: cost per person: J $ I number ofpeople:D number of trips: D Destination: I lodging cost: J $ I number ofdays:D Equipment Cost: (List separately in box below.) Supply Cost: (Estimate projected supplies expenditure.) $0 $0 $0 $ 825 v $ 6,950 v 7 $ 3,780 v Contractual: Indicate if flat fee Æ or hourly rate D. (Hourly rate must not exceed $55 per hour.) Number of hours: I I hourly rate:J $ J Indirect cost: (May not exceed 10 percent of the proposed budget) Other: (Please detail below travel mode and other infonnation.) $0 $0 Equipment: Purchase 5 Recycling Containers/Bags @ $150 each $825; Supplies: Prepare and Print Vendor Handbook w/ CD- 60 pages x 100 copies/bound= $1,800; Marketing Materials- 200 Market. Manager Business Cards = $25, 12 Boulevard Banners = $1,800, I Street Banner = $800, ypĀate _Website to include EBT Infom1atlaii·;;-$25o, Purchase Items for..-decrfle with Market Logo - Potable Water, Reusable Cloth Bags, and Magnets= $2,275, Total= Contractual: Vendor Training by U.S. Department of Agriculture, 4 Classes, Includes Room Rental, Supplies and Trainer Expenses= $1 ,280; Preparation of a Rapid Market Assessment= $2,500, Total= $3,780 Total First Secondary ActiYity: $ 11.555 Moscow Farmers· Market 10 of 12 Pages ---PAGE BREAK--- OMB approval No. 0581-0235 2. Second Secondary Activity: Briefly describe details of the "first secondary'' activity. Purchase equipment for use in the delivery of bulk food purchases and for those who need additional assistance to shop at the Farmers' Market. Hand trucks will be purchased to transport case and bulk food to the consumer's transpmiation source after purchase and to assist the vendors in the set up of food displays. Personnel: co5t per hour: $ _ number of hours: Travel: cost per person: _ number of people: D number of trips: D Destination: lodging cost: I $ I number of days: D Equipment Cost: (List separately in box below.) Supply Cost (Estimate projected supplies expenditure.) $0 $0 $0 $ 2,500 $0 Contractual: Indicate if flat fee 0 or hourly rate D. (Hourly rate must not exceed $55 per hour.) $0 Number of hours: I I hourly rate:l $ j Indirect cost: (May not exceed I 0 percent of the proposed budget) Other: (Please detail below travel mode and other information.) $0 $0 Equipment: Bulk Food Delivery- 5 Commercial Wagons@ $350 = $1,750 for, 5 Commercial Hand Trucks@ $150 = $750, Total = $2,500. The wagons are needed to help seniors and families with young children transport Market purchases; the Hand Trucks will improve bulk sales. Total Second Secondary Activity: $ 2,500 Total Primary and Secondary Activities: $34.784 Proposal Evaluation Direct Benefits to Farmers/Vendors: Improvements to the market (health, safety, water and recycling), targeted vendor business development and marketing training, Market promotion and consumer based education efforts will increase patronage and sales. Marketing the EBT system for food stamps users will increase sales and new product development. The Rapid Market Assessment will provide Market Managers and vendors with data to analyze market conditions, demographics and consumer attitudes and product preferences. New partners will build local food networks and vendor skills. Potential Impact on the Local/Regional Economy: The Palouse is home to major agricultural products, most of which is exported. Expanding the market consumer base and increasing the products that are sold through consumer based education will help fanners achieve self sufficiency. The region also benefits with more locally grown food available, resulting in improved nutrition intake and a reduced carbon foot print with reduced food miles. Increased local food encourages sustainable fanning methods that positively impact ecosystems, biodiversity, improves food security for the most vulnerable. With area unemployed rising, increased food access and entreprenemial opportunities are vital. Moscow Farmers· Market II of 12 Pages ---PAGE BREAK--- U.S. Department of Agriculture Agricultural Marketing Service F ARMERS' MARKET PROMOTIO N PROGR.JUI (FMPP) GENERAL TERMS & CONDITIONS September 2009 ---PAGE BREAK--- TABLE OF CONTENTS, CO NT' D. G. FINANCIAL MANAGEMENT STANDARDS 1 4 I . General Provisions 1 4 2. Records 14 I f. PROCUREMENT 15 I. Procuretnent Policy 15 2. Contractor Records 15 I. CONSULTANTS 16 I. Docutnentation 16 2. Additional Documentation 16 J. SUBAWARDS l6 K. PROGRAM INCOME 1 7 L. LIMIT OF FEDERAL LIABILITY 1 7 J\·1. PAYMENTS 17 I. Electronic ASAP Payment System 1 7 2. SF-270 Paper Request System 1 7 3. Unobligated Funds 1 8 N. FINANCIAL REPORTING 18 I. Report of Federal Cash Transactions 1 8 2. Financial Status Report IS 0. PERFORMANCE MONITORING 1 8 l . Interim Performance Reports 1 8 1. Final Perfonnance Reports 19 P. SITE VISITS AND PROJECT RECORDS 19 Q. ACKNOWLEDGEMENT OF SUPPORT AND DISCLAIMING STATEMI::NTS 20 1 . FMPP 20 2. Al\rlS, USDA Disclainlet· 20 R. SUSPENSION/TERMINATION 20 S. A W t\RD CLOSEOUT 20 September 2009 3 of21 ---PAGE BREAK--- 2. Grant- an award oflinancial assistance, including cooperative agreements, in the form of money, or property in lieu of money. by the Federal Government to an eligible Grantee. 3. Grantee- the entity/organization to which a grant is awarded and which is accountable for the usc of the funds provided. The Grantee is the entire legal entity even if only a particular component of the entity is designated in the grant award document. Grantee Project Coordinator- the individual who is authorized to commit the Grantee's time and other resources to the project. to commit the Grantee to comply with the terms and conditions of the award instrument including those set out herein, and to otherwise act for or on behalf of the Grantee. 5. Federal Agency Project Manager·- the individual, acting within the scope of delegated authority, who is responsible for executing and administering awards on behalf of the U.S. Deportment of Agriculture. The project manager's address. telephone, and facsimile numbers arc as follows: Carmen Humphrey, Branch Chief Farmers' Market Promotion Program Agricultural Marketing Service. USDA 1800 M Street, NW Room 3012 - South Tower Washington, DC 20036-5831 Telephone: (202) 694-4000 Facsimile: (202) 694-5949 6. Subgrant- an award of financial assistance in the form of money, or property in lieu of money, made under a grant by a Grantee to an eligible subgrantee. The term includes financial assistance when provided by contractual legal agreement, but does not include procurement purchases, nor does it include any form of assistance which is excluded fi·om the definition of grant in this part. 7. Subgrantec- the organization or other legal entity to which n sub grant is awarded and which is accountable to the Grantee for the use of thc funds provided. C. ASSUH.ANCES AND CERTIFICATIONS 1. Assurances. As a condition of this grant award, the Grantee assures that it is in compliance and \Viii comply in the course of grant performance with all applicable laws, regulations, Executive Orders, and other generally applicable requirements. as prescribed by 7 CFR 3015, which hereby are incorporated in this grant award by reference, and such other provisions as are specified herein. September 2009 5 of21 ---PAGE BREAK--- §§523 and 527 ofthe Public Health Service Act of 191 2 (42 U.S.C. §§290 dd-3 and 290 ce-3), as amended. relating to confidentiality of alcohol and drug abuse patient records: Title VII I of the Civil Rights Act of 1968 (42 U.S.C. §§360 I ct seq.), as amended, relating to nondiscrimination in the sale, rental or financing of housing; Any other nondiscrimination provisions in the specific statute(s)under which application for Federal assistance is being made; and, (10) The requirements of any other nondiscrimination statute(s) which may apply to the application. g. Will comply, or has already complied, with the requirements of Titles II and I l l of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 (P.L. 9 1 - 646) which provide for fair and equitable treatment of persons displaced or whose property is acquired as a result of Federal or federally-assisted programs. These requirements apply to all interests in real property acquired for project purposes regardless of Federal participation in purchases. h. Will comply, as applicable, with provisions of the Hatch Act (5 U.S.C. §§!50 1 - 1508 and 7324-7328), which limit the political activities of employees whose principal employment activities are funded in whole or in part with Federal funds. i. Will comply, as applicable, with the provisions of the Davis-Bacon Act (40 U.S.C. ©§276a to 276a-7). the Copeland Act (40 U.S.C. §276c nnd I 8 U.S.C. §874), and the Contract Work Hams and Safety Standards Act (40 U.S.C. §§327-333) regarding labor standards for federally-assisted construction subagreements. j. Will comply, if applicable, with flood insurance purchase requirements of Section I 02(a) of the Flood Disaster Protection Act of 1973 (P.L. 93-234) which requires recipients in u special tlood hazard area to participate in the program and to pmchase flood insurance if the total cost of insurable construction and acquisition is $10,000 or more. k. Will l!omply with environmental standards which may be prescribed pursunnt lo the following: Institution of environmental quality control measures under the National Environmental Policy Act of 1969 (P 9 1 - 1 90) and Executive Order (EO) 1 1 514; Notification ofviolating facilities pursuant to EO 11738; Protection of wetlands pursuant to EO 1 1 990; ( 4) Evaluation of flood hazards in floodplains in accordance\\ ith EO 11988; September 2009 7 of2l ---PAGE BREAK--- t. l-Ias not used and will not use Federal funds, other than profits from a Federal contract, for lobbying Congress or any Federal agency in connection with the award or modification of any contract, grant. cooperative agreement. or loan; will disclose the name, address, payment details, and purpose of any agreements with lobbyists tor whom it or its contractors or Grantees have paid or will pay with pro tits or 11011-appropriated funds on or allɲr December 23, 1989, for any award action in excess of $100,000 (or $150,000 for loans); will file quarterly updates about the usc oflobbyists if material changes occur; and will require its nonexempt contractors or Grantees to certify and disclose accordingly [§319, Pub. L. No. 101- 121 (31 U.S.C. 1352), as implemented by 7 CFR Part 3018]. u. {It) Or its principals are not presently debarred, suspended, proposed tor debarment, declared ineligible, or voluntarily excluded fi·om covered transactions by any Federal department or agency; have not been convicted or indicted under criminal or civil statutes or had one or more public transaclions terminated for cause or default within the past three years; will provide immediate written notice to the Authorized Departmental Ot1icer if at any time it learns that this certification was erroneous when made or has become erroneous by reason of changed circumstances; and will require recipients of lower-tier covered transactions under this grant award to similarly certify (Executive Order 12549, as implemented by 7 CFR Part 3017, Section 3017.510, Participants' responsibilities). D. GRANTEE STANDARDS AND RESPONSIBILITIES I. Genca·al Pa·ovisions. The Grantee shall ensure that: a. It shall monitor the performance of all project activities, and ensure that the work is completed within the required time frame. b. Grant funds are used only for activities covered by the approved project, workplan, and budget. c. It notifies the Federal Agency as soon as problems, delays, or adverse conditions arise which will materially impair the ability to meet the objective of the award become known and if favorable developments such as meeting time schedules and objectives sooner or at less cost occur. 2. Publishing Results. The results ofthe grant project(s) may be published by the Federal Agency, the Grantee, or by appropriate subcontractors or subgrantces, as mutually agreed. E. PRIOR APPROVAL REQUIREMENTS I. Key Pet·sonnel Change. When it is necessary to change key personnel. the Grantee must submit a written request (e-mail is acceptable) to the Federal Agency. The request should contain the new individual's name and contact information, the capacity in which this new individual will serve_ and written notification fi·om the individual signifying his or her wi II ingness to serve on the project. September 2009 9 of21 ---PAGE BREAK--- ii. The letter should include the date the PL is leaving and a summary of progress to date. A final Form SF-269, "Financial Status Report" (see section IX.B.), hich reflects the total amount offunds spent by the Grantee. should be attached to the letter. iii. Should the PL wish to transfer the award to his/her new institution, the new institution should submit the request in writing to the Federal Agency to receive \Hitten instructions for such a transfer. The transfer will require submitting a new application to the Federal Agency, completion ofthe forms and certifications; a project summary/work statement covering the \\'Ork to be completed under the project {the objectives must be the same as those outlined in the approved proposal); and an updated list ofPL qualifications showing his/her new organi1ational a nil iation. NOTE: Experience has demonstrated that the transfer of an award from one institution to another can take 90 or more days to accomplish. l f information is not submitted in a timely manner, the PO may experience a delay in resuming the project at the new institution. On a case-by-case basis and with justification acceptable to the Federal Agency, project will not exceed 2.5 years in length. 4. Budget Changes. Where a modification to the approved budget is required, the modification must be approved in writing by the Federal Agency if the cumulative amount of such modifications exceeds I 0 percent ( 1 of the project's total budget as last approved by the FMPP. A request for a budget change shall include: a description of the change, a justification for the change, and signatures by the organization contact for the Grantee and the Federal Agency representative. Modifications less than 10 percent should be recorded and tracked in the FMPP budget spreadsheet. 5. Extension of Grant Agreement. Where an extension of time is required (with no cost extension), the extension(s) must be received in writing no later than 60 days prior to the expiration date ofthc aw·ard. The request fl·om the must come from Grantee contact contain all of the following information: a. The length of additional time required to complete project objectives and a justification for the extension. b. A summary of progress to date (status of project timeline and objectives. etc.). c. An estimate of remaining on the scheduled expiration date. d. A projected timetable to complete the project tor which the extension is being rcq Agency. e. Signature ofthe organization's program contact tor the Grantee and the Federal September 2009 II of21 ---PAGE BREAK--- d. Contributions to a contingency reserve or any similar provision (rainy day funds) made for events the occurrence which cannot be foretold with certainty as to time, intensity, or with assurance of their happening. e. Donated or volunteer services may be furnished to a Grantee by professional and technical personnel, consultants, and other skilled and unskilled labor. The value of these services is not reimbmsable either as a direct or indirect cost. f. Contributions or donations. including cash, property, and services, made by the Grantee. regardless ofthe recipient. g. Specific organizational entertainment costs including amusement, diversion, and social activities, and any costs directly associated with such costs (such as tickets to shows or sports events, meals, lodging, rentals, transportation, and gratuities} regardless of their apparent relationship to project objectives. h. Airfare costs in excess ofthe customary standard commercial airfare (coach or equivalent), Federal Government contract airfare, or the lowest commercial discount airfare. i. Fines, penalties, damages, and other settlements resulting from violations (or alleged violations) ofԱ or failure ofthe State or local governmental unit to comply with, Federal, State, local. or Indian tribal laws and regulations. J. General costs of State or local government including: Salaries and expenses of the Ortice ofthe Governor of a State or the chief executive of a political subdivision or the chief executive of federally-recognized Indian tribal government; Salaries and other expenses of a State legislature, tribal council, or similar local governmental body, such as a county supervisor, city council, school board, etc whether incurred for purposes of legislation or executive direction; Costs oft he judiciary branch of a government; Costs ofprosecutorial activities; and Costs of other general types of government services normally provided to the general public, such as tire and police. k. Costs of goods or services for personal use of the State or local governmental unit's employees regardless of whether the cost is reported as taxable income to the employees. I. Costs of investment counsel and staff and similar expenses incurred to enhance income Ji·om investments. September 2009 13 of21 ---PAGE BREAK--- c. Accounting records shall be supported by source documentation. These documentations include, but are not limited to. cancelled checks, paid bills, payrolls. contracts, and subgrant award documents. H. PROCUREMENT 1. Procurement Policy. The Grantee's procurement policies and procedures shall meet the standards specified in 7 CFR 3016.36 and 7 CFR 3019.40 thru 3019.48. a. The Grantee shall maintain written standards of conduct that pmhibit its officers, employees, agents, or others engaged in awarding and administering contracts supported by Federal from using their positions for any purpose that is. or gives the appearance of being, motivated by a desire for private financial gain for themselves or others with whom they have close ties. These standards must provisions that govern the conduct of the Grantee's employees in connection with procurement activities. Such standards should reflect State and local Jaws and must cover financial interests, gifts, bribes, gratuities. favors, and related areas as appropriate and necessary. In addition, they must identify the conditions under which outside activities or interests are proper or improper, provide for prompt notification of violations to a responsible and objective institutional official. and make provision for disciplinary action against those who violate the standards. b. A copy of these written standards does not have to be submitted to the Federal Agency for approval or recordkeeping purposes; however, they must be made available tor review by the Federal Agency or its designated representatives, if requested. c. All procurement transactions, regardless of whether by scaled bids or by negotiation, and without regard to dollar value, shall be conducted in a manner that provides maximum open and free competition. 2. Contractor Records. Grantees shall include a provision tor access to the contractor's records by the Grantee and the Federal Agency. The provision must require the contractor to place the same provision in any subcontract which would have to have the provbion were it awarded by the Grantee. The provision must require retention of records tor three years afler final payment is made under the contract or subcontract and all pending matters are closed. The provision must also require that, if any audit, litigation, or other action involving the records is started before the end of the three year period, the records must be retained until all issues arising out of the action arc resolved or until the end of the three year period, whichever is Inter. a. In contracls and subcontracts under a subgrant, the provision must require that access to the records be provided to the Grantee as well as the subgrantee and the Federal Agency. b. In contracts in excess of $1 0,000, a provision requiring com pi iance with Executive Order 11246, concerning equal employment opportunity as amended by Executive Order 11375, and as supplemented in Department of Labor regulations ( 41 CFR Chapter 60) is required. September 2009 15 of21 ---PAGE BREAK--- o Ensure that subgrantees are aware of requirements imposed upon them by Federal statute and regulation. o Ensure that a provision for compliance \'l·ith §30 1 6.42 ··Retention and access requirements for records·· is placed in every cost reimbursement subgrant. • Conform any advances of grant funds to subgrantees substantially to the same standards of timing and amount that apply to cash advances by Federal agencies. K PROGRAM INCOME If program income is earned it may be used for l ) expanding the project or program; 2) continuing the project or program after the grant or subgrant support ends; 3) suppot1ing other projects or programs that further the broad objectives of the grant program; or 4) obtaining equipment or other assets needed for the project or program or for other activities that further the grant program's objectives. L. LIMIT OF FEDEH.AL LIABILITY The maximum liability of AMS/FMPP to the Grantee is the amount indicated in the U\\'ard as obligated by AMS. Nothing in this document or other requirements of this award requires AMS to make additional award of funds or limits its discretion with respect to the amount of funding to be provided for the same or any other purpose. In the event that an erroneous amount is stated in the award, the approved budget, or any supporting documentation, AMS shall have the unilateral right to make corrections and make appropriate adjustments in the AMS share of the award to align with the Federal amount authorized. l\1. PAYMENTS. I . Electronic ASAP Payment System. AMS is seeking to utilize an electronic payment management system, Automated Standard Application for Payments (ASAP), that will allow Grantees to quickly log in via an Internet connection and draw down funds fl·om the U.S. Treasury. Should the FMPP secure an operable electronic payment system through ASAP before the start of the grant, AMS will contact Grantees about submitting any additional information beyond that which was required under the already submitted registration with CCR. Additional training and use of the ASAP payment system will be provided during the FMPP orientation and training meetings. 2. SF-270 Paper Request System. If AMS is unable to establish the electronic draw down system before October, Grantees must request the amount of funds to carry out the project by submitting a complete Form SF-270, ''Request for Advance or Reimbursement"' at least on a quarterly basis. Quar1crly cash advances be limited to the minimum amounts needed to meet current disbursement needs and shall be scheduled so the funds are available as close as is administratively feasible to the actual disbursements by the Grantee for program costs (usually 30 days). Cash advances made by the Grantee to secondary recipient September 2009 17 of2 1 ---PAGE BREAK--- b. Problems and Delays. Note unexpected delays or impediments as \\ell as f.1Vorabll! or unusual developments for each project. c. Future Project Plans. Outline work to be performed during thɲ next reporting period for each project d. Funding Expended To Date. Comment on the level of grant funds expended to date for each project. c. Additional Information. Include other relevant project information available (e.g. publications, web sites, photographs). 2. Final Pcrfor·mance Reports. The final report must include the following: a. Project Summarv. An outline of the issue, problem, interest, or need for each project. b. Project Anuroach. Descriptions of how the issue ot· problem was addressed. c. Goals and Outcomes Achieved. Descriptions of the results, accomplishments, and conclusions. d. Bcneficia1·ies. Description of the people. organizations. marketing entities and/or communities that have benefited fi·om the project's accomplishments, and a quantitative measure of the current or future benefits to be derived from the project. c. Lessons Learned. Lessons learned for each project. (f outcome measures were not achieved, identify and share the lessons learned to help expedite problem-solving. t: Additional Information. Include Specific contributions of project partners and any n:lcvant information available (e.g. publications, web sites, photographs). g. Contact Person. List the contact person for each project with number and email address. P. SITE VISITS AND PRO.JECT RF.CORDS Work performed under thi:; grant is subject to inspection and evaluation at all times by officials of AMS. or by any of their duly authorized representatives through such mechanisms as the review of performance reports and site visits. To the extent possible, all site visits will be made at mutually acceptable intervals and will be timed to avoid disruption to the construction work and to Grantee programs and personnel. September 2009 19 of21 ---PAGE BREAK--- A rinal Performance Report (Sec. 0.2.) and a Final Financial Status Report. Form SF 269 is required within 90 days following the grant agreement expiration date. An original signed SF- 269 must be submitted to the FMPP at the following address: FMPP Final Repot1 USDA. Agricultural Marketing Service 1 800 M Street, NW Room 3012 - South Tower Washington, DC 20036-583 I Telephone: (202) 694-4000 Facsimile: (202) 694-5949 The Grantee must liquidate all obligations incurred under the award not later than 90 days after the end ofthe grant agreement expiration date. The Grantee must immediately refund to the Federal agency any balance of unobligated (unencumbered) cash advanced that is not authorized to be retained for use on other grants. September 2009 2 1 of21 ---PAGE BREAK--- ---PAGE BREAK--- OMB appro\'al No. OɑR 1 -0235 Fanners Market Promotion Program (FMPP) ? 2009 Supplemental Budget Summary Fonn I . Project Title: 2. P1 oject Number: 4 5,16 1 ,o I Moscow fam1erS Markc1 3. State I Idaho 4. Organizatmnal Name: 5. Primary Contact: I City of Moscow Alisa Stone, Grants Coordinator, Primary Kathleen Bums, Arts Director, Secondary Mailing Address: Mailing Address: 1206 East Third Street !PO Box 9203 City: State: Zip Code: City: State: Zip Code: M _o _ sc _ o_ w _ _ lm / 183843 M_ o_ sc_ v ¡ ID 1183843 E-mail: E-mail: I Primary: [EMAIL REDACTED] Secondary: [EMAIL REDACTED] 6. DUNS Number: Requested Funds: )958856338 Is 34,784 7. Entity Type: D Agricultural Cooperatiw Æ Local government 0 Nonprofit corporation 0 Public benefit COJTlOration D Regional farmerŔ market amhority D Tribal Primary Activity: Briefly describe details of the "'primary·· activity. Access and outreach to the Market is increased for low-income residents, children and senior citizens of the Palouse Region by the use of an. EBT system, consumer-based education, and transpm1ation services. Personnel: cost per hour: SO L_ _ _ _ _ _J number of hours: 0 Tra\·el: cost per person: SR92 number ofpeople:D number of trips: D Deŕtination: Å lodging cost: I number of days:` 4 1 Washington DC L--5ɒ1_5_ 0 _ Equipment Cost: ( List separately in box below.) Supply Cost: (Estimate projected S\lppheŖ expenditure.) Contractual: Indicate if flat fee Æ or hourly rate O. (Hourly rate must not exceed S55 per hour.) Number of hours: I I hoUJly rate. I $ j Indirect coŗt: (]\1ay not exceed 1 0 percent of the proposŚ:d budget) Moscow Farmers· M econdary activity. Purchase equipment for use in the delivery of bulk food purchases and for those who need additional assistance to shop at the Farmers· Market. Hand trucks will be purchased to transp011 case and bulk food to the consumer" s transp011ation source after purchase and to assist the vendors in the set up of food displays. Per·onnel: co¸t per hour: ɍ number of hours: $0 T ra\·el: co¹ I per person: number of people: D number of trips: D _ _ _ _ _ Destination: lodging cost: _s ___jj number of days: D o _ _ _ _ _ Equipment Cost: (list separately in box below.) s 2.500 2/ Supply Cost: (Estimate projected supplic:s expenditure.) so Contractual: Indicate if flat fee 0 or hourly rate O. (Hourly rate must not exceed $55 per llCiur.) Number of hours: l j hourly rate:j S j SO Indirect cost: {May not exceed 1 0 percent of the proposed budget) $0 Other: (Please detail below tra\'el mode and other information.) so Equipment: Bulk Food Delivery- 5 Commercial Wagons @ $350 S l ,750 for, 5 Commercial Hand Trucks @ $ 1 50 $750, Total = $2,500. The wagons are needed to help seniors and families \Vith young children transport M arket purchases; the Hand Trucks will improve bulk sales. Total Second Secondary Activity; s 2.500 Total Primary and Secondary Acti\'ities: s 34.784 Proposal Evaluation Direct Benefits to Farmers/Vendors: Improvements to the market (health, safety, water and recycling), targeted vendor business development and marketing training, Market promotion and consumer based education effm1s will increase patronage and sales. Marketing the EBT system for food stamps users will increase sales and new product development. The Rapid M arket Assessment will provide Market Managers and vendors with data to analyze market conditions. demographics and consumer attitudes and product preferences. New pa11ners will build locul food networks and vendor skills. Potential Impact on the Local/Regional Economv: The Palouse is home to major ag1icultural products, most of which is exported. Expanding the market consumer base and increasing the products that are sold through consumer based education will help fanners achieve self sufficiency. The region also benefits with more locally gro\:vn food available, resulting in improved nutrition intake and a reduced carbon foot print with reduced food miles. Increased local food encourages sustainable fanning methods that positively impact ecosystems. biodiversity. improves food security for the most vulnerable. With area unemployed nsmg, increased food access and entrepreneurial oppot1unities are vital. Moscow Fanners· Market I I of 1 2 Pages ---PAGE BREAK--- U.S. DEPARTMENT OF AGR/CUL TURE _ (Pg_1_of 2j_ Certification Regarding Debarment, Suspension, and Other Responsibility Matters - Primary covered Transactions -fs required by the regulations implementing Executive Order 12549, Debarment and ·suspension. 7 C FR Part 3017, Section 301 7.51 0, Participants' responsibilities. The regulations were published as Part IV of the January 30, 1 989, Federal Register (pages 4722-4733). copies of the regulations may be obtained by contacting the Department of Agriculture agency offering the proposed covered transaction. (BEFORE COMPLETING CERTIFICATION, READ INSTRUCTIONS ON REVERSE) ( 1 ) The prospective primary participant certifies to the best of its knowledge and belief, that it and its principals: are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any Federal department or agency; have not within a three-year period preceding this proposal been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State or local) transaction or contract under a public transaction; violation of Federal, State or local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property; are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State or local) with commission of any other the offenses enumerated in paragraphs (1 of this certification; and have nol within a three-year period preceding this application/proposal had one or more public transactions (Federal, State or local) terminated for cause or default. 2. Where the prospective primary participant is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation to this proposal. CITY OF MOSCOW Organization Name NANCY CHANEY, MAYOR Name(s) and Title(s) of Authorized Representative(s) Signature(s) 12-25-0929 MOSCOW FARMERS MARKET PRJ Award Number or Project Name 1 1/03/2009 Date (mm/dd/yyyy) Form AD-1 047 (2/89) Microsoft Word 2000 ---PAGE BREAK--- Instructions for Certification (Pg 2 of 2) 1 . By signing and submitting this form. the prospective primary participant is providing the certification set out on the reverse side in accordance with these instructions. 2. The inability of a person to provide the certification required below will not necessary result in denial of participation in this covered transaction. The prospective participant shall submit an explanation of why it cannot provide the certification set out on this form. The certification or explanation will be considered in connection with the department or agency's determination whether to enter into this transaction. However, failure of the prospective primary participant to furnish a certification or an explanation shall disqualify such person from participation in this transaction. 3. The certification in this clause is a material representation of fact upon which reliance was placed when the department or agency determined to enter into this transaction. If it is later determined that the prospective primary participant knowingly rendered an erroneous certification, in addition to other remedies available to the Federal Government, the department or agency may terminate this transaction for cause or default. 4. The prospective primary participant shall provide immediate written notice to the department or agency to whom this proposal is submitted if at any lime the prospective primary participant learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances. 5. The terms "covered transaction," "debarred," "suspended," "ineligible," "lower tier covered transaction," "participant," "person," "primary covered transaction," "principal," "proposal," and "voluntarily excluded," as used in this clause, have the meanings set out in the Definitions and coverage sections of the rules implementing Executive Order 1 2549. You may contact the department or agency to which this proposal is being submitted for assistance in obtaining a copy of those regulations. 6. The prospective primary participant agrees by submitting this form that, should the proposed covered transaction be entered into, il shall not knowingly enter into any lower tier covered transaction with a person who is debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the department or agency entering into this transaction. 7. The prospective primary participant further agrees by submitting this form that it will include the clause titled Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion - Lower Tier Covered Transactions," provided by the department or agency entering into this covered transaction, without modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions. 8. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered transaction that is not debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous. A participant may decide the method and frequency by which it determines the eligibility of its principals. Each participant, may but is not required to, check the Nonprocurement List. 9. Nothing contained in the foregoing shall be constructed to require establishment of a system of records in a covered transaction knowingly enters into a lower lier covered transaction with a person who is suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to other remedies available to the Federal Government, the department or agency may terminate this transaction for cause or default. 10. Except for transactions authorized under paragraph 6 of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition lo other remedies available to the Federal Government, the department or agency may terminate this transaction for cause or default. 2 Form AD-1047 (2/89) ---PAGE BREAK--- U.S. DEPARTMENT OF AGRICULTURE CERTIFICATION REGARDING DRUG-FREE WORKPLACE REQUIREMENTS (GRANTS) ALTERNATIVE I · FOR GRANTEES OTHER THAN INDIVIDUALS OMS APPROVAL NO 0991-0002 - This certification is required by the regulations implementing Sections 5151-51 60, of the Drug-Free Workplace Act of 1 988 (Pub. L. 100-690, Title V, Subtitle D; 41 U.S.C. 701 et seq.), 7 CFR Part 3017, Subpart F, Section 301 7.600, Purpose. The January 3 1 , 1 989, regulations were amended and published as Part II of the MAY 25, 1990, Federal Register (pages 2168 1 - 21 691 Copies of the regulations may be obtained by contacting the Department of Agriculture agency offering the grant. (BEFORE COMPLETING CERTIFICATION, READ INSTRUCTIONS ON REVERSE) Alternative I A. The grantee certifies that it will or will continue to provide a drug-free workplace by: Publishing a statement notifying employees that the unlawful manufacture, distribution. dispensing, possession, or use of a controlled substance is prohibited in the grantee's workplace and specifying the actions that will be taken against employees for violation of such prohibition; Establishing an ongoing drug-free awareness program to inform employees about - ( 1 ) The dangers of drug abuse in the workplace; The grantee's policy of maintaining a drug-free workplace: Any available drug counseling, rehabilitation, and employee assistance programs; and The penalties that may be imposed upon employees for drug abuse violations occurring in the workplace; Making it a requirement that each employee to be engaged in the performance of the grant be given a copy of the statement required by paragraph Notifying the employee in the statement required by paragraph that, as a condition of employment under the grant, the employee will Abide by the terms of the statement; and Notify the employer in writing of his or her conviction for a violation of a criminal drug statute occurring in the workplace no later than five calendar days after such conviction; Notify the agency in writing, within 10 calendar days after receiving notice under subparagraph (dX2) from an employee or otherwise receiving actual notice of such conviction. Employers of convicted employees must provide notice, including position, title, to every grant officer on whose grant activity the convicted employee was working, unless the Federal agency has designated a central point for the receipt of such notices. Notice shall include the identification number(s) of each affected grant; ( 1 ) Taking appropriate personnel action against such a n employee, u p to and including termination, consistent with the requirements of the Rehabilitation Act of 1 973, as amended; or Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program approved for such purposes by a Federal, State, or local health, law enforcement, or other appropriate agency; Making a good faith effort to continue to maintain a drug-free workplace through implementation of paragraphs and 1 -1 Form AD-1 049 (REV 5/90) Microsoft Word 2000 ---PAGE BREAK--- B. The grantee may insert in the space provided below the sile(s) for the performance of work done in connection with the specific grant: Place of Performance (Street address, city, county, State, zip code) MOSCOW FARMERS MARKET LOCATION OF OPERATION - FRIENDSHIP SQUARE AND JACKSON STREET PARKING LOT CITY OF MOSCOW, 206 EAST THIRD STREET, PO BOX 9203 MOSCOW IDAHO 83843 Check D it there are workplaces on tile that are not identified here. CITY OF MOSCOW 1 2-25-G-Qg2g MOSCOW FARMERS MARKET Organization Name Award Number or Project Name NANCY CHANEY, MAYOR Name and Title of Authorized Representative Signaturef} 1 1 /03/2009 Date Instructions for Certification 1 . By signing and submitting this form, the grantee i s providing the certification set out on pages 1 and 2. 2. The certification set out on pages 1 and 2 is a material representation of fact upon which reliance is placed when the agency awards the grant. II it is later determined that the grantee knowingly rendered a false certification, or otherwise violates the requirements of the Drug-Free Workplace Act, the agency, in addition to any other remedies available to the Federal Government, may take action authorized under lhe Drug-Free Workplace Acl. 3. Workplaces under grants, lor grantees other than individuals. need not be identified on the certification. II know, they may be identified in the grant application. If the grantee does not idenlify lhe workplaces at the lime of application, or upon award, if there is no application. the grantee must keep the identity of the workplace(s) on file in its office and make the Information available for Federal inspection. Failure to identify all known workplaces constitutes a violation of the grantee's drug-free workplace requirements. 4 . Workplace identifications must include the actual address of buildings (or parts o f buildings) or other sites where work under the grant lakes place. Categorical descriptions may be used all vehicles of a mass transit authority or Stale highway department while in operation, State employees in each local unemployment office. performers in concert halls or radio studios). 5. If the workplace Identified to the agency changes during the performance of the grant, the grantee shall inform the agency of the change(s). if it previously identified lhe workplaces in question (see paragraph three). 6. Definitions of terms in the Nonprocurement Suspension and Debarment common rule and Drug-Free Workplace common rule apply to this certification. Grantees' attention is called, in particular, to the following definitions from these rules: "Controlled substance" means a controlled substance in Schedules I through V of the Controlled Substances Act (21 U.S.C. 812) and as further defined by regulation (21 CFR 1308.11 through 1308.15); "Conviction" means a finding of guill (including a plea of nolo contendere) or imposition of sentence, or both. by any judicial body charged w1th the responsibility to determine violations of the Federal or Slate criminal drug statutes; "Criminal drug statute" means a Federal or non-Federal criminal statute involving the manufacture, distribution, dispensing, use, or possession of any controlled substance; "Employee" means the employee of a grantee directly engaged in the performance of work under a grant, including: all "direct charge" employees; (ii) all "indirect charge" employees unless their impact or involvement is insignificant to the performance of the grant; and, {iii) temporary personnel and consultants who are directly engaged in the performance of work under the grant and who are on the grantee's payroll. This defimlion does not include workers not on the payroll of the grantee (e.g volunteers, even if sued to meet a matching requirement: consultants or independent contractors not on the grantee's payroll; or employees of subrecipients or subcontractors in covered workplaces). 1 -2 Form AD-1049 {REV 5/90) ---PAGE BREAK--- U.S. DEPARTMENT OF AGRICULTURE Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion - Lower Tier Covered Transactions This certification is required by the regulations implementing Executive Order 1 2549, Debarment and Suspension, 7 CFR Part 3017, Section 3017.510, Participants' responsibilities. The regulations were published as Part IV of the January 30, 1 989, Federal Register (pages 4722-4733). Copies of the regulations may be obtained by contacting the Department of Agriculture agency with which this transaction originated. (BEFORE COMPLETING CERTIFICATION, READ INSTRUCTIONS ON REVERSE) ( 1 ) The prospective lower tier participant certifies, by submission of this proposal, that neither i t nor its principals is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency. Where the prospective lower tier participant is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation to this proposal. CITY OF MOSCOW Organization Name NANCY CHANEY, MAYOR 1 12-25-G-0929 MOSCOW FARMERS MARKET PR/Award Number or Project 11/03/2009 Date Form AD-1 048 (2/89) This form was electronically produced using Applix 4.41 ---PAGE BREAK--- INSTRUCTIONS FOR CERTIFICATION 1 . By signing and submitting this form, the prospective lower tier participant is providing the certification set out on the reverse side in accordance with these instructions. 2. The certification in this clause is a material representation of fact upon which reliance was placed when this transaction was entered into. If it is later determined that the prospective lower tier participant knowingly rendered an erroneous certification, in addition to other remedies available to the Federal Government, the department or agency with which this transaction originated may pursue available remedies, including suspension and/or debarment. 3. The prospective lower tier participant shall provide immediate written notice to the person to which this proposal is submitted if at any time the prospective lower tier participant learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances. 4. The terms "covered transaction," "debarred," ··suspended," "ineligible," "lower tier covered transaction,'' "participant," "person," "primary covered transaction," "principal," "proposal," and "voluntarily excluded," as used in this clause, have the meanings set out in the Definitions and Coverage sections of rules implementing Executive Order 1 2549. You may contact the person to which this proposal is submitted for assistance in obtaining a copy of those regulations. 5. The prospective lower tier participant agrees by submitting this form that, should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the department or agency with which this transaction originated. 6. The prospective lower tier participant further agrees by submitting this form that it will include this clause titled "Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion - Lower Tier Covered Transactions," without modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions. 7. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered transaction that is not debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous. A participant may decide the method and frequency by which it determines the eligibility of its principals. Each participant may, bul is not required to, check the Nonprocurement List. 8. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good faith the certification required by this clause. The knowledge and information of a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings. 9. Except for transactions authorized under paragraph 5 of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is suspended, debarred, ineligible, or voluntarily excluded from participating in this transaction, in addition to other remedies available to the Federal Government, the department or agency with which this transaction originated may pursue available remedies, including suspension and/or debarment. 2 Form AD-1 048 (2/89) Ǭicr<,,nJi WoJtJ 2()(UJ