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" " • D \ \ z C> 0 e u ¤ 9 1'1 f 0 1Ğ1 \1 E ; g \ EG DISCHARGE TION l 1- i!-,z ---PAGE BREAK--- KIMBALL ENGINEERING, P.A. April 10. 1997 Mr. Gary Presol. P.E. Director of Public Works City of Moscow P.O. Box 9203 Moscow. ID 83843-1703 Engineering Surveying 114 Thain Road·(208)746-9010 Lewiston. Idaho 83501 RE: CITY OF MOSCOW - PROPOSAL FOR DESIGN & CMS OF INDIAN HILLS WATER BOOSTER PUMP STATION Dear Gary: Discussions with Tom SeaBorn indicate that the City of Moscow is interested in receiving a proposal for the design and inspection of a new Indian Hills Water Booster Pump Station. The new booster pump station is needed to offset periodic decreasing system pressure in the summer for this pump station's service area. Kimball Engineering personnel have designed and inspected pump stations for Clarkston, Lewiston, Moscow, Juliaetta, Troy. Post Falls, and Hayden. Kevin Gardes has inspected the existing Indian Hills booster pump station and is familiar with the project requirements. Attached is a schematic of the City's Ponderosa Booster Pump Station layout utilized for the cost estimate. It is envisioned that the Indian Hills booster pump station would have a similar layout, based on standardization and staff preferences. Also attached is the preliminary cost estimate for the project. Estimated project cost is $94,358 for the basic project, which includes $7,396 for contingency. The estimated engineering fee for design, is $7,000, and the inspection fee is $5,000. A limited inspection service is anticipated with the City filling in on basic concrete pours. Daily inspection would be provided by Kevin Gardes, who resides in Moscow. Kevin provided the construction management on the belt filter press project at the wastewater treatment plant. Kevin would be the project engineer and involved in the design as well as the inspection. We would also use a local electrical engineering firm for electrical and instrumentation design. Attached is a proposed engineering agreement for these services. C:>,OFFICE'WPW!:••--Wf'DOCS\\1.H£AD\MOSC.HED ---PAGE BREAK--- Gary Presol April 10, 1997 Page 2 Please consider our proposaL If you have any questions, please contact me, Sincerely, James M. Kimball, P.E.!LS. JMK:jc Enclosures cc: Kevin Gardes, Kimball Engineering C:'OFFICE\WPWIN\WPOOCS'}o.fHEAD\MOSC.RED ---PAGE BREAK--- INDL>\N HILLS BOOSTER PUMP STATION COST BREAKDOWN ENGINEER'S ESTI!VIATE OF PROBABLE COST Description 1990 Cost+ CCI Factor Ponderosa Pump Station $60,000 576914680 Contingency (10% of Subtotal) 1 0% Subtotal Engineering Design Construction Monitoring (CMS) Geotechnical & Material Testing TOTAL PROJECT 1997 Cost $73,962 $7,396 $81,358 $7,000 $5,000* $1,000 1 $94,358 *If City prepares bidding documents, prints and distributes Plans and Specs the CMS cost would be reduced by $1500 to $3500. + 1990 cost is the cost of the Ponderosa Pump Station in Moscow. i ---PAGE BREAK--- PROJECT SCOPE Based on conversations with City stafL the scope of work includes design and construction management services for the Indian Hills booster pump station to boost pressure to the Indian Hills service area. Kevin Gardes has already inspected the existing Indian Hills booster pump station and other booster stations in Moscow. Scope of work includes the following: • Meet with the City Engineer, the City Water Department, and the City Fire Department. Prepare list of data needed. • Review previous operations and problems with the existing booster stations • Evaluate the requirements of the Idaho Division of Environmental Quality, as appropriate. and the Uniform Fire Code. • Evaluate existing demand on the system. including peak daily demand. pressure requirements and variable fire flows. • Review projected land use in the service area and check future demands, including average day, peak day, and peak hourly t1ows identified in available planning documents, and from staff input. The City of Moscow water system hydraulic model (computer program) maintained by Dr. Haber at the University of Idaho will be utilized to determine head vs. t1ow relationships of design variables. If necessary the model will be updated in the immediate vicinity of the pump station (suction side). • Evaluate reliability of variable frequency drives, pressure tanks, and control valve options for pressure transient control, and coordinate recommendations with the City. • Prepare preliminary description and cost estimates of proposed facility. Time Schedule , , , 3 weeks Review options with City Engineering and Water Department staff, and select recommended system. Time Schedule , , 1 week Prepare bid documents and plans, including applicable special bidding requirements by the City. Review drawings with City staff and the Idaho Division of Environmental Quality, as appropriate, prior to bidding. Assist the City in reviewing bids and Contractor selection. Provide shop drawing review, attend pre-construction and progress meetings, as required, assist in answering constructions-related questions, startup testing and as-builts. Time Schedule , 3 weeks ---PAGE BREAK--- WATER PROJECT EXPERIENCE The staff of Kimball Engineering has designed numerous potable water pump systems, wells, reservoirs and water distribution pipelines. Specific water projects include the well and distribution system for Panhandle Mobile Estates; the welL reservoir, booster pump and distribution system for Rocky Beach Water District; a 50.000-gallon steel standpipe reservoir for Garwood Estates Subdivision: an evaluation of the Winchester, Idaho, water system; and a 1200 gpm booster pump system and controls for the Hayden Area Regional Sewer Board. Kevin Gardes of Kimball Engineering has been involved with the design of a 12,500 gpm booster pump station with five 2500 gpm vertical turbme pumps for the Otay Water District. and with water treatment plant pump stations in Juliaetta and Troy. Idaho. He also designed a booster pump station in Juliaetta to feed the high zone. Booster pump experience includes coordination of instrumentation system with the City of Post Falls, reservoir system and administration of the installation of a 4-pump booster system for fire and domestic use from the reservoir to a large level subdivision. Evaluation of booster system included numerous modifications to a design prepared by R.C. Worst Co. to better facilitate operations and maintenance and reliability. Other booster system evaluations include preliminary evaluation of a booster system for extension of the City of Coeur d'Alene water system to serve a proposed development. PROJECTS The following is a more detailed summary of recent municipal engineering and related projects: • Otay Water District. Design of 12,500 gpm booster pump station to take place of existing 2-1 booster pump station. Project hand to be coordinated so that existmg pump station could remain in service while a new station was built. Station was designed for five 2500 gpm vertical turbine pumps (2 are for future installation) Design included masonry building site work. Kevin Gardes · Design Engineer • Hayden Area Regional Sewer Board. Design of a dual 1200 gpm booster pump system with provision for a third pump for the Hayden Area Regional Sewer Board. The Board wanted specific quality mechanical equipment but had a limited budget. Through innovative design, the project cost was reduced from $350,000 to $250,000 without sacrificing reliability or operability. An elaborate control and alarm system was designed to facilitate operation and troubleshooting. Jim Kimball · Design Engineer • City of .Juliaetta, Idaho. Design of water treatment facility that mcluded three finished water vertical turbine pumps that pumped to City distribution system reservoirs. Automatic valving (CLA-VAL), including pump control and pressure relief valve, were utilized. Also designed booster pump station to feed upper zone. Kevin Gardes · Design Engineer • City of Moscow. Utility water booster pump station and dewatering facilities and building. Kevin Gardes/Jim Kimball- Design Engineers ---PAGE BREAK--- • City of Troy, Idaho. Design of water treatment facilities and finished water pump station. Pumping system includes three horizontal split-case pumps and automatic valving. Kevin Gardes · Design Engineer ---PAGE BREAK--- AGREEMEl'i'T FOR PERSONAL SERVICES FOR DESIGN AND CONSTRUCTION MONITORING OF CITY OF MOSCOW INDIAN HILLS WATER BOOSTER PUMP STATION THIS AGREEMENT, made and entered into this day of , 19_, by and between the CITY OF MOSCOW, a municipal corporation of Idaho (hereinafter referred to as THE OWNER), and KIMBALL ENGINEERING, P.A (Hereinafter referred to as THE ENGINEERS). WITNESSETH: WHEREAS THE OWNER intends to construct a water booster pump station (hereinafter referred to as THE PROJECT). THE ENGINEERS agree to perform the various professional services required for the design of THE PROJECT and construction monitoring of THE PROJECT. NOW, THEREFORE, it is agreed that for and in consideration of the mutual covenants and promises between the parties here to, that: SECTION I: THE ENGINEERS shall furnish the following Design Engineering Services for Indian Hills water booster pump station facilities: TASK I. Prepare Plans and Specifications and Bidding Documents for water booster pump station facilities utilizing below ground (concrete vault) construction with horizontal centrifugal pump(s). Facility shall include pumps, valves, concrete vault, and electrical/instrumentation. Design analysis shall include future flow projection calculations for the booster pump station service area, including head vs. flow analysis utilizing City of Moscow hydraulic model maintained by Dr. Haber at University of Idaho. Coordinate design with City of Moscow staff and IDEQ. SECTION II THE ENGINEERS shall furnish the following Bidding and Construction Monitoring Services: AGREEMENT FOR PERSONAL SERVICES Page 1 r-omtt w~ -rn M:s April 8, 1997 ---PAGE BREAK--- A. General Compliance Services THE ENGINEERS shall comply with and assist THE OWNER in requiring all Contractors and subcontractors employed in the completion of THE PROJECT to comply with all applicable Federal, State and local Jaws. B. Services During the Bidding and Award Phase 1. Provide up to twenty (20) sets of biddable Plans and Specifications. Assist THE OWNER in advertjsing for Bids and distribution of Bidders' Information for each phase of THE PROJECT. 2. Prepare and issue Addenda required to clarify the Plans and Specifications. 3. Assist at the Bid Opening, review Bids as received, assist in resolving Bidding informalities or irregularities, prepare Bid Summary, analyze Bids and make recommendations to THE OWNER. 4. Prepare the Construction Contract Agreements for review and approval of THE OWNER, submit copies of the Contract for award to the various approving agencies for their review and approval, and give general assistance to all Contract award proceedings (including preparing the Contractor's Notice to Proceed, to be executed by THE OWNER. 5. Furnish THE OWNER with up to eight sets of Plans and Specifications, including Contract Documents, for the Contractor's use to implement construction. C. Services to Determine the Intent of Contract Documents THE ENGINEERS shall consult with THE OWNER to ascertain the design intent of THE PROJECT Contract Documents, Plans and Specifications, including applicable project requirements as reflected in the standard terms and conditions and the special conditions of the Contract Documents. D. Services During the Construction Phase l. Interpretation of the Contract Drawings and Specifications, including the preparation of elementary sketches if required to clarify design details or to make minor revisions. AGREEMENT FOR PERSONAL SERVICES Page 2 C <»'l'lCE'Wl'l'o"!N·WYD<:JO> M M.h April 8. 1997 ---PAGE BREAK--- 2. Review and Comment on Shop Drawings. Review and process all mechanical, civil, structural and electrical Shop Drawings for substantial conformity with the intent of the Contract Plans and Specifications. A complete set of all reviewed Shop Drawings will be supplied at the completion of THE PROJECT. Corrections or comments on the Shop Drawings during this review do not relieve the Contractor from compliance with requirements of the Drawings and Specifications. This check is only for review of general conformance with the design concept of THE PROJECT and general compliance with the information given in the Contract Documents. The Contractor is responsible for selecting fabrication processes and techniques of construction, coordinating his work with that of all other trades, and performing his work in a safe and satisfactory manner. 3. Assisting in final inspection, testing and startup. Make final walk-through inspection and provide a punch list for construction completion. 4. Prepare As-built Drawings. THE ENGINEERS and Contractor shall maintain an up-to-date set of Drawings which reflects all additions, deletions and revisions to the design. After THE PROJECT has been completed, the original Drawings shall be changed to show as-built conditions, with two copies submitted to THE OWNER, and one copy to IDHW. One set of reproducible copies of the final plans shall be furnished to THE OWNER. 5. Participate in a pre-construction conference on the construction site prior to Contractor mobilization. 6. Three copies of the equipment manuals will be provided to THE OWNER. 7. Provide up to sixteen (16) hours of operation maintenance training. E. Perform Construction Monitoring Activities as follows: 1. THE ENGINEERS will direct their efforts toward determining that the completed PROJECT will conform to the Plans and Specifications, but THE ENGINEERS shall not be responsible for the means. methods, techniques, or procedures of construction selected by the Contractor(s) or the safety precautions and programs incident to the work of Contractor(s), or for any failure of Contractor(s) to comply with laws, ordinances, rules or regulations applicable to the construction work; however, this paragraph shall not serve to reduce or relieve THE ENGINEERS of its responsibility to inform THE OWNER of any conditions which, in THE ENGINEERS' opinion. are not in compliance with the Contract Documents, AGREEMENT FOR PERSONAL SERVICES Page 3 C >DI'F!CE WpWt!'M-;>:i C<:llil'WN·V.7\J0<2:S'"l !.H:DNTP..V:TML< April 8, 1 ')97 ---PAGE BREAK--- Section I, Task 1, Design of Booster Pump Station Facilities, is a lump sum of $7.000. Fees included Fixed Fee (Profit), overhead and indirect costs. The cost cannot be exceeded without prior approval from the City. The fee may only be increased if there is a scope change. b. Section II- Bidding and Construction Monitoring Services. Maximum fee is $5,000. Payment shall be based on the hourly rates provided below, which shall include all Fixed Fees (Profit), overhead, and direct costs: 1997 Hourly Rate Schedule Principal Engineer Project Engineer Engineer . Technician $75/hr $65/hr $50/hr $40/hr Bills shall list individual performing work and description of work performed. Bills shall be submitted on a basis to the City Engineer for approval and payment. 3. Additional Services Costs a. A mutually agreed fee for any additional services shall be negotiated. C. Time of Completion 1. Design Services shall begin upon receipt of Notice to Proceed, with completion of 90% Plans in seven weeks and final Plans fourteen (14) days after receiving comments from ID HW and the City. SECTION IV: A. Termination of Agreement This agreement may be terminated by THE ENGINEERS upon thirty (30) days written notice, should THE OWNER fail to substantially perform in accordance with its terms through no fault of THE ENGINEER. THE OWNER may terminate this Agreement with thirty (30) days notice without cause and without further liability to THE ENGINEERS except as designated by this section. In the event of termination, THE ENGINEERS shall be paid for services performed to termination date, including direct expense and including a percentage of the Fixed Fee based AGREEMENT FOR PERSONAL SERVICES Page 5 C cOI'F!CE•\>-">Wt!' Wl'DOC>.M2J,CCP. April 8, 1997 ---PAGE BREAK--- performing this Contract, it will employ no person who has any such interest, Q. Services Requiring Supplemental Authorization The services outlined hereinafter shall only be provided by THE ENGINEERS when requested and authorized in writing by THE OWNER. Such authorization shall also state the negotiated amount and method of compensation by THE OWNER. When authorized to proceed, THE ENGINEER will: 1. Re-design any or all of the facilities or re-design any component previously approved by THE OWNER. 2. Assist THE OWNER in resolving disputes over claims, bankruptcy, court proceedings or default of the Contractor. 3. Assist THE OWNER as a result of fire, flood, acts of God, and similar causes through no fault of THE ENGINEERS. 4. .t\ssist or extend services as a result of strikes, walkouts, and other labor disputes; and including acts relating to settlement of minority group problems. 5. Provide all other specialty consulting or other miscellaneous services not enumerated in this Contract and as may be required by THE OWNER. 6. Work with archaeologists as may be required to avoid problems associated with archaeological findings within THE PROJECT area. 7. Meet with representatives of the various agencies involved in THE PROJECT in excess of meetings stipulated elsewhere in this Agreement when requested to do so by THE OWNER. 8. Assist THE OWNER in the acquisition of rights-of-way and easements for THE PROJECT. and including property surveys and descriptions for design surveying work. 9. Prepare documents for and appear before courts and boards on matters of litigation related to THE PROJECT. 10. Provide additional services as may be required in the event of delinquency or insolvency of the Contractor, suspension of work, damage to the construction site AGREEMENT FOR PERSONAL SERVICES Page 9 C-tk710"'\\-'?II.ĝWPDOC:S,M C ctJ"fJOi M-ĜH:X:>> he executed the same_ _ 1 _ -4 f! } jj' !c A i " j!Ō\ 6 \ ! \ )jV.J¹ pvi:;:X.k 1ilotaJy PubliC for Idaho ' Residing at Troy, Idaho My commission expires: 5111/98 j ---PAGE BREAK--- NOTICE OF PERSONAL SERVICES CONTRACT NOTICE IS HEREBY GIVEN that the City Council of the City of Moscow, Idaho has entered into a professional engineering services with Klmball Engineering, P.A. for design and CMS of Indian Hills Water Booster Pump Station for the City of Moscow. Such contract to run from May 5, 1997 until completion of the project. The city shall pay a fee for design and inspection in the amount of $12,000. The personal services contract is on file in the office of the City Clerk at the City Hall Annex, 122 East Fourth and is available for inspection during regular business hours. The above notice is published as required by Idaho Code 59-514 this 5th day of May, 1997. Elaine Russell, City Clerk, CMC/ICCCFO Publish: May 17, 1997 pubcont. doc. ( 4) ---PAGE BREAK--- ! i • • • l • I A b , - • I ! I - ! I I ' • ' 0 • p i , i I I 6 I • • j • • • ' A • • . . • • ' 8" 4- - - - f) A L I , = VJ_ q J0J I ' • • B 6" WALL SPOOL,TYP (SEE DETAIL) ' ' I I . I IrA io IQ? 6" LONG SOLID SLEEVE (MJ)3 • 9 ' IC 1/2" . - - 5' 4 1/2" I • ¶ I . • • • b ' - 41-611 ĕ • I 2' - j I A A • I . ' lc I I A , -tm J - ..:Ęę 45 '---PIPE SUPPORT 40 H.P. PUMP TIE RODS (TYP.4 LOCATIONS)+--+--'--. UJ' PIPE SUPPORT ! IC tn 1- 10 I '---PIPE SUPPORT PIPE SUPPORT 3/4" FAUCET, TYP. \"RIGID COPPER WATER LINE A • Ė 7. 5 H P PUMP ri"BRASS GV rl"UNION • • L 4 STD. WALL MOUNT t> A 1-1'" I · .o ' " µ I Ŋ; 'I l I I I N_ ! I - 't>C I rv_ ' A . PIPE SUPPORT BRACKET (TYP 3 Plf>CES) CITY OF MOSCOW i I I. ʼn ' ' A ň i • 4 I i I I I I I I • I I • • ė \ \ ' \ \ \ ' . - b B ll/4" DIA. PIPE. SLEEVE. (TYP.l I PONDEROSA BOOSTER PUMP STATION I . • • •