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February 2, 1995 Mr. Mike Brady Idaho Dept of Lands P.O. Box 670 122 East 4th Street Moscow, Idaho Coeur d'Alene, ID 83814-0670 Dear Mr. Brady: In recent years the Moscow City Council has given increasing importance to developing a comprehensive community forestry program. In 1990 an Ad Hoc Tree Management Committee was formed to make recommendations to the Council. After two years of planning and deliberating, the Council enacted Moscow's Community Forestry Ordinance which gave official status to the Moscow Tree Committee. This past year the Tree Committee outlined a set of goals and objectives. One of the primary goals identified was to "promote immediate and long range community forestry resource planning." The most important objective identified toward achieving that goal was to develop and conduct an inventory of city trees. The information gathered in the inventory would include tree locations and site characteristics, species, condition, size, defects, maintenance needs and available planting sites. This information will help us identify hazard trees and over-mature trees as well as the total number and distribution of vacant planting sites. Although Moscow's ordinance mandates that planting and maintenance of trees planted in the public right-of-way are the responsibility of the adjacent property owner, programs are being developed to ease the financial burden of replacing condemned trees. A pilot cost share program for helping property owners replace required removals in the right-of-way was approved by the City Council last year. Also, the Tree Committee is moving toward establishing a city tree nursery to create a supply of appropriate trees for planting along city streets. Grant amount Donated match Cash Outlay match TOTAL MATCH $9340 $7546 4127 $11,673 95-06 ---PAGE BREAK--- Mike Brady February 2, 1995 Page Two To determine the inventory methods available and the advantages, disadvantages and costs of each, we have talked to representatives of other cities and various consultants. We have also researched contemporary literature in an effort to ascertain which method will best fit the City of Moscow's needs. We have decided that a computerized street tree inventory is the best alternative for Moscow's long range management plan. Computerized inventories can not only help to identify hazard trees and prioritize replacements, but can help identify species percentages and distribution, allow tree value calculations and ease the task of updating maintenance records. A system which allows for the use of hand held computers to gather information is also important and relieves staff of the tedious work of data entry. In the process of researching various inventory systems, we contacted three different companies and asked for proposals. All three were willing to allow us to view a demonstration of the inventory software they use and supply us with quotes for their services. The quotations from these three are attached. Two of the companies offered customized design of software, hand held computer data collection systems, on-site training and on-line technical support. The third company offers only a very basic program with some initial training and no customized design or data collection system. For the purposes of this grant we used the figures supplied by the less expensive of the two full service firms. A 1 0% contingency figure has been included to cover possible inflationary trends and additional hand held computer rental fees if the project runs over the estimated three-month data collection period. Upon notification that Moscow has been awarded the grant, we will go through a formal bid process to secure a consultant who will best meet our needs for the least cost. In June, 1995, upon entering a contract with the successful bidder, we will begin scheduling our volunteer data collection effort and conducting a publicity campaign to inform City residents about the project. Volunteers will be organized in teams of two to survey the trees and collect data. The project supervisor and volunteer supervisor will coordinate with the survey teams and work ahead of them marking the centers of rights-of-way in the survey areas. Right-of-way maps will be supplied to the survey teams. Providing that volunteer time can be scheduled efficiently, the entire projects should be completed in approximately twelve weeks. The City of Moscow thanks you for your past support of the growth of our community forestry program. We now seek your continued help in this next phase toward developing a comprehensive management plan for Moscow's Community Forest. Randal F. Rice, Director RFR:cb ---PAGE BREAK--- ' . "l J I @SAdpoint . ' {J Alene ' _ ) ' · .Wallace _ - . IDAHO 1995 . UCF MANAGEMENT GRANT APPLICATION ---PAGE BREAK--- II TECHNICAL GRANT PROPOSAL I Specify personnel, their qualifications and experience, and who will be responsible for supervising the project ( required ) · Supervisor Name: Roger R1 Title: Parks/Facilities Manager Qualifications: 11 years landscape contractor; 4 years park superintendent· 4͈ vears parks supervisor, 6 months parks/facilities manager Worker Type (ex: planter, street tree surveyor, etc.) I Qualifications street tree surveyor I be familiar with tree species &J.d possible hazardous tree conditions; attend data collection orientation contractor or project . . , SeSSlOll "Nl vn supervisor Check if project will utilize volunteers. If checked, please describe how they are to be utilized below: Volunteer's Supervisor Name: David Rauk Title: Grounds t..ranager Qualifications: 3 years tree care company sales rep; 4 years city forestry including tree inventory; 3 years university grounds manager; 4 years member and current chairman of Moscow Tree Com:ni ttee Type of Volunteer Duties of Worker (ex: planter, tree surveyor, etc.) tree surveyor record information on street tree location and site characteristics, species, condition, size, defects, maintenance needs and available planting sites scneaUJ.e vo1unteers, in training, assist in volunteer supervisor marking rights-of-way, collect data 08/92 !'ACE 2 IDAHO DEPARTMENT OFLANDS ---PAGE BREAK--- Cost Analysis TECHNICAL GRANT PROPOSAL Cash Outlay by Grantee Detailed Cost Breakdown !required) PLEASE ATIACH ADDITIOt'-.AL SHEETS AS NEEDED. PERSONNEL Task. t't-x: measure tTI!%5. ac.J S/Hour • No. Hours = To:ol S • No. of Workers = Total 5 superv-ise & coordinate p-r-oject 25.86 I 154 I TOTAL. PERSONNEL COST: I I Commen³: for hourlv breakdown see attachment TRAVEL Location Moscow TOTAL TRAVEL. COST: Comments: Tqans;porta+,l on +a EQUIPME:"."T Tvoc oi Eauioment lex: tree::pa..i.! . TOTAL. EQUP`IENT: Miles; Rnd Tr:n • 60 miles j n;ren+or-.:r ' s-i'+es T.Hi.;. ll.21i/m! ll.26/mt d.2h/mi 0.2n/ml l\ 2h/mi \J.2.n;mi t:.26/m1 I I I *+,087 I I - S/trtp • l ٺ I I I I I da+p Hr" or Miles • I I < ' ࠍr:ps/location = 'i'ࠊO'i +v P-nr:-'in¢c.,.,.incr n - I TOTAL Slll'PLIES COSt: I _ Comments: 08/92 iDAHO DEPARTME.'JT OF lANDS ---PAGE BREAK--- Cost Analysis DONATED PERSONNEL Task diࠄ ho/.e) '"Cree surveyor tree surw•vnr tree survevnr Yo1unteer supervisor TOTAL PERSONNEl:. I ·Ļ DONATED EQt-1PMEl\'T c TECHNICAL GRANT PROPOSAL Who Donated Total S/Hr No. Hour.; tree com.rnl ttee $10 199 Tn MࠆHm> Pl " 199 ;:,oqle"Gy P0f51'-l<:f ci?i\ li'nT'Po+ David Rauk " " " " • ' Ȏo n 100 $12 48 I I I I = I Donated Goods Services TotalS • t\:o. of Workers = TotalS f:rOUD l ooo o-ȏnnn 1 oon I "C"OUD I looo 1 576 I I I I ' 6546 Who Donated raࠅk Hours or Miles • S/Mileor Hr = TotalS bucket llft truck li1son' s Tree 0ervlce TOTAL EQUIPMENT: I I inspect tree lO crownZ I $100/h:r i " · . $1000 ٹ1 nnn Commen³: taob r-'csdteifmg eh·i lj· skll·nm" n co1u pd= e=dq i=nr esqt uu eynz-{0_oI· o}n~a t DONATED SUPPLIES Tvoe of Suoolv fe::r: soil) Who Dw1.1h3! I S per Unit • No. oi Unas 5 casts) - TotalS I ! I I I I I I TOTAL St:PPLIES: I I " . . Commen³: DONATED CONTRAC'n:AL ( Onlv revui.ar can du ࠇࠈj Tvoe of Com:act soil> Who Don.ltL-d. I S ocr Unn • or' Un1:s (ex: 5 c:J.sesJ = TotalS I I I II I II TOTAL C01';TRAC11:Al.: I I I II Commcn³: DONATED MISCELLA!';EOl!S! Please SoeciiuJ I TotalS I I TOTAL MlSCELLAl'EOliS I I Commen³: 08/92 !'ACf 1t IDAHO DEPARTMENT OF LANDS ---PAGE BREAK--- Cost Analysis I TECHNICAL GRANT PROPOSAL Grand Totals BUDGET SUMMARY CATAGORY I CASH OUTLAY I DOl' A TED COSTS CONTRACT TOTALS !Sa paࠂes 4 & ;J IS« paࠌ 6J page 7) I f';!'5or.doas that will be qa.il:ln emplo,...,r Cor Yioia.tiOA oC me: p.-oiWlWoa; E:.s::abiishing aa ongoiq llw:&n:tleS.S pü to iniorm employe= about The' ot dr\lg abzuc ia the woriqll:l.= The (tee's poUq o{ tt!.:Wlcining 3 wod:pl:u:::; C3) Any :1-r.tibble dr\1!; ctlunsel!ng. nh::.billi:.doa. :utd emploY"" =is=c: pror.-= ::uod . The peaa!des that may be impnvic:t:ioa. Em players o( emploY"= mast provide node:, iac:iudlni position l Form A.D-1049 S/90) ---PAGE BREAK--- U.S. DEPARTMENT OF AGRICIJLTURE nus· ̾Ott is reqt:lir=:i by tl:lc l'q!:t!atlott:r implementing E' t! ite On:fuo :x=s49, ٮ lUU{ Su:speu:si.:m. 7 CFR PU':.:3G17, Ser:::ioa .3{)17.510.. n:::SJ:l<'""Dilitie:s "Ill.e t""'C'!:uioQ as P::rt ol the J:mu::Lr7 30, 1989, feg.,.,l 4.ٶ. Clpie:s ol tbe re;:Wi.oa.s 1Z1aY be obci=ed by <:Ott:tc=:in g tbe Departme:t ol A¢..c::lil:ure q=c:r oil"<:r'iq; the praparred, mspaded.. prop for dei="meut. dec:i:u-ed ineligible. or voiunt:arily ac:iuded ft.t or ٱcr. h:m! not 'lrit!:liD a period prearling t.!:l.i:s propos:U be= cnnvic::ed ol orٰ :a c:iYil judgment r=det"ed apinJse =ents, or re.::i̽ stolen propertY; are not pre:scml.y iudiced fat" Ot" achٷ cr'..mil:Wiy Ot" civilly cl:ar;ri by a ·ٵent:t.l euticy State or loc:U) with coa:mission a( :usy o( t.!:le otre=.e:s =ٲ iu pb. ol t.!:l.i:s =til!ct.ioa.; and have not 'WitlziA a chree-)'t::t" period pM"C'"dim' t.!:l.i:s h:td one or more public tnnsarioas (Fedc24 Sew: or !oci) tennina•ed Cor c:::ue at" de'anit the pt"Ospecive primary partic:ipaut is uuabie to .::rtify to a.oy a( the stat=e:t:s itt t.!:l.i:s ani!ic::uioa, sud:l pr-osperive p:u'tic:ip;w: sh::Ul aa:::cil :m cpl:ma!ioa to t.!:lu propos:!. City of Moscow Tree Inventorv Paul C. Agidius, Ma or 1 ---PAGE BREAK--- U.S. DEP A.R.TMENT OF AGRICIJL'l1:JRE - 'I'1U:s =nffic:atiOA · is requind by tile l""'C!"i;'t!nas F: e u lte Ordc::' U549, ٴ :md SIUP"ftrion, 1 0A l':ln 3011, Sed011 ."!011-"10. l':ll:tlc:i͆ ͇illtics. 'Il1e rqul:uions pubiisheSpecti"te lowe" tier- pan:!c::!pam is =-Ole to =ri1y to aJ:IY o( tl:e smre:::.onts in tll.is c:ni!ic:don, sud:! p:u-tic::!pant jl:.:tJl :m cpl:ln:U:io11 to tbi:s propasal.. City of Moscow Paul C. Agidius, Mayor 1 Tree Inventory 2'4;:/rJ- } n- ---PAGE BREAK--- U.S. DEPA.R.T.:M:ENT OF AGRICULTIJRE 'lltis \ is MlqUind by the reguWiOAS imjllemc:a̵ Seciaa:s SI.5I-Sl60 o( the !ln:g-Fr=: Ac: oC 1983 (Pub. I- loo-o90. nt1e V, Sl1iltl:1e D; 4l. 101 e: 1 CFR hi:': 3tee dir=::!iy <11̱ ill me per!o=ac:: oC work under 2 itlcludi:sg: m aU 'dl'n=t d:ar;r employeos: (lj') aU '!adirec: employee! unless tl:leir impac:: or b:rtoivemetlc is ln:sqni.G<:tnt to tile perfonr:=c:: oC the gr=t: aad. (iii) tl:n:lpor..ey :pe:r:oaacl and=ٯ who are di=.ty m:vr:d. ill tile perlormanc= oC uader me V"'l' aad who an oa me ::r:mcee's ^IL nus dA:iitlit::loa doe:s aot include 11oc au me parroll oC the ٦ "olUDteers. ming Oaott.c dUM9 ȈJS ÝO...:ay !:let!C::!l. Unaer ccnon a }layer Cao'umt:sn your T1N to trte reauester. cr 2. 7he !RS noafles t.":e reouester Ȅ"lat you fumtsnea an inc::rrec: nN. or You are noofied ey tl'ta lAS tt:ac you are suoiee: :o oac:ruo t:eeatJse you f:ulea to reoort all your int artd c:ivicenas en your taX rerum lfcr rat:ortaele int ana cMdencs oruy). cr 4. You fall to c:!rofy to the recuester tnat 'fOU are not SUClec::: ߛ OaOQJO !Jl'!Cef t:il :u:ove (!or reoortaela interest and cividefld acc::una cceneo arter 1983 cnry). or You t.u! to your TIN. This accties onry ȃ reconacta intߞ cMdenct. t:rot<:er. cr Oattet ue."'lartqa ac::::t.:ncs ocened arrer i9a:l. cr l:t'CKes" ac:::=Ul'tt:S ccn:Ddered inac:vs in 1983.. e.u:ßct as excl3ir.ea in (51 acove. od"'er t'!!'CortaeUt o:avmena: ant suciec: !0 oacxuo on:y 1f or (Zl aoove :teClies. cߜ àavá ana cavrr:errcs 3.t'e exemct trorn t:acxuo w1th:c:cing anc :m'crr:1aoon ret:cn:nq. S4 $QU:II Doparaʖ ot ool ̤ Forest Scrriocz Assuranc: of Compli:a:nc: With The Departzl:lent of Ag:r:iC".Iiture Rqulation Under Title V1 oi The Ovil Rights Act of 1964 HERE3Y AGĀE!S nuT ic •ill c::.,.p.ty 'rode V! oi t:i:e Chil.lUghcs Ac ai 1964 CPL. sa-;,2) sec! aU te<ٛ= impcseeoeiics aay perso.u.lpropercy is so pro_dec!, thi:o • shall obligate che Applic::ur Cat the petiac! dt:r'..ag •bicl:l ic :=aias ship or P"""".s.sioc oi the ptepe:ty. In all othe: :s:se:s, chis assutatlee sha.ll oblipce t:i:e Applic::snc fer the pe:ioc! dz:ting whie.` th.e r ...:ierol fl.llanc:ia.l as.si.srsce: is e::c::dec! ic by chc Oepa:=cmc. THIS ASSUiU.NC:S: is io ooustde:acloc oi anc! for C:e putpcse o£ obca'•iag any sec! all F ec!e::al fut;aaeialusi.scanc:,. e::cc::det>iic:soc by the F crest Set'l'ie:. U.S. Dc;>ar:mec ci Agric:-.:lcur: oa acc:owlC oi: The Apt>li=c rec:ogai:es &ac! agr«s cll;ac such F odetal.f:no.ac:ia.l;assiscaac:: vill oe in reiianc:: oc the' t"C?CC3e:'1Citiaa..sacciagr:eme:: = :ade its. d:.is as.:su::a.s:u::< 10.ci thu the Unicec! Sc:m::s ia ac!c!icica other :igilcs &ac! :c::ec!ies pto'l'id...:i ,;,is as.sunac:e, tile Cl il Rignc.s Ae: ai l$164, <111 C:e lLe:focmance or by soy ot:i:et a'l':lilablc :=ec!y w:tder the laws ol tile Un>cec! Scacc:s or C:c Scace io •biel:> til" br:scil or Tiol2:icn This usun.a.c: i.s Oich<:aa<. Dacec! ? /f"j- City of Moscow (Ap,Wt&MJ Sy _ rs._ ; Paul C. Agidius, Mayor P.O. Box 9203 Moscow, ID 83843 ---PAGE BREAK--- CALCULATION OF ESTIMATED NUMBER OF TREES , AVAILABLE PLANTING SITES AND VOLUNTEER LABOR TIME AND COST Moscow has an estimated 3, 500 trees growing along the street rights-of-ways. This figure was derived by determining the number of trees listed in the City of Lewiston's tree inventory and comparing the size of Lewiston to Moscow. The scope of Lewiston's tree inventory was also factored into the estimate. Lewiston has approximately 8,00 0 trees in its inventory. This number includes both street and park trees. Moscow is about two-thirds the size of Lewiston and plans to inventory only its street trees since most of the park trees and the trees in the downtown area have already been inventoried. Lewiston has about 3, 0 0 0 trees in its park and cemetery tree inventory , which leaves about 5, 0 0 0 trees growing in street rights-of-way. Assuming a similar tree population exists in Moscow , there are probably about 3, 5 0 0 trees along Moscow's streets. Along with inventorying existing trees , Moscow would like to develop a list of available planting sites in the public right of-way. A windshield survey of the city's streets suggests that one-third to one-half of the available planting sites for street trees in Moscow are currently vacant. It follows that there are possibly 1,50 0 available street tree planting sites in Moscow. To determine the approximate time required to inventory Moscow's street trees and available planting sites, it was necessary to consult the proposal supplied to us by a professional tree inventory consultant. Natural Path Forestry Consultants, Inc. (NPFC) suggests that while its technicians ---PAGE BREAK--- average 4 5 0 trees per day , a typical team of volunteers averages 100 trees per day figured on the basis of a ten-hour work day. Assuming that Moscow's volunteers , including the Moscow Tree Committee , the local Idaho Native Plant Society and the local Society of American Foresters, would be more knowledgeable than the average volunteer , these teams could probably average 150 trees per day which works out to four minutes per tree or fifteen trees per hour. Assuming that Moscow has 3, 500 street trees and that volunteers would work in teams of two , 468 volunteer hours would be required to inventory existing trees ( 3 5 0 0 + 15 x The time required to inventory Moscow's approximately 1,50 0 vacant planting sites can also be estimated from NPFC's cost estimates. If NPFC's technicians collected inventory data, they charge $1.15 per tree and $.45 per planting site. The cost of surveying a planting site figures out to be 3 9 percent of the cost to survey a tree. This translates to about 1.5 minutes to survey a planting site (four minutes x . 3 9) . It follows that 75 hours would be required to survey Moscow's vacant planting sites by the volunteer teams (1,50 0 sites x 1.5 minutes + 60 minutes x two volunteers). The total volunteer time required to conduct the inventory including training would be 543 hours. In figuring actual time spent on the project, it is reasonable to assume another 10 percent can be added to this time for training and travel to and from the inventory sites. This results in a total of 597 ---PAGE BREAK--- volunteer hours being devoted to the project by the tree surveyors. The cost of this labor per hour can be estimated in a number of ways. Comparing NPFC estimates of the time and cost required to survey trees by its technicians to the time required by Moscow's volunteers is one method. If NPFC technicians survey 4 5 0 trees in a ten-hour day at $1.15 per tree, the company is charging $5 1.75 per hour for its service (450 trees + ten hours x $1.15 per tree) . Assuming a 100% markup for overhead and profit, NPFC technician time is probably computed at $2 5.88 per hour. A Moscow volunteer surveying only 150 trees a day should be paid only one-third that rate or $8.63 per hour. Another method of calculating an appropriate wage for a volunteer tree surveyor is to determine the wage that the u.s. Forest Service would pay a person doing a comparable job. The local USFS office would use a college graduate in the GS5 to GS7 range to perform a similar job (Andy Lawrence, 1-27-9 5) . The USFS representative suggested that a salary of $2 1,0 0 0 a year or $10.10 per hour would be reasonable. Since Moscow's volunteers are mostly professionals and college graduates, a volunteer wage rate of $10.00 per hour seems reasonable. The lower figure derived from the NPFC quote is based on productivity rather than qualifications and abilities. Moscow's volunteers would certainly meet the minimum qualifications for employment as tree surveyors. Therefore the $10.00 per hour figure will be used in calculations for the ---PAGE BREAK--- purposes of this grant, making the total cost of volunteer tree survey time $5 , 970 (597 hours x $10.0 0 per hour) . The volunteer supervisor, aside from assisting in data collection, will be responsible for assisting in training and communicating with volunteer organizations to schedule data collection over the three-month inventory period. He will also assist the project supervisor in staking out the right-of-way widths ahead of the tree survey teams. These duties will require approximately four hours per week over the inventory period (twelve weeks) for a total of 48 hours. The total cost of the volunteer supervisor's time calculated at $12.00 per hour would be $576. 00. A local tree service contractor, Wilson's Tree and Shrub Service, has offered the City the use of their bucket truck to inspect suspected hazard limbs which are too tall for the ground teams to survey accurately. Wilson's normal charge for this service is $100 per hour. We have estimated that we would need the services for ten hours over the life of the project. -4 - ---PAGE BREAK--- Total trees to be inventoried Total vacant planting spaces SUMMARY Total volunteer tree surveyor hours Tree surveyor hourly wage Total surveyor wages Volunteer supervisor hours supervisor hourly wage Total donated equipment hours Hourly rate Total donated equipment TOTAL WORTH OF VOLUNTEER EFFORTS C:WPDOCS\P&R\INVENTOR.GRT 3 , 50 0 trees 1 , 50 0 spaces 597 hours x _.lQ per hour $ 5 , 970 48 hours x _ll per hour $ 576 10 hours $ 100 per hour 0 0 0 $5 , 970 $ 576 $1.00 0 $7,546 ---PAGE BREAK--- PROJECT SUPERVISOR DUTIES HOURS 4 5 Prepare grant application and write specifications for requests for proposals soliciting technical assistance from urban forestry consulting firms 2 5 Communicate with consultant throughout the design and data collection process 8 Arrange and assist in conducting volunteer training sessions 4 Arrange press releases and news announcements with local media to keep the public informed 50 Organize a data collection effort including mapping and marking rights-of-way in the areas to be surveyed and coordinating data collection and downloading to storage in PC located in the Parks and Recreation Office 12 Track and document project expenses and volunteer and staff hours spent on the project 10 Prepare periodic budget reports 154 hours C:WPDOCS\P&R\INVENToR.GRT ---PAGE BREAK--- SOCIETY OF AMERICAN FORESTERS February l , 1995 Mr . Roger Blanchard Park Supervisor Moscow Parks and Recreation Dept . lSlS East D Street Moscow, ID 83843 Dear Mr . Blanchard : :,OC I E T Y Of AMERICAN f O R E S T E R S (900 Palouse Chapter I have been asked to write a letter by Mr . Jim Fassio in support o f the Moscow tree inventory and survey, on behalf of the Palouse Chapter of the Society of American Foresters . This endeavor is an exciting opportunity to l ink the community together with forestry professionals , in meeting a common goa l . I t is also a rare opportunity to enlighten students about the role of trees in urban forestry. At our recent January 18 meeting , a sign-up sheet was circulated for volunteers from our Chapter to assist Moscow Parks and Recreation Department in this summer activity. I will continue to announce this activity at upcoming Chapter meetings and advertise it in our meeting announcements , to generate more support and volunteers . Please feel free to share any additional information you may have with me or other members o f the Palouse Chapter . We lock forward to helping cut the Moscow Parks and Recreation Department . Sincerely, m Mary F . Mahalovich , PhD Chair, Palouse Chapter c c : K . Mattson J . Fassio Tree Improvement GeneticsiBiodiversity MARY F. MAHALOVICH, Ph.D. Selective Breeding Specialist Northern Region U.S.O.A. Forest Service 1221 S. Main Street Moscow. !0 83843 Tel. (208) 883·2350 Fax (208) 883·2318 OG M.Mahalovich:S22LI!'4A ---PAGE BREAK--- • Roger B l anchard Parks/Fac i l i t i es Manager Parks and Recreat i on Department Moscow, ID 83843 Dear Mr . B l anchard , Dav i d Rauk 630 E . C St . Moscow, ID 83843 January 1 9 , 1 9 9 5 The seven appo i nted members o f the Moscow Tree Commi ttee sha l l o f fer the i r serv i ces , on a vo l unteer bas i s , to assist with the c o l l e c t i on o f f i e l d data perta i n i ng to the Moscow pub l i c tree i nventory . Thi s i nventory pro j e ct i s tentat ive ly s chedu l ed to beg i n duri ng the l ate spri ng o f 1 99 5 , cont i ngent upon the awarding o f an Idaho Department o f Lands grant . David Rauk Moscow Tree Commi ttee Cha i r ---PAGE BREAK--- January 24 , 19 9 5 Roger Blanchard City of Moscow P . o . · Box 9 2 0 3 Moscow , ID 8 3 8 4 3 Dear Roger : At our last meeting after your appeal for volunteer help for the City ' s street tree inventory project , several of our members expressed interest in participating . As the current President , I would like to officially extend an offer to help collect data and iqentify trees for the project . The White Pine Chapter of the Idaho Native Plant Society will be happy to supply at least ten volunteers over the course of the inventory . Please let us know when the project will be getting under way . Sincerely, y:yL- Ray Boyd, President White Pine Chapter Idaho Native Plant Society RB : cb ---PAGE BREAK--- TO: MOSCOW TRE::: COMMITTEE, MR DAVID RAUK, CHAIRMAN FROM: CH."'RLES STENERSON, WILSONS TREE AND SHRUB SERVICE SIR, FEB_ 1 , 1995 IN THE EVENT DURING THE PLANNED INVENTORY OF MOSCOW$ COMMUNITY FOREST, SHOULD THE NEED ARISE FOR UPPER TREE INSPECTION FOR ANY REASON, WILSONS TREE SERVICE WILL AT THIS TIME COMMIT THE USE OF ITS 55' L!FT TRUCK FOR THAT PURPOSE WILSONS TREE SERVICE IS LICENCED IN THE CITY OF MOSCOW AND BEING SO IS AS A MATTER OF RECORD, FULLY INSURED AND QUALIFIED TO PERFORM SUCH INSPECTION. THIS WOULD BE OF COURSE AT NO COST TO THE CITY AND IS BEING OFFERED AT THE EXPENSE OF WILSONS TREE SERVICE. DUE TO THE INSURANCE REQUIREMENTS OF OUR CARRIER WE WILL AND MUST SUPPLY THE OPERATOR FOR THIS EQUIPEMENT. THIS SERVICE HAS A NORMAL CHARGE OF ONE HUNDRED DOLLARS PER HOUR AND CAN BE USED AS MATCHING FUNDS IF THE SERVICE IS UTTILIZED. SINCERELY, CHARLES L STENERSON OWNER, WILSONS TREE AND SHRUB SERVICE ---PAGE BREAK--- . . . -Ĵ . - - TO: FROM: DATE: SUBJECT: Natural Path FORESTRY CONSULTANTS, I N C. Providing customized forest management tor urban and rural communities The Moscow Tree Board r.J:J Mark Duntem.ann, President 19 December 1994 Tree Inventory Option Quotes I would like to take this time to again thank the Board for allowing me the opportunity to present CANOPY to you. As per your request, I have listed below a number of options available to the City ofMoscow from my firm. The delay in getting back to you stems from my desire to have a clear idea from Walter, my systems analyst, that we could in fact deliver a simpler version of CANOPY. We can. The options listed below are separated into two categories: software and data collection. As always, I am available to address any question or concerns any member of the Board may have. SOFTWARE OPTIONS Natural Path is capable of offering two software options to the City ofMoscow. The first. is the comprehensive program demonstrated to the Board, and the second is a simplified version that will allow the user to do a broad range of data queries and individual tree edits and updates. Option 1 - Comprehensive Canopy25 $ 4,200 This option allows the user to query data using the query screen, analyze data, update individual records, and update street, park, contractor, and species databases. This extended version also - • • · allows the client to build and maintain projects and contracts. This procedure allows for easier . monitoring of work. It also allows for mass updating of maintenance records in seconds. Price . · · , · includes free technical support for two years. • . - _ ĵĶ' · · Option 2 - Annotated Canopy25 . . . . . _ . , . ' . - $ 2,100 · · This option allows the user to query data using the query screen, analyze data, update individual records, and update street, park, contractor, and species databases. Maintenance updates and editing of tree data can only occur on an individual tree basis. Price includes free technical support for one year. The comprehensive version can always be activated at another time for the full price. P.O. Box 7723 · Missoula, MT 59807·7723 • (406) 721·3263 ---PAGE BREAK--- DATA COLLECTION OPTIONS In general, there are three data collection options available to the Tree Board. The distinction between these three options are who will collects the data. Option 1 - Contract Data Collection This option has Natural Path collecting the data. Typically we divide the project into two phases; project design and data collection. The design phase would be spent in close cooperation with the Moscow Tree Board identifying the fields of data to collect, entering Moscow-unique data (such as street, park, and species names) into the Polycorder (the device we use to collect data), and . defining the limits of the project. The project area can include all streets, parks, and campus trees. :ȁc- . The second phase, data collection, begins at the completion of the design phase. Natural Path technicians average 450 trees per day. The length of the project will be a function of the number of trees encountered. - · - - . . . - . _ _ _ _ - Pros Phase I - Design and Development Phase IT - Data Collection 15 per tree, .45 per street planting site) - Highly accurate data - Accurate hazard assessments - Completed quickly - Probably most expensive option Option 2 - Train Summer Forestry Technician $ 1,800 not to exceed $13,000 ·.·:̢This option has one or two summer forestry interns hired bv the city collecting the data. Typically : divide this project into three phases; project design, training and data collection. The design is spent identifying the fields of data to collect, entering Moscow-unique data (such as ;.street, park, and species names) into the.Polycorder, and defining the limits of the project. The phase, training, begins at the completion of the design phase. The president of the firm, · Duntemann, will train up to two seasonal employees on data collection methodology, data Lŋ download and editing procedures. Typically during the third phase, data collection, forestry interns can inventory approximately 300 trees a day, Natural Path will monitor the progress of the project with one site visit and regular review of data via modem. Phase I - Design and Development Phase II - Training and Project Monitoring Fully programmed Polycorder (Price is per unit per month) $ 1,800 $ 1,600 $ 230 ---PAGE BREAK--- - · · · · - Pros - Probably most cost effective (money spent with a timely completion) - Promotes community forestry training for a student - Completed in a reasonable length of time Cons - Less accurate data - Less accurate hazard assessment Option 3 - Train Local Volunteers or Staff This option has municipal staff or community volunteers collecting the data. Typically we divide this project into three phases; project design, training, and data collection. The design phase is spent identifYing the fields of data to collect, entering Moscow-unique data (such as street, park, and species names) into the Polycorder, and defining the limits of the project. The second phase, . training, begins at the completion of the design phase. The president of the firm, Mark · . · Duntema.nn, will train up to ten volunteers and staff on data collection methodology, data download and editing procedures. Typically volunteers can inventory approximately 100 trees a day. Natural Path will monitor the progress of the project with one site visit and regular review of data via modem. Phase I - Design and Development Phase II - Training and Project Monitoring Fully programmed Polycorder (Price is per unit per month) - Lowest capitol outlay - Good community project - Data from staff is highly accurate $ 1,800 $ 1,800 $ 230 . -f.-BC\7<-Cons - Carr take three to five times longer to complete ;ņ{:;ļ:Ň:·ň-ʼnŖ IJ - Data from-volunteers can be suspect - Requires extensive local coordination - Consistent staff time spent inventorying is cult to maintain - · COMPUTER HARDWARE REQUIRE:MENTS Natural Path recommends that as a minimum, C4NOPY'25 be installed on a 486 25mhz computer · with 4 RAM: and have forty MB of available disk space for data storage. Again, please contact me to clarify any questions of the Board. ---PAGE BREAK--- Prairie Distributing P.O. Box 34645 Omaha, NE 681 34 ( 402) 571 -9786 Enclosed, please find your demo of the Prairie Tree Inventory package. Type only the commands that are in BOLD PRINT. You do not need to type the commands in upper case. To get the software off the floppy and up and running, you will need to do the following: Depending upon your hardware, insert the disk and type either INSTALL A: or INSTALL B: After installation, change to the correct subdirectory and type PTMENU. The program defaults to using the number 3 as the third level password. The 4th level( the highest level) is the word Prairie. You may change this if you wish. Level 1 is the lowest level. That's all there is to it. We would suggest that you go to the parameters section first and look at the different classifications, trees, defaults etc. Prior to printing out reports, you will need to specify your type of printer. After checking out the different items in the parameters section, go to the property popup and Add a new property. If you are doing site specific surveys, enter as much information about the property as you have available. You can easily go back and change it. Pressing the Fl key will give you the available helps that were installed at the date of this software. More will be added later. Although this demo program is limited to 30 properties, you can enter as many trees as you wish for each property. Each record entry can have an unlimited comments field opened up, allowing you a lot of creativity for your inventory needs. Any and all comments will be appreciated. We feel this program represents quite a bit of value for the $495.00 price. Again, thank you for using our product, and please feel free to contact us at any time with comments and or suggestions. We should be available most working days between the hours of 9:00 a.m. and 5:00 p.m. Central Standard time. Sincerely, Chip Doolittle Prairie Software ---PAGE BREAK--- ACRT URBAN SERVICES PRICE UST (1994) INVENTORY SERVICES DATA COLLEcrED BY ACRT TECHNICIANS Street Trees . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ 1.50 to $ 1.75 per Tree/Site Park Trees (Including Mapping) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ 1.90 to $ 3.00 per Tree/Site DATA COLLECTED BY CITY/CLIENT PERSONNEL Training City Employees or